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1 Introduction A 1

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6 Josephine County Approved Budget Goals ) Encourage public involvement, through community outreach, in identifying service requirements and programs to be provided by Josephine County. 2) Provide sustainable funding for all mandated and essential County government programs for the next ten years. 3) Provide services in a transparent, open and efficient manner to all the citizens of Josephine County 4) Ensure cost effective achievement of services to the County s citizens by providing an environment that fosters a highly qualified and professional workforce. Departments are to explain in their budget submissions how their budget(s) meet these goals. A 6

7 JOSEPHINE COUNTY SUMMARY OF BUDGETS and Full Time Full Time Equivalents Adopted Budgeted Equivalents Adopted Budgeted (FTE) (1) Budget Expenditures (2) (FTE) (1) Budget Expenditures (2) Major Operating Funds: 100 General Fund $ 10,406,000 $ 3,758, $ 9,710,000 $ 3,854, Public Works Fund ,652,500 6,350, ,645,800 6,442, Public Safety Fund ,395,000 15,962, ,325,000 16,123, Adult Corrections Fund ,922,000 3,327, ,665,500 3,107, Mental Health Fund ,912,000 7,319, ,310,200 4,101, Public Health Fund ,134,000 2,932, ,198,000 2,945,800 Special Revenue Funds: 202 Public Works Special Programs Fund - 216, , ,000 87, Grant Projects Fund ,380,000 1,396, ,587,400 1,531, DA Forfeiture Fund - 258,900 50, ,000 50, Fairgrounds Fund ,094,200 1,064, , , County Clerk Records Fund - 140,000 14, ,000 86, Public Land Corner Preservation Fund , , , , Transit Fund ,229, , ,830,100 1,063, Juvenile Justice Special Programs Fund , , , , DA Special Programs Fund ,600 40, ,300 49, Commission for Children & Families Fund , , , , Parks Fund ,067, , , , Building and Safety Fund ,402, , ,132, , Court Facilities and Security Fund - 292, , , ,000 Enterprise Funds: 501 Jail Commissary Fund - 80,000 55, ,000 95, Airports Fund ,500,800 3,293, ,386,300 2,235,200 Internal Service and Internal Vendor Funds: 401 Internal Services Fund ,296,000 3,778, ,960,600 3,683, County Buildings and Fleet Fund ,505,000 2,569, ,768,100 2,826, Insurance Reserve Fund - 1,200,000 1,110,000-1,240,000 1,201, Payroll Liability Reserve Fund - 1,890, , , ,000 Capital Project and Capital Reserve Funds: 303 County Bridge Construction Fund - 2,985,000 2,970,000-2,910,000 2,910, Roads and Bridges Reserve Fund - 2,218,000 2,162,400-1,732,600 1,522, Property Reserve Fund - 3,555,000 1,817,100-2,888, , Equipment Reserve Fund - 2,259,000 1,791,800-2,357,000 1,799,100 Debt Service Funds: 610 PERS Bond Debt Service Fund - 1,070,594 1,070,594-1,115,600 1,115, Adult Jail Facility Debt Service Fund - 1,048,000 1,048,000-1,048,000 1,048,000 Trust Funds: 702 Library Programs Trust Fund - 374, , , , Human Service Programs Trust Fund - 79,840 79,840-84,300 84, PEG Access Fund - 62,200 46,200-58,200 38, County School Trust Fund - 495, , , , Excise Tax Fund , , Sheriff Forfeiture Fund - 330, , , , Sheriff Programs Trust Fund - 131, , , ,000 Total Appropriation $ 107,844,434 $ 69,397, $ 92,147,200 $ 64,299,300 Unappropriated Ending Fund Balances: 610 PERS Bond Debt Service Fund - 57, , Adult Jail Facility Debt Service Fund - 106, , Library Programs Trust Fund - 305, , Human Service Programs Trust Fund - 47, , County School Trust Fund Total Ending Fund Balances - 516, ,500 - Total Budget $ 108,361,340 $ 69,397, $ 92,643,700 $ 64,299,300 (1) FTE total in Adopted Budget included 125 Mental Health employees projected to be reinstated that did not occur. (2) Excludes budget amounts for Interfund Transfers, Contingency and Ending Fund Balances. A 7

8 JOSEPHINE COUNTY FIVE YEAR PROJECTION OF BUDGET through Adopted Budget Projection Major Operating Funds: 100 General Fund $ 9,710,000 $ 9,500,000 9,690,000 9,883,800 10,081, Public Works Fund 12,645,800 11,143,000 11,365,900 11,593,200 11,825, Public Safety Fund 20,325,000 9,400,000 6,400,000 6,528,000 6,658, Adult Corrections Fund 3,665,500 3,714,800 3,789,100 3,864,900 3,942, Mental Health Fund 4,310,200 4,396,500 4,484,400 4,574,100 4,665, Public Health Fund 3,198,000 3,264,000 3,329,300 3,395,900 3,463,800 Special Revenue Funds: 202 Public Works Special Programs Fund 209, , , , , Grant Projects Fund 4,587,400 2,845,000 2,901,900 2,959,900 3,019, DA Forfeiture Fund 273, , , , , Fairgrounds Fund 915, , , , , County Clerk Records Fund 146, , , , , Public Land Corner Preservation Fund 182, , , , , Transit Fund 1,830,100 1,833,000 1,869,700 1,907,100 1,945, Juvenile Justice Special Programs Fund 249, , , , , DA Special Programs Fund 199, , , , , Commission for Children & Families 473, , , , , Parks Fund 930, , , , , Building and Safety Fund 2,132,600 1,828,000 1,864,600 1,901,900 1,939, Court Facilities and Security Fund 293, , , , ,300 Enterprise Funds: 501 Jail Commissary Fund 132,000 81,600 83,200 84,900 86, Airports Fund 2,386,300 2,500,000 2,550,000 2,601,000 2,653,000 Internal Service and Internal Vendor Funds: 401 Internal Services Fund 3,960,600 3,335,000 3,401,700 3,469,700 3,539, County Buildings and Fleet Fund 3,768,100 3,570,000 3,641,400 3,714,200 3,788, Insurance Reserve Fund 1,240, , , , , Payroll Liability Reserve Fund 952, , , , ,000 Capital Project and Capital Reserve Funds: 303 County Bridge Construction Fund 2,910, Roads and Bridges Reserve Fund 1,732, , , , , Property Reserve Fund 2,888,200 1,500,000 1,500,000 1,500,000 1,500, Equipment Reserve Fund 2,357,000 1,500,000 1,500,000 1,500,000 1,500,000 Debt Service Funds: 610 PERS Bond Debt Service Fund 1,115,600 1,165,600 1,165,600 1,215,600 1,265, Adult Jail Facility Debt Service Fund 1,048,000 1,048,000 1,048,000 1,050,000 1,049,000 Trust Funds: 702 Library Programs Trust Fund 312,400 45,000 45,900 46,800 47, Human Service Programs Trust Fund 84,300 48,000 49,000 50,000 51, PEG Access Fund 58,200 36,000 36,700 37,400 38, County School Trust Fund 320, , , , , Excise Tax Fund 250, , , , , Sheriff Forfeiture Fund 225, , , , , Sheriff Programs Trust Fund 131,000 68,000 69,400 70,800 72,200 Total Appropriation $ 92,147,200 $ 69,522,600 $ 67,316,800 $ 68,571,800 $ 69,847,900 Unappropriated Ending Fund Balances: 610 PERS Bond Debt Service Fund 54,900 54,900 54,900 54,900 54, Adult Jail Facility Debt Service Fund 88,200 88,200 88,200 88,200 88, Library Programs Trust Fund 305, , , , , Human Service Programs Trust Fund 47,300 47,300 47,300 47,300 47, County School Trust Fund Total Ending Fund Balances 496, , , , ,500 Total Budget $ 92,643,700 $ 70,019,100 $ 67,813,300 $ 69,068,300 $ 70,344,400 Major assumptions used: The projection for is less than adjusted for planned changes in beginning fund balances, capital projects and actual debt service obligations. The Public Safety Fund is projected in accordance with the planned use of the "bailout" money approved by Congress in late The projection for the following 3 years generally assumes a 2% inflation factor, adjusted for planned changes in capital projects, estimated changes in grant funding levels, and actual debt service obligations. Unappropriated ending fund balances are projected to not change. A 8

9 Budget Adoption A 9

10 BEFORE THE BOARD OF COMMISSIONERS FOR JOSEPHINE COUNTY STATE OF OREGON in the Matter of Adoption of the Budget for the Fiscal Year and Making Appropriations Resolution No WHEREAS on June the Board of County Commissioners for Josephine County met to hear public comment on the Budget as approved by the Budget Committee which has been published according to law and WHEREAS the Board did then in public meetings instruct the Budget Officer to prepare revisions and adjustments to the approved budget all in accordance with ORS and NOW THEREFORE BE IT HEREBY RESOLVED that the Board of County Commissioners of Josephine County hereby adopts the budget for the fiscal year in the total of which includes appropriations of and full time equivalents FTE not to exceed now on file at the office of the Josephine County Board of County Commissioners and NOW BE IT FURTHER RESOLVED that the amounts for the fiscal year beginning July and for the purposes shown below are hereby appropriated as follows FUNDSOBJECT CLASSIFICATIONS APPROPRIATION FTE 100 General Fund Assessor Office Treasurer Office Clerk s Office Surveyor s Office Planning Forestry Nondepartmental Interfund Transfers Contingency Total General Fund Public Safety Fund Sheriffs Office District Attorney s Office Juvenile Justice Nondepartmental Interfund Transfers Contingency Total Public Safety Fund Adult Corrections Fund Personal Services Materials and Services Interfund Transfers Contingency Total Adult Corrections Fund Appropriation Resolution rev Page 1 of 7 Pages A 10

11 201 Public Works Fund PersonalI Services Materials and Services Interfund Transfers Contingency Total Public Works Fund Mental Health Fund Personal Services Materials and Services Interfund Transfers Debt Service Contingency Total Mental Health Fund Public Health Fund Personal Services Materials and Services Interfund Transfers Debt Service Contingencies Total Public Health Fund Internal Service Funds 401 Administrative Internal Service Fund Board of County Commissioners 472 C00 50 Finance Human Resources Property Management Information Technology Communications Geographical Information Systems Legal Counsel Law Library Nondepartmental General Government Interfund Transfers Contingency Fund Total County Buildings and Fleet Fund Building Operations and Maintenance County Fleet Nondepartmental Interfund Transfers Contingency Fund Total Total Internal Service Funds Appropriation Resolution rev Page A 11 2 of 7 Pages

12 Special Revenue Funds 202 Public Works Special Programs Fund North Valley Industrial Park Solid Waste Interfund Transfers Fund Total Grant Projects Fund Title III Veterans Service Office Interfund Transfers Contingency Fund Total DA Forfeiture Fund Materials and Services Interfund Transfers Contingency Fund Total Fairgrounds Fund Personal Services Materials and Services Debt Service Interfund Transfers Fund Total County Clerk Records Fund Materials and Services Interfund Transfers Contingency Fund Total Public Land Corner Preservation Fund Personal Services Materials and Services Interfund Transfers Contingency Fund Total Transit Fund Personal Services Materials and Services Interfund Transfers Contingency Fund Total Appropriation Resolution rev A 12 Page 3 of 7 Pages

13 Special Revenue Funds Continued 246 Juvenile Justice Special Programs Fund Personal Services Materials and Services Interfund Transfers Contingency 3900 Fund Total District Attorney Special Programs Fund Personal Services Materials and Services Interfund Transfers Contingency Fund Total Commission for Children and Families Fund Personal Services Materials and Services lnterfund Transfers Contingency Fund Total Parks Fund Personal Services Materials and Services Debt Service Interfund Transfers Fund Total Building and Safety Fund Personal Services Materials and Services Interfund Transfers Contingency Fund Total Court Facilities and Security Fund Materials and Services Contingency 4200 Fund Total Total Special Revenue Funds Capital Project Fund 303 County Bridge Construction Fund Capital Outlay Fund Total Total Capital Project Fund Appropriation Resolution rev Page A 13 4 of 7 Pages

14 Enterprise Funds 501 Jail Commissary Fund Materials and Senices Interfund Transfers 5000 Contingency Fund Total Airports Fund Grants Pass Airport Illinois Valley Airport Interfund Transfers Contingency Fund Total Total Enterprise Funds Debt Service Funds 610 PERS Bond Debt Service Fund Debt Service Fund Total Adult Jail Facility Fund Debt Service Fund Total Total Debt Service Funds Expendable and Non Expendable Trust Funds 702 Library Programs Trust Fund Materials and Services Contingency Fund Total Human Service IPrograms Trust Fund Materials and Services Fund Total PEG Access Fund Materials and Services Contingency Fund Total County School Trust Fund Intergovernmental Payments Fund Total Excise Tax Fund Materials and Services Fund Total Appropriation Resolution rev Page A 14 5 of 7 Pages

15 Expendable and Non Expendable Trust Funds Continued 735 Sheriff Forfeiture Fund Materials and Services Interfund Transfers Contingency Fund Total Sheriff Programs Trust Fund Materials and Services Fund Total Total Expendable and Non Expendable Trust Funds Reserve Funds 410 Self Insurance Reserve Fund Materials and Services Interfund Transfers Contingency 4000 Fund Total Payroll Liability Reserve Fund Personal Services Contingency Fund Total Roads and Bridges Reserve Fund Capital Outlay Contingency Fund Total Property Reserve Fund Capital Outlay Contingency Fund Total Equipment Reserve Fund Capital Outlay Contingency Fund Total Total Reserve Funds TOTAL APPROPRIATIONS Appropriation Resolution rev A 15 Page 6 of 7 Pages

16 Unappropriated Ending Fund Balances PERS Bond Debt Service Fund Adult Jail Facility Debt Service Fund Library Programs Trust Fund Human Service Programs Trust Fund County School Trust Fund 500 Total Unappropriated Ending Fund Balances GRAND TOTAL ALL FUNDS DONE AND DATED this 22nd day of June 2011 JOSEPHINE COUNTY BOARD OF COMMISSIONERS S Cassanelli Chair s t Simon G Hare Vice Chair Cl ems Dwight F Ellis Commissioner Note Ending Fund Balances are shown for illustrative purposes only The balances are not intended to be spent and are therefore not appropriated by law Appropriation Resolution rev A 16 Page 7 of 7 Pages

17 BEFORE THE BOARD OF COMMISSIONERS FOR JOSEPHINE COUNTY STATE OF OREGON PROPERTY TAX RESOLUTION In the Matter oflevying Ad Valorem Property Tax Rates and Bond Levies RESOLUTION N O for Josephine County Oregon for Fiscal Year WHEREAS on June the Board of County Commissioners after a duly noticed public hearing adopted a budget for Josephine County Oregon for the Fiscal Year beginning July and ending June and WHEREAS on June the Board of County Commissioners enacted Resolution Number adopting said budget for Josephine County Oregon for the Fiscal Year beginning July and ending June and the budget required an ad vallorem property tax rate on all property in Josephine County The General Government operations will require a levy in the amount of05867 per thousand and an Adult Jail Facility Bond Levy amount of c NOW THEREFORE BE IT RESOLVED that the tax rate and bond levy amount categorized below fir Josephine County be levied on all taxable property in Josephine County for the tax year The tax rates and bond levy amounts follow General Government Excluded From Limitation Levy rate within Josephine County Adult Jail Facility Bond Levy Totals DONE AND DATED this 22nd day of June 2011 JOSEPHINE COUNTY BOARD OF COUNTY COMMISSIONERS c S Cassanelli Chair Y Simon G Flare Vice Chan l Dwight F Ellis Commissioner sist A 17

18 PLEASE PUBLISH ON MAY 27, 2011 NOTICE OF BUDGET HEARING A meeting of the Josephine County Board of Commissioners will be held on June 8, 2011 at 5:30PM in the Anne G. Basker Auditorium. The purpose of this meeting is to discuss the budget for the fiscal year beginning July 1, 2011 as approved by the Josephine County Budget Committee. A summary of the budget is presented below. A copy of the budget may be inspected or obtained at the Josephine County Finance Department, Room 158, Josephine County Courthouse between the hours of 8:00 AM and 5:00 PM. It is also available on the County's website, http// The budget was prepared on a basis of accounting that is consistent with the basis of accounting used during the preceding year. This budget is for an annual period. Josephine County Grants Pass, Oregon Sandi Cassanelli, Board of County Commissioners Chairperson - (541) FINANCIAL SUMMARY - TOTAL OF ALL FUNDS Adopted Budget Approved Budget TOTAL OF ALL FUNDS This Year Next Year Anticipated 1. Total Personal Services $34,714,900 $31,906,500 Requirements 2. Total Materials and Services $20,403,840 $20,951, Total Capital Outlay $11,636,300 $8,884, Total Debt Service $2,146,594 $2,184, Total Transfers $11,799,300 $11,510, Total Contingencies $26,647,700 $16,157, Total Special Payments $495,800 $320, Total Unappropriated and Reserved for Future Expenditure $516,906 $496, Total Requirements $108,361,340 $92,410,000 Anticipated 10. Total Resources Except Property Taxes $103,986,040 $87,991,400 Resources 11. Total Property Taxes Estimated to be Received $4,375,300 $4,418, Total Resources $108,361,340 $92,410,000 Anticipated 13. Total Property Taxes Estimated to be Received $4,375,300 $4,418,600 Tax Levy 14. Plus Estimated Property Taxes Not to be Received A. Loss Due to Constitutional Limits And Discounts Allowed, Other Uncollected Amounts $309,812 $310, Total Tax Levy $4,685,112 $4,729,039 Tax Levy 16. Permanent Rate Limit Levy (rate limit ) By Type 18. Levy for Bonded Debt or Obligations $1,045,000 $1,030, Total $1,045,000 $1,030,000 STATEMENT OF INDEBTEDNESS Debt Outstanding Debt Authorized, Not Incurred NONE X As Summarized Below X None As Summarized Below Estimated Debt Outstanding at the Estimated Debt Authorized, Not Incurred LONG-TERM DEBT Beginning of the Budget Year At the Beginning of the Budget Year July 1, 2011 July 1, 2011 Bonds $18,174,356 Other. $269,799 Total Indebtedness $18,444,155 SHORT-TERM DEBT This budget includes the intention to borrow in anticipation of revenue(short-term Borrowing) as summarized below: Estimated Amount Estimated Estimated Fund Liable to be borrowed Interest Rate Interest Cost None A 18

19 Assessment & Tax ADOPTED BUDGET ,903,400 1,467, ,000-1,903,400 ADOPTED BUDGET ,887,700 1,422, ,100-1,887,700 ACTUAL ,685,697 1,262, ,256-1,685,697 ACTUAL ,697,791 1,200, ,246-1,697,791 ACTUAL ,658,009 1,173, ,202-1,658,009 District Attorney ADOPTED BUDGET ,155,500 1,753, ,200-2,155,500 ADOPTED BUDGET ,041,400 1,637, ,000-2,041,400 ACTUAL ,829,276 1,399, ,946-1,829,276 ACTUAL ,731,101 1,308, ,947-1,731,101 ACTUAL ,742,267 1,347, ,261-1,742,267 Juvenile Justice ADOPTED BUDGET ,577,000 1,814,900 28, ,100 3,100 2,577,000 ADOPTED BUDGET ,800,200 1,812,294 31, ,346 26,260 2,800,200 ACTUAL ,833,444 1,901,867 31, ,529 16,813 2,833,444 ACTUAL ,595,076 1,645,208 34, ,483 2,595,076 ACTUAL ,541,590 1,664,599 35, ,481 2,541,590 Mental Health ADOPTED BUDGET ,310, ,400-3,880,800-4,310,200 ADOPTED BUDGET ,912, ,800-7,573, ,000 7,912,000 ACTUAL ,649, ,408-2,987, ,675 3,649,734 ACTUAL ,864, ,167-2,905, ,494 3,864,927 ACTUAL ,394, ,771-2,617, ,568 4,394,837 Veterans ADOPTED BUDGET ,700 86,700 12,500-57, ,700 ADOPTED BUDGET ,000 72,000 2,400-64, ,000 ACTUAL ,145 22,300 21,868-56, ,145 ACTUAL ,855 21,400 23,410-57, ,855 ACTUAL ,049 7,000 3,737-73,312-84,049 Economic Development ADOPTED BUDGET , , ,000 ADOPTED BUDGET , , ,000 ACTUAL , , ,352 ACTUAL , , ,582 ACTUAL , , ,679 JOSEPHINE COUNTY 5520 Program Report PROGRAM Expenditures Revenue Total Expenditures General Resources Other Funds Lottery Funds State Funds Direct Federal Funds Total A 19 Public Health ADOPTED BUDGET ,198, ,000 2,025,700-1,052,300-3,198,000 ADOPTED BUDGET ,134, ,000 1,987,019-1,026,981-3,134,000 ACTUAL ,901,566 45,000 1,629,531-1,181,453 45,582 2,901,566 ACTUAL ,911,819 30,000 1,892, ,125 34,619 2,911,819 ACTUAL ,811,313 30,000 1,777, ,888 46,424 2,811,313

20 Roads & Bridges ADOPTED BUDGET ,933,300-6,814, ,000 1,619,000 8,933,300 ADOPTED BUDGET ,360,300-7,439, ,200 1,425,300 9,360,300 ACTUAL ,233,040-6,651, ,581,557 8,233,040 ACTUAL ,288,973-5,099,604-3,431,982 1,757,387 10,288,973 ACTUAL ,770,169-7,422, ,724 1,948,532 9,770,169 Transit ADOPTED BUDGET ,830, , , ,800 1,830,100 ADOPTED BUDGET ,229, , , ,900 1,229,800 ACTUAL ,128,469 - (16,790) - 933, ,264 1,128,469 ACTUAL , , ,290 57, ,878 ACTUAL , , , ,105 Sheriff ADOPTED BUDGET ,790,700 11,505, , ,000 11,790,700 ADOPTED BUDGET ,531,600 11,246, , ,800 11,531,600 ACTUAL ,283,925 9,659, ,186-10,283,925 ACTUAL ,520,613 9,020, ,000-9,520,613 ACTUAL ,958,877 9,354, , ,606 9,958,877 Commission for Children ADOPTED BUDGET ,900-72, ,900 1, ,900 & Families ADOPTED BUDGET , , ,500 42, ,600 ACTUAL ,900-12, , , ,900 ACTUAL ,721-54, ,046 48, ,721 ACTUAL , ,620 48, ,796 Parks ADOPTED BUDGET , ,000 40, , ,000 ADOPTED BUDGET ,067, ,010 50, ,990 1,067,000 ACTUAL ,076, , ,276 1,076,084 ACTUAL , , , , ,000 ACTUAL ,149, ,020 50, ,192 1,149,212 JOSEPHINE COUNTY 5520 Program Report PROGRAM Expenditures Revenue Total Expenditures General Resources Other Funds Lottery Funds State Funds Direct Federal Funds Total A 20 Adult Corrections ADOPTED BUDGET ,665,500-1,269,800-2,395,700-3,665,500 ADOPTED BUDGET ,922,000-1,322,000-2,600,000-3,922,000 ACTUAL ,632,594-1,046,192-2,586,402-3,632,594 ACTUAL ,396,781-1,060,152-2,325,484 11,145 3,396,781 ACTUAL ,333, ,364-2,504,973 25,960 3,333,297