AGENDA. School Budget Allocation School Budget Planning Non Board Funds Cashless Schools

Transcription

1 AGENDA School Budget Allocation School Budget Planning Non Board Funds Cashless Schools

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3 New Classroom Funding Additional funding of $3,000 is provided to schools that experience growth to help address classroom setup requirements. The allocation is based on the addition of new teachers as a result of a minimum enrolment increase New Classroom Staff Increase Enrolment Increase Full Day Kindergarten 1 Teacher & 1 ECE 26 FTE Primary Class (JK/SK) 0.5 Teacher 20 Head Count Primary Class (Grades 1-3) Elementary (Grades 4-8) 1 Teacher 20 FTE 1 Teacher 23.4 FTE

4 Technology Funding Allocation Starting Technology Funding Allocation has been established ($3M), an additional allocation for classroom technology to all school across the TDSB. It is recognized that different schools within the TDSB have both different technology needs and varied states of readiness for technology implementation and integration. Therefore these funds support site-based computer hardware purchasing. Technology Funding Allocation Model uses 3 different methods allocation: 1. Enrollment range Base Funding 0 to 450 $1, to 600 $1, to 900 $2, to 1500 $2,250 >1500 $2, The 10% of the funding ($300K) was allocated based on student to computer/ tablet ratio, with the higher ratios receiving more funding (i.e. more students per computer/tablet equals more funding). The computer information is determined using purchases from the last five years. 3. The balance of the funding is allocated based on weighted enrolment.

5 Ministry Operational Funds TDSB Home page Select About us. Select Business Services (this option expands) Select Budgets and Financials. Select Find your school budget to enter school name.

6 Ministry Operational Funds School Council funds Council Per pupil allocation and Parent Reaching Out Funds School Office Cost Centre (XXXX0002) and School Council General Ledger (41500): $1.25/pupil School Office Cost Centre (XXXX002) and School Council General Ledger (41500): $500 Parent Reaching Out Grant Available only to councils who were successful with their application PROG Grant Cost Centre (XXXX0565) and School Council General Ledger (41500)

7 Ministry Operational Funds Budget Building Process includes: Budget Building Team Principal Vice-Principal Teachers (chairperson / curriculum leaders) Office Administrator - Sr. Office Assistant Student council School Council representative

8 SCHOOL BUDGET PRIORITIES School Principals should work with the local school budget committee and must include the School Council in the development of an annual school budget plan, which will address local needs and priorities. The plan must not exceed total funds provided and must be reviewed by Family Superintendent to ensure that the school s curriculum objectives are supported by the plan. It is also important that School Principals, when developing the annual budget, establish a 3-year plan. Helps to control the surplus/deficit position, enable effective planning for major dollar purchases like additional computers. Allow for input from Parents, Community and Superintendent, provide awareness within the school and school

9 The school principal should provide to his/her Superintendent of Education a brief outline of the major budget priorities using the sample form below, identifying the school s main priorities with respect to budget. An example of this may read : 1. Enhance Library French books, $10,000; 2. Refurbish the computer lab $8,000; 3. Add new Math curriculum workbooks/textbooks, $10,000; 4. Upgrade the cafeteria to address security issues in the community during lunch periods, $25,000, etc. 5. Only the major budget priorities should be listed.

10 School Budget Template Sample Cost Centre Number General Ledger Account Amount Particulars XXXX Regular Day School PD Supply Teacher Salaries XXXX Regular Day School Supply Teacher Salaries for School Programs (field trips, etc.) XXXX Regular Day School Supplies XXXX Regular Day School - Repairs to equipment XXXX Regular Day School - Photocopier Leasing XXXX Office Telephone Voice XXXX Office Supplies XXXX School Council XXXX Kindergarten Supplies XXXX Grade 4 Textbooks XXXX French Textbooks XXXX Library Books XXXX Music Repairs ( Musical Instruments) XXXX Special Ed Supplies

11 School Council/Non Board Funds What are School Council Funds? Funds raised or collected to enhance programs and to support specific school initiatives.

12 School Council Funds Use of School Council Funds Funds must be raised for a specific purpose and spent accordingly Intended use of funds must be clearly defined prior to start of fundraising activity directed by annual fundraising plan Funds used within 2 years, unless designated for a specific future project

13 School Council Funds Ministry Eligible Fees Expenses Extracurricular trips, events or activities that are extensions to the curriculum and not required for graduation (e.g. dances, school clubs, theme days, athletics, drama, student council activities); Optional art or music supplies or higher quality woodworking, design or technology materials that students choose to use for course completion, as long as the required materials are available at no cost; Co-curricular activities, special events, field trips (e.g. for costs of participation, rental of equipment or travel), Student activity fees, Student Agendas and Yearbooks

14 School Council Funds Non- Board Financial Plan A Plan (Budget) addresses the issue of using surplus funds, not designated for specific purpose, fundraising initiatives to be undertaken for the coming school year The Plan should be developed in conjunction with Principal and school community

15 School Council Funds Section A Use of prior year surplus (register ending balance as of July 31 st.) Describe how balance is to be use Section B Current year fundraising initiatives Provide estimates for each activity Section C Use of current year fundraising initiatives Provide cost estimate for each activity

16 School Council Funds Funds Generation Fundraising activity, i.e. Dance-a-thon, sales (pizza), Fairs, etc. (on PSAB report) Donation amounts greater than $25.00 are eligible for income tax receipt from TDSB if processed through school. (Complete form AC219).

17 School Council Funds Fundraising and Advertising Policy Policies are intended to provide guidelines to direct schools when planning fundraising activities Policy applies to all fundraising activities: - Fundraising Policy P. 021 BUS and Operation Procedure, PR. 508 BUS (Fundraising) - Advertising Policy P. 006 BUS and Operational Procedures PR. 507 BUS (Advertising)

18 TDSB Report Requirement Financial transactions listed on register Reconciliation between register and bank statement prepared on a monthly basis Reconciliation Summary is attached to the bank statement Bank Reconciliation Summary Reconciliation Summary and statement is filed in chronological order Copy of Reconciliation Summary and Statement provided to the Principal Copy of the register should be copied/printed and attached to the Reconciliation Summary Quicken Program recommended, not mandatory

19 TDSB Report Requirement PSAB Report Prepared on an annual basis Report period: August 1 st July 31 st Report package includes: Register for the report period Gross Income & Expense Statement (Inflow & Outflow Report) July 31 st Bank Statement July 31 st Reconciliation Summary PSAB completed by treasurer in position for the reporting year Usually due by 2 nd Friday in September Send to psab@tdsb.on.ca.