ALLAHABAD BANK. Head Office Stationery Deptt. 14, India Exchange place, Ist Floor. Kolkata REQUEST FOR PROPOSAL (RFP) /NOTICE INVITING TENDER

Transcription

1 ALLAHABAD BANK Head Office Stationery Deptt. 14, India Exchange place, Ist Floor Kolkata India REQUEST FOR PROPOSAL (RFP) /NOTICE INVITING TENDER From MICR Grade Cheque paper Manufacturers TOWARDS Supply of MICR Grade Cheque Paper with watermark of CTS India & Bank s Logo Ref.No :- ALLBANK /HO/STY/QT NO /161. DATE:

2 PART-A Enquiry No ALLBANK /HO/STY/QT NO /161. DATE: Allahabad Bank, stationery Department at 1 st Floor,14 India Exchange Place,KOLKATA invites sealed bids from MICR Grade Cheque paper manufacturer who are in the approved list of Indian banks Association Mumbai for supply of MICR Grade cheque paper with water mark of CTS-INDIA & Bank logo and as per specification given here under and Part B along with terms and condition as per Part C. 2. In this connection, sealed technical bid & on line commercial Bid are invited from the eligible bidders for supply of CTS paper as per the following specifications :- Quantity Grammage Size Paper Specification 100 Tons 95 GSM Reel Form 43.5 cms Reel Form 46 cms Reel Form 23 cms Sheet from 58x88 cms MICR Grade Cheque Paper With CTS water mark & Allahabad bank s logo should satisfy specification as per RBI letter No DPSS/CO CHD No 832/ / dt Paper must be strictly as per RBI guidelines so that one full CTS watermark & bank s logo (water mark) should appear in each cheque leaf. The design of Allahabad Bank s logo watermark & CTS watermark should be approved by the bank; Sample of paper should be submitted with the technical bid. 3. The NIT (Notice inviting Tender) can be obtained from the following address during office hours on all working days between 10 AM to 4 Pm (Monday T o Friday) & 10 Am to 1 Pm on Saturday. Allahabad Bank Head Office Stationery Deptt. 1 st Floor, 14 India Exchange Place,Kolkata W.Bengal Ph No / The complete NIT has been published at the bank s website & is also available on the website of Antaressystems, the service provider of e-tendering at

3 for downloading & application made on such a form shall be considered valid for participating to the tender process. 4.DETAILS: 4.1 Bid reference ALLBANK/HO/ STY/QT NO /161 dt Last date & time for submission of Bid till Pm 4.3 Date & time for opening of technical bid at 3.00Pm 4.4 Date of opening of commercial bid To be notified later to the eligible bidders 4.5 Place of opening of Bid Allahabad Bank Ho Stationery Deptt 1 st. Floor, 14, India Exchange Place, Kol Address of communication :- As above Ph No : Fax No : The technical bid & on line commercial bid must be submitted at the same time, giving full particulars within the specified time period as mentioned above. 6. All bids must be accompanied by earnest money deposit of Rs lacs in the form of demand draft favouring Allahabad Bank, payable at Kolkata & should be submitted with technical bid at the above office, on or before specific date & time as indicated above. 7 Technical bids will be opened in the presence of the bidders representatives who choose to attend on the specified date and time. Technically qualified bids will be taken up for further processing and commercial bids of the technically qualified bidders will be opened in the presence of their representatives on a specified date and time, which will be notified separately. 8. No further discussion / interface will be granted to bidders whose bids have been disqualified on technical or any other ground declared / established as per terms / conditions of the RFP /NIT. 9. Non attendance at the bid opening will not be a cause for disqualification of a bidder. 10. Allahabad Bank reserves the right to accept or reject, in part or full, any or all the offers without assigning any reasons whatsoever. Sd/- K. K. Gothwal Chief Manager (STY) Allahabad Bank, Head Office, Kolkata (WB)

4 PART B - SPECIFICATIONS A. Paper Specification: MICR Grade Cheque Paper with Water Mark of Allahabad Bank s Logo and CTS watermark and should satisfy specifications as per RBI letter No.DPSS.CO.CHD.NO.1832/ / dated B. Total quantity required: 100 tons C. Grammage: 95 GSM D. Size: Reel Form & Sheet Form (Size: Real Form Sheet Form 43.5 cms, cms, _ 58x88 cms, as per requirement) Paper is needed in both Reel form and sheet form. Paper should be strictly as per RBI guidelines so that at least one full CTS watermark and Bank water mark (Bank s Logo) should appear in each cheque leaf. The Design of Allahabad Bank s water mark and CTS watermark should be got approved by the Bank. Sample of Paper should be submitted along with the Technical Bid. Sd/- K. K. Gothwal CHIEF MANAGER

5 PART -C INSTRUCTION TO BIDDERS (ITB) 1. INTRODUCTION; 1.1 Allahabad Bank, a body corporate established under the Banking companies ( Acquisition and Transfer of undertaking ) Act 1970 having its Head Office at 2, Netaji Subhas Road, Kolkata , India, hereinafter called the Purchaser which term or expression unless excluded by or repugnant to the context or the meaning thereof,shall be deemed to include its successors and permitted assigns, intends to issue this bid document, thereinafter called Notice inviting tender (NIT) / Request for proposal (RFP) to the venders to participate in the competitive bidding towards supply of the MICR grade cheque paper as per specifications, terms and conditions in the NIT/RFP. 1.2 This tender is meant for the exclusive purpose of bidding as per the terms & conditions and specifications indicated and shall not be transferred,, reproduced or otherwise used for purposes other than for which it is specifically issued. 1.3 The purchase Order for the items will be placed by the Head Office Stationery Deptt. 2. DETAILS OF BIDDERS 2.1Name of the security paper Mill 2.2Address:- (a) Head Office (b) Kolkata office if any 2.3 Authorised dealer s name at Kolkata & other address:- 2.4 Year of Establishment:- 2.5 whether approved as MICR grade paper manufacturer by IBA. If yes, copy of their approval to be furnished 2.6 Proof of supply of MICR grade cheque paper to nationalized bank regularly for the last 3 years as on (Please furnish with documentary proof like copies of purchase order or certificate from banks) 2.7 Sensivity test certificate (not more than 1 year old) from National Test House / CPPRI 2.8 Production capacity of manufacturer should be minimum 30 MT/ day. 3.TWO BID SYSTEM TENDER: 3.1 The Bank would adopt the E- Tendering process of the submission of commercial Bid whereas the technical Bid has to be submitted in physical form. 3.2 Technical Bid duly sealed and super scribed Enquiry no ALLBANK /HO/ STY / QT NO /161 DT Technical bids shall be submitted as per bid details given in the NIT/ RFP.

6 3.3 The tender not submitted in the prescribed format or incomplete in details is liable for rejection, Allahabad Bank is not responsible for non receipt a quotation within the specified date and time due to any reason including postal delays or Holidays. 3.4 The technical bid & commercial bid should be prepared in an organized neat manner. 3.5 Technical bid should contain the followings:- a) NIT/RFP (Part A) b) Specification (Part B) c) Terms and condition &format of commercial bid (Part-D) d) Demand draft for Rs. 2 lacs being Earnest money deposit. e) Proof regarding eligibility /supply of MICR grade cheque paper to nationalized banks during the last 2 years f) Sample of paper duly authenticated by the Mill g) Sensivity Test certificate from national Test house /CPPRI. h) Production capacity of Manufacturer should be minimum 30 MT/day. 3.6 The technical bid must not contain any price information. All the tender document should be duly signed by the supplier on each paper as due acceptance of terms & conditions, Tenders containing anything overriding or devating from our terms & conditions are not acceptable. Bids without EMD will be rejected. 3.7 (COMMERCIAL OFFER) The bidder has to submit the commercial bid online. The commercial bid should give all relevant price information and should not contradict the Technical Bid and masked commercial bid in any manner. The bidder shall indicate on the appropriate price schedule, specifying the unit price of the goods proposed to be supplied (Part- D) The bidders are advised in their own interest to quote the best possible offer for the item offered. The rate settled will remain valid for six months from the date of opening of tender. 4. MANUFACTURER S AUTHORIZATION FORM; Bidders other than sole agents in India of the manufacturers must submit a letter of authority from their manufacturers that they have been authorized to quote on behalf of the manufacturer.

7 5. ERASURES OR ALTERATIONS: The offers containing unauthenticated erasures or alterations will not be considered. Therefore there should be no unauthenticated hand written material, corrections or alterations in the offer. If such unauthenticated erasures or alterations are present, these should be initialed by the person or persons authorized for signing the bid. Any deviation may lead to the rejection of the bid. 6. CLARIFICATION OF NIT/RFP A prospective bidder requiring any clarification of the NIT/RFP may notify the purchaser in writing or by fax / at the purchaser s mailing address indicated in the invitation for Bids (IFB). The Purchaser will respond in writing to any request, for clarification of the RFP. 7. LANGUAGE OF BID: The bid prepared by the bidder, all correspondence and documents relating to the bid exchanged by the Bidder & the Purchaser, shall be written in English. 8. BID SECURITY / EASNEST MONEY DEPOSIT 8.1 The bidder shall furnish an Earnest Money Deposit of Rs. two lacs as a part of their bid in the form of Draft favouring Allahabad Bank payable at Kolkata. 8.2 EMD amount of the vendor whose bid is accepted will be converted into bank draft favoring Allahabad Bank payable at Kolkata security Deposit In case of vendors who are unsuccessful in technical bid, the DD of EMD amount shall be returned immediately. 8.4 EMD of unsuccessful vendors on opening of commercial bids will be returned within the validity of the bid. 8.5 The EMD / Security Deposit shall not earn any interest. Failure to supply wholly or partly as per terms of order non performance or non supply in time or supplying the materials which do not conform to the specification / quality prescribed or found to be defective will entail enforcement of one or more of the followings a)cancellation of the order in part or full & forfeiture of EMD. b) Recovery of extra cost if any incurred by the Bank in securing the materials from other source due to defect / delay in execute over stipulated time or otherwise by adjusting the EMD besides the Bank reserves the right to claim cost / damage. 09. Defect Liability: The supplier is liable to inherent or manufacturing defects in quality of Paper, GSM etc observed at a later date, though it might not be apparent or observed at the time of acceptance of stocks. In such an event, the supplier will have to replace the stock in part or full/ or compensate for the loss or inconvenience that might have already caused or might cause to the Bank on account of such defects or deviation from the Bank s specifications. Further the Bank also has the liberty to approach IBA for cancellation of empanelment of the supplier. This is notwithstanding the return of Security Deposit after three months of supply and this time period is not a restraining factor.

8 10. SUBMISSION OF BIDS: Bidders are required to submit the Technical Bid in physical form, whereas the Commercial Bid is required to be submitted online on or before the last date and time mentioned in NIT/RFP. 11. SUBMISSION OF TECHNICAL BID: Technical Bid duly sealed & supercribed Enquiring No. ALLBANK /HO/STY/QT NO /161 dt Technical bid should be submitted in the aforesaid address by upto 12 pm. 12. SUBMISSION OF ONLINE COMMERCIAL BID (E-TENDERING) 12.1 The Bank will adopt E-Tendering process for online submission of Commercial Bid Submission. The service provider for e-tendering process is M/s Antares Systems Limited and the portal address for the same is wherein the necessary details for e-tendering are available The prospective bidders are advised to submit only the commercial bids online. The following steps are to be taken for online submission of Commercial Bids: 12.3 Registration with Service Provider Portal The bidder should possess Class III Digital Signature Certificate (Mandatory). 12.5(Commercial Bids will not be recorded without Digital Signature Certificate) 12.6 In case of any clarification/assistance please contact M/s Antares Systems Ltd. before the schedule time of online Bid Submission. Contact Persons:- Mr. Kumar Chandan : Mr. Debraj Saha : Mr. Arijit Manna : kumarchandan@antaresssystems.com debrajsaha@antaressystems.com arijit.m@antaressystems.com 12.7 Bidders are required to do Tender Request latest by Hrs on at the portal Without the tender request process within the said schedule, the bidder will not be able to submit the Commercial bid online The prospective bidders are advised to ensure on-line submission of Commercial Bid only in a single pdf file of with name UPSCOMM.pdf of size less than 5MB, duly signed and stamped by the authorized signatory latest by the last date and time of submission of Bids. 13. DEADLINE FOR SUBMISSION OF BIDS: 13.1 Bidders must ensure that their Technical Bids are received by the Purchaser at the address

9 specified under ITB Clause, no later than the time and date specified in the NIT. Further they have to ensure that their Commercial Bid must be submitted online latest by the last date and time of submission of bids. In the event of the specified date for the submission of Bids being declared a holiday for the Purchaser, the bids will be received up to the appointed time on the next working day The Purchaser may, at its discretion, extend the deadline for submission of Bids by amending the RFP in accordance with ITB, in which case all rights and obligations of the Purchaser and Bidders previously subject to the deadline will thereafter be subject to the deadline as extended. 14. LATE BIDS : Any bid (Technical or Online Commercial or both) submitted by the bidder after the deadline for submission of bids prescribed by the Purchaser, will be rejected. 15. MODIFICATION AND WITHDRAWAL OF BIDS: 15.1 The Bidder may modify or withdraw its bid after submission of the bid, provided that written notice of the modification including substitution or withdrawal of the bids is received by the Purchaser prior to the deadline prescribed for submission of bids No bid may be modified subsequent to the deadline for submission of Bids. 16. BID OPENING : 16.1 As the Technical bids will be evaluated first for technical suitability, the Purchaser will open only the Technical Bids as per the schedule mentioned in NIT. The Commercial bids of only technically qualified bidders will be opened on a later date, subsequent to the technical evaluation. The Purchaser will notify the date and time of opening of the Commercial bids to the technically qualified bidders Attendance of all the authorised representatives of the bidders who are present at Bid Opening will be taken in a register against name, name of the company and with full signature Each Bid will be numbered serially, signed and dated by the three Officers of the purchaser, on the first page. Each page of the bid will also be initialled with date, by two Officers of the purchaser The following details will be announced at the bid opening a) Bidder s names, b) Bid Modifications or withdrawals c) Presence or absence of Bid Security (in case of Technical bid opening) and such other details as the Purchaser, at its discretion, may consider appropriate Alterations in the bids, if any, made by the bidder would be signed legibly to make it perfectly clear that such alterations were present on the bids at the time of opening. It would be ensured that alterations are signed by the bidder/company s executive who has signed the bid or by the bidder/company s representative authorised by the executive who has signed the bid Wherever any erasing or cutting is observed, the substituted words would be encircled and initialled by the bank officer singly and the fact that such erasing / cutting of the original entry were present on the bid at the time of opening should be recorded An on the spot statement giving details of the bids opened and other particulars as read out during the opening of the bids will be prepared Bids that are not opened and read out at Bid opening shall not be considered further for evaluation, irrespective of the circumstances. Such Bids will be returned unopened to the Bidders Commercial bids of those bidders who have not been technically qualified will not be

10 opened for further evaluation. 17. PRELIMINARY EXAMINATION : 17.1 The Purchaser will examine the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether the bids are generally in order Bids from Agents without proper authorisation from the manufacturer shall be treated as non-responsive Arithmetical errors will be rectified on the following basis If there is discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If the bidder does not accept the correction of errors, its bid will be rejected If there is a discrepancy between words and figures, the amount in words will Allahabad Bank 17.6 The Purchaser, at its discretion, may waive any minor informality, nonconformity or irregularity in a Bid, which does not prejudice or affect the relative ranking of any Bidder. This shall be binding on all bidders and the Purchaser reserves the rights for such waivers. 18. EVALUATION OF TECHNICAL BIDS: 18.1 The Technical Bids opened pursuant to ITB Clause-17 will be evaluated by the Purchaser on the basis of following criteria - a. Completeness of the Technical bid in all respects and availability of all information/details. 19. EVALUATION OF COMMERCIAL BIDS: The Bids technically qualified pursuant to ITB Clause will be commercially evaluated by the Purchaser. 20. PURCHASERS RIGHT TO ACCEPT OR REJECT ANY BID OR ALL BIDS: The Purchaser reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at any time prior to award of Contract, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the Purchaser s action. 21. SUPPLYSCHEDULE & DESTINATION: 21.1 Delivery of entire quantity is to be made within 45 days from the date of order However if it is found that the L-1 Bidder does not have dandi meant for watermark of Allahabad Bank logo, bank may its discretion on merit / unavoidable & unforeseen circumstances at the request of vendor extend the due date maximum by 45 days. However the cost for manufacturing of dandi will be borne by the vendor only. Other Conditions:-

11 22. Other conditions: The Acceptance of the bids will rest with the Bank which does not bind itself to accept the lowest bid, and reserves to itself the authority to reject any or all of the bids received and cancel the entire tender process without assigning any reason. Bids in which any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be rejected. The Bank reserves the right to accept the bid in full or in part and the bidder shall have no claim for revision of rates/other conditions if his bid is accepted in part. Bids with any conditions overriding our Terms & Conditions are liable for rejection. Date and time of opening of bids: The Technical bids will be opened as detailed in NIT at the address mentioned therein. Commercial bids of those suppliers who qualify technical evaluation and conform to our terms and conditions only will be opened. The date and time of opening commercial bid shall be informed to qualifying bidders. It may be noted that on opening of technical bid, and after scrutiny and due assessment the Commercial Bids may be opened on short notice. The bidders or their authorized representatives are invited to be present at the time of opening of the bids. Bank reserves the right to open the bids at the stipulated/notified time, & date, even if vendor/s express their inability to attend the opening of bids. The Bank s decision regarding the acceptance / rejection will be final and no dispute or negotiation will be entertained in this regard. In matters regarding the quality of materials, interpretation of specifications etc, the decision of the bank, which shall be given in writing, shall be final, conclusive and binding on the bidder. If the bidder considers that any decision of the bank is unacceptable and issue cannot be resolved mutually, the bidder may request for arbitration in writing within 15 days of such happening. The Bank shall give its written instructions or decision within a period of 30 days from the receipt of the vendor s letter. All disputes or differences as above shall be referred for arbitration by a Sole Arbitrator in accordance with the provisions of the Indian Arbitration and Conciliation Act, The seat of arbitration will be at Kolkata or any legal disputes will be under the jurisdiction of the courts at Kolkata. Accepted the Terms & Conditions SINATURE OF AUTHORISED PERSON WITH SEAL

12 To, The Asstt. General Manager,. Allahabad Bank, Stationery Department, Head Office, 1st Floor, 14, India Exchange Place, Kolkata PART D FORMAT OF COMMERCIAL BID Dear Sir, Supply of 95 GSM MICR Grade Cheque Paper with water mark of CTs India & Bank s Logo Your Enquiry ALLBANK /HO/STY/QT NO /161. Dt In response to your above enquiry, we hereby submit our Bids as under for supply of 95 GSM MICR Grade Security Paper with Allahabad Bank Water Mark and CTS water mark as per specifications (Part B) Rate including transportation cost at following destinations, duty, cess, insurance charges, VAT/CST, etc. Paper Quality MICR 95 GSM Cheque Security with Bank s & CTS-INDIA Water Mark Rate per Metric Tone Ex-factory inclusive of excise duty, cess, ed. Cess, etc. Less - discount & special discount,if any Add - Insurance charge Add - CST/VAT as applicable Add - Transportation cost Place : Date : Sheet Form Paper Reel Form Paper Total New Delhi Hyderabad Kanpur Signature of the authorized person with Seal : Name & Designation : Organisation : Manipal Karnatak Nagpur