Creating an Account Go to the top right corner of the Website and hit Register. A new screen will open allowing you to create an account by entering:

Transcription

1 Creating an Account Go to the top right corner of the Website and hit Register. A new screen will open allowing you to create an account by entering: The account primary user (usually the name of a parent or guardian) address User Name for the account Password for the account Hit Create Account when finished with the mandatory fields for Account Set-Up. This example will follow the family of Joe BYSExample. He is setting up his account and choosing a Username and password for his family. 1

2 Step 1 Enter Primary User s Info (Usually primary contact) The new Account Screen will open noting that you are in Step 1 Account Details. Please enter the information for the primary user (Parent/Guardian). The fields with a red asterisk are required for registration. There is also a section to add a Secondary Contact on this screen if applicable. Once the fields are complete, hit the Create Secondary Account User & Continue at the bottom of the screen. BYS is using an automated system this season for notification of Rainouts and Cancellations. If you check Yes, you will get an with instructions on how to sign up for the automated notification service. This is a NEW service for the 2016 season. The service used in 2015 will be discontinued. 2

3 Choose Registering a Participant A new window will open asking to choose what best describes you? In this case, we would like to continue with registration. Please choose I am a parent or guardian registering a participant. Step 2 Add Participants Please enter the required information about your BYS players. The fields with the red asterisk are required. You will need to enter the following about each player: Player s Gender First Name Last Name Date of Birth Uploaded copy of Birth Certificate if child did not play with BYS last season Additional Participant screen information: The question about the participant being the same as the primary account holder allows for an 18 year old player to create an account and register themselves. If the player does not reside in the primary user s household, hit no at the bottom of the screen and you can enter the player s address. If you have other players to register, hit Add another Participant. If this is your last child to enter information, please click Continue. 3

4 ADDING Player information Birth Certificates are REQUIRED for players that did not play in the 2015 season. Pictures of those documents can be uploaded on this screen. Families can enter multiple players in these screens. To enter your next player, click Add Another Participant. When finished adding players, Click Continue. 4

5 Step 3 Program Information Choose Players to register for the Season The software will review the dates that were added for the players and will list programs that fit the ages of the child. Hit Register for all of the children that you would like to register for the 2016 season and then hit Continue at the bottom of the screen. Note: The registration prices noted on the screen are regular registration prices and do not include early bird discounts, fundraising or payment fee options. In the example below, we are registering 3 children: Ben (5/6 TBall), Jane (9/10 Girls) and Sally (3/4 TBall). You can see that since Jane also fits the age range for the Girls travel program she has the Travel registration option. The Travel option should ONLY be used for the players that are already playing on our BYS travel teams. All other players should register with the non-travel option that lists a specific age range. Jane s birthdate leaves her eligible for the BYS travel and the 9/10 Girls Rec program. Only those players that were selected for the BYS travel teams should pick the travel option. So, in this case, we have selected 9/10 Girls for her registration option. When finished adding players, click Continue. 5

6 Answer Player Questions The next step is to complete questions about the player s registration in regards to whether: the player would like to go back into the draft o If the player would like to return to the team they played on last year, choose No. o If the player would like to move to another team in the same league, choose Yes. o If the child is moving UP to the next league, you can also choose No. the family will be paying online via a credit card (there is a $4 fee per player added to the registration fees for credit card processing) the child is currently playing for a travel/club program for baseball or softball. Players that are in a travel program are not eligible to play in the BYS Rec league. the player is going to participate in the candy fundraising option. If a player chooses NOT to sell candy, a $35 candy buy-out fee will be charged for the player. For the example below, Ben is choosing to NOT go into the draft, is NOT participating in the online payment option, acknowledges that Ben is not playing travel and will NOT be selling candy. REMINDER There is a $4 convenience fee that will be charged for each player when a credit card is used for payment 6

7 REMINDER There is a $35 fundraiser buy-out fee that will be charged for each player not selling candy EXCEPT for the 3-4 TBall program. The 3-4 TBall Program does not have a fundraising requirement. Once the questions have been answered hit Continue. 7

8 The Registration Summary will be shown next. This shows the final fees for the selected players which will include their registration (division) fees plus any eligible discounts (like early bird or sibling discounts) or additional fees (for candy buy-out or convenience fee for the credit card payments). Hit Continue to begin the payment option. 8

9 Step 4 Confirm and Checkout For families that wish to pay later by check, please change the payment method to check and confirm the billing address (the primary account holder address will be listed as a default). For families that would like to use the credit card option, the credit card information can be entered on this screen. There is a $4 per player convenience fee applied to the registration when the credit card payment option is chosen. The example below will follow a family choosing to pay later by check. When payment options are complete, click Continue. 9

10 The last page will be your final summary, where you can Submit Order. Since the family chose to pay later by check, the amount due today is $0. The check must be mailed and processed by the registration deadlines to keep the prices listed in this invoice. 10

11 The next screen will show how much you have paid online for the registration. Since we chose to pay by check, the payment confirmation will show $0.00 billed. Hit Complete Order at the end to submit this registration for processing. If the family paid by credit card, you would see an amount charged in this summary. In this case, the family chose to pay later by check, so $0 was charged and the amount is due by check prior to the registration deadlines detailed in their ed invoice. 11

12 A final Order Summary will be your last screen. Your order Number will be detailed along with information on how to complete your registration if you did not complete registration via credit card. You will also get an with this same information. REMEMEBER Registration is NOT complete until payment is received and processed by BYS. Credit card payments complete registration. Check payments are put in a Pending state till the check is received and processed by BYS. In order to received early bird registration discounts, checks need to mailed by the Early Bird Registration Deadline listed on the BYS website. The address for mailing is included on your Invoice . Once the check is received and processed by BYS, you will received another you that registration is complete. 12

13 If I choose to pay by check, how can I verify the amount that needs to be paid? If you log back onto your account, you will see your balance amount still due for BYS registration. In this example, the family has an open balance for $220 since the example family chose to pay by check. How can I change the options that I selected for my player (candy fundraising option, draft, etc)? In order to change the options for a player (draft, candy and payment by credit card option), you can always delete from the player s registration from the cart by clicking on the red X in the corner and choosing Update. Then, you can select the player from your main account screen and complete the selections for that player again. 13