BOARD OF DIRECTORS SPECIAL MEETING

Transcription

1 BOARD OF DIRECTORS SPECIAL MEETING Tuesday, September 25, 2018 at 5:00 pm Behavioral Health Center, Room 225, 201 Mulholland Bay City, MI AGENDA Page 1. CALL TO ORDER & ROLL CALL 2. PUBLIC INPUT (3 Minute Maximum Per Person) 3. PUBLIC HEARING AND PRESENTATION OF THE FISCAL YEAR 2019 OPERATING BUDGET 2-6, Consideration of motion to approve resolution # to adopt the annual operating budget for fiscal year ending September 30, 2019 See pages 2-6 & resolution on page 7 4. ADJOURNMENT

2 Bay-Arenac Behavioral Health Authority Report to Board Meeting September 25, Fiscal Year 2018/19 FY 17/18 Revenue Amended Budget #1 $ 51,302,077 FY 17/18 Expense Amended Budget #1 $ 50,833,354 Increase Medicaid Subcontract Revenue 531,637 Net Increase in Salaries and Fringe Benefits Expense 648,156 Salary Schedule adjustment effective February 1, 2018, Including new grant positions Decrease Autism Subcontract Revenue (559,790) Increase in Grant related expenditures 93,900 Increase related to Dedicated Plus, Crisis Mobile Response Increase State General Fund Revenue 57,521 Decrease in Professional Services (158,365) Decrease in Children's Waiver utilization and COFR agreements Net Increase in Grant Revenue 23,370 Decrease in Office Supplies (41,037) Decrease due to end of year office furniture purchases Decrease in Children's Waiver Revenue - 4 Children aging off the waiver (40,784) Decrease in Minor Equipment (55,841) Decrease due to end of year equipment purchases Decrease Multicultural Grant (not renewed) (16,500) Decrease in Residential, Community Living Support and Vocational Services (535,100) Removed enhanced rate provided in Fiscal Year 2018 Increase in Partnership Revenue - SIS Assessor $84,529 Net Increase in Miscellaneous Expense 37,213 Decrease in Performance Incentive (Uncertain of FY19 distribution) (310,703) Net Increase in Miscellaneous Revenue 11,943 FY 18/19 Revenue $ 51,083,300 FY 18/19 Expense $ 50,822,280 Page 2 of 7

3 FY Percent FY ACCOUNT DESCRIPTION of Total Amended Budget # OBRA 200, % 200, MI Child - 0.0% General Fund.. 1,452, % 1,395, P.A. 423/Client Fees , % 209, SSI 62, % 62, Medicaid - PIHP... 46,306, % 46,335, Medicaid - Children's Waiver , % 147, Medicaid - SED Waiver % 1, Grants , % 473, County of Arenac - General , % 104, County of Bay - General , % 682, Interest 49, % 49, Miscellaneous Revenue... 41, % 339, Miscellaneous Revenue From Partnership 1,387, % 1,302,662 TOTAL REVENUE 51,083, % $51,302,077 Page 3 of 7

4 FY Percent FY ACCOUNT DESCRIPTION of Total Amended Budget # Salary (Direct & Indirect).. 11,743, % 11,246, Fringe Benefits. 4,755, % 4,604, Salary (direct & Indirect) + Fringe Benefits 16,499, % 15,851, Board Per Diem.. 38, % 38, Board conference and travel 18, % 18,191 TOTAL PERSONNEL SERVICES $16,556, % $15,908, Consumer food, clothing, etc.. 1, % 1, Consumer activities... 18, % 18, Public Transportation 75, % 75, Contract physician costs , % 564, Staff travel, service related. 102, % 102, Transportation 76, % 76, Grant specific cost. 125, % 31, Nongrant expense. 1, % 1, Professional Services - Other 528, % 686, Rental Space.. 215, % 215, Rental Equipment 11, % 10, R & M Supplies 108, % 127, Janitorial services 86, % 86, Public Utilities 109, % 106, Communications 168, % 157, Prior Fiscal Year Expense 27, % 27, Consumer compensation 3, % 3, Consumer conference and travel 1, % 1, Temporary staffing cost (0) 0.0% (0) Staff conference and travel 101, % 100, Staff development and training 32, % 32, Staff recruitment expenses 24, % 24, Employee health services 7, % 7, Operating Supplies.. 68, % 63, Mobile communications 72, % 72, Office Supplies. 133, % 174, Postage 14, % 15, Computer/Communication Related Exp % Community Education 2, % 2, Consumer info and printing 3, % 3, Public relations and advert 9, % 9, Legal and consulting 79, % 40, Accounting and audit 21, % 21, Purchased services 29, % 31, Software license maintenance 583, % 586, Subscriptions and publications 2, % 2, Memberships and Dues 21, % 21, Licensing and accreditation 6, % 6, General & Professional liab insurance 101, % 101, Local Funds Paid to State.. 545, % 545, Interest Expense. 28, % 31, Gain/Sale on Capital Asset % 0 BABH Contractual Healthcare Costs 29,898, % 30,433,924 SUBTOTAL EXPENDITURES $34,015, % $34,622, DEPRECIATION EQUIPMENT. 182, % 178, MINOR EQUIPMENT 68, % 123,985 TOTAL EXPENDITURES $50,822, % $50,833,354 Page 4 of 7

5 SETTLEMENT ACTIVITY FY NET SURPLUS BEFORE SETTLEMENT $ 261,020 Current Year Savings Medicaid - Healthy Michigan - Autism - General Fund (95,389) TOTAL FUND BALANCE INCREASE/(DECREASE) $ 165,631 Restricted Unrestricted 165,631 TOTAL FUND BALANCE INCREASE/(DECREASE) $ 165,631 UNRESTRICTED FUND BALANCE 10/1/18 $ 1,114,425 Budgeted Increase to Unrestricted Fund Balance 165,631 Requested Usage of Funds Restricted for Capital Purposes TOTAL UNRESTRICTED FUND BALANCE 9/30/19 $ 1,280,056 Page 5 of 7

6 Capital Expenditures Location Description Cost ACT 2 Vehicle Purchases, Impalas 47,482 North Bay 2 Vehicle Purchases, Impalas 47,482 Total Capital Expenditures $ 94,964 Page 6 of 7

7 BAY ARENAC BEHAVIORAL HEALTH AUTHORITY BOARD OF DIRECTORS Resolution # RESOLUTION TO ADOPT THE ANNUAL OPERATION BUDGET FOR FISCAL YEAR ENDING SEPTEMBER 30, 2019 WHERE AS, The Uniform Budgeting and Accounting Act, Public Act 621 of 1978, requires that each local unit of government adopt a balanced budget for all required funds, and; Pursuant to section VII of the Bay Arenac Behavioral Health Authority Bylaws and section 230 of the Mental Health Code, Public Act 258 of 1974, the Chief Executive Officer has full managerial control of the agency, and; It is implied that the Chief Executive Officer has full control of the operating budget of the Authority, and; The Chief Executive Officer has submitted to the Bay Arenac Behavioral Health Authority Board of Directors an estimate of revenues, transfers, and expenditures for the fiscal year ending September 30, 2019, and; It is the opinion of the Bay Arenac Behavioral Health Authority Board of Directors that the operating budget as adopted complies with the Uniform Budget and Accounting Act as amended; THEREFORE, BE IT RESOLVED THAT: The Bay Arenac Behavioral Health Authority Board of Directors adopts the following schedule of operating revenues, transfers, and expenditures: General Operating Budget Beginning Unrestricted Fund Balance: $ 1,114,425 Projected Revenues and Transfers-In: $ 51,083,300 Projected Expenses and Transfers-Out $ 50,917,669 Projected Ending Unrestricted Fund Balance $ 1,280,056 This resolution was adopted at a special meeting of the Bay Arenac Behavioral Health Authority Board of Directors held on September 25, 2018 pursuant to the Open Meetings Act, Public Act 267 of 1976, on a motion by and supported by with the following votes: Yeas: Nays: Absent: Richard Byrne, Board Chair Colleen Maillette, Board Secretary Behavioral Health Center, 201 Mulholland, Bay City, MI Page 7 of 7