Model #48TTF007501BW Efficiency rating 9 EER Replace with three new Bryant High Efficiency roof top package Heating & Cooling Units:

Transcription

1 Town of Ballston Community Library will be receiving bids for replacement of three roof top package Heating & Cooling units at 2 Lawmar Lane, Burnt Hills, NY The Town of Ballston requires that all New York State insurance requirements be met, including but not limited to Workers Compensation Insurance. See requirements set forth below. Please provide alternate bids or suggestions with relevant quotes and justifications. Please include sample contracts. Sealed bids should be delivered to the Town of Ballston, Town Clerk, 323 Charlton Road, Ballston Spa, NY by August 10, 2018 at 12:00 PM (noon). The Town of Ballston Community Library Board of Trustees will review all submitted bids and make the final decision, subject to review and approval of the Town Attorney. The Trustees reserve the right to evaluate all quotes for appropriateness to meet the needs of the library and to refuse all bids. 1. Scope of work: Remove three (a fourth unit of this model was previously replaced on July 25, 2016) existing roof top package Heating & Cooling units: Model #48TTF007501BW Efficiency rating 9 EER Replace with three new Bryant High Efficiency roof top package Heating & Cooling Units: Model #581JP07A125A2A0AA Efficiency rating 12 EER Includes new economizer and necessary curb adapter for High Efficiency unit. Includes all necessary gas and electrical connections, including low voltage for thermostats. Provide a one year labor and workmanship warranty. Start up and test new units. 2. GENERAL REQUIREMENTS a. QUALIFICATIONS/EXPERIENCE All contractors shall have experience with roof replacement and installation. Examples of this experience must be included with bid package. If no examples are included, the bid will be removed from consideration. b. PREVAILING WAGE RATES This project is an Article 8 Public Work Project, and is therefore subject to New York State Prevailing Wage Schedule. The Town specific prevailing wage schedule will be included in final contract. The Contractor will be required to provide certified payrolls for workers on a monthly basis that indicate the hours worked, and the rates and supplements provided to each worker, and indicating the labor class of each worker. Payrolls shall be certified by an officer of the company.

2 c. SITE INTERRUPTION All work performed shall have minimal interruption to the library business. The library must remain open during this time. d. PROJECT MEETINGS Contractor should budget for project meetings with the Library Director. Meetings may include Pre-Construction meeting, Progress Meetings (as needed) potentially brief weekly meetings to organize plan for upcoming week, Substantial Completion Meeting, and Final Inspection. At the routine Progress meetings, the Contractor shall present a review of work progress since the previous meeting, conflicts and resolutions for problems, scheduling issues or delays and their resolution, potential change orders, and other business as directed by the Project Manager in advance of the meeting. e. PRE-BID MEETING/SITE VISIT There will be a site visit prior to the bid due date which will occur on July 27, 2018 at 10:00 AM. It is strongly encouraged for bidders to attend this site visit to evaluate the existing conditions and to walk through a verbal description of the project expectations with the library director and/or trustees. The site visit is not a requirement to bid, however it will be the only opportunity for contractors to come to project location in advance of placing a bid to take any necessary measurements, photographs, and to confirm the site conditions in person. Please register to attend the site visit by ing csmith@sals.edu with your name, company name, and number of attendees. f. BID FORMAT In addition to the bidder s qualifications, all bidders are required to submit Attachment 1, the Bid Form. This attachment shall be completed in ink or printed. Dollar values will be compared based on the Total Contract Cost listed in Attachment 1, however cost will not be the only factor in awarding this contract. Previous experience, ability to perform work in a timely manner according to schedule, certifications, and proposed project team will all be considered. The Town of Ballston is exempt from New York State Sales and Use Taxes on materials and equipment to be incorporated into the work. Said taxes shall not be included in the Contract Price. A description of the company s capabilities and plan to meet the project requirements in a timely manner is also a requirement of the bid format. The Statement of Surety s intent and proof of availability of insurance must be submitted by the Contractor with the Bid, or within 10 days of notification of being the apparent low bidder.

3 g. BID DUE DATE & PROJECT TIMELINE All bids are due on August 10, 2018 at 12:00 PM (noon). Bids shall be submitted to the Town of Ballston, Town Clerk, 323 Charlton Road, Ballston Spa, NY in an opaque sealed envelope, marked with the contract title, and name and address of the bidder and accompanied by all required Bid forms and requested qualification items. If the Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with notation Bid Enclosed on the face of it. Notice of award and contract negotiation is expected to occur within 45 days. Contractor shall initiate site work on or before October 5, Contractor shall have work completed on this project by November 30, 2018, or sooner. Overall timeline is summarized below in table format: Date Time Task 7/12/2018 N/A Project placed out for Bid 7/27/ :00 AM Site Visit/Pre-Bid Meeting 7/30/2018 5:00 PM Bid Questions Due 8/10/ :00 PM Bids Due 10/5/2018 N/A Contractor Site Work Initiated 11/30/2018 N/A Project complete h. AWARD OF CONTRACT All bids will remain subject to acceptance for forty-five (45) days after the date of the Bid opening, but the Town of Ballston Community Library may, in its sole discretion, release any Bid prior to that date. The Town of Ballston reserves the right to reject any and all Bids, to waive any and all informalities not involving price, time or changes in work and to negotiate contract terms with the successful bidder, and the right to disregard all non-conforming, non-responsive, unbalanced or conditional Bids. Also, The Town of Ballston reserves the right to reject the Bid of any Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Town. Discrepancies in the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. In evaluating Bids, The Town of Ballston will consider the qualification of the Bidders, whether or not the Bids comply with the prescribed requirements, and such alternatives, unit prices and

4 other data, as may be requested in the Bid Form or prior to the Notice of Award. If the contract is to be awarded, it will be awarded to the lowest, responsive, responsible Bidder whose evaluation by the Town indicates to the Town that the award will be in the best interest of the Project. Subject to preceding conditions, the Contract will be awarded to the lowest total responsible Bid. i. BONDS AND INSURANCE 1. Bonds: Contractor shall execute a Performance and Payment Bond equal to 115% of the contract price. Such Bond to be provided prior to execution of the Contract. A Warranty Bond equal to twenty-five percent (25%) of the contract price shall be provided upon final completion and on commencement of the Warranty period and to remain in effect for one year. Any additional bonds and warranties required by local, State or Federal regulatory agencies may be needed. Bonds obtained shall be in a form, and from a Surety acceptable to grant agency funding the project. In the event the contract price is adjusted by Change Order by more than ten percent of the Contract price, the Owner may request that the Bond values be increased accordingly. 2 Insurance: Before starting Work, Contractor shall furnish evidence of insurance from companies that are duly licensed or authorized in the jurisdiction in which the Project is located with a minimum AM Best rating of A-VII or better. Contractor shall provide insurance in accordance with the following: Contractor shall provide coverage for not less than the following amounts, or greater where required by Laws and Regulations: a. Workers Compensation: State: Statutory Employer s Liability: Bodily Injury, each Accident $ 100,000 Bodily Injury By Disease, each Employee $ 100,000 Bodily Injury/Disease Aggregate $ 100,000 b. Commercial General Liability: General Aggregate $ 2,000,000

5 Products - Completed Operations Aggregate $ 2,000,000 Personal and Advertising Injury $ 2,000,000 Each Occurrence (Bodily Injury and Property Damage) $ 2,000,000 c. Automobile Liability herein: Combined Single Limit of: $ 2,000,000 d. Excess or Umbrella Liability: Per Occurrence $ 5,000,000 General Aggregate $ 5,000,000 e. Contractor s Pollution Liability: Each Occurrence $ 2,000,000 General Aggregate $2,000,000 f. Workman s Compensation and Employer s Liability Each Accident $ 1,000,000 Each injury by disease $ 1,000,000 All insurance policies required to be purchased and maintained will contain a provision or endorsement that the coverage afforded will not be canceled or materially changed or renewal refused until at least 10 days prior written notice has been given to the insured and additional insured, the Town of Ballston and the Town of Ballston Community Library. The Town of Ballston must be provided with a copy of the policy. Automobile liability insurance provided by Contractor shall provide coverage against claims for damages because of bodily injury or death of any person or property damage arising out of the ownership, maintenance, or use of any motor vehicle. The automobile liability policy shall be written on an occurrence basis. Business automobile coverage must include a liability arising out of all owned, leased, hired or non-owned automobiles, as well as liability coverage for mobile equipment subject to compulsory insurance or financial responsibility laws or other motor vehicle insurance laws. Contractor s commercial general liability policy shall be written on ISO occurrence form CG (1093) or a substitute form providing equivalent coverage and shall include the following coverages and endorsements: 1. Products and completed operations coverage maintained for three years after final payment; 2. Blanket contractual liability coverage to the extent permitted by law; 3. Broad form property damage coverage; and 4. Severability of interest; underground, explosion, and collapse coverage; personal injury coverage.

6 5. Premises, operations, independent contractors, products-completed operations and personal and advertising injury. The Town of Ballston and the Town of Ballston Community Library shall be included as insureds on the CGL, using ISO additional Insured Endorsement CG 2010 (07/04) and CG 2037 (07/04) or an endorsement providing equivalent coverage to the additional insured. The insurance for the additional insured shall be as broad as the coverage provided for the named insured subcontractor. The insurance shall apply as primary and non-contributing insurance before any other insurance or self-insurance, including any deductible, maintained by, or provided to, the additional insured. The Contractor s commercial general liability and automobile liability, umbrella or excess, and pollution liability policies shall include and list Owner and Engineer and the respective officers, directors, embers, partners, employees, agents, consultants, and subcontractors of each as additional insureds; and the insurance afforded to these additional insureds shall provide primary coverage for all claims covered thereby (including as applicable those arising from both ongoing and completed operations) on a non-contributory basis. 1. Additional insured endorsements will include both ongoing operations and products and completed operations coverage through ISO Endorsements CG and CG (together). If Contractor demonstrates to Owner that the specified ISO endorsements are not commercially available, then Contractor may satisfy this requirement by providing equivalent endorsements. 2. Contractor shall provide ISO Endorsement CG , Additional Insured Engineers, Architects or Surveyors Not Engaged by the Named Insured or its equivalent for design professional additional insureds. Umbrella or excess liability insurance shall be written over the underlying employer s liability, commercial general liability, and automobile liability insurance. Subject to industry standard exclusions, the coverage afforded shall be procured on a follow the form basis as to each of the underlying policies. Contractor may demonstrate to Owner that Contractor has met the combined limits of insurance (underlying policy plus applicable umbrella) specified for employer s liability, commercial general liability, and automobile liability through the primary policies alone, or through combinations of the primary insurance policies and an umbrella or excess liability policy. Umbrella or excess liability insurance must include as insureds all entitles that are additional insureds on the CGL. Coverage for such additional insureds shall apply as primary and nonprimary contributing, before any other insurance or self-insurance, including any deductible maintained by or provided to the additional insured, other than the CGL, auto liability and employer s liability coverages maintained by the Contractor.

7 The Contractor shall provide property insurance covering physical loss or damage during construction to structures, materials, fixtures, and equipment, including those materials, fixtures, or equipment in storage or transit. If Contractor has failed to obtain and maintain required insurance, Owner may exclude the Contractor from the Site, impose an appropriate set-off against payment, and exercise Owner s termination rights. The Town of Ballston and the Town of Ballston Community Library must be named as additional insureds during the project. Where applicable, U.S. Longshore and Harborworkers Compensation Act Endorsement shall apply to this policy. Where applicable, the Maritime Coverage Endorsement shall be attached to the policy. For the Workman s Compensation the coverage shall include sole proprietors, partners of a partnership, members of a limited liability company or officers of a corporation whether or not such coverage is optional under the Worker s Compensation Act. j. CONTRACTOR PAYMENT This project is being funded through a New York State grant. Contractor should invoice on a monthly basis in a timely manner. A voucher must also be completed and accompany the invoice. Project manager will confirm tasks have been completed and materials acquired as noted. Payment will only be received for completed tasks. Partial invoice payments may occur for incomplete tasks. Payment to Contractor will be on a Net 60 day basis. Each payment check must clear on project before the next payment request can be submitted to New York State.