ORIS SA HIGH COURT: Tender Notice for Supply and Installation of one Line Printer

Transcription

1 1 ORIS SA HIGH COURT: CUTTACK Tender Notice for Supply and Installation of one Line Printer Tender No. \ D SCC / Date Cl 1'1 20\1 Price Quotations in sealed cover are hereby invited from the Original Equipment Manufacturers (OEMs) 1 Authorized Distributors 1 Authorized Dealers having valid Odisha VAT Registration Certificate, Uptodate Odisha VAT Clearance Certificate and PAN, 1. T. Clearance Certificate for supply and installation of One Line Printer with onsite warranty in the Oris sa High Court. The bidders (OEMs 1 Authorized Distributors 1 Authorized Dealers) must submit their bids in two parts i.e. (i) Technical Bid and (ii) Price Bid. Both the Technical Bid and the Price Bid should be submitted in two separate sealed covers duly superscribed as the TECHNICAL BID (COVER' A') and the PRICE BID (COVER 'B') and both the bids should be put into a third cover which should be superscribed as "TENDER FOR SUPPLY OF ONE LINE PRINTER, Tender Notice No. and Date, Last Date of Submission of Tender, Name and Address of the Firm" addressed to "The Registrar (Judicial), Orissa High Court, Cuttack". Also the bidder should mention the name and address of himself on each cover. The Technical Bid should be as per AnnexureI,ll, Ill, IV and the Price Bid as per AnnexureV respectively. The TECHNICAL BID (COVER "A") should contain the following documents. I. Tender Cost of 1,000/ (nonrefundable) in shape of Demand Draft drawn in favour of "The Registrar (Judicial), Orissa High Court, Cuttack" from any Nationalized Bank. 11. Demand Draft towards EMD amounting to ~10,000/ Ill. Copy of Odisha VAT Registration Certificate IV. Copy of Uptodate Odisha VAT Clearance Certificate V. Copy of 1. T. Clearance Certificate of the Assessment Year VI. Copy of PAN Card

2 2 VII. Forwarding Letter I Self Declaration Form (Annexure I) VIII. Bidder's Profile & PreQualification Form (AnnexureII) IX. Manufacturer's Authorization Form (MAF) from the Original Equipment Manufacturer (OEM) (AnnexureIll) X. Technical Specification Compliance Sheet (AnnexureIV) XI. Data Sheet showing the specification of the Line Printer quoted in the quotation The PRICE BID (COVER "B") shall contain the following document. The price of the item should be quoted as per AnnexureV. The net quoted price inclusive of all taxes should be both in figures and words. Hard copy should be signed and sealed as per AnnexureV. EARNEST MONEY DEPOSIT (EMD) I. UO,OOO/ should be paid as EMD in the form of Demand Draft from a Nationalized Bank located in India, drawn in favor of "The Registrar (Judicial), Orissa High Court, Cuttack" payable at Cuttack and submitted along with the Technical Bid (CoverA). 11. The bidder should write the organization name at the back side ofthe DD. Ill. Bids without EMD will be rejected. IV. No exemption from submission ofemd is allowed. V. The EMD of successful bidder is liable to be forfeited if the tenderer revokes any terms of the tender within the validity period. VI. EMDs given by unsuccessful bidders will be refunded after placing of purchase order to the successful bidder. VII. EMD of the successful bidder will be forfeited in case the successful bidder fails to accept I executes the order. VIII. EMD of successful bidder will be returned after submission of performance security in the form of Bank guarantee. IX. EMD shall not carry any interest. PERFORMANCE SECURITY The Successful bidder should furnish Performance Security for an 5% of the order value, which is to be submitted at the time of delivery of the Line Printer at Orissa

3 3 High Court in the form of Bank Guarantee from a Nationalized Bank addressed to "The Registrar (Judicial), Orissa High Court, Cuttack". WARRANTY / SUPPORT I. The warranty (Comprehensive) / support shall remain valid for 3 years onsite. 11. Any replacement or repair required within the warranty period will be provided by the supplier free of cost. The supplier will take back the replaced parts / goods at the time of their replacement. No claim whatsoever shall be made on the purchaser for the replaced parts / goods thereafter. Ill. No travelling allowances or transportation cost will be paid by the purchaser during warranty period. IV. The Supplier is required to give warranty that the Goods supplied under this contract are new, unused, of the most recent or current models and they incorporate all recent improvements in design and materials (even if the advanced facilities are not mentioned in our product specification). V. The Supplier shall give further warranty that all Goods supplied under this contract shall have no defect arising from design, materials or workmanship or from any act or omission of the Supplier that may develop under normal use of the supplied Goods in the conditions prevailing in the place of final destination. DELIVERY, INSPECTION & INSTALLATION I. The Line printer shall be delivered and installed at Orissa High Court, Cuttack by the successful bidder within 2 weeks from the date of issue of Purchase Order. 11. After installation of the Printer, the bidder must demonstrate the working of the said Line Printer before the competent authority. Ill. A report should be prepared regarding fine working of the Line Printer and signed and submitted to the Registrar (Judicial), Orissa High Court, Cuttack by the bidder. PAYMENT TERMS I. The payment will be made after successful delivery and installation of the Line printer at Orissa High Court, Cuttack and submission of demonstration Report. No advance payment will be made for the supply.

4 4 H. If the successful bidder fails to supply the Line printer in the specified time period, the Purchase Order shall stand cancelled. PENALTY FOR FAILURE TO MAINTAIN DURING THE WARRANTY PERIOD I. The Supplier, on receipt of complaints, must attend the complaints to rectify the defects within 12 hours during the warranty period, II. The bidder must undertake to supply all spares in case of the item for optimal upkeep of the equipment for 3 years at the site. Ill. In no case the Line Printer should remain in nonworking condition for more than 1 working day. IV. In Case of failure on the part of the Supplier to attend the complains to rectify any defect in the Line Printer within the time frame, remedial action shall be taken such as forfeiture of the security deposit submitted by the Supplier in the form of Bank Guarantee. LEGAL JURIDICATION Court, Cuttack. All legal disputes are subject to the jurisdiction of Courts at Cuttack or Orissa High The sealed tender complete in all respect must be submitted to the "Registrar (Judicial), Orissa High Court, Cuttack" by the tenderers personally or through their authorized representatives on or before by 3 P. M. The tenders will not be accepted after the specified date and time. The tenders will be opened on the same day at 4 P.M. in presence of quotationers or their authorized representatives. The Competent Authority in its discretion, reserves the right to reject or accept any or all the quotations wholly or partly without assigning any reason thereof. ~ q.i1, lj egistrar (Admn) igh Court, Cuttack

5 5 Memo No. \ QS b"t en / Dated 9 \2 20'~ Copy forwarded to: 1. The Technical Director, NIC, Orissa High Court for taking steps for up loading the Quotation Notice in the High Court Website. 11. High Court Notice Board J, Assistant egistrar (Admn) I Orissa ol5 C1. 1 b~t1 igh Court, Cuttack Memo No. \ () 5 b <6 l2.) / dated q. \'2. 2.0,~ The abridged tender notice forwarded to 1. The Manager (Advertisement), The Samaj, Gopabandhu Bhawan, Buxi Bazar, Cuttack 11. The Manager (Advertisement), The Times ofindia, Bhubaneswar with request to publish the abridged tender notice in one of their Daily issues on the approved rate of the State Govt.

6 Annexure I FORWARDING LETTER I SELF DECLARATION FORM (To be submitted on Bidder's letter head) [To be submitted in Cover A Technical Bid] To The Registrar (Judicial), Orissa High Court, Cuttack Sub: Your Tender. No., Dated, _ Sir, This is with reference to your above mentioned tender for supply and installation of one Line Printer. Having examined the tender document, we hereby submit our proposal along with the necessary documents. I1 We hereby declare that our company is having unblemished past record and was not under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of India or any State Government 1 PSUin the country of India. Further, we agree to abide by all the terms and conditions as mentioned in the tender document. We have also noted that Orissa High Court reserves the right to consider 1 reject any or all bids without assigning any reason thereof. Date: Authorised Signatory: Name: Designation: Place: Phone:

7 Annexure II BIDDER PROFILE AND PREQUALlFICATION FORM [To be submitted in Cover A Technical Bid] Name of the Firm / Company: Address of the Firm / Company: Telephone I Phone: Fax: Address of Service Centre: Telephone Phone: Fax: 1 Contact Details of the Person authorized to make communication with Orissa High Court 2 Name Designation Phone/Mobile No. Fax No. ID 3 Classification (if not OEM, bidders need to submit OEM authorization letter) OEM I Others Please Specify I 4 Company / Firm Details Type of Company (PSU, Pub. Ltd. /Pvt. Ltd./OEM/ Authorized Business Partner) Company / Firm Registration No. & Date of Registration Year of Incorporation / establishment VAT Registration No. along with latest VAT Clerance Certificate (copy to be enclosed) PAN No. (Copy to be enclosed) 5 Demand Draft details Details of Demand Draft towards EMD (Issuing Bank Name and Place, DD No. and date of DD) Signature of the Tenderer Date: Place: Company Seal

8 Annexure III Manufacturer'S Authorization Form (MAF) [To be submitted in Cover A Technical Bid in case the bidder is not an OEM] Dated, _ To, The Registrar (Judicial), Orissa High Court, Cuttack Dear Sir, Tender No 1 dated, We _ who are established and reputable manufactures of having offices at and do hereby authorize M/s. (Name and address of Authorized Business Partners) to offer their quotation, negotiate and conclude the contract with you against the above invitation for tender offer. We hereby extend our full guarantee of providing warranty support during the warranty period as per terms and conditions of the tender and the contract for the equipment, services offered against this invitation for tender offer by the above firm. Yours faithfully, (Name) For and on behalf of Mls (Name of OEM) Note: This letter of authority (MAF) should be on the letterhead of the manufacturer (OEM) and should be signed by a competent person of the manufacturer.

9 AnnexureIV Technical Specification Compliance of Line Printer (Make & Model to be specified) Specification General Specifications Description Complied Deviations if (Yes/No) any Printer Type Number Of Print Columns Number Of Paper Paths Printing Colour Print Method LMP 136 Columns Single paper path Black Impact Line Matrix Paper Feed Speed (Inches Per Second) 12 Print Speed High Speed (LPM) UCC Minimum 1500 Fonts Supported Courier, Gothic, NLQ Sans Serif, Data Processing, High Speed, OCR A, OCR B Bold, Italic, Double Width, Double Height, Print Attributes Overstrike, Underline, Subscript and Superscript Pitch Supported (CPI Characters Inch) Per 15 Line Spacing (LPI Lines Per Inch) 1.5,2,3,4,5,6,8,9,10,12 Printable Width Up to 13.6" (345 mm) Paper Handling Features Types of Paper Handled Continuous, Fan Folded, Edgeperforated Paper Width Supported 76mm to 432mm width, 6cm to 30 cm long Number of Copies Carbon Multipart : 4 copies Paper Quality and Thickeness Paper Feed (Input) Paper Path Paper Path (Exit) Builtin Functions Paperout Detector and Alarm upto 0.64mm max. weight of 163gmlsq.mts Bottom Feed Straight through paper path with easyload dual adjustable tractors Top and Rear Exit Paths yes,

10 Front Paper Tray Rear Pull Out Paper Tray Yes Yes Connectivity, Drivers and Emulations Interface Parallel (Centronics) Interface Serial Interface USB Interface LAN (Ethemet) Interface WLAN (Wireless) yes yes yes yes Yes Standard SAP Device Types, Windows 95 / Printer Drivers 98 / XP / VISTA / NT / 2000 / 2003 /2008 / 7, Linux Safety and Reliability Life of Cartridge Ribbons Warranty 9000 and above Pages 3 years Onsite warranty

11 , AnnexureV PRICE BID FOR SUPPLY OF LINE PRINTER (To be submitted in Cover "B" Price Bid) To The Registrar (Judicial), Orissa High Court, Cuttack Subject: Tender for supply of Line Printer. Sir, This is with reference to your tender No. ', dated for supply and installation of Line Printer. In case our bid is accepted, we shall be legally bound to accept the terms and conditions laid down in the tender document and in case of failure the security amount of the tender deposited by us shall be forfeited. The prices quoted by us are as under: SI. Name of the Item Quantity Unit Total Cost (~) Sales Taxi VAT I Total Cost Warranty No. (with Make & Price(~) without taxes Any Other Taxes (Incl. of Model) without I Govt. Duty (~) all Taxes) (~) taxes Grand Total Grand Total in Words: Rupees... Signature of the Tenderer Date: Place: Company Seal