The Audit Findings for the Police and Crime Commissioner for Merseyside and the Chief Constable of Merseyside Police

Transcription

1 The Audit Findings for the Police and Crime Commissioner for Merseyside and the Chief Constable of Merseyside Police Year ended 31 March September 2014 Fiona Blatcher Engagement lead T E fiona.c.blatcher@uk.gt.com Paul Basnett Manager T E paul.s.basnett@uk.gt.com Dave Catherall Executive T E dave.a.catherall@uk.gt.com 2014 Grant Thornton UK LLP Audit Findings Report 9 September 2014

2 The contents of this report relate only to those matters which came to our attention during the conduct of our normal audit procedures which are designed primarily for the purpose of expressing our opinion on the financial statements. Our audit is not designed to test all internal controls or identify all areas of control weakness. However, where, as part of our testing, we identify any control weaknesses, we will report these to you. In consequence, our work cannot be relied upon to disclose defalcations or other irregularities, or to include all possible improvements in internal control that a more extensive special examination might identify. We do not accept any responsibility for any loss occasioned to any third party acting, or refraining from acting on the basis of the content of this report, as this report was not prepared for, nor intended for, any other purpose Grant Thornton UK LLP Audit Findings Report 9 September

3 Contents Section Page 1. Executive summary 4 2. Audit findings 9 3. Value for Money Fees, non audit services and independence Communication of audit matters 30 Appendices A Audit opinion B Letter of representation 2014 Grant Thornton UK LLP Audit Findings Report 9 September

4 Section 1: Executive summary 01. Executive summary 02. Audit findings We anticipate providing an unqualified opinion on the financial statements, and an unqualified value for money conclusion. 03. Value for Money 04. Fees, non audit services and independence 05. Communication of audit matters 2014 Grant Thornton UK LLP Audit Findings Report 9 September 2014

5 Executive summary Executive summary Purpose of this report This report highlights the key matters arising from our audits of the Police and Crime Commissioner for Merseyside's (PCC) and the Chief Constable for Merseyside Police's (CC) financial statements for the year ended 31 March It is also used to report our audit findings to management and those charged with governance (via the Audit Committee) in accordance with the requirements of International Standard on Auditing (ISA) 260. Under the Audit Commission's Code of Audit Practice we are required to report whether, in our opinion, the PCC's and CC's financial statements present a true and fair view of the financial position, their expenditure and income for the year and whether they have been properly prepared in accordance with the CIPFA Code of Practice on Local Authority Accounting. We are also required to reach a formal conclusion on whether the PCC and CC have put in place proper arrangements to secure economy, efficiency and effectiveness in their use of resources (the Value for Money conclusion). Introduction In completing our audit we have not had to alter or change our planned approach, which we communicated to you in our Audit Plan dated 27 February Our audit is substantially complete although we are finalising our testing in the following areas: obtaining external confirmation of two short term loans; completion of our income testing; completion of the Whole of Government Accounts review; obtaining and reviewing the management letter of representation; updating our post balance sheet events review, to the date of signing the opinion; and completion of our final review process. The audits of the PCC and CC's accounts are separate statutory audits, subject to separate audit appointments by the Audit Commission. In view of the shared financial systems and accounts production arrangements, and the existence of a joint Audit Committee, we have produced a report covering the outcomes of both audits. Throughout, we have clarified whether our comments relate to the PCC, the CC or both Grant Thornton UK LLP Audit Findings Report 9 September

6 Executive summary Executive summary Key issues arising from our audit of the Police and Crime Commissioner's Accounts Financial statements opinion As at 23 September 2014, and subject to the completion of the outstanding work described below, we expect to issue an unqualified opinion on the PCC's financial statements including the group accounting statements which consolidate the financial activities of the Chief Constable. The financial statements show gross expenditure of 467m, total usable reserves of 48m and net liabilities of 3.683bn. We have not identified any adjustments affecting the Group's reported financial position. Officers have made some minor adjustments to improve the presentation of the financial statements as a result of the audit. The key messages arising from our audit of the Group and PCC's financial statements are: No significant issues were identified. The presentation of the accounts has been updated to reflect the latest CIPFA guidance on the content of the Group, the PCC, and the Chief Constable's accounts. The accounts were well prepared with few errors. The PCC's staff provided high quality working papers at the start of the audit. Further working papers were produced as required during the audit. Finance staff were available throughout the audit to answer our questions promptly and provided additional information in a timely manner. Value for money conclusion We are pleased to report that, based on our review of the PCC's arrangements to secure economy, efficiency and effectiveness in its use of resources, we propose to give an unqualified VFM conclusion. Overall our work highlighted that the PCC has satisfactory arrangements in place to secure financial resilience, and proper arrangements in place for challenging how it secures economy, efficiency and effectiveness. The PCC continues to show strong financial resilience and good financial planning and management, however the scale of the financial challenge remains significant. The medium term financial plan identifies a budget gap of 41m over the three years from 2015/16 to 2017/18. Having already delivered substantial financial savings, the PCC faces a significant challenge to address this budget gap and to meet its statutory responsibilities. Further detail of our work on Value for Money is set out in section 3 of this report. Whole of Government Accounts (WGA) We will complete our work in respect of the Whole of Government Accounts in accordance with the national timetable. Further details are set out in section 2 of this report Grant Thornton UK LLP Audit Findings Report 9 September

7 Executive summary Executive summary Key issues arising from our audit of the Chief Constable's Accounts Financial statements opinion As at 23 September 2014, and subject to the completion of the outstanding work described below, we expect to issue an unqualified opinion on the CC's financial statements. We have not identified any adjustments affecting the CC's reported financial position. Officers have made some minor adjustments to improve the presentation of the financial statements as a result of the audit. The key messages arising from our audit of the CC's financial statements are: No significant issues were identified. The presentation of the accounts has been updated to reflect the latest CIPFA guidance on the content of the Chief Constable's accounts. The accounts were well prepared with few errors. The CC's staff provided high quality working papers at the start of the audit. Further working papers were produced as required during the audit. Finance staff were available throughout the audit to answer our questions promptly and provided additional information in a timely manner. We have included further details of our audit findings in section 2 of this report. Value for money conclusion We are pleased to report that, based on our review of the CC's arrangements to secure economy, efficiency and effectiveness in their use of resources, we propose to give an unqualified VFM conclusion. Overall our work highlighted that the CC has satisfactory arrangements in place to secure financial resilience, and proper arrangements in place for challenging how it secures economy, efficiency and effectiveness. In 2013/14 the CC has maintained a focus on improving operational performance at the same time as making further significant efficiency savings. Operational performance remains challenging with the level of recorded crime above the average for England and Wales. The Force continues to show a strong response in tackling crimes of violence and robbery. Having already delivered a significant reduction in crime since April 2014 the Force faces a continuing challenge to maximise visible frontline policing whilst reducing overall officer numbers. Further detail of our work on Value for Money is set out in section 3 of this report Grant Thornton UK LLP Audit Findings Report 9 September

8 Executive summary Controls The PCC's and the CC's management is responsible for the identification, assessment, management and monitoring of risk, and for developing, operating and monitoring the system of internal control. Our audit is not designed to test all internal controls or identify all areas of control weakness. However, where, as part of our testing, we identify any control weaknesses, we report these to the PCC and to the CC. Our work has not identified any significant control weaknesses however we identified a small number of areas where the IT arrangements can be strengthened further. The way forward Matters arising from the financial statements audit and review of the arrangements for securing economy, efficiency and effectiveness in the use of resources have been discussed with the PCC's Chief Finance Officer and the CC's Director of Resources. Looking forward the challenge for the PCC and CC in 2014/15 will be to maintain the efficiency and effectiveness of police services in the context of the budget challenges and statutory responsibilities. Acknowledgment We would like to take this opportunity to record our appreciation for the assistance provided by the finance team and other staff during our audit. Grant Thornton UK LLP August Grant Thornton UK LLP Audit Findings Report 9 September

9 Section 2: Audit findings 01. Executive summary 02. Audit findings 03. Value for Money 04. Fees, non audit services and independence We have not identified any adjustments affecting the Police and Crime Commissioner's or the Chief Constable's financial position and we are expecting to issue an unqualified opinion on the financial statements. 05. Communication of audit matters 2014 Grant Thornton UK LLP Audit Findings Report 9 September 2014

10 Audit findings Audit findings In this section of the report we present our findings in respect of our audit of the PCC's and CC's financial statements, including our conclusions in respect of the significant audit risks and other audit risks we reported to the PCC and the CC in our Audit Plan that was received by the Joint Audit Committee on 27 February Changes to Audit Plan We have not made any changes to our Audit Plan reported to you on 27 February 2014 Audit opinion Pending completion of the outstanding audit work summarised above we expect to issue an unqualified opinion on both the PCC's financial statements, including the group accounting statements which consolidate the financial activities of the CC and the Chief Constable's financial statements, including the police officer pension fund accounting statements, by 30 September Our audit opinion is set out in Appendix A. Key findings The PCC and CC's finance team submitted the financial statements for audit ahead of the statutory deadline of 30 June The draft accounts were prepared to a good standard and were supported by high quality working papers. Our audit work identified a small number of minor disclosure amendments which would improve the overall disclosure in the financial statements. These changes have been processed by management to improve disclosure for the reader of the accounts. These amendments do not affect the PCC Group's reported financial position or available reserves. As last year, we received good co-operation from officers and we would like to record our thanks for their professional and timely approach to the audit and to our requests for additional information. Accounting changes arising from the Police Reform and Social Responsibility Act 2012 This has been a challenging two years for Police Finance Teams who have needed to invest considerable time and effort preparing separate financial statements for the PCC and for the Chief Constable which reflect developing local governance and working arrangements and emerging accounting guidance. We recognise this has not been an easy task. As part of the audit of the accounts last year we reported that the status of the Chief Constable (CC) accounts in 2012/13 was that it was not classed as a local authority in respect of the statutory override for Police Pension liabilities. The Police Reform and Social Responsibility Act 2011(Transitional Provision) Order 2013 (SI 2013/2319) now recognises that S21 and 22 of the LG Act 2003 apply to relevant transactions of the CC as if it were a local authority from 1 April Following review of the PCC and CC's accounts and audit discussions with officers we agreed that the statutory override applies to the CC accounts for 2013/14. The PCC and CC changed their accounting policy for financial reporting comparability in the 2013/14 accounts so that the relevant prior year comparative figures were adjusted as if the statutory override had applied in 2012/13. The changes were disclosed in full in Appendix 2 to the PCC accounts and Appendix 1 to the CC's accounts and we are satisfied that the disclosures are reasonable Grant Thornton UK LLP Audit Findings Report 9 September

11 Audit findings Audit findings against significant risks "Significant risks often relate to significant non-routine transactions and judgmental matters. Non-routine transactions are transactions that are unusual, either due to size or nature, and that therefore occur infrequently. Judgmental matters may include the development of accounting estimates for which there is significant measurement uncertainty" (ISA 315). In this section we detail our response to the significant risks of material misstatement which we identified in the Audit Plan. As we noted in our plan, there are two presumed significant risks which are applicable to all audits under auditing standards. Risks identified in our audit plan Work completed Assurance gained and issues arising 1. Improper revenue recognition Under ISA 240 there is a presumed risk that revenue may be misstated due to improper recognition We considered whether the presumed risk of fraud due to improper recognition of revenue applied for the audit of Merseyside Police and Crime Commissioner and the Chief Constable's accounts. Most of the PCC Group's revenues are from government grants or from Council Tax precepts which are predictable in timing and value. As the levels of other revenues are not material in 2013/14, we have concluded that the presumed risk can be rebutted and so is not relevant to our 2013/14 audit. We have undertaken and completed the following: - review and testing of revenue recognition policies; - review of unusual significant transactions; and - testing of material revenue streams. PCC and Chief Constable audit Our audit work has not identified any issues in respect of revenue recognition. 2. Management override of controls Under ISA 240 there is a presumed risk of management over-ride of controls review of accounting estimates, judgements and decisions made by management. testing of journals entries. review of accounting estimates, judgements and decisions made by management. review of unusual significant transactions. PCC and Chief Constable audit Our audit work has not identified any evidence of management override of controls. In particular the findings of our review of journal controls and testing of journal entries has not identified any significant issues. We set out later in this section of the report our work and findings on key accounting estimates and judgments Grant Thornton UK LLP Audit Findings Report 9 September

12 Audit findings Audit findings against other risks In this section we detail our response to the other risks of material misstatement which we identified in the Audit Plan. Recommendations, together with management responses, are attached at Appendix A. Transaction cycle Description of risk Work completed Assurance gained & issues arising Operating expenses Creditors understated or not recorded in the correct period PCC and Chief Constable audits We have undertaken the following work in relation to this risk: PCC and Chief Constable audit Our audit work has not identified any significant issues in relation to the risk identified. documented our understanding of processes and key controls over the transaction cycle. undertaken walkthrough of the key controls to assess the whether those controls are designed effectively. Selection of a sample of expenditure items and year end creditor balances for substantive testing. Review for unrecorded liabilities. Cut-off testing of the expenditure stream. Substantive testing of payables and accruals including: i. Test of a sample of payables and accruals; ii. Attribute testing on a sample of expenditure; and iii. Assessment of the robustness of assumptions and estimates underlying accruals Grant Thornton UK LLP Audit Findings Report 9 September

13 Audit findings Audit findings against other risks In this section we detail our response to the other risks of material misstatement which we identified in the Audit Plan. Recommendations, together with management responses, are attached at Appendix A. Transaction cycle Description of risk Work completed Assurance gained & issues arising Employee remuneration Employee remuneration accrual understated PCC and Chief Constable audits We have undertaken the following work in relation to this risk: PCC and Chief Constable audit Our audit work has not identified any significant issues in relation to the risk identified. documented our understanding of processes and key controls over the transaction cycle. walkthrough of the key controls to assess the whether those controls are designed effectively. Substantive testing of employee remuneration including: i. Analytical procedure to determine whether movements in salaries and other pay related costs are reasonable and materially correct. ii. Attribute testing on a sample of pay costs. iii. Agreement of related disclosures to the payroll system or other appropriate source document. Property, plant & equipment PPE activity not valid or Revaluation measurement not correct PCC audit We have undertaken the following work in relation to these risks: documented our understanding of processes and key controls over the transaction cycle. undertaken walkthrough of the key controls to assess the whether those controls are designed effectively. Substantive testing of the property, plant and equipment valuation. Review of the Valuer used by the Authority as an expert. PCC audit Whilst our audit work has not identified any significant issues we noted that the PCC did not complete a full revaluation on all assets within the same class 'simultaneously' as required by the Code. The PCC engaged an external valuer to carry out a full revaluation on 9 properties ( valuation + 0.5m) and completed a desk based valuation on the remaining 37 properties that were subject to a full valuation in 2012/13 (valuation + 5.4m). Our testing has agreed the valuations reported in the accounts to the supporting schedule supplied by the valuer. The valuations have been correctly applied and a reliable estimate of the carrying value of PPE has been included in the accounts Grant Thornton UK LLP Audit Findings Report 9 September

14 Audit findings Audit findings against other risks. Transaction cycle Description of risk Work completed Assurance gained & issues arising Pension Benefits payable Benefits improperly computed/ Claims liability understated. PCC and Chief Constable audits We have undertaken the following work in relation to this risk: Chief Constable audit Our audit work has not identified any significant issues in relation to the risk identified. documented our understanding of processes and key controls over the transaction cycle. undertaken walkthrough of the key controls to assess the whether those controls are designed effectively. Substantive testing of pension payments Grant Thornton UK LLP Audit Findings Report 9 September

15 Audit findings Accounting policies, estimates & judgements In this section we report on our consideration of accounting policies, in particular revenue recognition policies, and key estimates and judgements made and included with the Police and Crime Commissioner's and the Chief Constable's financial statements. Accounting area Revenue recognition PCC PCC Cost recognition Both PCC Relevant to? PCC/CC Both Summary of policy Comments Assessment The PCC has a policy covering the recognition of revenues both from the selling of goods and tendering of services. The policy clarifies when revenues are recognised as being due to the Group. The policy also clarifies when revenues from interest and other non-exchange transactions will be recognised as such. Chief Constable There is no policy as the Chief Constable does not receive such revenues. All funding is received from the PCC. The PCC accounts include an appropriate policy on cost recognition and intra-group adjustments. Chief Constable The Chief Constable has a policy stating that costs are recognised to reflect the resources consumed by activities under his direction and control. The policy further states that an intragroup adjustment is made to account for the resources consumed by the Chief Constable so that the net cost of police services for the CC are transferred to the PCC/Group. PCC audit and Chief Constable audit We have reviewed the accounting policies against the requirements of the Code of Practice on Local Authority Accounting. The approach to accounting for income is robust and in accordance with current guidance. Disclosure of the revenue recognition policy is adequate. The revenue recognition policies of the PCC and CC are appropriate to the accounting framework and are adequately disclosed. Our audit testing has not identified any areas of concerns in respect of revenue recognition. PCC audit We have reviewed the policy against the requirements of the Code and are satisfied the policy is appropriate to the PCC's circumstances and that adequate disclosures have been made in the financial statements. We are also satisfied that the policy reflects the arrangements for the PCC to fund the Chief Constable's operations and that this does form the basis of the intra-group adjustment. Chief Constable audit We have the same comment as per the PCC audit, and are satisfied it is appropriate to the Chief Constable's circumstances. Green Green Assessment Marginal accounting policy which could potentially attract attention from regulators Accounting policy appropriate and disclosures sufficient Accounting policy appropriate but scope for improved disclosure 2014 Grant Thornton UK LLP Audit Findings Report 9 September

16 Audit findings Accounting policies, estimates & judgements In this section we report on our consideration of accounting policies, in particular revenue recognition policies, and key estimates and judgements made and included with the Police and Crime Commissioner's and the Chief Constable's financial statements. Accounting area Judgements and estimates other Relevant to? PCC/CC Both Summary of policy Comments Assessment Both PCC and Chief Constable Key estimates and judgements include Provisions and contingent liabilities. Pension liabilities. PCC and Chief Constable audits We have reviewed the judgements and estimates against the requirements of the Code of Practice on Local Authority Accounting. Where the PCC has made judgements or estimates in the financial statements these have been supported with robust methodologies and clear explanation of the assumptions applied. Disclosure of judgements and estimates is considered appropriate. Pension provision calculations have been reviewed and agreed to supporting evidence. Green Assessment Marginal accounting policy which could potentially attract attention from regulators Accounting policy appropriate and disclosures sufficient Accounting policy appropriate but scope for improved disclosure 2014 Grant Thornton UK LLP Audit Findings Report 9 September

17 Audit findings Accounting policies, estimates & judgements In this section we report on our consideration of accounting policies, in particular revenue recognition policies, and key estimates and judgements made and included with the Police and Crime Commissioner's and the Chief Constable's financial statements. Accounting area Judgements and estimates PPE Relevant to? PCC/CC Both Summary of policy Comments Assessment PCC PCC and Chief Constable Key estimates and judgements include - Classification, valuation, impairment and useful life of property, plant and equipment. Page 33 of the accounts sets out the PCC's accounting policy for asset valuations. Page 63 of the accounts sets out the programme of revaluations over the period between 2012/13 and 2013/14. A desk based valuation was completed by the Valuer on 37 properties that were not subject to a full valuation in 2013/14. The desk based valuation used BCIS indices to provide a valuation at the 31 March We have reviewed the judgements and estimates against the requirements of the Code of Practice on Local Authority Accounting. The PCC's approach is similar to many other organisations. We noted that the PCC did not complete a full revaluation on all assets within the same class 'simultaneously' as required by the Code. In our view, this approach does not meet the Code s requirement in paragraph (to value items within a class of property, plant and equipment simultaneously). The PCC may wish to reconsider this approach, but recognise there could be significant cost implications. The desk based valuation approach helps to provide assurance over the material accuracy of the balance at 31/3 of those assets which have not been subject to a full valuation. (its important to note that this valuation method does not meet the requirements of the Code for the purposes of simultaneous valuation noted above). In future years, (assuming the desk based approach is not planned to be applied every year), we suggest the instructions to the valuer ask for their assessment of whether values of assets not subject to a full valuation are likely to have changed materially since their last valuation linked to the valuer's knowledge of market trends and the basis for the valuations. Green Assessment Marginal accounting policy which could potentially attract attention from regulators Accounting policy appropriate and disclosures sufficient Accounting policy appropriate but scope for improved disclosure 2014 Grant Thornton UK LLP Audit Findings Report 9 September

18 Audit findings Adjusted misstatements Police and Crime Commissioner accounts A number of adjustments to the draft financial statements have been identified during the audit process. We are required to report all misstatements to the PCC, and whether or not the financial statements have been adjusted by management. The table below summarises the adjustments arising from the audit of the PCC's accounts which management have agreed to amend for. The PCC is also required to prepare group accounts consolidating the activities of the PCC and Chief Constable entity financial statements. Adjustments to the group accounts are included here. Impact of adjusted misstatements All adjusted misstatements are set out below along with the impact on the key statements and the reported financial position. Detail Comprehensive Income and Expenditure Account '000 Balance Sheet '000 Impact on total net expenditure PCC CIES expenditure and income of 1.757m relating to the Cleaning DSO memorandum account has been included in the CIES. Gross Income Cost of Services m 0 0 The full 1.7m Reimbursement of Costs (Contract Income for the Cleaning Contact) was included in PCC income as a below Net Cost of Services adjustment when it should have been removed in full at this point. Table 4.14 'PCC funding for financial resources consumed by CC' was amended to reflect the above transaction. Gross expenditure 'PCC funding to CC for financial resources consumed' m Overall impact Grant Thornton UK LLP Audit Findings Report 9 September

19 Audit findings Adjusted misstatements Chief Constable Accounts A number of adjustments to the draft financial statements have been identified during the audit process. We are required to report all misstatements to those charged with governance, whether or not the financial statements have been adjusted by management. The table below summarises the adjustments arising from the audit which have been processed by management. Impact of adjusted misstatements All adjusted misstatements are set out below along with the impact on the key statements and the reported financial position. Detail Comprehensive Income and Expenditure Account '000 Balance Sheet '000 Impact on total net expenditure CC CIES expenditure of 1.757m relating to the Cleaning DSO memorandum account had been included in the CC CIES. The Cost of the Cleaning DSO memorandum account was included in CC expenditure when it should have been removed in full at this point. Table 4.2 'PCC funding for financial resources consumed by CC' was amended to reflect the above transaction. Gross expenditure Cost of Services m Gross income 'PCC funding to CC for financial resources consumed' m Overall impact Grant Thornton UK LLP Audit Findings Report 9 September

20 Audit findings Misclassifications & disclosure changes The table below provides details of misclassification and disclosure changes identified during the audit which have been made in the final set of financial statements. Adjustment type Value '000 Account balance Impact on the financial statements PCC CC Group 1 Disclosure n/a Note 5.8 Cash and cash equivalents - transposition error in note 5.8 regarding Proceeds of Crime Act bank and cash balances. The balance as at 31st March 2014 was 2,361, but was reported as 2.632m in note 5.8 in error. The note has been updated. This balance does not report within the PCC and Group balance sheet and therefore there is no requirement to make any further adjustments. 2 Disclosure n/a Cash Flow Statement Chief Constable cash flow statement has now been completed and added to revised accounts Grant Thornton UK LLP Audit Findings Report 9 September

21 Audit findings Unadjusted misstatements There were no unadjusted misstatements Grant Thornton UK LLP Audit Findings Report 9 September

22 Audit findings Internal controls Our audit included consideration of internal controls relevant to the preparation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of internal control. The matters reported here are limited to those deficiencies that we have identified during the course of our audit and that we have concluded are of sufficient importance to merit being reported to you in accordance with auditing standards. As part of our planned programme of work, our information system specialist team undertook a high level review of the general IT control environment at the Authority. This was undertaken as part of the review of the internal controls system. We are pleased to report that no significant issue arose from our work, however we identified a small number of minor areas where the existing IT arrangements can be developed further, including: - Merseyside Police have no assurances for the security controls in place within supplier organisation providing payroll administration, hosting and support; - At the time of review, users of Active Directory were being not programmatically forced to routinely change their passwords and - Periodically terminating access rights on a timely basis. We have issued a separate action plan on these issues to management Grant Thornton UK LLP Audit Findings Report 9 September

23 Audit findings Other communication requirements We set out below details of other matters which we are required by auditing standards to communicate to those charged with governance via the Audit Committee. Issue Commentary 1. Matters in relation to fraud We have previously discussed the risk of fraud with the Audit Committee. We have not been made aware of any incidents in the period and no other issues have been identified during the course of our audit procedures. 2. Matters in relation to laws and regulations We are not aware of any significant incidences of non-compliance with relevant laws and regulations. 3. Written representations A standard letter of representation has been requested from the PCC and from the CC. 4. Disclosures Our review found no material omissions in the financial statements. 5. Matters in relation to related parties We are not aware of any related party transactions which have not been disclosed. 6. Going concern Our work has not identified any reason to challenge the PCC's and the CC's decisions to prepare the financial statements on a going concern basis Grant Thornton UK LLP Audit Findings Report 9 September

24 Section 3: Value for Money 01. Executive summary We propose to give an unqualified VFM conclusion 02. Audit findings 03. Value for Money 04. Fees, non audit services and independence 05. Communication of audit matters 2014 Grant Thornton UK LLP Audit Findings Report 9 September 2014

25 Value for Money Value for Money Value for money conclusion We are required under Section 5 of the Audit Commission Act 1998 to satisfy ourselves that the Authority has made proper arrangements for securing economy, efficiency and effectiveness in their use of resources. We are also required by the Audit Commission s Code of Audit Practice to report any matters that prevent us being satisfied that the audited bodies have put in place such arrangements. The VFM conclusion is based on the following two criteria specified by the Audit Commission: The PCC and CC has proper arrangements in place for securing financial resilience. The PCC and CC has proper arrangements for challenging how it secures economy, efficiency and effectiveness. Our audit approach involves the completion of an initial risk assessment against a series of key criteria. In undertaking this initial assessment we took account of the key issues facing the PCC and CC including the significant financial challenge of balancing service delivery against available resources at a time of reducing budgets. We did not identify any residual risks that needed to be addressed through specific local work Key VFM findings for the PCC The main matters to note from our VFM conclusion work are: Securing financial resilience The majority of the spending by the PCC is on providing funding to the Chief Constable. The PCC Group is considered to be in a sound financial position at this time. The PCC has significant reserves ( m) and a track record of delivering financial performance in line with budgets. The savings programme has been successful over the past two years, which should enable the CC to deliver services in line with the Police and Crime Plan's objectives despite the significant cuts in funding. The PCC has developed a Medium Term Financial Strategy which provides financial plans for four years at a high level. This includes sensitivity analysis and scenario planning. With the uncertainty of future funding, detailed plans have not been developed further ahead than four years. However, the finance team does consider the full financial impact of any decisions made on projects initiated. The budget for 2013/14 included a savings target of m. During the year m of savings were achieved, some 5.226m above the original savings target including 5.180m originally scheduled for realisation in 2014/15. This overachievement was primarily due to the fact that, at the date of the 2013/14 budget report, whilst the strategic efficiency programme had been initiated, timescales for the implementation of the various phases had not been agreed and it was anticipated that only Phase 1 would be implemented during the year. However a subsequent streamlining of the governance and implementation process enabled the programme to be implemented earlier than originally anticipated. Chief Officers have now agreed to utilise these vacancy savings to support Ambition 4000 throughout the current Comprehensive Spending Review period Grant Thornton UK LLP Audit Findings Report 9 September

26 Value for Money Value for Money Key VFM findings for the PCC Challenging economy, efficiency and effectiveness We have reviewed whether the PCC has prioritised its resources to take account of the tighter constraints it is required to operate within and whether it has achieved cost reductions and improved productivity and efficiencies. The work has included: Review of the 2013/14 budget setting process and the MTFP. Review of the governance arrangements. Review of major projects and developments. The PCC and CC have established effective scrutiny and governance arrangements. The governance arrangements are underpinned by the Corporate Governance Framework which includes new Scheme of Consents and Delegation, financial regulations and contract regulations. These have been developed in accordance with the Home Office Financial Management Code of Practice. The PCC and CC have established a joint independent audit committee as a key part of the framework. The framework identifies key areas for the scope of the audit committee including considering the Commissioner s and Chief Constable s compliance with their own and other published standards and controls. This is an area of work that is not as regularly reported as audit and risk management reports. Compliance with published standards is an area that could be developed further for consideration by the Joint Audit Committee in 2014/15. Capital programme - The original capital budget of m contained within the 2013/14 budget report has been updated to include re-phasing agreed as part of the 2012/13 closedown process with a resulting budget of 21.6m. Total capital expenditure to the end of March 2014 of 10.3m. The largest area of underspend relates to the Estate Strategy which has seen some significant change since the original budget was agreed. Very early in the year the CC agreed with the PCC that they should take a step back and reconsider the Estates Strategy overall. This has led to specific plans for each command unit (BCU) and a corporate level document. Plans for most of the BCU's have been completed and accepted and are shortly to go out to public consultation. Investment in major projects - the PCC and CC in partnership with Merseyside's Fire and Rescue Authority has taken an innovative approach in the major development of the Joint Control Room. The project has made rapid progress with the development of a combined control room and strategic and tactical command suites. Completion of the main building and stage A and B of the construction programme was achieved on the 23 June However work on the headquarters ground floor corridor was delayed following a contractual dispute resulting in the release of the contractor and the retendering of the contract. While we understand that there is a financial risk in re-tendering we recognise that it is important that the work is completed quickly to minimise any delay in the Force's operational arrangements. We will continue to track progress on the project as the work continues. The PCC and CC are keen to work in partnership with others wherever possible. Evidence of good collaboration is shown by the regional unit at TITAN. Merseyside leads on the unit that bring together all the NW forces in one unit to tackle serious and organised crime Grant Thornton UK LLP Audit Findings Report 9 September

27 Value for Money Value for Money Key VFM findings for the CC Challenging economy, efficiency and effectiveness Securing financial resilience The main matters to note from our VFM conclusion work are: Savings targets within the 2013/14 Medium Term Financial Strategy were exceeded by 5.3m as a result of initiatives originally scheduled for 2014/15 being implemented ahead of plan. Overall targeted savings to the end of 2014/15 are now anticipated as being achievable in full. The savings targets for 2015/16 and 2016/17 have now been revised to reflect the October CSR with shortfalls of 17.3m and 16.9m respectively. Following the Government announcement of plans to make further budget cuts in 2015/16 and 2016/17 the indications are that Merseyside Police will be required to save a further 41m by 2017/18. HMIC commented in their report on Policing In Adversity issued in July 2014 that Merseyside Police has made good progress and is well placed to respond to further austerity in the future. The CC has worked with the PCC to establish effective scrutiny and governance arrangements. The governance arrangements are underpinned by the Corporate Governance Framework which includes new Scheme of Consents and Delegation, financial regulations and contract regulations. These have been developed in accordance with the Home Office Financial Management Code of Practice. The PCC and CC have established a joint independent audit committee as a key part of the framework. The framework identifies key areas for the scope of the audit committee including considering the Commissioner s and Chief Constable s compliance with their own and other published standards and controls. This is an area of work that is not as regularly reported as internal audit and risk management reports. Compliance with published standards is an area that could be developed further for audit committee consideration in 2014/15. The CC has maintained a focus on improving operational performance at the same time as making further significant efficiency savings during 2013/14. Operational performance remains challenging with the level of recorded crime above the average for England and Wales. There have been significant increases in crimes of violence (+16%) and robbery (+3.6%) compared with the previous year. However, since April 2014 there has been a 2.1% reduction in the all crime category and there have been recent improvements in performance as the force maintains the focus on the key areas of crime that are impacting upon the crime volume at both a tactical and strategic level. Strategies in relation to Acquisitive crime, particularly focus on Retail crime and Burglary Operations using analysis to identify any crime series and inform tactics have led to the improvement in performance. Target hardening techniques such as shed alarms, smoke cloaks and personal issue body worn cameras to victims have led to significant reductions and community engagement. During 2013/14 the Force has broadly maintained its performance in terms of the levels of crime detection with a small reduction of just 0.9% in the overall outcome rate. The CC is focussed on addressing the continuing challenge to protect and maximise visible frontline policing whilst reducing officer numbers. Arrangements are in place to work together with the PCC to respond to this challenge. Overall VFM conclusion On the basis of our work, and having regard to the guidance on the specified criteria published by the Audit Commission, we are satisfied that in all significant respects the PCC and CC put in place proper arrangements to secure economy, efficiency and effectiveness in its use of resources for the year ending 31 March Grant Thornton UK LLP Audit Findings Report 9 September

28 Section 4: Fees, non audit services and independence 01. Executive summary 02. Audit findings There are no significant facts or matters that impact on our independence as auditors 03. Value for Money 04. Fees, non audit services and independence 05. Communication of audit matters 2014 Grant Thornton UK LLP Audit Findings Report 9 September 2014

29 Fees, non audit services and independence Fees, non audit services and independence We confirm below our final fees charged for the audits and confirm there were no fees for the provision of non audit services. Fees Police and Crime Commissioner Audit Per Audit plan Actual fees 57,000 57,000 Chief Constable Audit 25,000 25,000 Total audit fees 82,000 82,000 Fees for other services Service Fees Nil Independence and ethics Ethical Standards and International Standards on Auditing (ISA)260 require us to give you full and fair disclosure of matters relating to our independence. In this context we disclose the following to you. We have recently agreed to provide non-audit services relating to tax advisory services to the PCC. From 2014/15 the provision of a helpline is an annual cost of 2,500 with the option to take up additional consultancy services if desired. We are satisfied that this work does not impact on our independence and appropriate safeguards are in place to ensure that this continues to be the case Grant Thornton UK LLP Audit Findings Report 9 September

30 Section 5: Communication of audit matters 01. Executive summary 02. Audit findings 03. Value for Money We have delivered out audit in accordance with planned timescales and the requirements of Auditing Standards. We expect give our opinions by the statutory deadlines. 04. Fees, non audit services and independence 05. Communication of audit matters 2014 Grant Thornton UK LLP Audit Findings Report 9 September 2014

31 Communication of audit matters Communication of audit matters to those charged with governance International Standard on Auditing (ISA) 260, as well as other ISAs, prescribe matters which we are required to communicate with those charged with governance, and which we set out in the table opposite. The Audit Plan outlined our audit strategy and plan to deliver the audit, while this Audit Findings report presents the key issues and other matters arising from the audit, together with an explanation as to how these have been resolved. Respective responsibilities The Audit Findings Report has been prepared in the context of the Statement of Responsibilities of Auditors and Audited Bodies issued by the Audit Commission ( We have been appointed as the PCC and CC's independent external auditors by the Audit Commission, the body responsible for appointing external auditors to local public bodies in England. As external auditors, we have a broad remit covering finance and governance matters. Our annual work programme is set in accordance with the Code of Audit Practice ('the Code') issued by the Audit Commission and includes nationally prescribed and locally determined work. Our work considers the PCC and CC's key risks when reaching our conclusions under the Code. It is the responsibility of the PCC and CC to ensure that proper arrangements are in place for the conduct of its business, and that public money is safeguarded and properly accounted for. We have considered how the Council is fulfilling these responsibilities. Our communication plan Respective responsibilities of auditor and management/those charged with governance Overview of the planned scope and timing of the audit. Form, timing and expected general content of communications Views about the qualitative aspects of the entity's accounting and financial reporting practices, significant matters and issues arising during the audit and written representations that have been sought Audit Plan Audit Findings Confirmation of independence and objectivity A statement that we have complied with relevant ethical requirements regarding independence, relationships and other matters which might be thought to bear on independence. Details of non-audit work performed by Grant Thornton UK LLP and network firms, together with fees charged Details of safeguards applied to threats to independence Material weaknesses in internal control identified during the audit Identification or suspicion of fraud involving management and/or others which results in material misstatement of the financial statements Compliance with laws and regulations Expected auditor's report Uncorrected misstatements Significant matters arising in connection with related parties Significant matters in relation to going concern 2014 Grant Thornton UK LLP Audit Findings Report 9 September

32 Appendices Appendices 2014 Grant Thornton UK LLP Audit Findings Report 9 September

33 Appendices Appendix A: Audit opinion for the Group and the Police and Crime Commissioner for Merseyside We anticipate we will provide the Group and the Police and Crime Commissioner for Merseyside with an unmodified audit report INDEPENDENT AUDITOR'S REPORT TO THE POLICE AND CRIME COMMISSIONER FOR MERSEYSIDE Opinion on the financial statements We have audited the financial statements for the Police and Crime Commissioner for Merseyside for the year ended 31 March 2014 under the Audit Commission Act The financial statements comprise the Police and Crime Commissioner Single Entity and Group Movement in Reserves Statement, the Police and Crime Commissioner Single Entity and Group Comprehensive Income and Expenditure Statement, the Police and Crime Commissioner Single Entity and Group Balance Sheet, the Police and Crime Commissioner Single Entity and Group Cash Flow Statement and the related notes and include the police pension fund financial statements comprising the Pension Fund Account, the Net Assets Statement and the related notes 9.1 to 9.24 The financial reporting framework that has been applied in their preparation is applicable law and the CIPFA/LASAAC Code of Practice on Local Authority Accounting in the United Kingdom 2013/14. This report is made solely to the Police and Crime Commissioner for Merseyside in accordance with Part II of the Audit Commission Act 1998 and for no other purpose, as set out in paragraph 48 of the Statement of Responsibilities of Auditors and Audited Bodies published by the Audit Commission in March To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Police and Crime Commissioner for our audit work, for this report, or for the opinions we have formed. Respective responsibilities of the Chief Finance Officer and auditor As explained more fully in the Statement of the Chief Finance Officer s Responsibilities, the Chief Finance Officer is responsible for the preparation of the Statement of Accounts, which includes the financial statements, in accordance with proper practices as set out in the CIPFA/LASAAC Code of Practice on Local Authority Accounting in the United Kingdom, and for being satisfied that they give a true and fair view. Our responsibility is to audit and express an opinion on the financial statements in accordance with applicable law and International Standards on Auditing (UK and Ireland). Those standards require us to comply with the Auditing Practices Board s Ethical Standards for Auditors. Scope of the audit of the financial statements An audit involves obtaining evidence about the amounts and disclosures in the financial statements sufficient to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or error. This includes an assessment of: whether the accounting policies are appropriate to the Police and Crime Commissioner Single Entity and Group's circumstances and have been consistently applied and adequately disclosed; the reasonableness of significant accounting estimates made by the Chief Finance Officer; and the overall presentation of the financial statements. In addition, we read all the financial and non-financial information in the foreword by the Chief Financial Officer to identify material inconsistencies with the audited financial statements and to identify any information that is apparently materially incorrect based on, or materially inconsistent with, the knowledge acquired by us in the course of performing the audit. If we become aware of any apparent material misstatements or inconsistencies we consider the implications for our report. Opinion on financial statements In our opinion the financial statements: give a true and fair view of the financial position of the Police and Crime Commissioner for Merseyside as at 31 March 2014 and of its expenditure and income for the year then ended; give a true and fair view of the financial position of the Group as at 31 March 2014 and of its expenditure and income for the year then ended; and have been properly prepared in accordance with the CIPFA/LASAAC Code of Practice on Local Authority Accounting in the United Kingdom 2013/14 and applicable law. Opinion on other matters In our opinion, the information given in the foreword by the Chief Financial Officer for the financial year for which the financial statements are prepared is consistent with the financial statements. Matters on which we report by exception We report to you if: in our opinion the annual governance statement does not reflect compliance with Delivering Good Governance in Local Government: a Framework published by CIPFA/SOLACE in June 2007; we issue a report in the public interest under section 8 of the Audit Commission Act 1998; we designate under section 11 of the Audit Commission Act 1998 any recommendation as one that requires the Police and Crime Commissioner to consider it at a public meeting and to decide what action to take in response; or we exercise any other special powers of the auditor under the Audit Commission Act We have nothing to report in these respects Grant Thornton UK LLP Audit Findings Report 9 September