OPERATING FUND DIVISIONAL ALLOCATIONS OPERATING FUND

Transcription

1 OPERATING FUND DIVISIONAL ALLOCATIONS OPERATING FUND DIVISIONAL ALLOCATIONS

2 Sources (Budget) derived from CFS Scenarios Budget Info Initial Allocations $115,040,972 Prior Year Carry Forward Balance $17,813,955 Prior Year Encumbrance Allocations $2,392,455 One-Time Allocations from University Reserves $5,648,956 Centrally Funded Compensation Increases $430,289 CO Cash Posting Orders $781,037 Release Time $1,059,959 Benefits Allocations $54,493,305 Miscellaneous Budget Transfers $411,592 Revenue from Various Sources $10,175,692 Total Sources (Budget) $208,248,212 Uses (Expenditures) by Division FTE Expenses Academic Affairs 1, ,838,914 Administration & Business Affairs ,939,273 Athletics ,847,040 Human Resources ,192,395 Information Resources & Technology ,916,557 President's Office ,380,608 Public Affairs and Advocacy ,923,647 Planning, Enrollment, Management & Student Affairs ,226,243 University Advancement ,471,119 Restricted Balances ,081,231 Total Uses (Expenditures) by Division 1, $193,817,027 Uses (Expenditures) by Expense Type FTE Expenses MPP Salaries $15,126,089 Faculty Salaries $68,653,698 Staff Salaries $39,979,432 Student Assistant Salaries $2,779,547 Benefits $55,115,332 Operating Expenses $12,162,929 Total Uses (Expenditures) by Expense Type 1, $193,817,027 Budget Balance Available Total Sources (Budget) $208,248,212 Total Uses (Expenses) ($193,817,027) Year-End Encumbrances ($3,785,416) Budget Balance Available $10,645,

3 12-13 Uses (Expenditures) by Division Administration & Business Affairs 14.4% Athletics 3.0% Human Resources 1.5% Academic Affairs 63.9% Restricted Balances 1.6% University Advancement 1.8% Information Resources & Technology 5.1% President's Office 0.7% Public Affairs and Advocacy 1.0% Planning, Enrollment, Management & Student Affairs 6.8% Uses (Expenditures) by Expense Type Operating Expenses 6.3% MPP Salaries 7.8% Benefits 28.4% Faculty Salaries 35.4% Student Asst Salaries 1.4% Staff Salaries 20.6% 147

4 Academic Affairs Administration & Business Affairs Athletics Human Resources Information Resources & Technology President's Office Public Affairs and Advocacy Planning, Enrollment, Management & Student Affairs University Advancement SOURCES Initial Allocations $77,117,065 12,307,205 2,334,910 1,604,643 5,971, ,762 1,145,782 8,120,693 2,458,999 3,040, ,040,972 Prior Year Carry Forward Balance $9,400,839 $3,896,074 $600,823 $766,360 $689,557 ($235,344) $1,567,007 $124,936 $1,003,703 17,813,955 Prior Year Encumbrance Allocations 874,658 1,149,741 64, ,324 7, ,182 26,970 24,546 2,392,455 One-Time Allocations 4,907,594 71,770 20,833 42, , , ,548 90,187 5,648,956 Compensation Increases 283,018 31,214 1,528 2, , ,289 Other On-Campus Allocations (Misc, CPOs) 415,628 5, ,141 25,000 35,000 8, , ,037 Release Time 1,039,719 (850) 21,090 1,059,959 Benefits Allocations 35,171,682 7,778,716 1,802, ,758 2,774, , ,632 4,219, ,639 (2,019) 54,493,305 Miscellaneous Budget Transfers 719,215 7,000 (68,984) 19, ,160 (284,170) 411,592 Alternate Fund Allocations 2,019,993 4,510,799 1,709, ,530 1,225,571 2, ,991 16,204 9,542 10,175,692 TOTAL SOURCES 131,949,411 29,757,362 5,847,040 3,645,743 11,081,360 2,077,216 1,740,388 14,526,756 3,685,656 3,937, ,248,212 Restricted Balances Total EXPENSE TYPE (FTE) MPP Salaries Faculty Salaries Staff Salaries TOTAL EXPENSES (FTE) 1, , EXPENSE TYPE ($) MPP Salaries 3,856,004 3,292, ,093 1,059,297 1,434, , ,696 1,638,249 1,121, ,365 15,126,089 Faculty Salaries 66,373,256 2,171, ,260 68,653,698 Staff Salaries 12,753,201 11,453,080 1,019,940 1,023,408 4,605, , ,109 6,006, ,766 1,466,561 39,979,432 Student Assistant Salaries 1,483, ,474 94,656 42, ,218 16,227 23, ,583 75,288 10,699 2,779,547 Benefits 35,171,735 7,778,716 1,802, ,758 2,774, , ,632 4,219, , ,948 55,115,332 Operating Expenses 4,200,948 5,114, , , , , , , ,658 12,162,929 TOTAL EXPENSES ($) 123,838,914 27,939,273 5,847,040 3,192,395 9,916,557 1,380,608 1,923,647 13,226,243 3,471,119 3,081, ,817,027 BUDGET BALANCE AVAILABLE Total Sources (Budget) 131,949,411 29,757,362 5,847,040 3,645,743 11,081,360 2,077,216 1,740,388 14,526,756 3,685,656 3,937, ,248,211 Total Uses (Expenses) (123,838,914) (27,939,273) (5,847,040) (3,192,395) (9,916,557) (1,380,608) (1,923,647) (13,226,243) (3,471,119) (3,081,231) (193,817,027) Year-End Encumbrances (1,477,501) (1,772,940) (118,621) (214,237) (3,991) (36,377) (68,656) (21,457) (71,636) (3,785,416) BUDGET BALANCE AVAILABLE 6,632,996 45, , , ,617 (219,636) 1,231, , ,412 10,645,

5 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Academic Affairs Administration & Business Affairs Athletics Human Resources Information Resources & Technology President's Office Public Affairs and Advocacy Planning, Enrollment, Management & Student Affairs University Advancement Restricted Balances MPP Salaries Faculty Salaries Staff Salaries Student Assistant Salaries Benefits Operating Expenses 149

6 CAMPUS DIVISION Description 2009/2010 % 2010/2011 % 2011/12 % 2012/13 % 2013/14 Academic Affairs Prior Year Carryover 8,948, % 12,219, % 13,166,364 71% 9,400,839 71% 6,632,996 Prior Year Encumbrances 1,203,717 73% 881, % 1,076,371 81% 874, % 1,476,786 Initial Baseline 90,042, % 92,193,283 91% 84,223,061 92% 77,117, % 82,596,590 Misc Budget Entries 40,895,890 92% 37,559, % 38,478, % 44,556,849 Year End Budget 141,091, % 142,853,806 96% 136,944,482 96% 131,949,411 Year End Expenditures (127,989,801) 100% (128,611,071) 98% (126,674,468) 98% (123,838,914) Year End Encumbrances (881,336) 122% (1,076,371) 82% (880,289) 168% (1,477,501) Budget Balance Available 12,219, % 13,166,364 71% 9,389,725 71% 6,632,996 Administration & Business Affairs Prior Year Carryover 1,659,360 94% 1,557, % 3,491, % 3,896,074 1% 45,149 (includes Special Projects) Prior Year Encumbrances 862, % 1,209, % 2,038,502 56% 1,149, % 1,772,940 Initial Baseline 14,352,009 99% 14,256,769 95% 13,595,988 91% 12,307, % 13,832,847 Misc Budget Entries 9,959, % 15,503,495 95% 14,747,656 84% 12,404,341 Year End Budget 26,833, % 32,527, % 33,873,568 88% 29,757,362 Year End Expenditures (24,066,222) 112% (26,998,188) 107% (28,827,752) 97% (27,939,273) Year End Encumbrances (1,209,415) 169% (2,038,067) 56% (1,149,741) 154% (1,772,940) Budget Balance Available 1,557, % 3,491, % 3,896,075 1% 45,149 Athletics Prior Year Carryover n/a (288,086) n/a - n/a - n/a - Prior Year Encumbrances - n/a - n/a - n/a - n/a Initial Baseline 2,749, % 2,866,112 90% 2,589,065 90% 2,334, % 2,651,656 Misc Budget Entries 1,784, % 3,453,933 87% 3,003, % 3,512,130 Year End Budget 4,534, % 6,031,959 93% 5,592, % 5,847,040 Year End Expenditures (4,822,190) 125% (6,031,959) 93% (5,592,924) 105% (5,847,040) Year End Encumbrances - n/a - n/a n/a - Budget Balance Available (288,086) 0% - n/a - n/a - Human Resources Prior Year Carryover 186, % 272, % 385, % 600,823 56% 334,727 Prior Year Encumbrances 69, % 72,513 86% 62, % 64, % 118,621 Initial Baseline 1,636, % 1,826,399 96% 1,761,405 91% 1,604, % 1,750,018 Misc Budget Entries 1,046, % 1,302, % 1,594,631 86% 1,375,648 Year End Budget 2,938, % 3,474, % 3,804,454 96% 3,645,743 Year End Expenditures (2,593,786) 117% (3,025,854) 104% (3,139,002) 102% (3,192,395) Year End Encumbrances (72,513) 86% (62,708) 103% (64,629) 184% (118,621) Budget Balance Available 272, % 385, % 600,823 56% 334,727 Information Resources & Technology Prior Year Carryover 316, % 647,325 1% 7, % 766, % 950,566 Prior Year Encumbrances 518, % 712, % 782,183 19% 152, % 214,237 Initial Baseline 6,902, % 7,055,662 94% 6,635,459 90% 5,971, % 6,573,359 Misc Budget Entries 3,403, % 4,401,607 98% 4,302,382 97% 4,190,763 Year End Budget 11,140, % 12,816,953 91% 11,727,163 94% 11,081,360 Year End Expenditures (9,780,723) 123% (12,027,631) 90% (10,808,480) 92% (9,916,557) Year End Encumbrances (712,359) 110% (782,183) 19% (152,324) 141% (214,237) Budget Balance Available 647,325 1% 7, % 766, % 950,

7 CAMPUS DIVISION Description 2009/2010 % 2010/2011 % 2011/12 % 2012/13 % 2013/14 President's Office Prior Year Carryover 570, % 641, % 674, % 689, % 692,617 Prior Year Encumbrances 4, % 13,048 34% 4, % 7,800 51% 3,991 Initial Baseline 874, % 878,697 95% 834, % 939, % 1,014,078 Misc Budget Entries 169, % 266, % 345, % 440,097 Year End Budget 1,618, % 1,799, % 1,859, % 2,077,216 Year End Expenditures (964,233) 116% (1,120,705) 104% (1,161,765) 119% (1,380,608) Year End Encumbrances (13,048) 34% (4,374) 178% (7,800) 51% (3,991) Budget Balance Available 641, % 674, % 689, % 692,617 Public Affairs & Advocacy Prior Year Carryover 103, % 221,486 94% 208, % (235,344) 93% (219,636) Prior Year Encumbrances 2, % 3, % 3,831 16% % 36,377 Initial Baseline 342, % 827,509 95% 789, % 1,145, % 1,363,071 Misc Budget Entries 142, % 477,003 58% 276, % 829,344 Year End Budget 591, % 1,529,277 84% 1,278, % 1,740,388 Year End Expenditures (366,340) 359% (1,316,819) 115% (1,513,292) 127% (1,923,647) Year End Encumbrances (3,279) 117% (3,831) 16% (605) 6013% (36,377) Budget Balance Available 221,486 94% 208, % (235,345) 93% (219,636) Planning, Enrollment Management Prior Year Carryover 1,139, % 1,684, % 2,084,108 75% 1,567,007 79% 1,231,857 and Student Affairs Prior Year Encumbrances 163, % 200,637 52% 104,656 87% 91,182 76% 69,371 Initial Baseline 9,112, % 9,754,360 91% 8,866,269 92% 8,120, % 10,602,108 Misc Budget Entries 5,085, % 5,081,276 90% 4,586, % 4,747,874 Year End Budget 15,500, % 16,720,770 94% 15,641,720 93% 14,526,756 Year End Expenditures (13,615,247) 107% (14,532,006) 96% (13,983,531) 95% (13,226,243) Year End Encumbrances (200,637) 52% (104,656) 87% (91,182) 75% (68,656) Budget Balance Available 1,684, % 2,084,108 75% 1,567,007 79% 1,231,857 University Advancement Prior Year Carryover 79, % 160,215 5% 7, % 124, % 193,080 Prior Year Encumbrances 343,490 42% 145,130 41% 58,809 46% 26,970 80% 21,457 Initial Baseline 3,539,180 89% 3,139,881 89% 2,797,532 88% 2,458, % 2,787,447 Misc Budget Entries 1,113,136 97% 1,082, % 1,237,298 87% 1,074,751 Year End Budget 5,075,124 89% 4,527,922 91% 4,100,961 90% 3,685,656 Year End Expenditures (4,769,779) 94% (4,461,356) 89% (3,949,054) 88% (3,471,119) Year End Encumbrances (145,130) 41% (59,244) 46% (26,970) 80% (21,457) Budget Balance Available 160,215 5% 7, % 124, % 193,080 Total Campus Divisions Prior Year Carryover 13,003, % 17,117, % 20,025,460 84% 16,810,252 59% 9,861,356 Prior Year Encumbrances 3,167, % 3,237, % 4,131,434 57% 2,367, % 3,713,780 Initial Baseline 129,551, % 132,798,672 92% 122,093,299 92% 112,000, % 123,171,174 Misc Budget Entries 63,600, % 69,128,720 99% 68,572, % 73,131,797 Year End Budget 209,323, % 222,282,483 97% 214,822,947 95% 204,310,932 Year End Expenditures (188,968,321) 105% (198,125,589) 99% (195,650,268) 97% (190,735,796) Year End Encumbrances (3,237,717) 128% (4,131,434) 57% (2,373,540) 156% (3,713,780) Budget Balance Available 17,117, % 20,025,460 84% 16,799,139 59% 9,861,356 Notes: Beginning encumbrances sometimes differ from previous end of year balances, due to departments moving between divisions. 151

8 2013/ / / / /10 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Academic Affairs Initial Baseline Athletics Initial Baseline Information Resources & Technology Initial Baseline Public Affairs & Advocacy Initial Baseline University Advancement Initial Baseline Administration & Business Affairs Initial Baseline Human Resources Initial Baseline President's Office Initial Baseline Planning, Enrollment, Management & Student Affairs Initial Baseline CAMPUS DIVISIONS Description 2009/ / / / /14 Academic Affairs Initial Baseline 90,042,688 92,193,283 84,223,061 77,117,065 82,596,590 Administration & Business Affairs Initial Baseline 14,352,009 14,256,769 13,595,988 12,307,205 13,832,847 Athletics Initial Baseline 2,749,442 2,866,112 2,589,065 2,334,910 2,651,656 Human Resources Initial Baseline 1,636,586 1,826,399 1,761,405 1,604,643 1,750,018 Information Resources & Technology Initial Baseline 6,902,400 7,055,662 6,635,459 5,971,913 6,573,359 President's Office Initial Baseline 874, , , ,762 1,014,078 Public Affairs & Advocacy Initial Baseline 342, , ,758 1,145,782 1,363,071 Planning, Enrollment, Management & Student Affairs Initial Baseline 9,112,243 9,754,360 8,866,269 8,120,693 10,602,108 University Advancement Initial Baseline 3,539,180 3,139,881 2,797,532 2,458,999 2,787,

9 Including University Wide costs Excluding University Wide costs University Wide (incl tuition discounts) Center for Calif Studies University Advancement 120 Planning, Enrollment, Management & Student Affairs Public Affairs and Advocacy President's Office Information Resources & Technology Dollars (Millions) Dollars (Millions) Human Resources 40 Athletics Administration & Business Affairs / / / / / / / /14 Fiscal Year Fiscal Year Note: The above graphs are identical, except the left graph includes University Wide costs while the right graph does not. The variance in University Wide costs is driven mostly by changes in tuition fee discounts (e.g. State University Grants) which must accompany student fee increases. 153

10 Division Configuration Changes by Fiscal Year That Affect Baseline Allocations 2008/09 to 2013/14 Academic Affairs 2008/2009 Received enrollment growth funding for 54 Non-Resident FTES 2009/2010 Received enrollment growth funding for 12 Non-Resident FTES 2010/2011 Global Education moved from Academic Affairs to Student Affairs 2013/14 SASEEP-Student Academic Success and Educational Equity Programs, CAMP-College Assistance Migrants Programs, FSMP-Faculty Student Mentor Program, SAS-Student Academic Success, Summer Bridge Program, PARC-Peer and Academic Resource Center, EOP-Educational Opportunity Program Administration, EOP-Educational Opportunity Program Outreach, SSWD-Services to Students with Disabilities and Guardian Scholars Program moved from Academic Affairs to Student Affairs (renamed PEMSA) Center for California Studies 2009/2010 Reduction per Budget Act of 2009 Administration & Business Affairs (ABA) 2008/2009 Moved four AUEs to baseline; CO allocation for new space 2009/2010 Received allocation for deferred maintenance expenses 2011/2012 Moved one AUE to baseline; CO allocation for new space (Del Norte Hall); Photocopy moved from ABA to IRT (however Photocopy is self-supporting, no effect on ABA s baseline); Ticket Office moves to ABA from University Advancement Athletics 2008/09 Moved position to Student Affairs and added funding for a new position in 2008/09 Human Resources No changes Information Resources & Technology (IRT) 2008/2009 Moved three AUEs to baseline 2011/2012 Photocopy moved to IRT from ABA (however Photocopy is self-supporting, no effect on IRT s baseline) President's Office 2011/2012 moved position to President s Office from PA&A Public Affairs and Advocacy (PA&A; renamed from Governmental and Civic Affairs in 2011/12) 2008/2009 Additional funding to make unit whole plus funding for new position in 2008/ /2011 Public Affairs and Visitor s Center moved from University Advancement to PA&A 2011/2012 Moved position from PA&A to President s Office 2012/2013 Received permanent augmentation to baseline Planning, Enrollment, Management and Student Affairs (PEMSA; renamed from Student Affairs in 2013/14) 2008/2009 Moved position from Athletics, additional funding from prior year commitment and funding for CMS backfill positions 2009/2010 Received allocations for enrollment planning, recruitment/enrollment personnel and operating expenses support, structural deficit allocation, and enrollment management 2010/2011 Global Education moved from Academic Affairs to Student Affairs 2013/14 SASEEP-Student Academic Success and Educational Equity Programs, CAMP-College Assistance Migrants Programs, FSMP-Faculty Student Mentor Program, SAS-Student Academic Success, Summer Bridge Program, PARC-Peer and Academic Resource Center, EOP-Educational Opportunity Program Administration, EOP-Educational Opportunity Program Outreach, SSWD-Services to Students with Disabilities and Guardian 154

11 Scholars Program moved from Academic Affairs to PEMSA University Advancement 2008/2009 Moved one AUE to baseline 2010/2011 Public Affairs and Visitor s Center moved from University Advancement to PA&A 2011/2012 Ticket Office moves from University Advancement to ABA 155