Date: MONDAY 3rd NOVEMBER 2014 Time: 9.30AM

Transcription

1 Minutes of Meeting Meeting: Venue: FORMAL CHIEF OFFICER TEAM OAK ROOM, HQ Date: MONDAY 3rd NOVEMBER 2014 Time: 9.30AM ATTENDANCE: T/Chief Constable D Collins - Chair T/Deputy Chief Constable J Robins Assistant Chief Constable R Foster Assistant Chief Constable M Milsom Assistant Chief Officer N Brook Mrs H Sykes, Director of HR Chief Superintendent Callaghan Mrs C Roberts Minutes/Secretariat APOLOGIES: T/Assistant Chief Constable A Battle Assistant Chief Constable G Dodd PRE-AGENDA ITEM: COMMUNITY OUTCOMES: The COT noted the Agenda and papers ITEM 1: PREVIOUS MINUTES & MATTERS ARISING: Summary of Discussion: The minutes of the previous meeting 20 th October 2014 were approved as an accurate record of the meeting, subject to minor amendments. Item 3 Uniform Headwear - It was noted that T/CC Collins had commissioned Supt Gilert to undertake further work.

2 ITEM 1: PREVIOUS MINUTES & MATTERS ARISING: CONTINUED/ COT to await the results of the assessment of what the force view would be about the potential move to flat caps. When completed the paper to be brought back to COT. In order to make an informed decision taking account of the views of our officers. To bring a paper to COT on the result of the survey. Supt Gilert Upon conclusion of the survey ITEM 2: POCA BID KIRKLEES TARGET HARDENING: The COT noted the Bid for POCA Operational Funding submitted by Supt Ged McManus COT supported the bid To support the operational policing plan within Kirklees District To progress Supt Ged McManus With immediate effect ITEM 3: POCA BID BODY WORN VIDEO WAKEFIELD The COT noted the Procurement process and the legal position regarding on loan free equipment whilst procuring the system. After discussion, it was agreed that this be deferred for one week for T/ACC Battle to report back to the meeting.

3 ITEM 3: POCA BID BODY WORN VIDEO WAKEFIELD CONTINUED/ Deferred To enable the implications of the force contract for body worn cameras to be considered ACC Battle 10 th November 2014 ITEM 4: JARDINE HOUSE LEASE TERMINATION: ACO Brook briefed the team on the two recommendations: 1) COT to agree to terminate the two leases the Force holds on Jardine House when they expire in September 2015 and to recommend to the PCC for approval 2) Note the intention of the Project Board to oversee the lease terminations and relocation of the Jardine House occupants. COT supported the termination of the two leases when they expire and the setting up of the Project Board to oversee the process To support the Operational Estate blue print that has been developed To take to the Assets Board ACO Brook 5 November 2014 ITEM 5: REGIONAL STORES INTERIM SOLUTION: ACO Brook briefed the COT on the recommendation to support the capital transfer and recommend it to the PCC on the understanding that due diligence will take place to avoid the transfer of obsolete stock.

4 ITEM 5: REGIONAL STORES INTERIM SOLUTION: CONTINUED/ COT supported the recommendation on the understanding that the previously agreed arrangements with South Yorkshire Police to take the lead on this particular matter is undertaken To support regional collaboration and previously agreed arrangements To take to today s Community Outcomes meeting together with a request for the Commissioner to contact South Yorkshire s new Commissioner to brief him about this matter ACO Brook 3 November 2014 ITEM 6: MTFF & RESERVE STRATEGY: ACO Brook briefed the COT regarding the draft Medium Term Financial Forecast (MTFF) and the draft Reserves Strategy papers going to the next PCC Budget Seminar. COT discussed the papers and suggested some changes. COT supported the report, subject to minor changes To brief the PCC on budget matters To take the report to the PCC Budget Seminar ACO Brook 10 November 2014

5 ITEM 7: DIRECT ENTRY SUPERINTENDENTS: Mrs Sykes briefed the team on the five recommendations at point and asked if the COT wished to participate in the Direct Entry (Superintendent) Programme Discussions ensued regarding: 1) Affordability 2) Training to the appropriate skill levels required 3) Current profile of Superintendent ranks within the Force and the Operating Model 4) Views of the Superintendents Association COT declined participating in the Direct Entry Superintendents Programme for 2015, but will carefully monitor with a view to consider participation in the 2016 process Currently over establishment in the Superintendent rank for our operating model. Also participated in the 2014 programme and there are some key messages for our own staff in relation to cultural change and promotional opportunities in the future To notify the College of Policing (COP), subject to the letter arriving, that West Yorkshire Police will not be participating in the 2015 Programme Mrs Sykes Upon arrival of the invitation from COP ITEM 8: STAFF PERCEPTION SURVEY: T/DCC Robins briefed the COT on the modified staff perception survey being used to build upon the work started by the cultural audit, with the first survey going out in November this year, and the timeline of engagement which includes the Chief Constable s roadshows, web chats and staff perception survey. After discussion it was agreed that there should be a wider discussion at the Senior Leaders Forum (SLF) before circulation to staff. Decisions: The COT agreed in principle to support the survey, but to discuss with SLF around content, marketing and timeline In order to produce a modified staff perception survey with an opportunity to include corporate hot topics Actions: To take to the SLF for a wider discussion T/DCC Robins Mid January 2015

6 ITEM 9: RETENTION POLICY: T/DCC Robins asked the COT to consider whether to continue with the current arrangement of an indefinite exception period or agree a time bound retention period. It was noted that representations have been received from Specialist Firearms Commanders, PSD, Chief Superintendents, Unions, and Police Federation regarding longer storage periods. A discussion ensued regarding staff storing s appropriately and the best process. Decisions: To leave policies unchanged at present, but to bring back a further briefing to COT and also a demonstration to COT of the ease of saving s and then the matter will be reconsidered COT need more information to make a decision Actions: Arrange a demonstration and bring back a further COT report T/DCC Robins As soon as possible ITEM 10: BURGLARY RECORDING STANDARDS FOR HOUSE OF MULTIPLE OCCUPANCY: T/DCC Robins invited D/Chief Superintendent Clive Wain and D/Chief Inspector Joanne Morgan to brief the COT regarding the Multi Occupancy Burglary Summary of Findings Report. Discussions ensued as to the future direction of crime recording of multi occupancy dwellings in West Yorkshire and the current interpretation of the rules. Decisions: It was agreed that the new advice would be implemented To ensure accurate recording of burglaries according to the counting rules and with integrity Actions: 1) To write to CC J Farrar questioning the basis of the current advice 2) To consider an internal message to staff 3) To identify how many additional recorded crimes this will mean and be able to provide before and after figures 4) To backdate application of the advice to 1 st April 2014

7 ITEM 10: BURGLARY RECORDING STANDARDS FOR HOUSE OF MULTIPLE OCCUPANCY: CONTINUED/ 1) T/DCC Robins 2) T/DCC Robins 3) T/DCC Robins and Jayne Sykes 4) D/Chief Insp Morgan With immediate effect ITEM 11: CRIME RECORDING & INVESTIGATION OF RAPE: ACC Foster asked the COT to consider the proposal by CC Jeff Farrar and ACC Foster s recommendation to support the continuance of the current policy and processes which will still permit the force to voluntarily provide information on rape allegations to the Home Offifce as outlined. COT supported the option to remain with the current policy and processes ITEM 12: ALLOCATION OF CORPORATE FOI S: Nothing received to discuss. ITEM 13: ANY OTHER BUSINESS: ITEM 13iI: CRIME DATA INTEGRITY T/DCC Robins Carried forward to the next Informal Meeting 10 th November 2014 ITEM 13ii: PFI OPENINGS T/CC COLLINS Already discussed ITEM 13iii: NEW APPROACH ATTENDANCE MANAGEMENT MRS SYKES Carried forward to the next Informal Meeting 10 th November 2014

8 ITEM 13: ANY OTHER BUSINESS: CONTINUED/ ITEM 13iv: NATIONAL SECURITY ISSUES AND OFFICER SAFETY INFORMATION ACC FOSTER ACC Foster briefed the COT regarding the increased threat from moderate to substantial for police officers and military personnel. ACC Foster asked the COT to discuss the briefing for circulation to the Force. COT supported the briefing, subject to amendments To give an up to date accurate briefing to all staff To make the amendments to the briefing as agreed by the COT and circulate the refreshed report out to the Force ACC Foster With immediate effect ITEM 13v: BRADFORD DISTRICT ESTATES ACC FOSTER ACC Foster asked the COT to support the proposed moves of 19 staff from Eccleshilll to Mercury House, Bradford. COT discussed the proposed moves in the context of the wider Estates Strategy for Bradford District. It was noted that concerns have been raised by IT regarding creeping growth. COT supported the recommendation and agreed it could go to the PCC with the condition that a swift decision is obtained about the overall Estate Strategy To adhere to the overall Estates Strategy to deliver organisational change To send the report to Sophie Abbott by . ACC Foster With immediate effect DATE AND TIME OF NEXT FORMAL MEETING Date of Meeting Monday 17 th November 2014 Time 9.30am