BID NO SALE OF IBM zenterprise 114 SERVER AND PERIPHERALS BIDS DUE MAY 7, :00 P.M. BID NO

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1 JACK BEACHAM, C.P.M., A.P.P. PURCHASING AGENT TARRANT COUNTY PURCHASING DEPARTMENT MELISSA LEE, C.P.M., A.P.P. ASSISTANT PURCHASING AGENT BID NO SALE OF IBM zenterprise 114 SERVER AND PERIPHERALS BIDS DUE MAY 7, :00 P.M. BID NO

2 TABLE OF CONTENTS OPENING DATE, TIME, PROCEDURES... 1 PAYMENT... 1 REMOVAL OF EQUIPMENT... 1 QUESTIONS... 2 SPECIAL CONDITIONS... 3 FORMS SIGNATURE FORM... 5 PRICE FORM(S)... 7 This Table of Contents is intended as an aid to bidders and not as a comprehensive listing of the bid package. Bidders are responsible for reading the entire bid package and complying with all specifications.

3 SALE OF IBM z ENTERPRISE 114 SERVER AND PERIPHERALS Tarrant County is soliciting bids for the SALE OF AN IBM zenterprise 114 SERVER, LASERMATE LM-20 FOLDER SEALER, three (3) RICOH AFICIO MP9000 PHOTOCOPIER X3 s, AND two (2) EMC DISK LIBRARY FOR MAINFRAME (DLm) 1000 s. All bids must be submitted on the attached Bid Proposal Form. BY MAIL VIA US POSTAL SERVICE ORIGINAL AND ONE (1) COPY OF COMPLETED BID MUST BE RECEIVED IN THE PURCHASING DEPARTMENT AT 100 E. WEATHERFORD, SUITE 303 FORT WORTH, TEXAS ON OR BEFORE MAY 7, 2018 AT 2:00 P.M. BY COURIER, FEDERAL EXPRESS, UPS ORIGINAL AND ONE (1) COPY OF COMPLETED BID PROPOSALS MUST BE RECEIVED IN THE PURCHASING DEPARTMENT AT 100 E. WEATHERFORD, SUITE 303 FORT WORTH, TEXAS ON OR BEFORE MAY 7, 2018 AT 2:00 P.M. All bids, including a NO BID, are due in the Purchasing Department by the due date in sealed envelopes or boxes. All bids must be clearly marked with the Bid Number, the name of the company submitting the bid, and date and time of opening on the outside of the envelope/box and/or Air Bill/Delivery Receipt. Original bid must be clearly marked "ORIGINAL" and contain all original signatures. Any bid received after the date and/or hour set for bid opening will not be accepted. Bidder will be notified and will advise Tarrant County Purchasing as to the disposition by either pick up, return at Bidder s expense, or destroyed with written authorization of the Bidder. If bids are sent by mail to the Purchasing Department, the Bidder shall be responsible for actual delivery of the bid to the Purchasing Department before the advertised date and hour for opening of bids. If mail is delayed either in the postal service or in the internal mail system of Tarrant County beyond the date and hour set for the bid opening, bids thus delayed will not be considered and will be disposed of as authorized. The equipment is to be sold as is, where is, without any warranty, written, expressed, or implied. Full payment by the successful bidder(s) will be required within five (5) days of the bid award. Such payment shall be in the form of, certified cashier s check, or money order, payable to Tarrant County. Equipment will not be released until full payment is received. Failure to provide full payment within specified time could cause bidder to lose contract. Removal of IBM zenterprise 114 Server, LaserMate LM-20 Folder Sealer, three (3) Ricoh Aficio MP9000 Photocopier X3 s, and two (2) EMC Disk Library for Mainframe (DLm) 1000 s must be within ten (10) business days of the bid award unless arrangements are made with the Tarrant County Purchasing Department. Failure to remove the equipment within specified time could cause bidder to forfeit any and all payments and lose contract award. All equipment must be removed by successful bidder(s). PAGE 1 OF BID NO

4 All questions should be submitted in writing, via facsimile and directed to: GWEN PETERSON, C.P.M., A.P.P., SENIOR BUYER (817) The deadline for receipt of all questions is 12:00 (Noon), Fort Worth Texas time, Tuesday, April 24, After the question deadline, all questions and their responses will be posted on the website and available for download by bidders. MINIMUM INSURANCE REQUIREMENT: A. Vendor shall take out and pay for the following form of insurance: 1) Commercial General Liability: a. Bodily Injury/Personal Injury/Property Damage $1,000,000 per occurrence/$2,000,000 aggregate PAGE 2 OF BID NO

5 SPECIAL CONDITIONS 1. Award will be by Line Item. 2. IBM zenterprise 114 Server, Machine Type 2818, 1 Model M05, Feature E03 with 128 MIPS and 16 MSUs, Serial Number 023A47E, CPU Serial Number 3A47E, Mainframe Console Workstation Serial Number KQ0P2G3. 3. Lasermate LM-20 Pressure Sealer, Year Model 2001, Serial Number Three (3) Ricoh Aficio MP9000 Photocopier X3, Serial Numbers L , L , L Serial Number L powers on and will allow navigation through the menu options, but will not print. 5. Two (2) EMC Disk Library for Mainframe (DLm) 1000, Serial Numbers FLAD , FLAD Upon award, successful bidder(s) shall remove all equipment within ten (10) business days. 7. All information provided is believed to be correct, but no warranty as such is either intended or implied. All items are sold As Is, Where Is and with all faults and defects therein. 8. The equipment may be inspected as follows: MONDAY, APRIL 23, 2018 At 2:00 P.M. TARRANT COUNTY PLAZA BUILDING 200 TAYLOR ST. FORT WORTH, TEXAS A Tarrant County Purchasing representative will meet interested parties inside the entrance to the building located on the west side of the building. The Tarrant County Plaza Building s paid public parking is on W. 2 nd Street. This will be the only opportunity to view and inspect the equipment! 9. Tarrant County reserves the right to accept or reject in part or in whole any bids submitted, and to waive any technicalities for the best interest of Tarrant County. 10. Following award by Tarrant County Commissioners Court, the successful bidder(s) will be responsible for coordinating the scheduling of pickup of the items. The pickup of the items should be completed within ten (10) business days from the date of award. Pickup of items shall be BY APPOINTMENT ONLY NO EXCEPTIONS! NO APPOINTMENT NO PICK UP STRICTLY ENFORCED! At the time of award, Buyer will be given a PAGE 3 OF BID NO

6 contact to schedule pickup. Bidder must call twenty-four (24) hours in advance to schedule a pick up time. All removal appointments are scheduled on a first-come, firstserve basis. BIDDER(S) MUST HAVE A COPY OF THE PAID RECEIPT TO PICK-UP ITEMS. Tarrant County DOES NOT provide transportation or loading services for successful bidders to remove their merchandise. Any and all methods of lifting, towing, and hauling, as well as all other methods or requirements for the removal and transport of the materials, equipment and/or vehicles, is the sole responsibility of the successful bidder(s). If merchandise is not removed by the final day for removal, the ownership of the merchandise will revert back to Tarrant County and it may dispose of or re-sell the item at its discretion. 11. There is a freight elevator in the building and a loading dock with a lift platform which may be used in the removal of the equipment. The freight elevator is 5 5 wide x 8 6 deep x 10 high. The elevator door is 4 wide by 7 high. There is no large tractor trailer truck access. 12. The Vendor will be required to provide a Cashier s Check or Money Order payable to Tarrant County for payment of item won in the bid process. Payment must be made at Tarrant County Purchasing Office, 100 E. Weatherford Street, Suite 303, Fort Worth, Texas PAGE 4 OF BID NO

7 SIGNATURE FORM The undersigned agrees this bid becomes the property of Tarrant County after the official opening. The period for acceptance of this Bid Proposal will be thirty (30) calendar days unless a different period is noted by the bidder. The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other Bidder, nor any employee of Tarrant County, and that the contents of this bid have not been communicated to any other bidder or to any employee of Tarrant County prior to the official opening of this bid. The undersigned affirms that they have read and do understand the specifications and any attachments contained in this bid package. Failure to sign and return this form will result in the rejection of the entire bid. Signature X Authorized Representative NAME AND ADDRESS OF COMPANY: Tel. No. Date Name Title FAX No. Address: AFTER HOURS EMERGENCY CONTACT: Name: Tel. No. THIS FORM MUST BE SIGNED. THE ORIGINAL WITH ORIGINAL SIGNATURE AND ONE (1) COPY MUST BE RETURNED WITH BID! PAGE 5 OF BID NO

8 Did you sign your bid and/or your addendum? If not, your bid will be rejected.

9 COMPANY IS: Business included in a Corporate Income Tax Return? YES NO Corporation organized & existing under the laws of the State of Partnership consisting of Individual trading as Principal offices are in the city of DUNS Number: CAGE Code: THE ORIGINAL AND ONE (1) COPY OF THIS FORM MUST BE RETURNED WITH BID! PAGE 6 OF BID NO

10 PRICE FORM Award will be by Line Item! Having read and understood the Instructions to Bidders and Specification, we submit the following bid: LOT NO. DESCRIPTION BID AMOUNT 1. IBM zenterprise 114 Server, Machine Type 2818, 1 Model M05, Feature E03 with 128 MIPS and 16 MSUs, Serial Number 023A47E, CPU Serial Number 3A47E, Mainframe Console Workstation Serial Number KQ0P2G3. 2. LaserMate LM-20 Pressure Sealer, Year Model 2001, SN Ricoh Aficio MP9000 Photocopier X3, Serial Number L Ricoh Aficio MP9000 Photocopier X3, Serial Number L Serial Number L powers on and will allow navigation through the menu options, but will not print. 5. Ricoh Aficio MP9000 Photocopier X3, Serial Number L EMC Disk Library for Mainframe (DLm) 1000, Serial Number FLAD EMC Disk Library for Mainframe (DLm) 1000, Serial Number FLAD THE ORIGINAL AND ONE (1) COPY OF THIS FORM MUST BE RETURNED WITH BID! PAGE 7 OF BID NO