Rainy weather prevented some flying. However, they achieved 330 hrs total, 133 club hours, and flew around 14,000 kilometres.

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1 DARLING DOWNS SOARING CLUB MINUTES of COMMITTEE MEETING 8 TH December 2001 At Toowoomba Committee Members Present: Apologies: Ralph Henderson, Shane McCaffrey, Peter Bell, Jenny Thompson, Bob Keen, Craig Jordan, Mark Robertson, Richard Hoskings. David Hughes 1 Meeting Opening The Meeting opened at 7:15pm 2 Hangar Extension The new hangar extension is complete apart from doors, door guides and other minor works to be done by the contractor. Clearance by the Council is still to be done and an exit sign is still to be installed. Payment will be held till Council approval is complete. Re-contouring the area around the hangar, and drainage issues are to be considered at a later date. Further Actions: Bob Keen to seek a quote for the bitumen floor. Ralph to clarify final payment and costs. 3 Airfield Grassing Strip has been slashed. The Western end is good; weeds still to be sprayed. Grass seed is to be purchased for the new strip. Action: Mark Robertson to purchase a bag of couch seed (up to 6kg). 4 RAFSGA Rainy weather prevented some flying. However, they achieved 330 hrs total, 133 club hours, and flew around 14,000 kilometres. DDSC received around $77,000, and to date they have spent $17,000. Ralph and Richard to explore options and arrangements for keeping the money. Suggestions are to contribute to the new high performance twoseater, or into scholarship programs, etc. 5 Xmas Party Preparations Around 50 people are expected. Catering has been arranged; extra chairs from the school, and tables from the local hall have also been arranged. David McManus has arranged the dawn flights for Saturday morning. Other arrangements confirmed: Pylon race, model displays, Santa Claus arrival, Xmas decorations. Santa suit is available from Trevor Bange, to be arranged by Ralph. 6 Financial Report $70,165 is in the account, and the RAF flying was not shown in the Profit and Loss. Financial Report attached. Richard moved the financial report be accepted, seconded by Jenny, Carried. 6.1 Other Matters: As some flying was done from Dalby Aerodrome, landing fees apply. Bob Keen has arranged with the Council that they will pay the fees applicable for the RAFSGA. Pag e 1 of 5

2 The matter of landing fees costs for aerotow retrieves at Dalby Aerodrome was discussed. Each fee is only around $8. Ralph Henderson moved that the landing fees for outlandings and aerotow retrieves would be absorbed by the Club, seconded by Peter Bell, Carried. Richard again noted that there is an inequity in aerotow retrieve charges between the two tugs. Action: Richard to review charges and give the Committee some recommended changes. 7 High Performance Two-Seater Ralph submitted a position paper on the pros and cons of purchasing a new high-performance two-seater. It was noted that placing a deposit on the glider would not disadvantage the club, if they club was not in a position to purchase later once the a/c becomes available, because the option to buy could be sold to another interested party. The issue will be more widely discussed at the next General Meeting in January. 8 Blanik Hire The hire of the Blanik continued, and was just making money. Kevin Senz has expressed interest in purchasing the Blanik and would like to put it on-line. Action: Ralph to discuss with Kevin and make some arrangements, to be ratified at the next Committee meeting. 9 Building Maintenance & Improvements Thanks were made to Mark Robertson for the new awning on the pie cart. Action: Bob Keen is to obtain quotes for the outer area of the clubhouse, extending the parachute/computer rm. 10 CFI Report The Instructors Panel has expressed support for the new high-performance two-seater. There will be no instructors meeting in January. Revised Standard Operating Procedures have been completed, effective 1 Jan Action: Ralph to send out on CHAT and to arrange to be posted on the club Website. 11 Airworthiness Report The ASI from Puch QX has been replaced. The RAF have looked after the aircraft well. The LS7 door has been repaired. 50-hrlys are still required for the Puch s. The Puch canopy has arrived but needs to be transported from Camden to DDSC. 12 Tug Report Action: arrangements to be made to transport the Puch canopy to DDSC SWR A 2100-hrly was done on SWR at a cost of $3863. As labour costs were very high, the next maintenance will be done at Total Aircraft Maintenance in Toowoomba CMN Flying hours are down. Oil changes will now be done at 33hrs, and filter changes at 100hrs. An air switch is being fitted General Issues There will be a Tug Pilots meeting on 12 th Jan at 6pm, before the General meeting at 7:00pm. Martin Hurst is currently training. Some Tug Pilots are not turning up for their rostered days. 13 Minutes of the Previous Meeting Mark Robertson noted that the minutes of the September Meeting were inaccurate in section 12 he was to organise huts if given time. He did not request the minutes be amended. Page 2 of 5

3 Ralph Henderson moved that the November minutes be accepted as a true and accurate record of the meeting. Seconded by Peter Bell, carried. 14 Tug Fuel The Committee had received a letter from Trevor Bange, questioning the use of unleaded fuel in the tugs. Bob Keen responded to the meeting with the information that he had contacted CASA and others, and that Trevor was correct. He has moved to ensure that Avgas is mixed in the tank, in proportions of not less than 10%. Bob also is researching new lubricants and doing further work on the fuel issues. 15 Correspondence A summary report on correspondence was made available. Of note was the annual return for ASIC, and insurance on buildings etc. The remainder of correspondence was invoices and promotional and advertising material. 16 QSA Meeting A special meeting of the QSA was held to discuss the selection process for the RTO Ops. Resulting from this, John Clayton is to remain as RTO Ops till June Membership Details Update Membership details need updating and the meeting agreed to put a form into the next CHAOTIC so membership records can be updated. 18 Grants and Funds Bob Keen is to approach the local politicians for funding and grant options. 19 Strip Sealing A cost for sealing of the strip is around $60,000 OUTSTANDING BUSINESS 20 Club Directors (Item 6.1, 22 Sept) Ralph asked which committee members were prepared to become Directors, pointing out that the Committee were making decisions on the Club direction, but presently only three were directors. Committee members who indicated they would be directors were: Ralph Henderson, Richard Hoskings, Jenny Thompson, Peter Bell, David Hughes, Shane McCaffrey, and Bob Keen. Craig Jordan and Mark Robertson declined to become Directors. Jenny Thompson asked that a timetable be put in place for changing the organisation from a Company to an incorporated body. The meeting agreed that this should be done by the next AGM. 21 CMN Review (Item 10.5, 22 Sept) Bob Keen had done some review of costs and it appears that the expenses are realistic. Ralph and Bob to discuss further. Page 3 of 5

4 22 Air Experience Certificates (Item 15.6, 17 Nov) Certificates are to be organised so they may be printed from the clubrooms. It will be the responsibility of the duty pilots to issue certificates to passengers, and to make a note on the flight sheets of potential members who can be followed up. Actions: Certificates to be generated and placed on the Club computer. A note to be made to this effect in CHAOTIC. Duty Pilot Manual to be amended to reflect this change. 23 Pawnee Repairs (Item 7.1, Oct 13) Richard Hoskings to send the account to Ralph, who will write a letter to Bob Ward, requesting payment of the damage bill. 24 Hangar Allocation We have been waiting for the finalisation of the new hangar to allocate hangarage. The new hangar will house the Blanik, the Nimbus, the Mosquito (Roly s) and the Pawnee. Letters with regard to hangar space still to be responded to are: John Knox Charlie Kranenburg Brian Hofmeister Geoff Brown The Meeting closed at 10:15pm Jenny Thompson Ralph Henderson Secretary President DDSC DDSC January 01 January 01 Page 4 of 5

5 Summary Outstanding Actions from Previous Meetings and Actions from this Meeting: Raised Item Description Status 22 Sept Item 8 Ralph to issue amended committee roles list Item 10.4 Recovery of costs for Pawnee damage incident. Richard Hoskings to send the Pawnee damage account to Ralph, who will write a letter to Bob Ward, requesting payment of the damage bill. Item 10.5 Item 13.2 Bob Keen to produce CMN analysis on costs for meeting to consider Shane to give the Committee a proposal for installing Oxygen in one two-seater and one single-seater. 17 November Item 12 Trevor Bange to get a copy of the JASAP agreement made some time back, and the Committee to provide summary of agreement for Clubhouse. Ralph and Bob to discuss further, noted at meeting 8 December. Item 15.8 Ralph to contact Shane Anderson on website updates Item 15.6 Visitors and Air Experience Flights vouchers, certificates, etc Certificates to be generated and made available to Duty Pilots. Note to be put in CHAOTIC. 8 December Item 2 Bob Keen to seek a quote for the bitumen floor; Ralph to clarify final payment and costs. Item 3 Item 6 Item 8 Item 9 Item 10 Item 11 Item 20 Item 24 Mark Robertson to purchase a bag of couch seed (up to 6kg). Richard to review charges and give the Committee some recommended changes. Ralph to discuss with Kevin and make some arrangements, to be ratified at the next Committee meeting. Action: Bob Keen is to obtain quotes for the outer area of the clubhouse, extending the parachute/computer rm. Action: Ralph to send out on CHAT and to arrange to be posted on the club Website. Action: arrangements to be made to transport the Puch canopy to DDSC. Change the organisation from a Company to an incorporated body by next AGM in Sept Hangar allocation to be finalized. Page 5 of 5