SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM September 11, 2018

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1 SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM September 11, 2018 PURCHASING SOLICITATION PB # PB-JE Special Education Materials, Supplies, Equipment and Repair (ITB) Invitation To Bid (ITN) Invitation To Negotiate (PB) Piggyback (RFP) Request For Proposal (RFQ) Request For Qualifications (SC) State Contract (SS) Sole Source REQUESTOR: ESE Program Support Legal Review: Yes No Fixed % Discount for Supplies Fixed % Discount for Equipment VENDOR NAME AMOUNT AWARDED AbleNet, Inc. Various 5% 5% Ace Educational Supplies, Inc. Various 33% 33% Community Products LLC dba Rifton Equipment Various 25% 25% Failure Free Reading Various 25% 25% HumanWare USA, Inc. Various 0% 0% Lakeshore Equipment Company dba Lakeshore Various 5% 5% Learning Materials Monarch Teaching Technologies, Inc. Various 10% 0% NCS Pearson, Inc. Various 5% 5% Prentke Romich Company Various 0% 10% Really Good Stuff, LLC Various 3% 3% Saltillo Corporation Various 0% 15% School Health Corporation Various 11% 11% School Outfitters Various 2% 2% School Specialty, Inc. Various 12%-35% 12%-35% Super Duper Inc. dba Super Duper Publications Various 1% 0% Textbook Warehouse, LLC dba Textbook Various 10% 0% Warehouse EST Three (3) Year Total: Various Contract Renewal Recurring Contract New Contract New Contract Amount Previous Contract Amount Variance Various N/A N/A PRICE INCREASE / DECREASE EXPLANATION: N/A DISCUSSION: Competitive discount catalog bid for Special Education Materials, Supplies, Equipment and Repair CONTRACT TERM: The initial contract term shall commence September 12, 2018 and continue until July 31, OFFICE OF PURCHASING SERVICES 2700 JUDGE FRAN JAMIESON WAY VIERA, FL

2 RECOMMENDATION: It is the recommendation of Beth Thedy Ed.D., Deputy Superintendent/Chief Operating Officer and Dr. Dawna Bobersky, Director of ESE Program Support, to award this bid to all responsive and responsible bidders as identified above. Contract renewal shall be contingent upon the annual contract review. AUTHORITY FOR ACTION: Florida Administrative Code 6A [DOCUMENT TITLE] [Document subtitle]

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4 RECOMMENDATION TABULATION ITB #: B Tentative Board Meeting Date*: JUNE 12, 2018 Select One Title: SPECIAL EDUCATION MATERIALS, SUPPLIES, # Notified: 810 # Downloaded: 47 EQUIPMENT AND REPAIR # of Responses Rec d: 19 # of No Bids : 1 For: VARIOUS SCHOOLS/DEPARTMENTS ITB Opening Date : MAY 16, 2018 (School/Department) Fund: VARIOUS Advertised Date: APRIL 21, 2018 POSTING OF ITB RECOMMENDATION/TABULATION: ITB Recommendations and Tabulations will be posted in the Procurement & Warehousing Services and on _MAY 22, 3:00 pm and will remain posted for 72 hours. Any person who is adversely affected by the decision or intended decision shall file a notice of protest, in writing, within 72 hours after the posting of the notice of decision or intended decision. The formal written protest shall be filed within ten (10) days after the date the notice of protest is filed. Failure to file a notice of protest or failure to file a formal written protest shall constitute a waiver of proceedings under this chapter. Section (3)(b), Florida Statutes, states that The formal written protest shall state with particularity the facts and law upon which the protest is based. Saturdays, Sundays, state holidays and days during which the District is closed shall be excluded in the computation of the 72-hour time period provided. Filings shall be at the office of the Director of Procurement & Warehousing Services, 7720 West Oakland Park Boulevard, Suite 323, Sunrise, Florida Any person who files an action protesting an intended decision shall post with the School Board, at the time of filing the formal written protest, a bond, payable to The School Board of Broward County, Florida, (SBBC), in an amount equal to one percent (1%) of the estimated value of the contract. Failure to post the bond required by SBBC Policy 3320, Part VIII, Purchasing Policies, Section N, within the time allowed for filing a bond shall constitute a waiver of the right to protest. (*) The Cone of Silence, as stated in the ITB / RFP / RFQ / HARD BID, is in effect until it is approved by SBBC. The Board meeting date stated above is tentative. Confirm with the Purchasing Agent of record for the actual date the Cone of Silence has concluded. RECOMMENDATION TABULATION IN ORDER TO MEET THE NEEDS OF SBBC, BID ITEM 1 SHALL BE AWARDED TO ALL RESPONSIVE AND RESPONSIBLE BIDDERS MEETING ALL SPECIFICATIONS, TERMS AND CONDITIONS OFFERING DISCOUNT OFF MANUFACTURER'S OR BIDDER S SUGGESTED RETAIL PRICELIST (MSRP) OR CATALOG. MANUFACTURER/CATALOG VENDOR(S) AWARDED % DISCOUNT OFF % DISCOUNT OFF SUPPLIES EQUIPMENT 1. ABILITATIONS SCHOOL SPECIALTY, INC. 35% 12% 2. ABLENET, INC. ABLENET, INC. 5% 5% ABLENET, INC. SCHOOL SPECIALTY, INC. 12% 12% 3. ACE EDUCATIONAL SUPPLIES, INC. ACE EDUCATIONAL SUPPLIES, INC. 33% 33% 4. ATTAINMENT COMPANY SCHOOL SPECIALTY, INC. 12% 12% 5. BEHAVIORAL HEALTH ASSESSMENTS NCS PEARSON, INC. 5% 5% 6. CALIFONE SCHOOL SPECIALTY, INC. 35% 12% 7. CHILD & ADOLESCENT ASSESSMENTS NCS PEARSON, INC. 5% 5% 8. CHILDREN'S FACTORY SCHOOL SPECIALTY, INC. 12% 12% 9. CLINICAL & CLASSROOM ASSESSMENTS NCS PEARSON, INC. 5% 5% **Small/Minority/Women Business Enterprise Certified Vendor (s) By: Date: MAY 22, 2018 (Purchasing Agent) The School Board of Broward County, Florida, prohibits any policy or procedure which results in discrimination on the basis of age, color, disability, gender expression, national origin, marital status, race, religion, sex or sexual orientation. Individuals who wish to file a discrimination complaint, may call the Executive Director, Benefits & EEO Compliance at or Teletype Machine (TTY) at Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Equal Educational Opportunities (EEO) at or Teletype Machine (TTY) at REVISED: 5/19/2017

5 RECOMMENDATION TABULATION ITB B PAGE 2 BID ITEM 1 (CONTINUED) MANUFACTURER/CATALOG VENDOR(S) AWARDED % DISCOUNT OFF % DISCOUNT OFF SUPPLIES EQUIPMENT 10. COMMUNITY PRODUCTS LLC COMMUNITY PRODUCTS, LLC 25% 25% D/B/A RIFTON EQUIPMENT D/B/A RIFTON EQUIPMENT 11. EDUCATION ESSENTIALS SCHOOL SPECIALTY, INC. 35% 12% 12. ENABLEMART SCHOOL HEALTH CORPORATION 11% 11% 13. FAILURE FREE READING JFL ENTERPRISES, INC., 25% 25% D/B/A FAILURE FREE READING 14. FURNITURE (SPECIAL NEEDS ONLY) SCHOOL SPECIALTY, INC. 35% 12% 15. HUMANWARE USA, INC. HUMANWARE USA, INC. 0% 0% 16. LAKESHORE LEARNING MATERIALS LAKESHORE EQUIPMENT COMPANY 5% 5% DBA LAKESHORE LEARNING MATERIALS 17. MONARCH TEACHING MONARCH TEACHING 10% 0% TECHNOLOGIES, INC. TECHNOLOGIES, INC. 18. NO TEARS LEARNING SCHOOL SPECIALTY, INC. 12% 12% (HANDWRITING WITHOUT TEARS) 19. PERFORMANCE HEALTH FORMERLY SCHOOL SPECIALTY, INC. 12% 12% SAMMONS PRESTON-PATTERSON 20. PRENTKE ROMICH COMPANY PRENTKE ROMICH COMPANY 0% 10% 21. REALLY GOOD STUFF, LLC REALLY GOOD STUFF, LLC 3% 3% 22. SALTILLO CORPORATION SALTILLO CORPORATION 0% 15% 23. SCHOOL HEALTH CORPORATION SCHOOL HEALTH CORPORATION 11% 11% SCHOOL SPECIALTY, INC. 0% 0% 24. SCHOOL OUTFITTERS, LLC SCHOOL OUTFITTERS, LLC 2% 2% 25. SPEECH AND LANGUAGE ASSESSMENTS NCS PEARSON, INC. 5% 5% 26. SUPER DUPER INC. D/B/A SUPER DUPER INC. D/B/A 1% 0% SUPER DUPER PUBLICATIONS SUPER DUPER PUBLICATIONS 27. TEXTBOOK WAREHOUSE, LLC D/B/A TEXTBOOK WAREHOUSE, LLC D/B/A 10% 0% TEXTBOOK WAREHOUSE TEXTBOOK WAREHOUSE 28. TOYS FOR SPECIAL CHILDREN INC., SCHOOL SPECIALTY, INC. 12% 12% D/B/A ENABLING DEVICES, INC. IT IS RECOMMENDED THAT FOR REASON(S) STATED ON THE ATTACHED ITB REJECTION SHEET, THE BIDS REFERENCED BE REJECTED IN ENTIRETY OR PARTICULAR ITEMS FOR NOT COMPLYING WITH ITB REQUIREMENTS. CONTRACT PERIOD: JULY 1, 2018, THROUGH JULY 31, By: Date: MAY 22, 2018 (Purchasing Agent) The School Board of Broward County, Florida, prohibits any policy or procedure which results in discrimination on the basis of age, color, disability, gender expression, national origin, marital status, race, religion, sex or sexual orientation. Individuals who wish to file a discrimination complaint, may call the Executive Director, Benefits & EEO Compliance at or Teletype Machine (TTY) at Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Equal Educational Opportunities (EEO) at or Teletype Machine (TTY) at REVISED: 5/19/2017

6 RECOMMENDATION TABULATION B BID REJECTIONS 1. REJECT BID FROM TOYS FOR SPECIAL CHILDREN, INC. D/B/A ENABLING DEVICES, INC. VENDOR IS NON-REPONSIVE AS THE BID SUMMARY SHEET WAS NOT SUBMITTED. AS STATED IN GENERAL CONDITION 1: SEALED BID REQUIREMENTS: THE BIDDER ACKNOWLEDGEMENT SECTION MUST BE COMPLETED, SIGNED AND RETURNED WITH THE BID. THE BID SUMMARY SHEET PAGES ON WHICH THE BIDDER ACTUALLY SUBMITS A BID, AND ANY PAGES, UPON WHICH INFORMATION IS REQUIRED TO BE INSERTED, MUST BE COMPLETED AND SUBMITTED WITH THE BID. THE SCHOOL BOARD OF BROWARD COUNTY (SBBC) RESERVES THE RIGHT TO REJECT ANY BID THAT FAILS TO COMPLY WITH THESE SUBMITTAL REQUIREMENTS. 2. REJECT BID FROM INNOVATIVE LEARNING CONCEPTS, INC. VENDOR IS NON-REPONSIVE AS THE BIDDER ACKNOWLEDGMENT FORM WAS NOT SIGNED. AS STATED IN GENERAL CONDITION 1: SEALED BID REQUIREMENTS: THE BIDDER ACKNOWLEDGEMENT SECTION MUST BE COMPLETED, SIGNED AND RETURNED WITH THE BID. THE BID SUMMARY SHEET PAGES ON WHICH THE BIDDER ACTUALLY SUBMITS A BID, AND ANY PAGES, UPON WHICH INFORMATION IS REQUIRED TO BE INSERTED, MUST BE COMPLETED AND SUBMITTED WITH THE BID. THE SCHOOL BOARD OF BROWARD COUNTY (SBBC) RESERVES THE RIGHT TO REJECT ANY BID THAT FAILS TO COMPLY WITH THESE SUBMITTAL REQUIREMENTS. 3. REJECT BID FROM SONOVA USA, INC. VENDOR IS NON-REPONSIVE AS THEY INCLUDED CHANGES TO OUR GENERAL CONDITIONS.

7 Bid Summary Sheet B Item # Vendor Name Manufacturer Special Education Materials, Supplies, Equipment and Repair Bid Item 1 shall be awarded to all responsive and responsible Bidders meeting all specifications, terms and conditions offering a SINGLE-FIXED PERCENTAGE discount off Manufacturer's or Bidder's suggested retail pricelist (MSRP) or catalog. ITEM 1 - DISCOUNT OFF CATALOG Indicate Catalog or Website % Discount for Supplies % Discount for Equipment 1 AbleNet, Inc. Same Website 5% 5% 2 Ace Educational Supplies, Inc. Same Both 33% 33% 3 Community Products LLC dba Rifton Equipment Same Catalog 25% 25% 4 Failure Free Reading Same Website 25% 25% 5 HumanWare USA Inc. Same Website 0% 0% 6 Lakeshore Equipment Company dba Lakeshore Learning Materials Same Website 5% 5% 7 Monarch Teaching Technlogies, Inc. Same Catalog 10% 0% 8 NCS Pearson, Inc. Behavioural Health Assessments Catalog 5% 5% 9 NCS Pearson, Inc. Child & Adolescent Assessments Catalog 5% 5% 10 NCS Pearson, Inc. Speech and Language Assessments Catalog 5% 5% 11 NCS Pearson, Inc. Clinical and Classroom Assessments Website 5% 5% 12 Prentke Romich Company Same Website 0% 10% 13 Really Good Stuff, LLC Same Website 3% 3% 14 Saltillo Corporation Same Website 0% 15% 15 School Health Corporation Same Website 11% 11% 16 School Health Corporation Enablemart Website 11% 11% 17 School Outfitters Same Website 2% 2% 18 School Specialty, Inc. Abilitaitons Website 35% 12% 19 School Specialty, Inc. Education Essentials Website 35% 12% 20 School Specialty, Inc. Furniture Website 35% 12% 21 School Specialty, Inc. Performance Health formerly Sammons Preston-Patterson Website 12% 12% 22 School Specialty, Inc. Children's Factory Website 12% 12% 23 School Specialty, Inc. School Health Corporation Website 0% 0% 24 School Specialty, Inc. Califone Website 35% 12% 25 School Specialty, Inc. AbleNet Inc. Website 12% 12% 26 School Specialty, Inc. Attainment Company Website 12% 12% 27 School Specialty, Inc. No Tears Learning (Handwriting Without Tears) Website 12% 12% 28 School Specialty, Inc. Toys for Special Children/Enabling Devices Website 12% 12% 29 Super Duper Inc. dba Super Duper Publications Same Catalog 1% 0% 30 Textbook Warehouse, LLC dba Textbook Warehouse Same Website 10% 0% Page 1

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