NOTICE OF INVITING TENDER From experienced Canteen / Catering / Restaurant owners for a Budget Canteen at 4, Camac Street, Kolkata

Transcription

1 NOTICE OF INVITING TENDER From experienced Canteen / Catering / Restaurant owners for a Budget Canteen at 4, Camac Street, Kolkata West Bengal Industrial Development Corporation Ltd. (WBIDC) invites sealed bids from reputed and experienced restaurant, canteen and catering operators for providing canteen services at 4, Camac Street, Kolkata Interested parties may collect the Tender Document from the Office of WBIDC (address given below) by till 5pm on payment of Rs. 2000/- by DD/Banker Cheque / P.O in favor of WBIDC. Last date of submission if tender is on Log on to for detail information. Minimum Qualifying Criteria: Managing Director WBIDC Should have at least two year experience in running successfully any Restaurant / Canteen / Catering Agency For further details contact: WEST BENGAL INDUSTRIAL DEVELOPMENT CORPORATION LIMITED "Protiti", 23, Abanindranath Tagore Sarani, Kolkata Phone: Fax: NB: After pre bid meeting it has been decided that last date of submission of sealed bids will be extended upto at hrs and will be opened on at hrs due to Bank strike on and

2 TENDER DOCUMENT FOR BUDGET CANTEEN AT 4, CAMAC STREET, KOLKATA Property of Commerce and Industries Department Govt. of West Bengal/ WBIDC Bid invited by WBIDC Ltd. August

3 Contents 1. Invitation for Tender 1 2. Introduction to 4, Camac Street General Terms & Conditions Instructions to Bidders.6 5. Bid Format & Contents Bid Evaluations Steps to be Followed After Selection Annexure 3: Form of Tender Annexure 4: Affidavit

4 SECTION 1 INVITATION FOR TENDER Canteen of 4, Camac Street, Kolkata On behalf of Commerce & Industries Department, Managing Director, West Bengal Industrial Development Corporation Ltd. in terms of Clause 1.5, invites bids in two sealed envelopes, comprising the Technical Experience details and the financial offer from bidders for running the Canteen at the 4, Camac Street Building. 1.2 The Bidder should have successfully performed in running canteen services OR Catering services OR Restaurant / Hotel for at least One Year. 1.3 The Canteen of the aforesaid building shall be taken up on a rental basis. The contract is being offered for an initial period of 2 years subject to satisfactory performance. 1.4 Bidders must furnish full data and information as required in this bid document. Based on the evaluation of the proposal submitted by the bidder, one of the bidders will be selected. 1.5 Award of the bid is at the sole discretion of WBIDC. Proposal of the successful bidder would form the basis for future negotiations and lead to signing of a Contract Agreement for setting up the Canteen of the building on a rental basis. 1.6 The interested bidders will have to collect the bid document from the office of WBIDC: WEST BENGAL INDUSTRIAL DEVELOPMENT CORPORATION LIMITED "Protiti", 23, Abanindranath Tagore Sarani, Kolkata The document shall be given on payment of the tender purchase fee of Rs.2000/- (Rupees two thousand only) by Demand Draft in favour of West Bengal Industrial Development Corporation Ltd. payable at Kolkata. The request for the Bid Document shall be addressed to: 4

5 The Managing Director WEST BENGAL INDUSTRIAL DEVELOPMENT CORPORATION LTD "Protiti", 23, Abanindranath Tagore Sarani, Kolkata The Bid Document contains (i) Invitation for bids, (ii) Introduction to 4, Camac Street (iii) Scope of Work (iv) Instruction to bidders, (v) Bid Format & Contents, (vi) Bid Evaluation & (vii) Steps to be followed after selection. 1.8 A pre-bid meeting will be held on in the office of WBIDC at the address given above at 3.00pm on Sealed bids have to be submitted to the office of WBIDC by (14:00 hours) The envelopes containing the technical proposal shall be opened on (15:00 hours) in the office of WBIDC. After pre bid meeting it has been decided that last date of submission of sealed bids will be extended upto at hrs and will be opened on at hrs due to Bank strike on and

6 For and on behalf of West Bengal Industrial Development Corporation Ltd. Date: Place: Kolkata Managing Director West Bengal Industrial Development Corporation Ltd. 6

7 SECTION 2 INTRODUCTION TO 4, CAMAC STREET, KOLKATA Introduction The 4 Camac Street building has total 9 floors comprising of B + G+ 8. The building will be housing the entire Commerce and Industries Department of Government of West Bengal, the Directorate of Industries and a few other offices. Commerce and Industries Department of Government of West Bengal and West Bengal Industrial Development Corporation Ltd has decided to let out Canteen space measuring approximately 1200 Sq. Ft. in the ground floor on purely rental basis for setting up a restaurant / canteen inside the 4, Camac Street building premises. The canteen is fully equipped with all the necessary furniture and electrical fixtures. The detailed state of the space is fully described below; ELECTRICAL: Area Canteen Area. Kitchen Area Double light fittings Single light fittings Exhaust Fan Ceiling Fan 5/16 Amp socket 5 Amp socket The operator will not be allowed to use any extra electrical equipment without prior approval from WBIDC/C& I Department in writing. CIVIL/PLUMBING: The internal wall has been painted with distemper paint; there are 3 washbasins in running conditions. The kitchen area also has a running sink. The whole area is furnished with chairs/tables for a capacity of 80 people along with a cash counter. The operator is liable to take care of each of the above assets and bear the maintenance cost for the same as and when required. 7

8 SECTION 3 GENERAL TERMS AND CONDITIONS a) WBIDC shall let out the Canteen Space (with kitchen) measuring 1200 Sq. Ft. in the Ground floor on purely rental basis for setting up a Restaurant / Canteen in side 4, Camac Street building premises. b) The tenancy of the Restaurant / Canteen at 4, Camac Street Building shall be for a fixed for a period of 2 (two) years c) The Restaurant / Canteen Operator shall pay to WBIDC a lump sum rent per month within the seventh day of every month for which such rent is due without any delay as may be determined by the C & I Department / WBIDC from time to time. In default of payment of the rent, 5% per month will be charged till realization. d) The Restaurant / Canteen Operator shall deposit an amount of Rs /- (rupees Two lakh only) as interest free refundable Security Deposit to the WBIDC which will be refunded on expiry of the contract agreement simultaneously with delivery of vacant and peaceful possession of the canteen space by the canteen operator to the WBIDC and or to be adjusted against an damage cost to the canteen space. e) If the canteen operator fails to deliver vacant and peaceful possession on expiry of the agreement or earlier determination, the canteen operator will be liable to pay Rs. 2000/- per day by way of Liquidated Damages to WBIDC till the canteen space is vacated. f) The Restaurant / Canteen operator is allowed to serve foods to the outside visitors as per the current market price in the Restaurant / canteen at 4, Camac Street building. Since government/wbidc employees would have to be given priority during the lunch hours, namely 1 p.m to 2 p.m, outsiders should not be allowed inside during this duration. However, if general customers are already in the facility, they would not be disturbed. Regular Tea with Biscuits has to be served to the offices, 4 times a day at a rate fixed by WBIDC. g) The Restaurant / canteen operator shall bear and pay the cost of repairs and maintenance of the canteen space together with any improvement as would be deemed necessary and be made by the canteen operator with the approval of C & I Department / WBIDC. 8

9 h) The Restaurant / canteen operator shall keep the canteen space in good and usable conditions. If any damage caused by the canteen operators shall be repaired at their own cost. i) The Restaurant / canteen operator shall not do any act of nuisance or annoyance or inconvenience to the other occupiers in the building, or neighbours. j) The Restaurant / Canteen operator shall not store or allow to be stored any inflammable or obnoxious article in the canteen space excepting those as may be required for the use of the canteen operator which is covered by any lawful license. k) Officer(s) of the C & I Department / WBIDC with / without workmen or others will have the right to enter upon the canteen space and inspect any area during the day and night time. l) The Restaurant / Canteen operator at the end of their term of contract of two (2) years, peacefully surrender and yield up to the C & I Department / WBIDC the space and goods in good initial/usable state and condition in all respect. m) If there is any complaint on the hygiene aspect or quality of food, which will appear justified by the C & I Department / WBIDC, the contract is liable to be terminated after a hearing. n) The Restaurant / Canteen operator shall have the option to revise the rates of subsidised items once a year with approval of the C & I Department / WBIDC. o) If the monthly rent remains unpaid for a period of two (2) consecutive months, then in that case, the C & I Department / WBIDC shall be entitled to terminate the contract by giving 15 days notice to the Restaurant / canteen operator. p) The Restaurant / Canteen operator shall bear the service charges in respect of the canteen space as fixed by the C & I Department / WBIDC from time to time for water supply, peripheral security, conservancy services, generator and fire fighting system, lighting charges for the common areas, insurance and any other services provided by the C & I Department / WBIDC. q) The Restaurant / canteen operator shall be allowed to use for water, urinal / privy and toilet on common usage basis. 9

10 r) The Restaurant / Canteen operator shall obtain all the necessary licenses and approvals including all insurance covers for running its business in the canteen at 4, Camac Street building. s) Canteen space shall not be used for catering services. t) Any member of the public may be allowed to utilise the Restaurant / canteen between 9 a.m to 11 p.m. However, general users shall not be allowed entry during 1 p.m to 2 p.m. No liquor would be served in the Restaurant / canteen. u) The canteen furniture will be provided by the C & I Department / WBIDC for the canteen space which would have eighty (80) sitting arrangements in the building. Canteen operator will not be allowed to construct any permanent fixtures inside the canteen space. v) Number of canteen staff to be decided in consultation with the caretaker of the Building and in between 11 pm to 6 am not more than 4 (four) staff would be allowed to stay in canteen. All staff engaged by the agency shall have photo identity cards with construe signature of the caretaker. 10

11 SECTION 4 INSTRUCTION TO BIDDERS 4.1 Site Visit It is essential that the bidder visits the site and examines the Projects and all its facilities and infrastructure and take full responsibility for directly obtaining all necessary information for preparing the bid and entering into contract. The cost of any such visit shall be borne entirely by the bidder and no claim in this regard shall be entertained by C & I DEPARTMENT / WBIDC. A bidder shall be deemed to have full knowledge of the facilities and infrastructure in the building/surroundings that the successful bidder is required to operate from. The bidder and any of their personnel or agents shall not need any permission from C & I DEPARTMENT / WBIDC for entering the project premises. However, prior to the site-visit, the bidder shall fix up an appointment WBIDC site representative who will available at the following phone no from a.m. to 1-00 p.m. & 2-00p.m. to 5-00p.m. from Monday to Friday. If the bidder or any of their personnel or agents face any problem regarding entering the site, the bidder may contact WBIDC who may subsequently arrange the visit as per their own time schedule. The bidder or their authorised representative will indemnify C & I DEPARTMENT / WBIDC and their officers from and against all liability in respect thereof. 4.2 Pre-bid Conference Interested bidders can attend the at 15:00 Hrs the office of WBIDC, "Protiti", 23, Abanindranath Tagore Sarani, 2 nd Floor, Kolkata The purpose of the conference will be to clarify issues and to answer questions on any matter relating to this document that may be raised at that stage. The bidders are requested to submit all queries in writing or by e- mail (subsequently by writing) to reach WBIDC not later than However, the bidders can also raise questions during the pre-bid conference. 11

12 Proceedings of the pre-bid conference including copies of the queries raised and responses given will be furnished expeditiously to all bidders. Any amendment of the bid document that may become necessary as a result of the pre-bid conference shall be made by C & I DEPARTMENT / WBIDC and distributed to all bidders as per Clause Time of Submission Sealed bids have to be submitted to the office of WBIDC by 17:00 hours. WBIDC may, at its own, sole discretion, extend the deadline for submission of bids by issuing an amendment in accordance with Clause 4.8 in which case all rights and obligations of C & I DEPARTMENT / WBIDC and the bidders, previously subject to the original deadline shall thereafter be subject to the new deadline as extended. 4.4 Late Bids Any bid received by WBIDC after the deadline for submission of bids described in accordance to Clause 4.3 will not be accepted for opening and will be returned unopened. 4.5 Fees Payable The following fees are payable at various stages of the bidding process: 1. Tender purchase fee: Rs. 2000/- (Rupees Two thousand only) payable by all the bidders pre-qualified for submitting bids in Demand Draft only. Every bidder needs to purchase only 1 copy of the bid document by paying this amount. The amount is nonrefundable. The tender purchase fee is to be paid vide Demand Draft / Banker Cheque drawn on any scheduled bank in Kolkata in the name of WBIDC. The details of the bid security are given in Clause 5.4 of this document 2. Bid Security of Rs /- (Rupees Twenty five Thousand Only.) payable by all bidders by way of Demand Draft / Banker s Cheque, drawn on any Schedule Bank in Kolkata, in favour of West Bengal Industrial Development Corporation. along with the submission the bids. The bid security shall remain valid for a period of 180 days. 4.6 Bid Preparation Cost 12

13 The bidders shall bear all the costs (inclusive of cost of data collection, preliminary survey, advisory fees etc.) incurred by them in bid preparation and submission. C & I DEPARTMENT / WBIDC will not, under any circumstances, compensate the bidder for any expense incurred in preparation of the bid and in connection with the preparation of the bid. All activities in connection with the preparation of the bid will be sole responsibility of the bidder. 4.7 Inquiries Any inquiry concerning the Bid Document should be submitted only to BPMC, WBIDC at the following address in writing by letter / (subsequently in writing) / fax (subsequently in writing) to: The Managing Director West Bengal Industrial Development Corporation Ltd. "Protiti", 23, Abanindranath Tagore Sarani, Kolkata Phone: Fax: Reply to the query of any particular bidder would be sent to all the parties. 4.8 Amendment of Bid Document At any time prior to 3 days from the deadline for submission of the bid, C & I DEPARTMENT / WBIDC reserves the right to add / modify / delete any portion of the bid document by the issue of an addendum, which will be sent to all bidders. In case of amendment of bid document, C & I DEPARTMENT / WBIDC may, at their own discretion, extend the bidding period only under exceptional circumstances. C & I DEPARTMENT / WBIDC will not entertain any request from any bidder to extend the bidding period. 4.9 Settlement of disputes For any dispute arising during the bidding process, the decision of C & I DEPARTMENT / WBIDC shall be final and be binding on all parties Clarifications C & I DEPARTMENT / WBIDC may call for clarifications regarding certain aspects of the bids received. Such clarifications are required to be provided in writing within the specified time frame and would be considered as part of the bid. However, bidders will not be permitted to 13

14 change any aspect of their financial bid or any term that might materially affect the financial bid after the last date for submission of bids Law applicable Indian laws shall be the Applicable for the bidding process. No cases shall be entertained beyond the jurisdiction of Kolkata Right to accept / reject C & I DEPARTMENT / WBIDC reserves the right to accept or reject any bid or annul the bidding process or reject all bids without assigning any reason thereof, and without thereby incurring any liability to the affected bidders. Any non-responsive bid shall be rejected and the bid security shall be forfeited. C & I DEPARTMENT / WBIDC shall reject the bid where a prospective bidder or anyone on behalf of such bidder directly or indirectly offers any illegal means or ways to C & I DEPARTMENT / WBIDC with a view to securing the bid or makes any false or misleading statement to influence C & I DEPARTMENT / WBIDC in any way in the process of examination, clarification, evaluation and comparison of the bids. The bids shall be considered invalid and non-responsive for one or more of the following reasons: a. The bidder has not purchased the bid document from WBIDC b. Non-submission of any payment/ document stipulated in clause Bids received after due date and time specified for submission (Late Bids) shall be returned unopened (Clause 4.4) Indemnification The Bidder will be required to indemnify C & I DEPARTMENT / WBIDC against all liabilities, direct or indirect arising out of the bidding process Period of Contract The period of the Canteen Contract is for 2 (two) years. The Contract may be renewed after 2 years after further negotiations based on the Canteen operator s performance in the first 2 Years. Alternatively, fresh bid may be invited. 14

15 4.15 Payments Canteen Operator shall pay to the WBIDC the monthly rental for the Canteen space Financial Bid The price quoted shall be a fixed lump sum price on a monthly rental basis for the canteen space. Bidders are also required to note the subsidized food rates as per the given format in the chapter Bid Format. However C & I DEPARTMENT / WBIDC may ask for any analysis of the quoted lump sum monthly rental for the purpose of bid evaluation. The price quoted by the Canteen Operator shall include all applicable taxes duties, levies, etc as per Acts, Rules, Regulations and Statutes of the State or Central Government as on the date of submission of the Bid. Monthly rental will be fixed for the period of 2 years (contract period) Contract Price shall not be subject to any escalation. Tax deductions shall be made at source as per the law at the time of payments and certificates for such deductions shall be issued Selection of restaurant /Canteen Operator Both technical and financial offer shall be considered for evaluating the bid. WBIDC has no obligation to select the highest financial bidder or any other bidder Termination of Contract: The contract, to be executed between WBIDC and the selected restaurant / canteen Operator, may be terminated if the applicable monthly rent remains unpaid for the two consecutive months any of the other terms and conditions are not fulfilled Employees statutory norms: The restaurant/canteen operating agency shall adhere to all statutory norms of payments to employees provident fund, ESI gratuity, minimum wage to be given them. 15

16 4.20 Performance Security: After receiving the Letter of Acceptance (Clause 7.3) and before entering into the Contract Agreement, the successful bidder has to furnish an amount of Rs /- (Rupees Two lakh only) as interest free refundable Security Deposit to the WBIDC which will be refunded on expiry of the contract agreement. 16

17 SECTION 5 BID FORMAT & CONTENTS 5.1 Sealing, Marking and Submission of Bids Each bid shall contain the bid security, technical proposal and the financial proposal. The original bid shall be enclosed in two separate covers and sealed. Each sealed cover shall be marked Strictly Confidential Bid for Restaurant / Canteen at 4 Camac Street, Kolkata , and should be addressed to: The Managing Director West Bengal Industrial Development Corporation Ltd. "Protiti", 23, Abanindranath Tagore Sarani, Kolkata Individual envelopes will be marked envelope I, envelope II or (explained in Clause 5.9) depending on the contents. If the envelopes are not sealed and marked as instructed, WBIDC will assume no responsibility for the misplacement or premature opening of the bid. A bid opened prematurely due to this sub-clause may be rejected by WBIDC and returned to the bidder. 5.2 Modification of Bids If the bid is submitted prior to the formal submission date, the bidder can modify or make corrections to it. The modification / correction has to be submitted in sealed envelopes and has to be received in writing by WBIDC prior to the time specified for submission of bids in Clause 4.3. The original bid thus modified or corrected would then be considered as the official bid. 5.3 Initialling of Bids The bid shall be typed and each page shall be initialled by the bidder (Authorised Signatory). Any correction in the bid must be initialled by Authorised signatory. The original copy of the bid document shall be returned duly initialled on all pages and to be included in envelope 2. 17

18 5.4 Bid Security The bidder shall furnish in envelope 1 of the bid, a Bid Security of Rs /- (Rupees twenty five thousand only) The bid security shall be in the form of a Demand Draft in favour of West Bengal Industrial Development Corporation payable at Kolkata and shall be valid for a period of 180 days. Envelope 1 of the bid, containing the Bid Security and all other documents as stipulated in clause 5.9.1, shall be opened first. Only after the satisfactory acceptance of the Bid Security and the other documents, envelope 2 shall be opened (as specified in Section 6). The Bid Security of unsuccessful bidders shall be returned as promptly as possible, upon appointment of successful bidder. The Bid Security shall be forfeited: 1. If the bidder withdraws their bid during the period of bid validity specified in the Bid 2. In case of a successful bidder, if they fail or refuse within the period of bid validity to a. Sign the contract agreement. However, the bid security will not be forfeited if it is suitably established that contract agreement could not be signed due to C & I DEPARTMENT / WBIDC. b. Furnish the required Performance Security. 5.5 Bidder s Declaration All bidders have to provide a declaration in accordance to the format given in Annexure 3. Also the bidders have to provide an Affidavit in accordance to the format given in Annexure 4. If, at any stage, the information is found to be materially (in the assessment of C & I DEPARTMENT / WBIDC) incomplete, incorrect and false, C & I DEPARTMENT / WBIDC shall reject the bid and invoke the Bid Security. 5.6 Time Schedule The indicative time schedule of the submission process, described in different parts of the document, is provided in the Articles of Agreement. 5.7 Language of the bid All correspondence and contracts shall be in English. 18

19 5.8 Currency of bid All amounts in the bid shall be expressed in Indian Rupees. 5.9 Bid Contents The submissions shall be made in 2 Envelopes, namely, envelope 1, envelope 2. The desired content(s) of each envelope is described below Envelope 1 It should contain: I. Bid Security as has been mentioned in Clause 5.4 II. Authorisation of the person signing the Bid III. Technical Proposal The submissions should be done in the sequence as shown below. I. Information about the Organisation: i. Name of the bidder ii. Contact address and name of person duly authorised to clarify, negotiate and finalise the bid (with telephone, and fax number) II. Technical Experience & Qualifying Criteria Documentation: Experience in managing Canteen OR Catering Services or any Restaurant / Hotel Trade licence, Catering Licence, Pollution Certificate, VAT/ST Payment, Income Tax clearance. VI. Bidder s request for amendment to bid document: If desired the bidder may indicate the amendment(s) in the bid document. VII. VIII. Annual reports and audited balance sheet for last three years. Returning the Bid Document 19

20 The original bid document shall be returned duly initialled on all pages as a mark of acceptance and complete understanding of the bid document. IX. Additional Information The bidder may add any further information that he/ she considers relevant for the evaluation of their bid. The bidder may attach other documents giving a clear list Envelope 2 : The financial bid It should contain: I. MONTHLY RENTAL: The bidder shall quote the monthly lump-sum monthly rental for Budget Canteen of 4, Camac Street, Kolkata in the format given below. A copy of this format is to be used for Envelope 2. However, the price should not be quoted in Envelope 1. : DESCRIPTION Monthly Rental for Budget Canteen TOTAL BID AMOUNT (in Rs. In figures & in words) N.B.: Rent determination process: Rent= Actual Rent of the area + (cost of electricity on actual basis) + (charge of consumed water on actual basis) subsidy given for meal and snacks to about 400. Government & WBIDC employees. II. SUBSIDIZED FOOD PRICE: Following are the approved rates of items for the 1 st year for employees of WBIDC: Sl No Meal Details Items 1 Tea Tea in standard cup with two biscuits/ without biscuits 2 Tea with Tea bags with two biscuits Tea bag / without biscuits 3 Coffee Coffee with two biscuits / without biscuits Minimum Approved Qty. Rate (Rs.) 60 ml./cup Rs / ml./cup Rs. 3.50/ ml./cup Rs. 4.00/

21 4 Vegetarian Meal a. Rice 400 gm b. Dal (Mug, musur, chana 100 ml. dal, arohar chana masala etc) c. Bhaja (Alu, Potal, 2 pcs or Begun etc) standard d. One veg curry (Alu dum, alu potal, mixed veg, paneer curry etc) quantity. 100 gm. e. Curd 100 gm 5 Egg Meal a + b+ c + d+ e items of Vegetarian meal Egg Curry 6 Fish Meal a + b+ c + d+ e items of Vegetarian meal 7 Chicken Meal Fish curry(different fish) a + b+ c + d+ e items of Vegetarian meal Chicken curry Rs (with curd) Rs (without curd) As specified above Rs (with curd) 1 pc (boiled Rs. 17 or curry) (without curd) As specified above Rs (with curd) Rs pc-90 gm (without curd) As specified above 3 pieces (125 gm) Rs Mutton Meal a + b+ c + d+ e items of Vegetarian meal Mutton curry (3 pcs) Extra Rice Chatni Papad As specified above 3 pieces (125 gm) 1 bowl Rs Rs. 2 Rs. 2 Rs. 2 21

22 Apart from the above the following is the approved rate of snacks to be made available for Govt. Employees and WBIDC: Sl Item Quantity Rate 1 Samosa 1 piece Rs Veg Chop 1 piece Rs Fish Finger (Bholay Bhetki) 4 pieces Rs Fish Finger (Original Bhetki) 4 pieces Rs Fish Fry 1 pcs 1 piece Rs Fried chicken with sauce 4 pieces Rs Mixed fried rice/chinese Non veg 300 gm Rs. 22 per plate 8 Chicken fried rice. 1 plate Rs Prawn fried rice 1 plate Rs Chilli fish 1 plate Rs Fish roll 1 piece Rs Chicken pakora 4 pieces Rs Chicken kabab 4 pieces Rs Mutton chop 1 piece Rs Egg roll (Single egg) 1 piece Rs Chicken Roll 1 piece Rs Veg roll 1 piece Rs Mutton Roll 1 piece Rs Veg. Chowmeen (full) 1 plate Rs Veg. Chowmeen (gravy) 1 plate Rs Egg Chowmeen 1 plate Rs Chicken Chowmeen 1 plate Rs Chicken Chowmeen (Gravy) 1 plate Rs Mixed Chowmeen 1 plate Rs Chicken chilli without bone 6 pieces Rs

23 Others Sl No Item Quantity Rate (Rs) 1 Roti 1 piece Veg Curry 1 plate Egg Curry 1 plate Chicken Curry 1 plate Mutton Curry 1 plate Luchi 1 piece Bread with Butter (jam or Jelly) As suitable price 8 Boiled Egg As suitable price 9 Omlette (Single) As suitable price 10 Omlette (Double) As suitable price 11 Puri with Sabji 4 pieces As suitable price 12 Plain Dosa with Sambor As suitable price 13 Masala Dosa with Sambor As suitable price 14 French Toast As suitable price 15 Sliced Bread with Aloor Dum As suitable price 16 Sliced Bread with Chicken Curry As suitable price 23

24 SECTION 6 BID EVALUATION 6.1 Uncovering procedure: First of all Envelope No. 1 of the bid will be opened in the presence of the representatives of the bidders who may choose to be present. If the Bid Security and other documents do not meet the requirements, Envelope 2 will not be considered for further action. If the Bid Security and other documents are considered to be acceptable by C & I DEPARTMENT / WBIDC only then Envelope 2 will be opened. Information regarding the examination, clarification, evaluation and comparison of bids, and recommendations for the award of a contract shall not be disclosed to the bidders or any other personnel officially concerned with such process until the award to the successful bidder has been announced. Any effort by a bidder to influence C & I DEPARTMENT / WBIDC regarding the processing of bids or award decisions shall result in the rejection of the bid of such a bidder. 6.2 Validity of bids: The bid shall remain valid and open for acceptance for a period of 180 days after the due date of submission of bids. In exceptional circumstances, prior to the expiry of the original bid validity period, Managing Director, C & I DEPARTMENT / WBIDC may request the bidder for specified extension in the period of validity. The request and the responses thereto shall be made in writing or by fax, followed by written confirmation. A bidder may refuse the request without forfeiting their bid security. A bidder agreeing to request will neither be required nor permitted to modify their bid, but will be required to extend validity of their bid and bid security correspondingly. No bidder shall be allowed to withdraw the bid during the interval between the deadline for submission of bid and the expiry of the period of validity of bids specified in bid documents or as extended by the bidder. Withdrawal of bid, in any form, whatsoever during this interval shall entail forfeiture of the Bid Security without any further notice or opportunity to the bidder. 24

25 6.3. Presentation The bidders may be invited to make a presentation and offer necessary clarifications on their bid as may be required by the WBIDC on a preappointed date Evaluation: In the evaluation process, all the information sought from the bidder (Clause 5.9) will be given due weightage, to the extent considered necessary by C & I DEPARTMENT / WBIDC. 6.5 Final Selection: Scorings based on the technical and financial evaluation shall be combined to arrive at the overall weighted average score. The bidder with the highest weighted average score shall be selected. 25

26 7.1 Notification of Award: SECTION 7 STEPS TO BE FOLLOWED AFTER SELECTION. Prior to the expiry of the period of bid validity or subsequent extension WBIDC will issue a Letter of Intent (LoI) to the successful bidder in writing. 7.2 Refund of Bid Security Invalid & Non-responsive Bidder The Bid Security shall be forfeited Successful Bidder The bid security will be returned on signing of the Contract Agreement. The bidder is required to start operations at the canteen within 7 days from the date of Letter of Intent Unsuccessful bidders The Bid Security of unsuccessful bidders shall be returned as promptly as possible, upon appointment of successful bidder. 7.3 Contract Agreement: Within 7 days of the receipt of LoI, the selected bidder shall enter into a Contract Agreement with WBIDC duly signed and executed on Stamp paper of appropriate value adjudicated by relevant competent authority. At the time of the execution of the Agreement, the successful bidder has to submit a refundable Security Deposit as stipulated in this document. 26

27 Annexure 1 Form of Tender The Managing Director, West Bengal Industrial Development Corporation Ltd. "Protiti", 23, Abanindranath Tagore Sarani, Kolkata Dear Sir, Sub: Invitation for Tender of Budget Canteen at 4, Camac Street Building, Kolkata We refer to the Invitation for Tender issued West Bengal Industrial Development Corporation Ltd. on your behalf for setting up a Budget Canteen at 4, Camac Street building, Kolkata We do hereby offer to perform and execute the canteen services in conformity with conditions of contract, at the respective rates quoted. 2. We have satisfied ourselves of the site conditions, examined the canteen space, and all aspects of the Tender Document. Subject to the above, we do hereby agree, should this Tender be accepted, in whole or in part, to: a) Abide by, perform and fulfill the terms and conditions set out in the Tender Document and the Contract Agreement to be entered upon. b) Commence the canteen services within 15 days of the order in writing to commence works. 3. We have deposited the Bid Security of Rs (Rupees twenty five thousand only) which, we note, will not bear interest and is liable for forfeiture(vide clause 7.2 of section 7) at your discretion in case of our failure to commence the work mentioned above within 15 days of the order in writing to commence the works, or our failure to fulfill, perform or carry out the conditions stipulated in the Tender Document when and if called upon to do so. 4. We agree that the acceptance of any tender shall be at the sole and absolute discretion of West Bengal Industrial Development Corporation Limited (hereinafter referred to as WBIDC) / Commerce and Industries Department (hereinafter referred to as C & I Department, and they do not bind themselves to accept the lowest tender or any tender and may reject any or all tenders 27

28 received. If above mentioned conditions are not fulfilled or are incomplete in any respect, or are submitted without Bid Security, the Tender is liable to be rejected. WBIDC also reserves the right to accept the entire or any part of the Tender and the Tenderer shall be bound to perform, fulfill, observe and carry out the work thus required at the quoted respective item rates in accordance with the stipulated conditions of the contract. 5. We agree to abide by the Tender for a period of 6 (six) Calendar months from the date fixed for opening the same and it shall remain binding upon us at any time before the expiration of that period. Dated this day of, 2012 Name : Signature : Designation : Address : TO BE SIGNED BY THE AUTHORISED SIGNATORIES OF COMPANIES UNDER ITS COMMON SEAL IN ACCORDANCE WITH ITS ARTICLES OF ASSOCIATION OR BY THEIR CONSTITUTED ATTORNEY, ALONG WITH PROOF THEREOF. 28

29 Annexure 2 AFFIDAVIT (on non judicial stamp paper of Rs 10) I, the undersigned, do hereby certify that all the information supplied is accurate, true and correct. The undersigned authorize(s) and request(s) any bank, person, firm or corporation to furnish pertinent information deemed necessary and requested for by the Managing Director, West Bengal Industrial Development Corporation Ltd. to verify our Company s standing. The undersigned understands and agrees that further qualifying information may be requested and agrees to furnish any such information at the request of WBIDC. I understand that furnishing of false information could result in our disqualifying for the award of the contract. (Signed by an Authorized Signatory of the firm) Title of Officer: Name of the firm: Date: 29