APPROVED. MINUTES OF THE REGULAR MEETING OF THE NEW LENOX BOARD OF TRUSTEES New Lenox Village Hall, One Veterans Parkway Monday May 22, 2017 #17-114

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1 APPROVED MINUTES OF THE REGULAR MEETING OF THE NEW LENOX BOARD OF TRUSTEES New Lenox Village Hall, One Veterans Parkway Monday May 22, 2017 # CALL TO ORDER The Regular Meeting of the New Lenox Village Board of Trustees was called to order at 7:01 p.m. by Mayor Baldermann in the Council Chambers of the New Lenox Village Hall. PLEDGE OF ALLEGIANCE ROLL CALL Upon Roll Call by the Clerk, the following members of the corporate authorities answered Here or Present : Trustees Smith, Howard, Finnegan, Absent Trustees Butterfield and Bowden QUORUM There being a sufficient number of members of the corporate authorities in attendance to constitute a quorum, the meeting was declared in order. OTHER OFFICIALS IN ATTENDANCE Also in attendance were the Village Administrator Kurt Carroll, Village Clerk Laura Ruhl, Planner Jeff Smith, Public Works Director Brian Williams, Village Engineer Will Nash, Building and Zoning Administrator Warren Rendleman, Finance Director Kim Auchstetter, Deputy Police Chief April DiSandro and Attorney Michael Stiff. CONSENT AGENDA Motion to Approve 10 items on the CONSENT AGENDA #17-14 was made by Trustee Smith and seconded by Trustee Finnegan. A - Minutes of the Council of the Whole Meeting April 17, 2017 B - Minutes of the Regular Meeting April 24, 2017 C - Minutes of the Special Meeting May 6, 2017 D - Approval of Vehicle Purchase Public Works Water Department E - Ordinance #2639 Declaring a Vehicle as Surplus and Authorizing it s Allocation to the Village of Manhattan ESDA F - Approval of a Retainer Agreement with Current Technologies G - H - Approval of Microsoft Exchange Server Update Current Technologies Ordinance #2640 Creating Class TE Liquor License Chasing the Sun 5K New Lenox Community Park District

2 2 May22, 2017 I - Ordinance #2641 Declaring Vehicles as Surplus and Authorizing their Sale at Public Auction J - Resolution #17-11 Amending an Intergovernmental Agreement with IDOT regarding I-80 and U.S. Route 30 ABSTAIN: 2 Trustee Madsen Item C Trustee Finnegan Item B ORDER OF BUSINESS Consideration of an Ordinance Granting Special Use for a Final P.U.D. Plat Providence Catholic High School West Campus Transportation Hub 1 st Read Mr. Smith reported that Providence Catholic High School (PCHS) submitted a final P.U.D request to locate their busses on the west campus located at the southwest corner of Route 30 and Gougar Road. In the near future PCHS plans to construct an addition on the west side of the main campus where the busses are currently parking. The Plan Commission held a public hearing and were split on whether to approve the request. Mr. Smith reported the proposed parking lot will be striped as well as have a temporary modular trailer, an above ground fuel tank and a storage shed. He went on to report on the proposed improvements: 14 school busses parked along the southeast corner of the parking lot, one of the stalls will be for a truck, a new above ground fuel tank with security provisions, a modular office, parking spaces for employees, 6-foot PVC fence and landscape planters. Mr. Smith presented the detailed site plan. He went on to report there will be clean up kits for any fuel tank spills. There will be seven busses that will leave in the morning to pick up students which will exit east on to Route 30. In the afternoon the busses will be back around 4:00pm-5:00pm. There is also a contract with a Joliet school to provide bus service is the afternoon. Mr. Smith reported during the Plan Commission public hearing there were some concerns regarding traffic. Staff concluded that the traffic generated by the busses would not create a negative detriment to the surrounding areas. Overall subject to the proposed conditions in the draft ordinance, Staff recommends approval of the final P.U.D. plat. At that time there were no comments from the petitioner. Mayor Baldermann took comments from the audience. Gerard Egdorf presented the Village Board with a signed petition against the proposed transportation hub. He went on to express his concerns with pollution, exhaust from the busses, traffic congestion and accidents, lack of fire hydrants, contamination of the

3 3 May22, 2017 community and resident wells, vandalism, noise and property values. He went on to discuss the previous Village Board comments about this location. Nancy Egdorf addressed the Village Board saying she is opposed to the proposed transportation hub. She stated they have had issues with PCHS s athletic field. She asked the Board to think of the children s health and safety. Mr. & Mrs. Essenburg addressed the Village Board with their concerns about a flood plain located close to the parking lot and any diesel spills. They went on to talk about the pollution and traffic. They expressed concerns regarding the refilling of the diesel tanks with semi-trucks and the weight of these trucks. Kenneth Colache addressed the Village Board saying that he doesn t want to look out his window at a parking lot, construction trailer and above ground tanks. He questioned why this location and not the Gougar Road and Ferro Drive location. Bonnie Kramerich expressed her concerns with the proposed transportation hub. She stated busses should be parked at schools and not by residential areas. She went on say this will affect the air quality by their homes and create more traffic. Ms. Kramerich stated she has asked the New Lenox Police Department to patrol this area. She said she feels like she has been blindsided and the Village Board should represent all of the residents of New Lenox. Bob and Veronica echoed the sentiments of the other residents. Steve Goody expressed his concerns with where the busses will be parked. At this time Mayor Baldermann asked for Village Board comments. Trustee Smith stated he had suggested this location of the transportation hub. He went on to say this he thinks this is a better location. Trustee Finnegan stated he hears and agrees with the concerns of the residents and said they are the same concerns of the other residents off of Ferro Drive. Trustee Howard stated the Village Board hears all of the concerns and no matter where it goes it will impact somebody. A resident addressed the Village Board saying at the last meeting it was brought up that PCHS tried to contact Nicor Gas to buy property and their calls were not answered. He said that is false, they need to talk to Melvin White, President of Nicor, or the spokesman for Joliet, Jose DiLeon. He felt that PCHS is trying to save money. Mayor Baldermann stated when PCHS came to the Village to discuss this new site, we were informed that Nicor did respond to PCHS but the number was 3-4 times the appraised value, and Nicor still insisted on having access to the property. A resident stated he does not want to look out his window and see this eyesore and that this will affect the property value.

4 4 May22, 2017 Mayor Baldermann went on to discuss a similar situation when Target and Lowes came to New Lenox. The resident stated those are businesses that serve the community. Mayor Baldermann asked the representatives of PCHS if there will be ample parking at the athletic campus for all of the vehicles as well as the busses. Ray Tuminello, serving on the Advisory Board of PCHS and Will County Board Member, stated on days when there are events the busses will be parked at the church or the main campus. He went on to say he is representing the residents and the high school at the same time. Mr. Tuminello stated that PCHS did have negotiations with Nicor and they are asking 3.5 times the value of the property and did not want to give PCHS access to Gougar Road which defeated the purpose. Where the busses are parked now will be future expansion of the main campus. With regards to the fuel tank, the Village only approves where the fuel tank can be located, then the IEPA designs the structure which has to be built to their specifications and standards. Mr. Tumiello stated PCHS looked at the K-Mart property. They met with the Village and decided it was not a prime location. Once PCHS realized the Village Board was not in favor of the Ferro Drive and Gougar Road location they read the minutes and one of the suggestions from a Village Board member was Route 30 and Gougar Road location. Mr. Tuminello explained this site is 3- times further from the residents. Mr. Tuminello stated that PCHS always tries to be a good neighbor and will be built to higher standards. He added there is no additional money in their budget for more busses so there might be just one new bus. Mayor Baldermann asked Mr. Williams about sewer and water. Mr. Williams stated there is no sewer and water so they will have to rent/buy a system. A representative of PCHS noted the module has a self-contained rest room and running water. There will be a line to the trailer with potable water. Mayor Baldermann asked Mr. Nash if there were any concerns with that area from an engineering standpoint. Mr. Nash said not with where the busses are proposed. The flood plain is closer to the intersection of Gougar Road and Route 30 in the ball fields. Trustee Smith asked which way the water flows in that area. Mr. Nash stated the water runs downhill to the corner of Route 30 and Gougar Road, then under Route 30 to the creek. Trustee Smith stated then it doesn t affect anyone. Mayor Baldermann noted the Village Board is not voting on this item until the next regular meeting. He noted the Board wants to hear the residents concerns. The next regular meeting the audience will speak on this item.

5 5 May22, 2017 A resident asked the Village Board if he could show a video on his phone of the parking lot. Mayor Baldermann explained he could not at that time because not everyone could see the video, neither can the audience or the camera. He offered the resident to bring the video to the next regular meeting where staff could set it up so everyone could see it. A resident expressed his concerns with the parking lot. Mayor Baldermann thanked the audience for attending and expressing their concerns. He noted that June 12 th would be the next meeting where this item will be brought back for second read. Consideration for Approval of an Extension of Special Use White Horse Inn Mr. Smith stated the special use for the White Horse Inn is set to expire since a building permit has not been issued. The petitioner has submitted plans and is requesting an extension. Staff has no objection to an extension of 180-days. Motion to approve the extension was made by Trustee Smith and seconded by Trustee Howard Consideration for Approval of an Amendment to the Site Plan Silver Cross Ambulatory Surgery Center Mr. Smith reported the amendment to the site plan is to straighten Pawlak Parkway, eliminating a median at the Silver Cross Blvd and Pawlak Parkway intersection, the stacking lane on Silver Cross Blvd will be extended, landscaping and the easement. Staff recommends approval of the amendments. Trustee Smith asked after Pawlak Parkway is straightened, how will this affect the radius of the road? Mr. Tryon, representing Silver Cross Hospital, stated it will be a T-intersection instead of a curve. Trustee Smith asked about future street lights. Mr. Tryon stated Staff would require a traffic study.

6 6 May22, 2017 Motion to approve the amendment was made by Trustee Finnegan and seconded by Trustee Madsen Consideration for Approval of an Extension of Time to Submit Fees and Execute Final Plat Sky Harbor Unit 2 Mr. Smith reported the developer is requesting an extension of time to submit fees and execute the final plat for 120-days. Motion to approve the extension was made by Trustee Howard and seconded Trustee Finnegan Consideration of an Ordinance Authorizing the Village of New Lenox to Borrow Funds from the Public Water Supply Loan Program 1 st Read Mr. Williams reported this ordinance authorizes the Village to borrow funds from the IEPA public water supply loan program. This ordinance must be adopted in order for the Village to seek funds. We are seeking funds in the amount of $9,485,000 for improvements for the Route 30 water main, and north and south Cedar Road. Consideration for Approval of Brand Guidelines Mr. Carroll reported this sets the guidelines to establish consistent standards in how the logo is used. Motion to approve the brand guidelines was made by Trustee Finnegan and seconded by Trustee Smith Upon voice vote, the motion carried. Consideration for Approval of a Bid Award 2017 MFT Road Resurfacing Project Mr. Nash reported PT Ferro Construction was the low bid for the 2017 MFT project in the amount of $1,306,276.40, which includes about 5.5 miles of roads throughout town.

7 7 May22, 2017 Mayor Baldermann Mr. Nash to make sure the residents are well represented during this project. Motion to approve the bid award was made by Trustee Finnegan and seconded by Trustee Madsen Consideration for Approval of a Contract for Engineering Services 2017 MFT Road Resurfacing Project Field Observation Christopher B. Burke Engineering Mr. Nash requested Board approval of a contract for engineering services for the 2017 MFT project in the amount of $35,000. Motion to approve the contract was made by Trustee Finnegan and seconded by Trustee Smith Consideration for Approval of a Contract Ferro Water Tower Rehabilitation Mayor Baldermann expressed concerns with the low bidder. Motion to reject the bids and rebid the project for the contract Ferro Water Tower Rehabilitation was made by Trustee Smith and seconded by Trustee Finnegan

8 8 May22, 2017 Consideration for Approval of a Proposal Ferro Water Tower Antenna Removal and Replacement Dixon Engineering This item is in conjunction with the water tower rehabilitation. Trustee Smith asked if this project doesn t go this year will they Dixon Engineering hold the price or will be have to get new proposals. Motion to approve the proposal provided when the project is done Dixon Engineering will keep their price was made by Trustee Smith and seconded by Trustee Finnegan Consideration for Approval of a Proposal Ferro Water Tower Rehabilitation Inspection Dixon Engineering Mayor Baldermann stated this item will come back when we move forward with the project. Item K was removed from the Agenda and will be brought back at a later date Motion to remove Item K was made Trustee Smith and seconded by Trustee Madsen Upon voice vote, the motion carried. REPORTS AND COMMUNICATION FROM VILLAGE OFFICIALS MAYOR Mayor Baldermann reported on the Triple Play + One Concert Series. Tickets are still available. Mayor Baldermann reminded the school year is ending and lots of upcoming activities so please be careful of the kids. VILLAGE ATTORNEY No report. VILLAGE ADMINISTRATOR No report. PAYROLL & DISBURSEMENTS Trustee Madsen made the motion to approve our bi-monthly disbursements in the amount of $1,466, In addition to these disbursements, approval is needed for a bi-weekly

9 9 May22, 2017 payroll in the amount of $351, and a quarterly payroll in the amount of $ paid on May 12, Trustee Finnegan seconded the motion. QUESTIONS AND/OR COMMENTS FROM THE FLOOR A representative of the New Lenox Library announced the Summer Reading Program kicks off on June 5, 2017 with an ice cream social from 3:00pm-5:00pm. TRUSTEE COMMENTS Trustee Howard Trustee Howard wished Mayor Baldermann a happy birthday. Trustee Howard reminded residents with all of the upcoming events please don t drink and drive. Trustee Butterfield Absent Trustee Bowden Absent Trustee Madsen Trustee Madsen had no comments. Trustee Finnegan Trustee Finnegan had no comments. Trustee Smith Trustee Smith had no comments. RECESS TO EXECUTIVE SESSION No Executive Session RECONVENE TO REGULAR SESSION ADJOURNMENT Motion to adjourn the meeting made by Trustee Smith and seconded by Trustee Finnegan. Upon voice vote, the motion carried. The Regular Meeting of the Village of New Lenox Board of Trustees held on May 22, 2017 adjourned at 8:06pm.

10 Laura Ruhl, Village Clerk 10 May22, 2017