Hawthorne Residents Cooperative Association, Inc.

Size: px

Start display at page:

Download "Hawthorne Residents Cooperative Association, Inc."

Alexina Powers
5 years ago
Views:

$, LEESBURG, FL 34748 June 1,2001 " ~f4rry "BUD" KAPP, President BETTY SMITH, Treasurer LEE MANA USA, Director \...)JDMcCONACHIE, Vice President ED HOBBS, Director STAN MARTIN, Director JACK W. ERVIN.$

1 Hawthorne Residents Cooperative Association, Inc. VOLUME 19, NUMBER HAWTHORNE BLVD., LEESBURG, FL June 1,2001 " ~f4rry "BUD" KAPP, President BETTY SMITH, Treasurer LEE MANA USA, Director \...)JDMcCONACHIE, Vice President ED HOBBS, Director STAN MARTIN, Director JACK W. ERVIN. Secretary ANN HUBBARD, Director PEG TREGILLUS. Director BOARD OF DIRECTORS WORKSHOP MAY7,200t ITEMS DISCUSSED Kitchen to have back room roof replaced Recommend a Marina Letter to those on waiting list Establishing a Line of Credit Obtaining information on repair of expansion joint at the Pool Committee for Record Keeping *********** ********* AGENDA PLANNING MEETING May 10, 2001 _ Set the agenda for the upcoming board meeting Communications: Lapidary Club, Shuftleboard Club, Attorney Chuck Johnson, Arthur Burke, Bob and Mary Lou Meyers, Raymond Timmerman, James West. New Business: Motions to be made 1) replace roof over-s-back room of Kitchen 2) Marina Sub-committee proposed letter to resident on waiting list for boat slip 3) to approve Sub-Leasing 4) approve line of credit for purchasing pre-sold new homes. 0 Letters: Lapidary Club-Thank You Shuffleboard requesting permission to donate monies received from Shufileboard Roof over, Attorney Chuck Johnson regarding Deed for 100 acres Arthur Burke regarding their home Bob & Mary Lou Myers -Thank You Ray Timmerman regarding Marina James West regarding Marina

2 COMMUNICATIONS GENERAL BOARD MEETING MAY 17,2001,r--, J 1\: 1) Lapidary Club ~ thanked Board for approving purchase of polishing wheel. 2) Shuffleboard Club - requested permission to donate monies from fund raising drive for roof. 3) Atty. Charles Johnson - reported that the original deed has been recorded in Tavares. 4) Arthur Burke - answered a letter the Board sent to him. Mr. Burke stated he would be removing unit from lot as soon as personal items are removed. 5) Bob & Mary Lou Myers - complimented Hawthorne staff. 6) Raymond Timmerman - wrote regarding boat slip availability and deposit. 7) James West - wrote regarding deposit for boat slips. 8) Robert Mann - wrote regarding boat slip waiting list. REPORT FROM THE CHAIR President Kapp reported on the marina subcommittee's problem work regarding finding solutions to the waiting list COMMITTEE CHAIRMAN REPORTS Water Committee - Chairman Bud McConachie asked the Water Committee, Chairman John Granger to report. Over 200 calls have been handled this year. The Sprinkler Repair Volunteers will be on vacation from June 9 through the middle of July. 8 Planning Committee - Chairman Bud McConachie reported that the marina sub-committee has had many meetings addressing all problems-waiting list, rules & regulations, etc. The committee is working for the whole community, not just the 80 people on the waiting list for boat slips. Community Relations - Chainuan Jack Ervin reported that resident Colleen Kollman and her guide dog appeared on TV 4. Marion Bell has submitted his resignation as Hawthorne Ambassador due to health reasons to be effective June 1. Forty-two homes, 75 new residents have been visited year to date. Investment Committee - Chairman Anne Hubbard reported that the committee will meet within the next few weeks. ~.. Safety Committee - Chairman Stan Martin reported a problem with sand leaking from the marina seawall. problem has been corrected. Records & Filing System - Chairman Peg Tregillus reported that the committee's job was to provide more continuity : duplication of committee reports. Minutes, reports, motions and supporting documents of committees will be filed. The GENERAL MANAGER'S REPORT Marketing Manager Bill Tschida gave the sales report. Sales for May are solid. The model home at 324 Palo Verde has been sold. A new customer home is being constructed at 133 Dogwood. Regarding the Arthur Burke horne, Mr. Burke should have all personal things out of home by May 25 th and we will begin removing the home and clearing the lot.

, General Manager Gorden has received a letter from Michael Perry, Executive Director of Lake County Water Authority, informing us that in conjunction with St.

3 , General Manager Gorden has received a letter from Michael Perry, Executive Director of Lake County Water Authority, informing us that in conjunction with St. Johns River Management, they offer a program to evaluate sprinkler systems for leaks, inefficiencies, etc. It was suggested that Hawthorne's Water Committee meet with Michael Perry. 'f ~e Daily Commercial published an article on the new garbage system for Lake County. The system primarily concerns those residents of Lake County that have been self-hauling their garbage. The action will not impact Hawthorne; however fees for incineration may go up. General Manager Gorden stated that the leak in the seawall at the Marina has been patched. A structural engineer was called to look at it, and some work will be done to determine if there is a void behind the wall. A code enforcement officer from St. Johns River Water Management has been in the Park looking for violators. UNFINISHED BUSINESS None NE\V BUSINESS Peg Tregillus made a motion to approve four new members to the Records & Filing System Committee: E1setta Ervin, Lee Manausa, Stan Martin and Bob Wetter. The motion was seconded. A vote was taken and the motion was carried. Peg Tregillus made a motion to approve an amount not to exceed $5,000 to replace the metal roof on the room behind the kitchen at the clubhouse. Monies for this replacement will come out of Fund A, which is designated for roofing, paving and painting replacement. The motion was seconded. The roof is leaking in one comer; the { 'of would be raised slightly and replaced with a metal roof A window type air conditioning would also be set ~ place at this time, to be used when the room is in use. The dishwasher would be moved from the kitchen area to this room. A vote was taken and the motion was carried. Betty Smith asked that an additional person be appointed to the Budget Committee. Betty Smith made a motion to appoint Jack Winters for the year Budget Committee. The motion was seconded. A vote was taken and the motion was carried. t Betty Smith made a motion to appoint George Wolf to the Land of Opportunity Committee for the year. The motion was seconded. A vote was taken and the motion was carried. Betty Smith made a motion to approve a $300,000 unsecured line of credit with Citizens First Bank, interest rate on the line of credit will be set at the prime rate and will fluctuate as the prime rate changes. This line of credit is to be used as needed for the construction of customer ordered new homes. The motion was seconded. A vote was taken and the motion was carried. Bud McConachie made a motion to approve the actions of the Shuffleboard Club to solicit funds from their club members for the construction of a roof over the shuffleboard courts. It is understood that this approval for soliciting funds is not an approval for construction of the roof over. The roof over project must be voted on by the membership ofhrca and receive a 50% approval before any funds can be spent. In the event the membership does not approve the project, the shufileboard club must return the funds collected to those who gave the money. The motion was seconded. Resident Roland Dumont stated that the project has been accepted... the Hawthorne Council to have a fund raising and it is now looking for the acceptance for HRCA to accept gift. A vote was taken and the motion was carried. Ed Hobbs made an additional motion for HRCA to accept the gift and hold the money from the Shuffleboard Club until such time as construction is approved. The motion was seconded, a vote taken and the motion carried. ~le

4 GENERAL BOARD MEETING MAY 17,2001 COMMUNICATIONS 1) Lapidary Club - thanked Board for approving purchase ofpolishing wheel. 2) Shuffleboard Club - requested permission to donate monies from fund raising drive for roof. 3) Atty. Charles Johnson - reported that the original deed has been recorded in Tavares. 4) Arthur Burke - answered a letter the Board sent to him. Mr. Burke stated he would be removing unit from lot as soon as personal items are removed. 5) Bob & Mary Lou Myers - complimented Hawthorne staff. 6) Raymond Timmerman - wrote regarding boat slip availability and deposit. 7) James West - wrote regarding deposit for boat slips. 8) Robert Mann - wrote regarding boat slip waiting list. REPORT FROM THE CHAIR President Kapp reported on the marina subcommittee's problem work regarding finding solutions to the waiting list COMMITTEE CHAIRMAN REPORTS Water Committee - Chairman Bud McConachie asked the Water Committee, Chairman John Granger to report. Over 200 calls have been handled this year. The Sprinkler Repair Volunteers will be on vacation from June 9 through the middle of July. 8 Planning Committee - Chairman Bud McConachie reported that the marina sub-committee has had many meetings addressing all problems-waiting list, rules & regulations, etc. The committee is working for the whole community, not just the 80 people on the waiting list for boat slips. Community Relations - Chairman Jack Ervin reported that resident Colleen Kollman and her guide dog appeared on TV 4. Marion Bell has submitted his resignation as Hawthorne Ambassador due to health reasons to be effective June 1. Forty-two homes, 75 new residents have been visited year to date. Investment Committee - Chairman Anne Hubbard reported that the committee will meet within the next few weeks. ~ Safety Committee - Chairman Stan Martin reported a problem with sand leaking from the marina seawall. problem has been corrected. The Records & Filing System - Chairman Peg Tregillus reported that the committee's job was to provide more continuity ; duplication of committee reports. Minutes, reports, motions and supporting documents of committees will be filed. GENERAL MANAGER'S REPORT Marketing Manager Bill Tschida gave the sales report. Sales for May are solid. The model home at 324 Palo Verde has been sold. A new customer home is being constructed at 133 Dogwood. Regarding the Arthur Burke home, Mr. Burke should have all personal things out of home by May 25 th and we will begin removing the home and clearing the lot.

Bud McConachie stated that the marina subcommittee, in order to find out how many people were seriously interested in being on the waiting list, came up with an idea of sending a letter to the people

5 Bud McConachie stated that the marina subcommittee, in order to find out how many people were seriously interested in being on the waiting list, came up with an idea of sending a letter to the people on the waiting list. Bud McConachie made a motion that a letter prepared by the marina subcommittee be sent to all residents on the waiting list for slips at the marina. This letter requests adeposit of one year's boat slip rental, $ presently, to be made to HRCA no later than August 1,2001. In order for these residents' names to remain on the waiting list, the names of those who do not wish to pay the fee will be removed from the waiting list. As new names are added to the waiting list, deposits will be collected at the time a name is added to the list. Deposits are non-refundable, however, an appeal for a refund can be made to persons appointed by the HRCA Board. The motion was seconded. A lengthy discussion followed regarding the non-refundable deposit. Bud McConachie made a motion to amend the original motion to eliminate the last sentence-"deposits are nonrefundable, however, an appeal for a refund can be made to persons appointed by the HRCA Board". The motion was seconded. A vote was taken on the amendment. The motion to amend the original motion was carried. Residents speaking on this motion included: Sylvia Gentry, Ray Timmerman, Elsetta Ervin, Ann Westphal, Doris Hanke, Art Peck, Sylvia Gentry and Jan Fadely. A vote was taken with one dissenting vote. The motion was carried as amended. Anne Hubbard made a motion that in accordance with Paragraph 7 ofthe Hawthorne Marina Lease Agreement that temporary assignments be allowed of boat slips that are empty due to the resident being away from Hawthorne. This assignment will be only to those names appearing on the boat slip waiting list and in the same order as the names appear. on the list. This is to be a temporary assignment period beginning JuneI, 2001 and ending no later than December 31, The motion was seconded. General Manager Gorden explained the plan in detail. A lengthy discussion followed. Residents speaking on this motion included: William Manieri, Baris Lampert, Jim Apsey, James West, Carolyn Walker and Dick Sayles. A vote was taken with one dissenting vote. The motion was carried. TALK WITH BOARD & MANAGEMENT Stan Martin and Gen. Mgr. Dan Gorden In Marina June 4, 2001, 9:30-10:15 AM. HRCA AGENDA PLANNING MEETING Clubhouse Auditorium June 14, 2001, 1:30 PM HRCA GENERAL BOARD MEETING Clubhouse Auditorium June 21,2001,1:30 PM. CONSERVE WATER-- turn off your hot water heater while going away on vacation'. CONSERVE ENERGY-save attending meetings your AlC by PLEASE, STAY AWAY AND DON'T FEED THEGATORS! CAN YOU RUN 40 MPH--- THEY CAN!

H. R. C. A. FINANCIAL REPORT APRIL 2001 HRCA (including Sales Office) Net Operating Revenue Net Cash Operating Expenses Cash Operating Surplus (Loss) ONE MONTH $ 317,638.29 304,807.81 12,830.

6 H. R. C. A. FINANCIAL REPORT APRIL 2001 HRCA (including Sales Office) Net Operating Revenue Net Cash Operating Expenses Cash Operating Surplus (Loss) ONE MONTH $ 317, , , YEAR- TO-DATE $ 1,121, ,097, , Depreciation & Amort. (Non-Cash) $ 49, s 194, **************************************** Restricted Reserve Accounts: Morgan Stanley Dean Wrtter Unrealized Gain T. Rowe Price CD's-Providian & First Federal Other Investments: Morgan Stanley Dean Witter Fidelity Investments Repurchase Account-SunTrust Cashon Hand TOTAL Cash and Investments $},341, , , , , , , <29,346.64> ~1,858,465.0~ Assets from Balance Sheet $8,406, SALES REPORT Homes Closed- Month of April January I, 2001-April31, 2001 January 1, April 30, 2000 Homes Sold- Month of April January 1, April 30, 2001 January 1, April 30, 2000 Sales Contracts outstanding to be closed - April 30, 2001 April 30, $ 726,.800 1,762,050 1,553,707 $ 354,900 1,931,790 1,610,400 $ 499, , Homes For Sale - Total New Models. Renovated Homes Resale Listings 36 $1,632, , , ,477, $2,064,200 o , ,033,500

Hawthorne Residents Cooperative Association, Inc.

Hawthorne Residents Cooperative Association, Inc. VOLUME18,NUMBER14 100 HAWTHORNE BLVD., LEESBURG, FL 34748 November 22, 2000 BETTY SMITH, President AL WIANT, Vice President HARRY "BUD" KAPP, Secretary