City of Leavenworth Public Works Department June 13, 2017 Request for Bids 2017 Asphalt Paving Repair Work

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1 City of Leavenworth Public Works Department June 13, 2017 Request for Bids 2017 Asphalt Paving Repair Work Bid Request Package Content 1. Request for Quotes 2. Statement of Work 3. General Requirements and Specifications 4. Execution of Work 5. Proposal Terms and Conditions 6. Payment 7. Attachments Statement of Bidder Qualifications Non Collusion Certificate Schedule A Pricing Summary Schedule B Pricing Summary Proposal Form Bid Summary Sheet Site Photos Bidder s Checklist Page 1 of 31

2 REQUEST FOR QUOTES I STATEMENT OF WORK 2017 Asphalt Paving Repair Work 1. REQUEST FOR QUOTES. The City of Leavenworth, Washington is requesting quotes from qualified contractors for asphalt repair and replacement services on specified areas of pavement throughout the City Description of Work. The work performed under this contract consists of cutting, removal, and disposal of existing asphalt and undesirable subgrade; subgrade prep, compaction, asphalt replacement, and joint seal Instructions to Bidders. All proposal packages should be labeled 2017 Asphalt Bid Repair and sent to: City of Leavenworth Public Works 2017 Asphalt Paving Repair Bid Attn: Chantell Steiner, City Clerk 700 US Highway 2 / P.O. Box 287 Leavenworth, WA Bidders are responsible for assuring delivery. No electronic bids will be accepted. For questions, contact Herb Amick at herba@cityofleavenworth.com or Ext All answers to questions may be shared with other vendors participating in the RFQ process One reproducible copy of the proposal may be mailed or delivered to the address above. Bidders are responsible for assuring delivery Proposals must be received by the City no later than Thursday June 29 th, :00 PM. All bids will be timed stamped by the receptionist at the Leavenworth City Hall reception area based on the official bid clock located in the reception area. 1.6 Bids must be sealed in an enveloped and properly addressed and endorsed with the bidder s name in the top left hand corner. 1.7 Rejected Bids - Any bids not received by the deadline or not submitted properly will be rejected and returned to the bidder unopened. Page 2 of 31

3 1.8 Bid Opening Thursday June 29th, :10 PM 1.9 Notification and Award - Proposals will be evaluated, successful bidder notified, followed with a recommendation to go forward to the full City Council for project award. The award process is triggered and contingent upon the mayor's signature of the Contract Agreement Small Works Roster. The City of Leavenworth uses Municipal Research and Services Center of Washington (MRSC) as the City's list of qualified businesses for small works projects. Proposers are required to be registered with Municipal Research and Service Center of Washington (MRSC) as a participating Small Works Business. For further information, view 2. STATEMENT OF WORK A. These specifications include requirements to provide asphalt replacement/repair specified as two types. Type 1 consisting of precut, minimal prep/compaction, asphalt replacement and joint sealing. Type 2 consisting of cutting, removal and disposal, subgrade replacement, compaction, asphalt replacement, and joint sealing. B. This work shall include the furnishing of all materials, equipment, tools, and labor as required for the specified work. C. Products and work shall conform to the City of Leavenworth specifications and/or Washington Department of Transportation s Standard Specifications for Road, Bridge, and Municipal Construction. 3. GENERAL REQUIREMENTS 3.1 General This is a lump sum contract under the City Administrator contracting authority for street repairs listed Insurance - Certificate of Insurance with Additional Insured Endorsement at City specified amounts as required. The Contractor shall maintain the following insurance limits: Page 3 of 31 a) Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage

4 shall be written on at least as broad as Insurance Services Office (ISO) form CA Automobile or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. b) Commercial General Liability insurance shall be written with limits no less than $3,000,000 each occurrence, $3,000,000 general aggregate and a $2,000,000 products-completed operations aggregate limit. Commercial General Liability insurance shall be written on at least as broad as ISO occurrence form CG and shall cover liability arising from premises, operations, stop gap liability, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the per project general aggregate limit using ISO form CG or an equivalent endorsement There shall be no e exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor s Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG and Additional Insured- Completed Operations endorsement CG or substitute endorsements providing at least as broad of coverage. c) Workers Compensation coverage as required by the Industrial Insurance laws of the State of Washington Performance & Payment Bonds - Required All work must be completed by August 31, Work will be administered through the Public Works Director and office. Work will be inspected by the Public Works Department or representative engineer The Contractor shall furnish all tools, materials, and equipment necessary to perform the work Prevailing Wage - All work performed under this contract is applicable to prevailing wage rates as set forth by the State of Washington Department of Labor and Industries Prevailing Wage Schedule, RCW It is the responsibility of the contractor to insure that the appropriate labor classification(s) are identified and applied Intents and Affidavits The contractor shall provide certified documentation of filing with the Department of Labor and Industry a Statement of Intent to Pay Prevailing Wages prior to Page 4 of 31

5 start of work. Certified documentation of an Affidavit of Wages Paid must be provided prior to final payment. Cost of these filings is the responsibility of the contractor and not the City. 3.2 Traffic Control Traffic control shall be responsibility of the contractor. All flagging or traffic control will be done by state certified flaggers. 3.3 Waste Disposal All waste generated from this project shall be disposed of by the contractor at an approved recycling site/center. 3.4 Safety Contractor shall perform work in a manner to protect the health and safety of all workmen and the public. All work shall be in accordance with standard industry safety practices and in compliance of current OSHA regulations. 3.5 Warranty Contractor shall warrant all work to be free of defects for a period of one (1) year from date of final acceptance. 4. EXECUTION OF WORK 4.1 General Preconstruction Meeting A preconstruction meeting with Public Works staff will be arranged and scheduled by the successful bidder at City Hall prior to the begin of all work Work shall not commence earlier than 7:00A.M., nor extend beyond 7:00 PM, without the express approval of the Public Works Director or designee. No work shall be performed on Fridays, Saturdays, Sundays or holidays unless authorized by the Public Works Director or designee All waste material generated by the Contractor's staff shall be removed daily from the work site and the area left clean and clearly marked with appropriate safety signage/barricades/etc. upon completion of work All road areas must be left in drivable/safely passable condition on Friday, Saturday, Sunday, and holidays. Page 5 of 31

6 4.1.5 Square footage amounts shown are estimated. Verification for bid purposes and lump sum price is the responsibility of the bidder. 4.2 Type 1 Repair Remove and dispose of any unwanted material and/or subgrade in the areas listed Prep and compact appropriately to accommodate 3 of new asphalt Pave with 3 of new asphalt. Roll smooth new asphalt to comply with existing grades and seal existing cut. 4.3 Type 2 Repair Cut, remove, and dispose of broken asphalt as shown at the listed areas Excavate, remove, and dispose of improper subgrade. Replace, grade, and compact new subgrade as specified Pave with 3 of new asphalt to meet existing grade. Roll smooth and seal new cuts. 4.4 Testing and Inspection Type 2 repair requires compaction testing and documentation of required specified compaction prior to new paving A city Public Works Employee or representative engineer will make ongoing and final inspections of all sites. 5. PROPOSAL TERMS AND CONDITIONS 5.1. The City reserves the right to reject any and all proposals, and to waive minor irregularities in any bid proposal The City reserves the right to request clarification of information submitted, and to request additional information from any bidder The City reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in the bid. Page 6 of 31

7 6. PAYMENT 6.1 Retainage - 5% 6.2 Invoiced as a detailed lump sum after final acceptance of work or as a detailed percentage of completion of work at the end of each month for approval and payment the following month with Council approval. Page 7 of 31

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11 Bidder s Qualification Certificate The undersigned hereby certifies and submits the following qualifications: 1. Name And Address 2. State of Washington Registration No. Expires: 3. Number of years in contracting business under present name: (years) 4. Particular types of construction performed by your company: 5. List several recent construction projects performed of similar scope and budget: Amount Type Owner Name Phone 6. Gross amount of contracts now in hand $ 7. Bank Reference(s): Name Address Account Type By: Date: Name Title: Page 11 of 31

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13 SCHEDULE A - TYPE 1 ASPHALT REPAIR - WORK REPAIR / Minimal Prep / Compaction / Pave ID Site Address Description Appox. Sq. Ft. Cut /Dispose Subgrade Prep $ Subgrade Compaction $ Paving $ Lump Sum Price $ Benton Street Minimal Prep/Compact/Pave 170 sq. ft N/A 2 Birch St. & Burke Minimal Prep/Compact/Pave 63 sq. ft. N/A 3 Burke & Cedar Street Minimal Prep/Compact/Pave 56 sq. ft. N/A Cascade Street Minimal Prep/Compact/Pave 169 sq. ft. N/A 5 Evans Cascade Street Minimal Prep/Compact/Pave 21 sq. ft. N/A 6 Evans Ski Hill Drive Minimal Prep/Compact/Pave 25 sq. ft. N/A 7 Icicle Fish hatchery Road Remove Cold Patch/Pave 40 sq. ft. N/A 8 Icicle Fish hatchery Road Remove Cold Patch/Pave 66 sq. ft N/A 9 Price & Ash Street Minimal Prep/Compact/Pave 130 sq. ft. N/A Scholze Street Minimal Prep/Compact/Pave 104 sq. ft. N/A TOTALS 844 sq. ft. Page 13 of 31

14 SCHEDULE B (Non TIB) - TYPE 2 ASPHALT REPAIR - Cut / Disposal / Prep / Compact / Pave ID Site Address Description Appox. Sq. Ft. Cut / Disposal $ Subgrade Prep $ Subgrade Compaction $ Paving $ Lump Sum Price $ 11 Center Ski Hill Cut/Dispose/Subgrade/Compact/Pave 1103 sq. ft. 12 Cherry W. Center cut/dispose/subgrade/compact/pave 900 sq. ft. 13 Orchard Street at Pine Cut/Dispose/Subgrade/Compact/Pave 1440 sq. ft Orchard Street Cut/Dispose/Subgrade/Compact/Pave 800 sq. ft th Commercial Street Cut/Dispose/Subgrade/Compact/Pave 4230 sq. ft 16 14th Front Street Cut/Dispose/Subgrade/Compact/Pave 2570 sq. ft TOTALS ft. 2 Page 14 of 31

15 SCHEDULE C TIB - TYPE 2 ASPHALT REPAIR - Cut / Disposal / Prep / Compact / Pave ID Site Address Description Appox. Sq. Ft. Cut / Disposal $ Subgrade Prep $ Subgrade Compaction $ Paving $ Lump Sum Price $ West Benton Street Cut/Dispose/Subgrade/Compact/Pave 400 sq. ft. 18 Birch Central Cut/Dispose/Subgrade/Compact/Pave 187 sq. ft Birch Street Cut/Dispose/Subgrade/Compact/Pave 750 sq. ft Cherry Street Cut/Dispose/Subgrade/Compact/Pave 901 sq. ft Front Street Cut/Dispose/Subgrade/Compact/Pave 1231 sq. ft O'Grady Street Cut/Dispose/Subgrade/Compact/Pave 348 sq. ft Orchard Street cut/dispose/subgrade/compact/pave 1155 sq. ft Cherry Street Cut/Dispose/Subgrade/Compact/Pave 238 sq. ft Prospect Street Cut/Dispose/Subgrade/Compact/Pave 192 sq. ft Stafford Street Cut/Dispose/Subgrade/Compact/Pave 840 sq. ft West Whitman Cut/Dispose/Subgrade/Compact/Pave 100 sq. ft. TOTALS 6342 ft. 2 Page 15 of 31

16 City of Leavenworth Proposal Bid Form Asphalt Street Repair Bid Summary Contractor Contractors Registration No. & Expiration Date Street Address Federal Tax I.D. No. or Social Security No. City, State, Zip L&I Account Number Phone/ Unified Business Identity Number Schedule A - Type 1 Repair Total All Sites Lump Sum $ Schedule B (Non TIB) Type 2 Repair Total All Sites Lump Sum $ Schedule C TIB Type 2 Repair Total All Sites Lump Sum Total Bid Amount (Schedule A + B + C) $ $ Signature of Bidder Date Printed Name Title Page 16 of 31

17 Schedule A Type 1 Page 17 of 31

18 Schedule A Type 1 Page 18 of 31

19 Schedule A Type 1 Page 19 of 31

20 Schedule A Type 1 Page 20 of 31

21 Schedule A Type 1 Page 21 of 31

22 SCHEDULE B TYPE 2 (Non TIB) Page 22 of 31

23 Schedule B (Non TIB) Type 2 Page 23 of 31

24 Schedule B (Non TIB) Type 2 Page 24 of 31

25 Schedule C TIB Type 2 Schedule C TIB Type 2 Page 25 of 31

26 Schedule C TIB Type 2 Page 26 of 31

27 Schedule C TIB Type 2 Page 27 of 31

28 Schedule C TIB Type 2 Page 28 of 31

29 135 Stafford Street 840 sq. ft. Schedule C TIB Type2 Page 29 of 31

30 Schedule C TIB Type 2 Page 30 of 31

31 BIDDER S CHECKLIST The Bidder s attention is called to the following forms which must be completed in full as required and submitted collectively as the Bid Proposal package: o Statement of Bidder s Qualifications o Non-Collusion Certificate o Schedule A Pricing Summary o Schedule B Pricing Summary o Schedule C Pricing Summary o Proposal Form Bid Summary The following forms are to be executed and submitted within 10 calendar days of award of contract: o Signed Contract o Performance and Payment Bond o Certificate of Insurance o Statement of Intent to Pay Prevailing Wage o Proposed Schedule of Work Page 31 of 31