Force Executive Board. Minutes of Meeting 22 April 2013

Transcription

1 Force Executive Board Minutes of Meeting 22 April 2013 Present Chief Constable Andrew Trotter DCC Paul Crowther ACC Alan Pacey ACC Steve Thomas ACC David McCall T/ACC Mark Newton Simon Hart Paul Jackson Alan Shrimpton Kerry McCafferty Jo Bird Mike Furness Elaine Derrick 1. Chief Constable s introduction 1.1 The Chief Constable expressed his thanks for the planning and organisation that ensured a highly professional policing service for the rail network over what had been an exceptionally busy operational period. 1.2 The Chief Constable advised SCT that BTP will be establishing a Transformation Centre which will help ensure SCT are aware of key matters and kept informed of any risks. This is a system that LUL currently use and will be set up for SCT by the end of May. Further detail on this will follow. 1.3 The Chief Constable then set the scene for the day with the primary focus being the Force Structure project. 2. Actions Update 2.1 The update provided on actions arising from the previous meeting was noted. 3. Winsor 3.1 Freddie Josland, Employee Engagement & Diversity Manager gave a presentation which provided an overview of Winsor Part 1 and Part 2. Simon Hart confirmed the agreed recommendations from Winsor Part 1 were included in the budget and Medium Term Financial Plan. The recommendations from Winsor Part 2 were not. An overview of BTP s machinery of negotiation of also included in the presentation. 3.2 SCT discussed whether the new starting salary for officers, as recommended in Winsor Part 2, should also apply to BTP officers in Scotland. SCT had originally decided that BTP Scotland would not be included in the Winsor recommendations however had reflected upon this decision following discussion at the recent BTP Conference. To ensure a consistent approach was given to the decision making process in relation to implementation of the Winsor recommendation, SCT agreed the Winsor Part 2 recommendations would apply in Scotland and therefore SCT agreed the new starting salary for police officers would also be implemented in Scotland. 1

2 3.3 The other remaining phase one Winsor Part 2 recommendation was in relation to the Competency Related Threshold Payment (CRTP). This is a pensionable allowance and HR are waiting for advice from RPMI regarding any impact on pension payments when the allowance is removed. 3.4 The following actions arose from this presentation and discussion: Paul Jackson to look at the Movement of Officer policy and arrange for clear guidance detailing when and how this policy should be applied to be circulated to Area Commanders and an update provided to a future SEB. Paul Jackson to arrange for research to be undertaken into the Wright Committee and BTP s machinery of negotiation (to include what they cover, legal status, and whether they can be reviewed) and present a report on his findings to FEB on 19 June. The change to the on-call allowance for Federated ranks recommended was discussed. SCT members had provided HR with a list of posts that attracted this on-call allowance but there has been no central review of these posts. T/ACC Newton to present this list to FEB on 8 May for review. Paul Jackson to look at any pension issue in relation to the withdrawal of CTRP and, if necessary, raise this as an issue for the Pension Committee s consideration. Paul Jackson to develop a flow chart that sets out the process for agreeing and implementing Winsor recommendations (to include FEB and BTPA approval as required). T/ACC Newton to update Andrew Figgures on the decision regarding officer starting pay in Scotland. 4. Force Restructure 4.1 ACC Pacey led this session of the meeting which sought FEB s agreement on the following: preferred Area model proposed RAP procedures proposed approach to redundancy proposed approach to DfT briefing to SEB on 25 April. 4.2 ACC Pacey set the scene by providing a reminder of the strategic context for undertaking the review. Maps were used to identify areas of crime hotspots, demand, priority incidents, response times, missed calls, Network Rail delay minutes and BTP locations. These maps confirmed that whilst in the main BTP is in the correct locations, 2

3 there are insufficient resources allocated across these locations to meet the 20 or 60 minute response times. 4.3 The response gaps were identified as Rugby, Stevenage/Luton, Gatwick/Crawley, Swindon, Stafford, Lincoln/Grantham, Southampton/Basingstoke and Maidstone (which was identified and resources allocated to in 2012). Some of these locations, if given approval, would be 24/7, some would cover 16 hours, and those already in operation would see an increase in resources to allow a more responsive operation. Vulnerabilities around volume crime, London Hubs, cable, motorcycle teams, resilience and rail infrastructure developments were also identified. 4.4 The ongoing costs to provide and support the additional resources set out above would be in the region of 9.2m (this does not include set up or IT costs) 4.5 SCT were reminded the Essential Services Review has already identified 1.291m of savings due in 2014/15. Action : Mike Furness to task the Futures Team to confirm the amount and position of these savings and report back to the DCC at the next Portfolio Board on 3 May. 4.6 An initial scope of the potential ongoing savings of a restructure was in the region of 7.3m to 7.8m. The Force would look at reducing the estimated number of potential redundancies through redeployment. The cost of potential redundancy on a Voluntary Severance Scheme (VSS) based on the 2011 scheme would be in the region of 2.5m. 4.6 SCT considered the five options presented for a future operating model. All models had been assessed on: Ability to deliver the Strategic Plan objectives ( ) Operational effectiveness, grip and resilience Ease of implementation Whether they would deliver the necessary savings Against the principles laid out to BTPA in March Improve current performance Improve stakeholder relations Reduce BTP s unit cost Support the reduction of disruption on key mainline routes Improve BTP s geographic coverage Increase BTP s visibility and frontline presence and Integrate policing services with railway service providers 4.7 Based on the above assessment SCT agreed option 5 a four region structure (Scotland, North East, West, and South & East) was their preferred model. This model would deliver significant benefits whilst being a less risky version of earlier two and three region models. 3

4 4.8 The following decisions were made by SCT: The preferred model was option 5 a four region structure (Scotland, North East, West and South & East). The rationale for this decision was a four region structure would provide greater resilience, it maps across the rail infrastructure, it will help deliver the 20/20/10 objectives in the Strategic Plan, and it will maintain and improve stakeholder engagement. Scotland should be included in review. Fixed term contracts or secondments are the only options to be authorised by RAP when granting approval to fill vacant posts. A VSS scheme (same as the 2011 police officer scheme) is to be recommended to the BTPA for police officers and police staff A rationalisation of the estate across London should be included in phase 2 of the restructure. Some changes should commence as soon as possible for example the Pan London Response Unit. Actions: The following actions were agreed: ACC Pacey to provide a detailed rationale for offering VSS based on the 2011 police officer scheme to both officers and police staff. ACC Pacey is to include in this note detail of the potential redundancy. This note will be used to brief T/ACC Newton ahead of his discussion with Andrew Figgures. T/ACC Newton to speak to Andrew Figgures about gaining BTPA approval for a potential VSS scheme, and also approach DfT with Andrew Figgures regarding these potential redundancies. The Chief Constable to discuss the preferred model with SEB on 25 April. ACC Pacey to design the various workstreams and work up a more detailed report for presentation to Police Authority on 13 June. ACC Pacey to arrange for a comprehensive comms plan to be developed by the project team. 5. Pensions Strategy Review 5.1 T/ACC Newton provided an update from the BTPA Pensions Working Group in the closed session of the meeting. 6. Police Investigations & Review Committee (PIRC) 6.1 ACC McCall sought SCT s approval for BTP to enter into an agreement with PIRC which replaces the Police Complaints Commission for Scotland following police reform in Scotland. SCT supported this recommendation and ACC McCall will now take this forward with BTPA and PIRC. 4

5 7. Mobile phone personal usage 7.1 Following transfer to a new mobile device contract with Vodafone, work has been undertaken to assess whether employees with a work issued mobile device should be required to pay for the cost of personal calls made on this device. Five options were presented to FEB who agreed to Option 5 a voluntary contribution of 50% towards the cost of the monthly line rental. Annual savings from this voluntary scheme will range from 87,580 if 100% of employees sign up to it, to 21,895 if 25% sign up. Any employee who does not wish to volunteer to this contributory scheme will not be permitted to make any personal calls from the work device unless in an emergency situation. Compliance will be monitored through scrutiny of a random number of phone bills and any misuse will be referred to PSD for investigation. The mechanics, communication and implementation of this scheme will now be taken forward by Corporate Resources. 8. FHQ Health & Safety 8.1 T/ACC Newton is refreshing the health & safety regime across BTP. Area and FHQ health and safety meetings will report into a quarterly Central Health & Safety Committee chaired by T/ACC Newton. SCT agreed C/Supt Wildbore will assume responsibility for chairing and arranging the quarterly FHQ health & safety meeting. 9. Other business 9.1 HMIC are carry out a Valuing the Police inspection of BTP week commencing 3 June. Action : Elaine Derrick to arrange for the Chief Constable to be briefed on the preparation and timetable for this Inspection. 9.2 The Chief Constable asked for an update on control rooms. ACC McCall reported that he is chairing a meeting on 23 April where terms of reference will be agreed. Action : ACC McCall to provide the Chief Constable with an update following this meeting. 9.3 The first meeting of the Portfolio Board, chaired by the DCC, took place on 11 April where the full list of Force projects (130) were reviewed. Many of these are business as usual or planned changes to software. T/ACC Newton was tasked at Portfolio Board to look at the strands under Operation Enterprise that play into the Force structural work and provide timeframes for delivery. These will be assessed at the next meeting and prioritised into direct implementation, with less crucial workstreams moved to a later delivery date. 9.4 ACC Thomas provided an update on Airwave. He reported that Crossrail has confirmed they will cover the costs for Airwave. Agreement between Thameslink and DfT is progressing, and Liverpool Street may be subject to delay following an announcement of further development work at the station. 9.5 T/ACC Newton reported the IL4 network was back up and running at FHQ and will be fully operational for the rest of the Force by Wednesday. 5

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