2.2. CCG Board Meeting Paper Summary Sheet. Agenda Item. DETAILS Part 1 (Open) X Part 2 (Closed) Title of Paper Board Annual Cycle of Business Meeting

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CCG Board Meeting Paper Summary Sheet DETAILS Part 1 (Open) X Part 2 (Closed) Title of Paper Board Annual Cycle of Business Meeting Board Meeting Date 3 rd September 2015 Executive Lead Dr Ian Orpen,

1 CCG Board Meeting Paper Summary Sheet DETAILS Part 1 (Open) X Part 2 (Closed) Title of Paper Board Annual Cycle of Business Meeting Board Meeting Date 3 rd September 2015 Executive Lead Dr Ian Orpen, Chair Author Caroline Coles, Board Secretary Appendices n/a Agenda Item 2.2 PURPOSE Approval X Discussion X Information Assurance EXECUTIVE SUMMARY Summary of Key The Board should approve an annual cycle of business which identifies Points the reports which will be regularly presented for consideration. The annual cycle is one of the key components in ensuring that the Board is effectively carrying out its role in leading the organisation and has plans in place to deliver its strategy and achieve a balanced budget position. The purpose of this report is to present a revised draft Annual Cycle of Business for the CCG Board for 2015/16, this will then be the basis for the Board annual business cycle. Although Board dates for 2015 will remain unchanged, a review of 2016 Board meeting dates will be reviewed by the CCG Executive and moved to a date in the month (continue to be a Thursday) to be more aligned with other committee dates. Background Good governance practice dictates that Boards and Committees should be supported by an annual cycle of business that sets out a coherent overall programme for meetings. The forward plan is a key mechanism by which appropriately timed governance oversight, scrutiny and transparency can be maintained in a way that does not place an onerous burden on those in executive roles or create unnecessary or bureaucratic governance processes. Risk High Medium Low X Impact on Quality Impact on Finance Recommendation No impact on quality. No financial implications. The CCG Board is requested to review the proposed revised draft Annual Business Cycle for Board meetings in order for this framework to be used for. Page 1 of 6

2 OTHER INFORMATION Who has been CCG Executive, Board Secretary. involved/contributed Cross Reference to This paper links all the organisations strategic objectives. The Strategic Objectives organisations objectives: Improving quality, safety and individuals experience of care Improving consistency of care and reducing variation of outcomes Providing proactive care to help people with complex care needs Creating a sustainable health system within a wider health and social care partnership Empowering and encouraging people to take personal responsibility for their health and wellbeing Reducing inequalities and social exclusions and supporting our most vulnerable groups Improving the mental health and wellbeing of our population National Policy / The Annual Cycle of Business will support the CCG in meeting its legal Legislation duties and responsibilities. Review The Board Annual Cycle of Business and Meeting Schedule for to be reviewed in May Equality & Diversity Applicable Not Applicable x This paper will not adversely affect groups and individuals offered protection under the Equality Act Page 2 of 6

3 CCG Board Annual Business Cycle 2015/16 1. Executive Summary The Board should approve an annual cycle of business which identifies the reports which will be regularly presented for consideration. The annual cycle is one of the key components in ensuring that the Board is effectively carrying out its role in leading the organisation and has plans in place to deliver its strategy and achieve a balanced budget position. 2. Introduction The purpose of this report is to present a revised draft Annual Cycle of Business for the CCG Board for 2015/16, this will then be the basis for the Board annual business cycle. 3. Background Good governance practice dictates that Boards and Committees should be supported by an annual cycle of business that sets out a coherent overall programme for meetings. The forward plan is a key mechanism by which appropriately timed governance oversight, scrutiny and transparency can be maintained in a way that does not place an onerous burden on those in executive roles or create unnecessary or bureaucratic governance processes. 4. Meeting Schedule The bi-monthly Board meetings will continue to be held on the first Thursday of the month, at venues across BaNES. This is to provide access to meetings for members of the public and the CCG s GP member practices. Please note that from 2016 the Board meeting dates will be reviewed by the CCG Executive and moved to a date in the month to be more aligned with other committee dates. The current schedule of meeting dates and venues for 2015/16 is as follows:- Page 3 of 6

4 Board Meeting Time Venue Dates 9 th July hrs BRSLI, Bath 3 rd September hrs Fry s Conference Centre, Keynsham 5 th November hrs Centurion Hotel, Radstock 3 rd December hrs tbc (additional meeting) 14 th January hrs tbc 10 th March hrs tbc 5. Forward Work Plan 5.1 The revised forward work plan for 2015/16 is attached as Appendix 1. This has been based on the previous year s cycle of business, a review of other CCG approaches, and through a comparison with the CCG s Constitution. The cycle of business is therefore considered to be a comprehensive description of the regular business to be transacted by the Trust Board. 5.2 The forward work plan will be subject to change throughout the year, but will steer agenda planning going forward. 5.3 In addition to the specific papers detailed within the forward work plan, the Governing Body will also: Receive minutes from the previous meeting and an update against an ongoing log of agreed actions. Receive summary reports and approved minutes from each of its Committees in order to demonstrate that delegated responsibilities are being effectively discharged. Receive minutes from meetings of the following partnership: Health and Wellbeing Board West of England Health Academic Science Consider and ratify CCG frameworks, policies and procedures as and when this is required. 6. Development Sessions In order to support the continued effectiveness of the CCG Board, it is proposed that seminar sessions continue ( with a rolling programme to be created) and the dates will not change for the remainder of the year as follows:- Page 4 of 6

5 Board Seminar Date 8 th October rd December 2015 Time Venue Topic hrs hrs CCG Board Room CCG Board Room Corporate Objectives Review 5 Year Strategy Estates Strategy Improving Values (QIPP) Investments CQUINS & Quality Plans 7. Recommendations The CCG Board is requested to review the proposed revised draft Annual Business Cycle for Board meetings in order for this framework to be used for. Page 5 of 6

6 CCG BOARD ANNUAL CYCLE OF BUSINESS 2015/16 Appendix 1 : Draft BaNES CCG Board Annual Business Cycle 2015/16 Standard Business Items Chair s Report Chief Officer s Report Your Health, Your Voice Report Quality Assurance Visits / Patient Story (Subject to change according to internal and external work plans/progress) 5 th March th March th May th May 2015 Extraordinary Extraordinary 2015/16 Opening Budgets Operational Planning Operational Plan Delivery & Accounts Board Assurance Framework Organisational Development Report Plan Commissioning Plans & Contracts Annual Governance Statement Staff Survey Results Annual Accounts Letter of Representation Winter Plan Review 2014/15 External Auditor Report Consistency Statement Board Cycle of Business 2015/16 3 rd September th November th January th March 2016 Integrated Quality & Performance Finance & QIPP Report Questions from the Public Declarations of Interests 9 th July 2015 Business Continuity / EPRR Equality & Diversity Compliments, Concerns & Complaints Board Assurance Framework Operational Planning : Key Risks, Assumptions & Timetable Operational Plan Delivery Report Annual Board Cycle of Business Your Care,Your Way Children & Adults Safeguarding Report IFR Board Self-Assessment Corporate Objectives Commissioning Intentions Review of CGG Constitution Standing Orders Scheme of Delegation Prime Financial Policies Work Force Health & Safety Annual Report Research FOI Review 5 Year Strategy Winter Resilience Plans Operational Plan Delivery Update Business Continuity / EPRR Quality Strategy & Delivery Plan Sustainability Strategy & Action Plans Board Assurance Framework Finance & Activity Plans Update Final Operational Plan Organisational Development Plan Final Finance & Activity Plans Staff Survey Results CSU Information Governance Declarations of Interest Audit Committee Annual report

Clinical Commissioning Group Governing Body. Paper Summary Sheet. Date of Meeting: 24 November 2015

Clinical Commissioning Group Governing Body Paper Summary Sheet Date of Meeting: 24 November 2015 For: PUBLIC session PRIVATE Session For: Decision Discussion Noting Agenda Item and title: Author: Lead