Request for proposal (RFP)

Transcription

1 Request for proposal (RFP) India Infrastructure Finance Company Limited (IIFCL) is a wholly owned Government of India Enterprise. IIFCL is providing long term financial assistance to various viable infrastructure projects in the country. IIFCL is planning to extend Holiday Home Facilities to its officials at select leisure places, pilgrimage places and hill stations. Accordingly, sealed proposals/quotations are invited for arrangement of Holiday Home Facility from the company s operating Hotel of following specification:- (a) The property offered for Holiday Home Facility must be rated presently as Three stars or above rating by Ministry Of Tourism, Govt. of India. (b) The company must have their owned hotel property at least one property each in four directions, from the given places:- North: Shimla, Katra/Vaishno Devi, Sri Nagar, Jammu, Mussoori, Nainital, Chandigarh, Amritsar, Dehradun, Rishikesh. South: Tirupati, Puducherry, Port Blair, Munnar (Kerala), Mysore/ooty, Kanyakumari, Trivandrum, Mangalore, Hyderabad, Vizag, Kochi East: Darjeeling, Guwahati, Gangtok, Shillong, Kolkata, Puri, Bhubneshwar, Patna, Gaya, Ranchi,. West: Udaipur, Mount Abu, Jaipur, Ahmedabad, Lonavala, Pune, Mumbai, Bhopal, Indore, Goa. (c) Well maintained double bed deluxe AC room of minimum size of 300 Sq. feet with attached toilet facility. Other Terms and conditions for providing Holiday Homes 1. IIFCL shall give minimum guarantee of One Hundred Fifty (150) nights booking per financial year. 2. A single uniform rate must be quoted for properties at different places. 3. The quoted rate should include accommodation charges, complimentary breakfast, 2 liters of mineral water per day and provision for extra mattresses for at least two kids below 14 years without any extra charges. 4. The room facility must have fridge, cable TV/DTH, telephone and laundry services. 5. The booking will be made at least 7 days before the check-in.

2 6. Cancellation request will be placed at least 24 hours before the check in and it should be without levying cancellation charges. 7. The initial contract will be for a period of two years. The contract may further be extendable upto one year at mutually agreed terms. Formal contract agreement along with integrity pact will be entered upon with the successful bidder. 8. Check in time 10:00AM and check out time 12:00 Noon with facility of early check in and check out by 2 hours without any charges. 9. Contract may be terminated after giving 1 month notice by either side. In case of termination of contract by either side, the advance amount towards purchase nights available with the hotel, if any, would be payable to IIFCL. 10. No request for enhancing the rate due to any factor would be entertained during the initial tenure of the contract i.e. for two years. 11. Charges on food and beverages, laundry, health club or any other services availed by the occupants during the stay shall be recovered directly from the occupants, at the time of vacating the Holiday Home. IIFCL shall not entertain any request for reimbursement of such charges. 12. Damage of any nature, fitting, crockery etc., if any, caused by the occupants during the period of stay shall be recovered directly from occupants only and IIFCL shall not be requested for reimbursement of such charges. 13. In case of any dispute arising out / relating to interpretation of terms of conditions or functioning of the Holiday homes/hotel chain vis-a-vis the Company, the Company shall be the sole authority to decide the arbitrator. The agency agrees to execute all documents, which may be required by the Company in this regard. Other Conditions: a. The Hotel should have been in existence for at least for last three years. b. The company should be an Income-tax assesse having filed its Income tax return for the last three Assessment Years [Attach copy of PAN and copies of return filed during last three assessment years]. In case the hotel is exempted from paying income tax, the exemption certificate received from IT Department may be enclosed. c. The Hotel should be registered with Central and Excise Department for the purpose of Service Tax. (Attach copy of registration) The agencies qualifying the above pre-qualification criteria and agree to abide by the terms and conditions given in the Appendix to this Annexure may submit the Quotation / Bid in two separate sealed cover super scribing (1) Technical Bid for providing Holiday Homes and (2) Financial Bid for providing Holiday Homes.

3 Application for technical and financial bid should be submitted in a separate sealed envelope in the prescribed format along with self-attested copies of the documents as stated in the application form. EMD of Rs.5,000/- should be enclosed along with technical bid. EMD of agencies who have not technically qualified would be returned. Only application of agencies that fulfill the pre-qualification technical criteria would be considered by the Company for financial bid opening. The rate offered at the time of financial bid will be the rate applicable for the two years term of the contract. The last date for submission of completed application form along with the requisite documents is 03/12/2015. After evaluating the technical bids, the financial bid of only those agencies who qualifies in the technical bid will be opened on 18/12/2015. The Company reserves the right to accept or reject any or all applications without assigning any reason whatsoever. Completed application form along with the requisite documents shall be submitted in a sealed envelope clearly indicating the category of work on top of the envelope to:- The General Manager-HR India Infrastructure Finance Company Limited (IIFCL) 08th floor, HT House Kasturba Gandhi Marg New Delhi Please sign on this format duly and completely filled in to certify your rates offered and that you will comply with the Conditions mentioned above. In case of any queries, please contact General. Manager (HR) at Any corrigendum/ amendment/ modification to this bid document will only be published in IIFCL website under tender caption. Accordingly, bidders are advised to visit IIFCL website on regular basis.

4 Technical Bid Application form for empanelment Sr.No. Particulars 1 Name of Hotel Chain/company 2 Details of properties out of places mentioned in bid document (Direction wise) along with the star rating. 3 Addition details of other properties which can be covered under the quoted rates with the star rating. 4 Address with telephone, , fax number & the name(s) of the contact person(s) 5 Year of establishment of each property mentioned at S. No. 2(Please attach documentary evidence) 6 Income Tax PAN No. (Please attach documentary evidence) 7 ST/CST No. (Please attach documentary evidence) 8 Registration details (including Sales tax & Service Tax registration details) of the agency (Please attach documentary evidence) 9 Annual turnover during FY (Please attach documentary evidence including audited annual accounts for FY 14 and FY 15) 10 Minimum area of Room Size being offered 11 Facilities in the Room and Hotel 12 No. of persons allowed in the Room 13 Furnish the names of three responsible persons who will be in a position to certify about the quality as well as past performance of your organization 14 Details of EMD of Rs.5,000/- in favor of India Infrastructure Finance Company Limited, payable at NEW DELHI 15 Verification -The form should be signed by the authorized signatory verifying that all the details furnished in the application are true and correct to the best of his / her knowledge and stating that furnishing any false information or suppression of any material information would lead to rejection of the application North: South East West North: South East West Attach separate sheet Authorized Signatory with stamp/seal

5 Financial Bid Application form for empanelment Uniform Rates per night offered (Excluding service tax & other applicable taxes) for a period of two years. Uniform rate per Room Night = Rs Rate for minimum guaranteed 150 Room Nights i.e 150* Rate per Room Night (Rs )= Rs The financial bid will remain valid for 180 days after the submission date. Remarks, if any: Authorized Signatory with stamp/seal