SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM December 13, 2016

Transcription

1 PURCHASING SOLICITATION SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM December 13, 2016 ITN #11001/CH-A1 Banking Services (ITB) Invitation To Bid (ITN) Invitation To Negotiate (PB) Piggyback (RFP) Request For Proposal (RFQ) Request For Qualifications (SC) State Contract (SS) Sole Source REQUESTOR: Financial Services Legal Review: Yes No VENDOR NAME AMOUNT AWARDED REQUIRED PRODUCTS/SERVICES Wells Fargo Bank $20, Annually Banking Services Total $20, Annually Contract Renewal Recurring Contract New Contract New Contract Amount Previous Contract Amount Variance $20, Annually Various N/A PRICE INCREASE / DECREASE EXPLANATION: N/A DISCUSSION: On December 7, 2010 the Board approved a five year contract, with a one (1) five-year renewal option. The contract with this provider expires December 31, We are requesting permission to amend the renewal option of the contract and approval of a two (2) year renewal option. CONTRACT TERM: January 1, 2017 December 31, 2018 RECOMMENDATION: It is the recommendation of Pennie Zuercher, Chief Finance Officer and JoAnn Clark, Director of Accounting Services, to approve amendment 1 of the attached Banking Services Agreement with Wells Fargo Bank in the annual amount of $20, AUTHORITY FOR ACTION: Florida Administrative Code 6A-1.012(10) OFFICE OF PURCHASING SERVICES 2700 JUDGE FRAN JAMIESON WAY VIERA, FL

2 ITN #11001/CH-A1 Approval Date: Wells Fargo Bank, N.A. Government and Institutional Banking 800 N. Magnolia Ave. 7 th Floor Orlando, FL November 21, 2016 Ms. Pennie Zuercher Chief Finance Officer School District of Brevard County Viera, Florida Dear Ms. Zuercher, This letter is to confirm that Wells Fargo Bank, N.A. (The Bank ) will extend the existing banking contract that is now in place between the Brevard County School Board, Florida (the District ) and the Bank. With this extension the banking services contract between the District and the Bank will be extended to December 31, The terms and conditions of our banking service agreement will remain the same. Please find attached our current account analysis statement, which prices will remain in place with this extension. While some of your needs and our solutions may change from time to time, you will continue to have the same relationship team. Jackie Kobialko will continue as your Treasury Management Officer and Todd Morley will continue as your Relationship Manager. If you are in agreement, we will complete our files with a copy of this letter, signed and dated at the bottom. Should you need other documentation from the bank please let me know. Thank you for your confidence in us. We value our relationship with the Brevard County School Board and look forward to continuing to serve your banking needs. Sincerely, Todd Morley, CFA Senior Vice President Government Banking Wells Fargo Bank Misty Belford, Chairperson Date Accepted: Desmond Blackburn, Superintendent, Brevard County School Board Signature: Date:

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6 Average Monthly Cost Annualized Average Description Unit Price Balance & Compensation Information Recoupment Monthly IB , , Account Analysis - Credit Adjustment (0.34) (4) Balance & Compensation Information Account Maintenance W/ Chk Return Zero Balance Master Account Maint Account Maintenance-Chexstor Zero Balance Monthly Base Debits Posted Credits Posted ,071 General Account Services Store/Night Drop Deposit(was credits posted ,741 Deposit Location Reporting - Item ,246 Deposited Checks - On Us Deposited Checks ,914 Cash Dep/$1 Ver at Teller Window ,470 Change Order Charge-Branch/Store Rolled Coin Ordered - Branch/Store Currancy Ordered/$1 - Branch/Store Return Item - Chargeback Return Item Special Inst Mthly Base Return Item Redeposited Depository Services Printing & Supplies-Vendor ,668 Pymt Auth Max Check Mthky Base Stop Payment - Online WellsImage Paid Check Monthly Base DDA Checks Paid ,269 Paper Disbursement Services ARP Monthly Base - Full ARP Monthly Base - Partial ARP Full Recon-Item ARP Aged Issue Records On File-Item Positive Pay Exceptions - Item ARP Statement Monthly Base CEO Paper Disbursement Recon Services Electronic Credits Posted ACH Monthly Base ACH One Day Item ACH Two Day Item ,516 ACH Same Day ACH Return Item-Electronic ACH Return Admin-Electronic ACH Transmission Charge ACH Delete Item ACH Reversal - Item ACH Special Investigation ACH Exception Process-Duplicate File ACH CEO Fraud Filter Review MO Base ACH CEO Fraud Filter Review MO Base ACH NOC - Info Reporting Advice EDI Payment Services Wire IN Domestic Wire-Outgoing Domestic-CEO ,755 Wire - Book Transfer - CEO Wire & Other Fund Transfer Services CEO Intraday Subscription Mthlybase ,940 CEO Prev Day Subscription Mthlybase ,940 Gross Fees 5, , Interest Earned 4, , (Fed Funds less 5 basis points; 0.05%) Net Due to Wells Fargo 1, ,777.31