PTA General Membership Meeting Minutes/Agenda April 3, 2018 at 7:00 PM

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1 Kathy Tran called the meeting to order at 7:04. PTA General Membership Meeting Minutes/Agenda April 3, 2018 at 7:00 PM Review of March General PTA Meeting Minutes & Old Business (Kathy Tran, President) Kathy Tran provided an update on the STEAM Lab Fundraising Drive, indicating that a total $10,348 had been raised to date. The PTA will be sending out a survey to the school community and holding a Townhall meeting to discuss fundraising, STEAM Lab and overall PTA activities for the coming year. Any funds that are raised this year over the $10,000 threshold will be held in reserve and applied to next year s fundraising goal. Along these lines, all funds raised at this week s Flight night will also go towards next year s fundraising goal. Tahnee Blauser moved to approve the March minutes; Ellen Dorey seconded the motion. The motion carried by voice vote. New business (Kathy Tran, President) Ellen Dorey shared that the school s Book Fair will occur the week of April 9. Treasurer s Update (Jamey Burden, Treasurer) Budget update through March 31, we have $34, in the bank, combined in checking and savings. Academic enhancements were due at the end of Feb, so those are being processed. Classroom teacher allowances have been coming in but still significant amounts remaining. Communications (John Bartos, Secretary) Provided calendar update, noting Flight night this Friday and International night on the 20th. Passed around two thank you cards from the First Grade team thanking the PTA for the Candyland Staff Appreciation event. Committee Updates (Rainey Chase, Vice President/Chairs) Reflections (Dawn Grote) Winners were recognized on the morning announcements. Projects on display in the school Science Expo (Anne Marie Chester, Aileen Chester) went really well; lots of good projects, paired up nicely with STEAM Lab. International Night (Ben Sigurdson) flyer coming home on Thursday folder. Its a free event, but asking for participants to bring a dish to share; SignupGenius is on Facebook and in the KIT. After School Activities (James Collins) spring programs started this week. Flag football was cancelled because of lack of interest. Parents need to pick up students at the front of the school to ensure facility remains secure after hours; OTA is communicating to individual parents.

2 PTA General Membership Meeting Minutes/Agenda April 3, 2018 at 7:00 PM Dine Out Night (Lon Naylor) One more dine out May 22/23 at Ledos. We usually get a big windfall from them. Thanks to Angela Stirling for helping make all the signs throughout the year CAPS (Ellen Dorey) Bright Star Theater assembly to show greatest sports heroes on April 19 Staff Appreciation (Janelle Bradford, Sally Barton) Candyland event in March was a big hit with the staff. Working on Staff Appreciation week doing a passport/international theme, taking the staff to a different country every day. Decreasing emphasis on having the kids do/bring something everyday. Blue & White Fun Night (Becky Schultz, Amanda Jones, Laurie Stewart) everything is set up, just tying up loose ends at this point. School Supply Packs (Katie McCroskey) will do them again next year, working on pricing with the company Volunteer Coordinator (Tahnee Blauser) rescheduled picture day to April 30, need 2 volunteers from 9 11 and 2 volunteers from Let Tahnee know Amanda Jones volunteered. Executive Board Nominating Committee (Janelle Bradford, Bill Birden, Tahnee Blauser). Janelle reviewed the process on how the nominating committee works, and then announced the slate, as recommended by the committee. The vote will be in May, one office at a time; additional nominations can be taken from the floor. If there is only one candidate for an office, vote will be by voice vote. Nominees for the 2018/2019 PTA Executive Board are: President Amanda Jones Vice President Rainey Chase Recording Secretary John Bartos Treasurer Jamey Burden Principal (Dr. Sheers) We had a successful STEAM Night that was very well attended will plan to do it again next year. Field trip to Udvar Hazy is this Friday; chaperones please bring big garbage bag in case the ground is wet community is a big part of our vision, so we re hoping to get a school wide picnic. WSES will participate in Autism Awareness Week of April 23, culminating with Friday being light it up day, encouraging everyone to wear blue. WSES is an autism center, two classes, with other students in the general classes. As a follow on to a prior month s discussion about WSES standardized test scores, there was a question on whether the standardized test scores for the autism program were being figured in the average for the school not right now because they re too young, but next year they will be in 3rd grade so they will be included. Announcements Next Meeting: May 1, 9 AM in the WSES Cafeteria (John Bartos, Secretary) Kathy Tran adjourned the meeting at 7:39

3 Call meeting to order & welcome (Kathy Tran, President) PTA General Membership Meeting Agenda April 3, 2018 at 7:00 PM Review of March General PTA Meeting Minutes & Old Business (Kathy Tran, President) STEAM Lab Fundraising New business (Kathy Tran, President) Treasurer s Update (Jamey Burden, Treasurer) Budget update Communications (John Bartos, Secretary) Calendar Update Committee Updates (Rainey Chase, Vice President/Chairs) Reflections (Dawn Grote) Science Expo (Anne Marie Chester, Aileen Chester) International Night (Ben Sigurdson) After School Activities (James Collins) Dine Out Night (Lon Naylor) CAPS (Ellen Dorey) Staff Appreciation (Janelle Bradford, Sally Barton) Blue & White Fun Night (Becky Schultz, Amanda Jones, Laurie Stewart) School Supply Packs (Katie McCroskey) Volunteer Coordinator (Tahnee Blauser) Executive Board Nominating Committee (Janelle Bradford, Bill Birden, Tahnee Blauser) Principal (Dr. Sheers) Announcements Next Meeting: May 1, 9 AM in the WSES Cafeteria (John Bartos, Secretary) Adjourn Meeting (Kathy Tran, President) Key Dates April 2018 April 6: STEAM Night at Flight April 20: International Night STEAM Lab Fundraising Drive Ends

4 Page 1 of 3 West Springfield Elementary PTA Treasurer's Report 07/01/2017 to 03/31/2018 A Membership Dues & Donations Income Expenses Year to Date Net Budget More/-Less Membership Dues & Donations 23, , , , Combined Federal Campaign 2, , , , Total 25, , , , B Directory Ads Income Expenses Year to Date Net Budget More/-Less Directory Ads Total C Rewards Programs Income Expenses Year to Date Net Budget More/-Less Box Tops 1, , , Store Rewards , , Total 1, , , , D Miscellaneous Income Income Expenses Year to Date Net Budget More/-Less Interest Income Dine Out Nights 1, , , , Spirit Wear 5, , , , School Supply Packs , Scripts/Other Fundraisers/raffle 9, , , , , Total 17, , , , , E Transfer of Funds from Savings Income Expenses Year to Date Net Budget More/-Less Transfer of Funds from Savings - 15, , , Total - 15, , , F PTA Operations Income Expenses Year to Date Net Budget More/-Less Bank Fee Bonding & Insurance Local, State, & National Dues - 1, , , Supplies - PTA Supplies payable to WSES Class Funds 6, , Total 6, , , , G PTA Programs Income Expenses Year to Date Net Budget More/-Less CAPS , , Community of Caring Field Day Field Trips , , Pyramid Challenge Reflections Safe Routes to School Science Expo Student Awards Student Needs , , Ambassadors Program Total - 1, , , , H Family Fun Nights Income Expenses Year to Date Net Budget More/-Less Blue & White Fun Night , ,510.30

5 Page 2 of 3 Back to School Ice Cream Social Bingo International Night Movie Night Total , , , I WSES Clubs Income Expenses Year to Date Net Budget More/-Less Counselor Sponsored Groups News Crew Recycling Patrol SCA Total J Grade Level Special Activities Income Expenses Year to Date Net Budget More/-Less 6th-Grade Promotion Party Total K Teacher Appreciation Income Expenses Year to Date Net Budget More/-Less Teacher/Staff Appreciation , Staff Appreciation - Principal Total , , L Academic Enhancements Income Expenses Year to Date Net Budget More/-Less Grade Level ($500 each, PK-6) , , STEAM Lab 22, , , , Total 22, , , , , M Teacher Allowances Income Expenses Year to Date Net Budget More/-Less Classroom Teachers (3+ Years) - 1, , , , Classroom Teachers (New) - 1, , , Library (Supplies, Authors) , Specials (Advanced Academics) Specials , Total - 4, , , , N Capital Improvement - Savings Income Expenses Year to Date Net Budget More/-Less Technology - 1, , , , Beautify School Total - 1, , , , Grand Total Income Expenses Year to Date Net Budget More/-Less 74, , , , Bank Account Balances 07/01/ /31/2018 Last Reconciled Summary for the Period TD Bank Checking 3, , /31/2018 Starting Total 21, Cash on Hand Never Income 74, TD Bank Savings 17, , /31/2018 Expenses - 61, , Total 21, , Ending Total 34, Review Reconciled Bank Statement Reports along with this Treasurer's Report to ensure its accuracy.

6 Page 3 of 3 Treasurer's Report Submitted by: Name: Signature: Date:

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