See attached BOA analysis statements for September 30, Exhibit A revisions from January 19, 2010 Bidders Conference.

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1 CITY OF PLANT CITY RFP # BANKING SERVICES Addendum # 2 January 20, Analysis statements for each account at Bank of America. See attached BOA analysis statements for September 30, Exhibit A revisions from January 19, 2010 Bidders Conference. See attached Revised Exhibit A. 3. What do you mean by confirmations in number seven on page six of the RFP? Electronic confirmations requested by the City s auditors. The City would like to know if there will be a charge for these confirmations and if so, what is the charge. 4. Please include in the RFP if the City will be able to withdraw emergency cash when there is a threat of hurricanes or other natural disasters, and if there will be a charge for these withdrawals. Typically, the City likes to withdraw $20,000 to $40,000 to have on hand in these types of emergencies. This has been utilized from one (1) to seven (7) times during a year. 5. Please confirm the anticipated names of the 4 accounts (i.e. General Fund account, Payroll Account, Accounts Payable Account, and Proprietary Account). The City will establish four (4) accounts with the following names: Central Paying Account - This account will be used to process disbursements for accounts payable checks, as well as ACH disbursements to the State of Florida. Payroll Account - This account will be used to process payroll disbursements to employees (both checks and direct deposits to employee accounts). Only the Internal Revenue Service ACH debit will be allowed for this account. All other ACH debits MUST be blocked from the payroll account. Water & Sewer/Enterprise Revenue Account - This account will be used for ` processing payments for the Utility Department. Daily deposits will be made into this account. ACH deposits from customers will be processed through this account. General Fund Revenue Account - This account will be used to process revenue deposits for all of the other funds that the City maintains, as well as post ACH deposits. 6. Please confirm that the General Fund and the Proprietary Account funds cannot be comingled for business purposes. Correct. The General Fund Revenue Account and the Water & Sewer/Enterprise Revenue Account cannot be comingled for business purposes. Addendum # 2 Banking services Page 1

2 CITY OF PLANT CITY RFP # BANKING SERVICES Addendum # 2 January 20, Given that the City s investment policy states that no more than 50% of the City s funds can be maintained at one financial institution are bidder s to assume that the winning bank will only maintain approximately $50MM in balances? A maximum of 50% of the portfolio may be deposited with any one issuer is found in Section XIII. Portfolio Composition under C. Non-Negotiable Interest Bearing Time Certificates of Deposit under 3. Limits on Individual Issuers. The City interprets this to mean that the limit only applies to Time Certificates of Deposit. NO, the winning bank should not assume the approximate balance will only be $50,000, Please give us a proposal and cost for adding Positive Pay to the Payroll Account. Employees are paid every week; 307 employees have direct deposit and 146 receive checks. The City anticipates that the number of checks will decrease as new hires are required to use direct deposit. In addition, the City issues an extra employee payroll at Christmas time for bonuses Addendum # 2 Banking services Page 2

3 REVISED EXHIBIT A (Page 1of 3) REQUEST FOR PROPOSAL BANKING SERVICES CITY OF PLANT CITY, FLORIDA BANK MONTHLY VOLUME PER ITEM CHARGE COSTS General Services Checks Paid 34 To transfer funds between banks Deposits 234 Items Processing Deposit 16 Deposit Correction Non-Cash 1 Direct DDA Statement Per Acct 1 BR-Disposable Night Bags 1 Account Maintenance 14 Master Account Maintenance 8 Deposited Items 7480 Other Miscellaneous Debits 25 Items Paid Not Enclosed 1517 Returns Deposited Items- Charged Back 22 Re-deposited Items 33 Items missing in deposit when sent to proof Fee - the Water Sewer bank statement Fees for analyzing 8 accts. into Master acct. Checks to vendors/employees-not returned. Branch/Night Deposit Services Branch Cash OTC Deposit/$1000 Branch Curr Ord/Partial Strap Counting & balancing deposits at bank on a delayed verification basis. Addendum # 2 Banking services Page 3

4 REVISED EXHIBIT A (Page 2 of 3) REQUEST FOR PROPOSAL BANKING SERVICES CITY OF PLANT CITY, FLORIDA MONTHLY VOLUME PER ITEM CHARGE COSTS ARP Services ARP Auto D/T to Bank/Tran 9 Fee for transmitting positive pay to bank. ARP Auto D/T to Bank/Rcrd 807 Fee for each check transmitted for positive pay Items missing in deposit when sent to proof Manual Void - Item Voids through On-line Treasury Charge 11 Mangem t Basic Positive Pay - Base 1 Fee paid for Positive Pay Service Basic Positive Pay Item 756 ACH File Processed - Transmissions, Self 9 Block ACH Transactions 9 Deposits - Electronic Credits 118 Maintenance 3 ACH Returns 5 ACH Input Transmission Fee 4 Notification of Change 2 Electronic Debits Posted 45 Consumer PPD Credits Originated 1975 ACH Fax Page 14 Corp Debits Orig CCD, CCD + CTX 32 Corp Credits Orig CCD, CCD+ CTX 784 ACH Reversal Batch or File 1 Consumer On US Debits 130 Consumer OffUS Debits 425 NUMBER - UTILITY CUSTOMER DIRECT DEBIT 593 $ AMT. - UTILITY CUSTOMER DIRECT DEBIT $68,000 CENTRAL PAYING ACCOUNT ONLY Number of items cleared through positive pay. ACH S FOUR TIMES PER MONTH RANGING FROM 80 TO 288 ACH S FOUR TIMES PER MONTH RANGING FROM $8,000 TO $33,000 Addendum # 2 Banking services Page 4

5 REVISED EXHIBIT A (Page 3 of 3) REQUEST FOR PROPOSAL BANKING SERVICES CITY OF PLANT CITY, FLORIDA MONTHLY VOLUME Paid Check Image Image Retrieval BA Direct 4 Direct Previous Day Maint 1 Direct Per Account Fee 1 Direct Previous Day SID Item 222 PER ITEM CHARGE COSTS On-line Treasury Manager Pd Acct Maint/1st Acct 1 Pd Acct Maint/2-3 Accts 1 Pd Acct Maint/4+ 2 Pd Detail per Item (first 500 free) 500 Pd Detail per Item 1236 Image/Per Retrieval 12 Acct Transfers/Per Transfer 27 Wire Service/Per Month 1 Stop Payment per Stop 12 Global Wire Transfer Domestic Wire 1 Wire Transfer Advice 2 Wire Template Storage 6 Wire Trsf Monthly Maint/Acct 10 2 W/T Out Non-Rep (ORM PC Wire) 4 Addendum # 2 Banking services Page 5

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