CONFERENCE ROOM A, ADMIN 1, FORCE HEADQUARTERS. Date: MONDAY 27 FEBRUARY 2012 Time: 1.00pm

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1 Meeting: COMMAND TEAM Minutes of Meeting Venue: CONFERENCE ROOM A, ADMIN 1, FORCE HEADQUARTERS Date: MONDAY 27 FEBRUARY 2012 Time: 1.00pm Attendance: Chief Constable Sir N Bettison Deputy Chief Constable Mr D Crompton Assistant Chief Constable Mr J Akhtar Assistant Chief Constable Mr G Dodd Assistant Chief Officer Mr N Brook Mr J Bridgeman, Executive Officer Mr T Lake, WYPA Member Ms J Spencer, WYPA Member Dr J Heeley, WYPA Treasurer Chief Superintendent M Callaghan, Wakefield Division Items 1 2 only Chief Superintendent P Money, City and Holbeck Division Items 1 2 only Superintendent T Joyce, Wakefield Division Items 1 2 only Superintendent P Twiggs, City and Holbeck Division Items 1 2 only Superintendent O West, Force Training School Items 1 2 only Sergeant M Preston, Custody Services Items 1 2 only Ms A Cater, Finance and Business Support Manager Items 1 2 only Ms S Strafford, Finance and Business Support Manager Items 1 2 only Mr D Outram, PFI Project Director Items 1 2 only Ms A Lawson, PFI Executive Project Manager Items 1 2 only Mr M Barrett, PFI Project Senior Client Representative Items 1 2 only Mr J Carter, PFI Contract Manager Items 1 2 only Mr D Ingham, PFI Project Manager Items 1 2 only Mr I Renhard, Interserve Consortium Items 1 2 only Mr D Rose, Interserve Consortium Items 1 2 only Mr G Howells, Interserve Consortium Items 1 2 only Mr N Hall, Interserve Consortium Items 1 2 only Ms M Kitching, Interserve Consortium Items 1 2 only Mr J Donald, Interserve Consortium Items 1 2 only Ms A Attree, City and Holbeck Project Officer Items 1 2 only Mr M Page, Training School Project Officer Items 1 2 only Ms G Webster, Wakefield Project Officer Items 1 2 only Miss L Gunby, Secretariat Support Officer 1

2 ITEM 1: APOLOGIES Apologies were received on behalf of Assistant Chief Constable Mr M Milsom and Assistant Chief Constable Mr J Parkinson. ITEM 2: PFI SPECIALIST TRAINING AND ACCOMODATION PROJECT PRESENTATION Mr Outram introduced the PFI Team and the Interserve Consortium to members. Mr Renhard then went on to explain the Interserve/Equitix Consortium and how that since Interserve was announced as the successful bidder in December 2011 the Interserve Team had been increased to progress the work required. A presentation was provided to members that detailed the site plans for Elland Road, Leeds, Havertop Lane, Wakefield, and Carr Gate along with artists impressions of the buildings. It was explained how a computer programme is being used to plan the detail of the buildings and Mr Howells informed members of the materials which will be used in the construction. It was confirmed that liaison has been undertaken with Custody Services regarding the detail of the Custody Suites. Members discussed the designs and Mr Rose confirmed that all the buildings will be completed to BREEAM Excellent rating. Ms Lawson confirmed to members that the project team have been asked to look at providing catering facilities within the building at Carr Gate. Ms Kitching explained the Facilities Management team and how they would be involved in the project. Members also discussed the rationalisation of the existing Force estate and how inclusion of WYP memorabilia within the new buildings would be a way of giving them some corporate identity. Members thanked the PFI team and Interserve for the work undertaken to date and also those across the Force who have supported and been involved in the project. ITEM 3: MINUTES OF THE MEETING HELD ON 23 JANUARY 2012 The minutes of the meeting held on 23 rd January 2012 were approved as a correct record subject to minor amendment. ITEM 4: MATTERS ARISING FROM THE MEETING HELD ON 23 JANUARY 2012 There were no matters arising to be discussed. ITEMS FOR DECISION ITEM 5: MOBILE DATA POLICY ACC Mr Dodd introduced a paper which was a joint paper with ACO Mr Brook. ACC Mr Dodd explained the recommendations within the paper to members and confirmed that a mobile data policy had been developed to encourage the appropriate usage of Blackberrys across the Force. ACC Mr Dodd confirmed to members that where necessary Police Officers would have a Force issued mobile phone if they did not have a Blackberry. Members discussed the paper and ACO Mr Brook informed members of the preferred IT department option. It was confirmed that a Force User Group would be developed which would be led by Local Policing Support. Members agreed to remove 500 Blackberrys by 1 st March 2012 with further work to be undertaken on the roles requiring a Blackberry for operational purposes. The Mobile Data Policy was also agreed and the commitment of senior managers is to be sought to ensure appropriate use of Mobile Data devices and compliance with the policy. 2

3 i) It was agreed that 500 Blackberry devices would be removed by 1 st March ii) The Mobile Data Policy was agreed. i i ITEM 6: MEDICAL PENSIONS REVIEW Mr Bridgeman introduced a paper on Medical Pensions Reviews on behalf of ACC Mr Parkinson which is also to be presented to the Police Authority meeting on Friday 2 nd March Mr Bridgeman advised members of the options available to the Force. Members discussed the paper. Members agreed to defer the paper until the outcome of the current High Court Case is known. ITEM 7: CARBON MANAGEMENT PLAN ACO Mr Brook presented a covering paper and the draft Force Carbon Management Plan which is designed to reduce the carbon emissions of the Force by 20% over 5 years. He outlined how a media campaign will be developed to raise awareness of the plan and actions which can be taken by staff. It is intended that the plan be a joint plan with West Yorkshire Police Authority. Members agreed the Carbon Management Plan. i) The Carbon Management Plan was agreed. i) ACO Mr Brook. ITEM 8: INTERNAL CONSULTATION DCC Mr Crompton presented a paper which detailed the results of the Force Staff Perception Survey along with recommended actions to address the issues raised. The return rate for the 2011 survey was 48.5%. DCC Mr Crompton advised members that recent organisational change programme has had an impact on the results and informed members of concerns which had been raised by staff. Chief Officers confirmed that the Staff Perception Survey had been raised with Divisional Commanders and Departmental Heads during the recent round of OPRs (Operational Performance Reviews). Members discussed the results and the correlation between divisions and departments where organisational change had taken place. Members agreed the recommendations detailed within the paper and asked that Corporate Support now work up an Action Plan, which would include good practice from around the Force. The Staff Perception Survey is also to be raised and discussed at the next Senior Managers Forum. ii) The Staff Perception Survey is to be raised at the Senior Managers Forum. i) DCC Mr Crompton. ii) DCC Mr Crompton/Mr Bridgeman. ii) At the next Senior Managers Forum Wednesday 28 th March

4 ITEM 9: DOMU ACC Mr Dodd presented a paper which outlined the review of the Drugs and Offender Management Unit carried out between August 2011 and December The review had been presented to the Operation Transform Board in December ACC Mr Dodd advised members of the recommendations which were raised as a result of the review and confirmed that some savings had already been made. Members agreed the recommendations and noted the direction of travel. Members thanked Superintendent Bissett and Chief Inspector Hussain from Local Policing Support for the work they had undertaken on the project. ITEM 10: NORTH WEST LEEDS ESTATE RATIONALISATION ACC Mr Dodd presented a paper which recommended rationalisation of the North West Leeds Divisional Estate. ACC Mr Dodd advised members of the recommendations and confirmed to members that Chief Superintendent Oldroyd, Divisional Commander, had been in close liaison with the Local Authority and Horsforth Town Council. Members discussed the contact point which had been identified for use by the local NPT in Horsforth and any potential opportunity to develop this into a more substantial footprint in the local area for the NPT, perhaps using some of the capital receipts from the sale of the existing property. Members agreed the recommendations detailed within the paper, subject to a consultation programme and a permanent NPT base being found in Horsforth. Members thanked Chief Superintendent Oldroyd and Superintendent Rowley for the work undertaken on the review. ITEM 11: VOLUNTEERING STRATEGY ACC Mr Dodd presented a paper which detailed work undertaken by Local Policing Support with regards to the Special Constabulary and Police Support Volunteer portfolio. Members agreed the direction of travel and asked that the paper be brought for further discussion at the Command Team Planning Day in March. STANDING ITEMS ITEM 12: SCHEDULE OF OUTSTANDING MATTERS AND FUTURE AGENDA ITEMS The Schedule of Outstanding Matters and future agenda items were discussed and noted. 4

5 ITEM 13: THE BRIEFING Members discussed items for the March edition of The Briefing. FOR DISCUSSION/TO NOTE ITEM 14: BUDGET MONITORING REPORT ACO Mr Brook presented a paper which detailed the Force Revenue Budget as at 31 st January The Force is currently 102 police officers and 227 police staff below profile which is part of the agreed managed requirement to reduce staff. As a result of the reduced staff numbers and underspending in other areas the revenue budget currently shows a managed underspend of m (3.9%) against profile. Spending within the capital budget was m. Members noted the paper. ITEM 15: PFI UPDATE FORCE PERFORMANCE ACO Mr Brook presented a paper which detailed progress made on the PFI Project. Members noted the paper. ITEM 14: ANY OTHER BUSINESS Summary of There were no further items to be discussed. DATE OF NEXT MEETING The next Command Team meeting will be held on Monday 12 th March 2012 in Conference Room A, Admin 1 commencing at 1pm. 5

Date: MONDAY 3rd NOVEMBER 2014 Time: 9.30AM

Minutes of Meeting Meeting: Venue: FORMAL CHIEF OFFICER TEAM OAK ROOM, HQ Date: MONDAY 3rd NOVEMBER 2014 Time: 9.30AM ATTENDANCE: T/Chief Constable D Collins - Chair T/Deputy Chief Constable J Robins Assistant