AREA OF WORK FOR THE PURPOSE OF INTERNAL AUDIT OF WEST BENGAL TOURISM DEVELOPMENTCORPORATION LTD.

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1 REQUEST FOR PROPOSAL FOR APPOINTMENT OF INTERNAL AUDITORS WEST BENGAL TOURISM DEVELOPMENT CORPORATION LIMITED UDAYACHAL TOURIST LODGE, SECTOR II, SALTLAKE, KOLKATA Engagement of Chartered Accountants for conducting Internal Audit for the Financial Year Offers are invited from leading West Bengal based Chartered Accountant Firms, having a minimum annual turnover of Rs. 25 Lakhs for engagement as Internal Auditor of West Bengal Tourism Development Corporation Limited for its Five Zones. The company shall engage one Chartered Accountant firm only for one zone. List of Five Zones is mentioned below. The firm should be empanelled with C&AG. Interested firms may submit their applications with all details within (2 p. m) to the Managing Director, West Bengal Tourism Development Corporation Limited at the above address. A pre-bid meeting of the short listed and eligible firms will be convened as early as possible. The purpose of this meeting will be to make understand the firms and clarify the requirements as envisaged by the Management and also to address the queries, if any, for the Technical bids submitted by the applicants. AREA OF WORK FOR THE PURPOSE OF INTERNAL AUDIT OF WEST BENGAL TOURISM DEVELOPMENTCORPORATION LTD. Five Zones will be as follows:- Darjeeling :-Zone - A i) Darjeeling Tourist Lodge. Kurseong Tourist Lodge. i Mainak Tourist Lodge. Kalimpong Morgan House Tourist Lodge, Tashiding Touridst Lodge. v) Kalimpong Hill Top Tourist Lodge. Siliguri Tourism Centre. North Bengal :-Zone - B i) Malbazar Tourist Lodge and off-shop. Jaldapara Tourist Lodge and off-shop. i Murti Tourist Lodge. Raiganj Tourist lodge v) Teesta Paryatak Abas. Malda Tourist Lodge.

2 South Bengal :-Zone - C i) BerhamporeTourist Lodge. DighaTourist Lodge and off-shop i Shantiniketan Tourist Lodge. Tarakeshwar Tourist lodge v) Maithon Tourist Lodge. Pathik Motel( Durgapur) and off-shop. v Rani Shiromoni Paryatak Abas (Medinapur). South Bengal :-Zone - D i) Sajnekhali Tourist Lodge. Malancha Tourist Lodge. i Diamond Harbour Tourist Lodge. Rupnaryan Tourist lodge v) Bakkhali Tourist Lodge. Kolkata :-Zone - E i) Udayachal Tourist Lodge. Udayachal Off Shop. i Kalighat Pilgrimage Facilitate Centre. Appayan. v) Tourism Centre B.B.D.Bag. Registered Office Salt Lake. I. INTRODUCTION While discharging audit function, the Internal Auditor would generally ensure the following a) Compliance with Govt. Rules and Internal Governance procedures wherever applicable. b) Effectiveness of internal control system. c) Audit team should consist of a partner and/or a qualified assistant and junior audit assistant. II. SCOPE OF WORK Internal audit will cover the following areas of function which may be considered as illustrative not exhaustive: 1. Verification of purchases, sales, and maintenance of stock registers as per the provisions of the Excise Acts and Rules in the case of F L off-shop. To verify whether physical verification of cash and bar stock, has been regularly conducted and noting of such physical verification has been appended in the relevant registers. Photocopy of physical verification with signature should be attached with the report. 2. Hundred per cent vouching of all money receipts and tracing them in the Cash Book as also in the related Bank deposit slips. Hundred per cent in-depth vouching of all payments and examining whether standard purchase procedures have been followed. Verification and certification of registers and records maintained at various lodges.

3 3. Verification and Certification of Physical verification of Cash, Bar Stock, Catering items and Current Assets and certification along with the corresponding registers. 4. Verification and Certification of monthly accounts of lodges and submission of a duly verified copy to the Head Office. 5. Verification and Certification of cash trial of individual ledgers each month. 6. Verification and Certification of Bank Reconciliation Statement each month. 7. Verification, Reconciliation, and Certification of Sundry Debtors and Sundry Creditors and submission of lists to H.Q. 8. Verification and Certification of List of inter-branch transfer of fund from HO to lodges, Lodges to H.O. and between Lodges. 9. Verification and Certification of Employee wise Staff Welfare Fund Advance and Festival Advance covering the checking of opening balance, payment during the half yearly period, recovery thereon and closing balance. 10. Verification and Certification of lists regarding payment of statutory liabilities, viz., TDS on Contractors payments, TDS on Salary to employees attached to lodges, Profession Tax, GIS, Service Tax, STDS, Luxury Tax (if any). 11. Verification and Certification of monthly VAT input statements on items like provisions and groceries, fresh supply, coal, gas and fuel, other purchases and fixed assets to be sent to H.O. each month for claiming CENVAT CREDIT while uploading Service tax return. 12. Verification and Certification of records for statement TCS against purchase of wine. 13. Verification and Certification of records on excess purchases / expenses by Managers of the lodges in violation of the delegation of financial power rules of WBTDC Ltd. 14. Verification and Certification of report on delayed deposit of daily collection to Bank, if any. 15. Verification and Certification of records of recovery of electricity and other facilities from the employees. 16. Verification and Certification of scrutiny of payment of service charges as per company s rule. 17. Verification and Certification of Fixed Assets Register. 18. Verification and Certification of Kitchen Control Register. The following additional reports are to be submitted in regard to the Head Office and Tourism Centre: 1. Verification and Certification of salary reconciliation statements. 2. Verification and Certification of service tax reconciliation including collection and deposit report. 3. Verification and Certification of customer advance collected during the year to be adjusted in the subsequent year lodge wise. 4. Verification and Certification of a tour wise report on expenditure and income of packaged tour.

4 5. Verification and Certification of Sundry Debtors in respect of air tickets specially mentioning whether any credit facility has been granted to any private party? 6. Verification and Certification of monthly statement of tourism centre. The report should cover the above points in two forms: (a) in the FORM OF A CERTIFICATE that no irregularities exist in the activities and functioning (as applicable in the case of each area of activity) and ; (b) in the FORM OF AN EXCEPTION REPORT showing irregularities in activities and functioning and detailing the nature of irregularities (as applicable in the case of each area of activity). In this case, position obtaining in the immediately following quarter, should be invariably mentioned. (c) In the case of gross irregularities and /or misappropriation detected during the course of audit, a FLASH REPORT should invariably be communicated to the management preferably by and or speed post. (d) any leakage point in the area of activities where infructuous expenditure is noticed based on the analysis of the related volume of business, or the ratio of cost/benefit, should be objectively assessed and included in the report. Additional points to be considered 1. Certification based on physical verification of Foreign liquor off shop, catering items and current assets should be annexed with the report countersigned by the lodge Manager and person responsible in maintaining the register mentioning the date of verification. 2. If irregularities are minor, rectification of the same should be done on spot. If irregularities are major and persisting in nature details should be mentioned in the report with separate annexure. 3. Auditor should be specific about the irregularities in Sundry Debtors / Sundry Creditors (i.e. age wise details and old outstanding balance should be separately reported.) 4. A separate certificate should be sent to H.O. stating that each provision of taxation matter has been complied with in each month. 5. Auditor should check whether a folio number for each stock entry in Stock Register is matched with purchase bill for each entry in purchase register. 6. Auditor must ensure that reporting to H.O. should be done within one month from the end of each quarter.

5 Application Details: A. The application should be submitted in a sealed envelope containing the following information 1. Name and Address. 2. Year of Registration & No. 3. Registration details with CAG (endorse the letter/documents issued by CAG) 4. No. of full time partners (FCA & ACA) 5. No. of qualified assistants 6. Details of experience in the audit of large PSU/Govt. Dept. & autonomous bodies (give details of audit conducted in last 3 years) 7. Details of experience in the internal audit of Government Undertaking (give details of audit conducted in last 3 years) 8. Yearly Turnover (Rs. In lakh) For (enclose audited accounts for ) 9. Name, Contact no. of the principal partner 10.Any other information B. Document to be enclosed along with the Applications i) Latest Constitution Certificate issued by the Institute of Chartered Accountant of India Documents of Income Tax return submitted for the assessment year of the firm and partners. i Details of registration of firm with Service Tax authority. Details of empanelment with C & AG for the year N.B. Bidders are requested not to submit any financial bid with the application. C. Other Information 1. Shortlisted firms, who are fulfilling the criteria, will be requested to submit the financial bid. 2. Interested firms may apply with requisite documents in sealed envelope super scribed, with the name of the job addressed to M.D. WBTDC, within the stipulated date and time. 3. Last date and time of submission of application: Time 2 P.M