Sedona Fire District. Monthly Financial Report. Monthly Financial Report September Attached are the following for your information and review:

Transcription

1 Sedona Fire District Monthly Financial Report Monthly Financial Report September 2018 Attached are the following for your information and review: 1. Sheet as of September 30, Summary of Reconciled Cash s as of September 30, Income Statement of Revenues and Expenditures for September 2018, including budget to actual and year-to-date balances. 4. Graphs for September Fixed Asset Additions and Disposals Schedule FY Monthly Disbursement Report Month Cash Flow. Key points: The district has not received county statements as of the report date, therefore no tax revenue has been posted for the month of September. Non-Tax revenue for September was $192,687 which was under budget by $1,504. Total expenses for September were $1,145,720 which was under budget by $133,207. o Personnel expenses were $53,644 under budget due to timing of overtime. o Professional services were $47,379 under budget due to timing of elections costs. Total Revenues year to date are $838,989 which is under budget by $649,595, however tax revenue for September has not been posted. Total Expenses year to date are $4,164,441 which is under budget by $44,250. Please contact the Finance Director for any questions or concerns regarding this report. Page 1

2 Sedona Fire District, AZ Sheet Account Summary As Of 09/30/2018 Account Name Prior Year Current Year Favorable / Fund: 10 - OPERATING ACCOUNT Assets County General Fund 2,153, ,363, , Chase - Operating Account 182, , , Chase - Payroll Account , , SFD Agency Account , Prepaid Expenses 10, , , PSPRS Prepaid Expense 215, , Property Tax - Receivable 215, , Ambulance Billings Receivable 277, , , Allowance for Doubtful Ambulance -17, , Accounts Receivable 78, , , Due To/Due From Payroll 4,757, ,768, , Due from Capital Reserves 43, , Due from Fires -2,046, ,018, , Due from Grants -59, , , Due from Projects -2,363, ,363, Total Assets: 3,421, ,669, , Liability Accounts Payable - Non Pooled 72, , , SFD Agency Funds Held , Unemployment Withholding Medicare Withholding Federal Withholding Tax Association Dues , , Prepaid Legal A Employee Life Ins Liability , , Health Insurance Premiums -92, , , Aflac Products , , SFD ER RHS Unreimbursed Medical (FSA) -1, PreTax Vision Insurance , , Dental Liability 7, , , HSA - EE Contribution , , HSA/HRA - SFD Contribution 1,50 6, , SVVF Charity 1, Nationwide 457 & PEHP PSPRS Defined Contribution Plan -2, , PSPRS Retirement Workers Comp Liability 93, , , State Withholding ,68 11, Deferred Revenue 122, , Deferred Ambulance Revenue -18, , Allowance for doubtful amblnce 15, , Operating Transfer Out -13, , Total Liability: 201, , , Equity Fund 5,364, ,807, ,442, Contra Account Total Beginning Equity: 5,364, ,808, ,443, /15/ :49:51 PM Page 1 of 4 Page 2

3 Sheet As Of 09/30/2018 Account Name Prior Year Current Year Favorable / Total Revenue 1,555, , , Total Expense 3,700, ,164, , Revenues Over/(Under) Expenses -2,144, ,405, ,260, Total Equity and Current Surplus (Deficit): 3,220, ,402, , Total Liabilities, Equity and Current Surplus (Deficit): 3,421, ,669, , /15/ :49:51 PM Page 2 of 4 Page 3

4 Sheet As Of 09/30/2018 Account Name Prior Year Current Year Favorable / Fund: 20 - CAPITAL RESERVES FUND Assets Capital Reserves Cash 362, , , Due to General Fund -43, , Total Assets: 362, , , Liability Total Liability: Equity Fund 361, , , Total Beginning Equity: 361, , , Total Revenue Total Expense 43, , Revenues Over/(Under) Expenses , , Total Equity and Current Surplus (Deficit): 362, , , Total Liabilities, Equity and Current Surplus (Deficit): 362, , , /15/ :49:51 PM Page 3 of 4 Page 4

5 Sheet As Of 09/30/2018 Account Name Prior Year Current Year Favorable / Fund: 30 - NON-DISTRICT FIRES Assets A/R Non Dist Fire Billing 336, , , Due To/Due From Payroll -2,323, ,352, , Due to General Fund 2,046, ,018, , Total Assets: 59, , , Liability Accounts Payable - Non Pooled 12, , , Total Liability: 12, , , Equity Fund 4, , ,82 Total Beginning Equity: 4, , ,82 Total Revenue 472, , , Total Expense 429, , , Revenues Over/(Under) Expenses 42, , , Total Equity and Current Surplus (Deficit): 47, , , Total Liabilities, Equity and Current Surplus (Deficit): 59, , , /15/ :49:51 PM Page 4 of 4 Page 5

6 Sedona Fire District, AZ Monthly Report Group Summary For Fiscal: Current Period Ending: 09/30/2018 Favorable Favorable Categor September September Activity Percent Used YTD YTD Activity Percent Used Total Fund: 10 - OPERATING ACCOUNT Revenue Revenues 194, , , % 582, , , % 2,331, Property Tax 790, , % 888, , , % 14,034, F.D.A.T 15, , % 17, , , % 374, Total Revenue: 999, , , % 1,488, , , % 16,740, Expense Salaries & Wages 637, , , % 2,185, ,035, , % 8,194, Benefits 349, , , % 1,145, ,348, , % 4,387, Other Salaries & Wages 22, , % 67, , , % 268, Administration 9, , , % 27, , , % 111, Training and Related 22, , , % 67, , , % 268, Professional Services 71, , , % 214, , , % 859, Utilities and Communications 23, , , % 71, , , % 286, Insurance 9, , % 27, , , % 112, Repairs & Maintenance 25, , , % 75, , , % 301, Materials & Supplies 27, , , % 81, , , % 326, Materials & Supplies 20, , , % 60, , , % 242, Materials & Supplies 25, , , % 77, , , % 308, Capital 35, , , % 106, , , % 424, Total Expense: 1,278, ,145, , % 4,208, ,164, , % 16,093, Total Revenues 999, , , % 1,488, , , % 16,740, Total Fund: 10 - OPERATING ACCOUNT: -278, , , ,720, ,325, , , Fund: 20 - CAPITAL RESERVES FUND Revenue Revenues % % Total Revenue: % % Expense Capital % 43, , % Total Expense: % 43, , % Total Revenues % % Total Fund: 20 - CAPITAL RESERVES FUND: -42, , /15/ :35:55 AM Page 1 of 3 Page 6

7 Monthly Report For Fiscal: Current Period Ending: 09/30/2018 Favorable Favorable Categor September September Activity Percent Used YTD YTD Activity Percent Used Total Fund: 30 - NON-DISTRICT FIRES Revenue Revenues 8,33 138, , , % 24,99 206, , % 100,00 Total Revenue: 8,33 138, , , % 24,99 206, , % 100,00 Expense Salaries & Wages 205, , % 398, , % Benefits 9, , % 35, , % Training and Related % 1, , % Materials & Supplies % 2, , % Total Expense: 215, , % 438, , % Total Revenues 8,33 138, , , % 24,99 206, , % 100,00 Total Fund: 30 - NON-DISTRICT FIRES: 8,33-76, , ,99-231, , ,00 Fund: 40 - GRANTS & PROJECTS Revenue Revenues % 4,81 4,81 % Total Revenue: % 4,81 4,81 % Expense Insurance % 4,81-4,81 % Total Expense: % 4,81-4,81 % Total Revenues % 4,81 4,81 % Total Fund: 40 - GRANTS & PROJECTS: Report Total: -270, ,029, , ,695, ,600, , , /15/ :35:55 AM Page 2 of 3 Page 7

8 Monthly Report For Fiscal: Current Period Ending: 09/30/2018 Fund Summary Favorable Favorable Fund September September Activity Percent Used YTD YTD Activity Percent Used Total 10 - OPERATING ACCOUNT -278, , , ,720, ,325, , , CAPITAL RESERVES FUND -42, , NON-DISTRICT FIRES 8,33-76, , ,99-231, , , GRANTS & PROJECTS Report Total: -270, ,029, , ,695, ,600, , , /15/ :35:55 AM Page 3 of 3 Page 8

9 September 2018 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $Tax Levy Non-Tax Levy Personnel Vehicles & Equipment Utilities & Communications Managerial Capital & Contingency Actual $- $192,687 $911,748 $18,288 $16,784 $30,368 $168,532 $805,764 $194,191 $1,008,771 $98,287 $23,840 $112,637 $35,392 $(805,764) $(1,504) $(97,023) $(79,998) $(7,056) $(82,269) $133,140 VAR Page 9

10 Fiscal Year to Date to Actual $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 Revenue Total Expenses Personnel Vehicles & Equipment Utilities & Comm. Managerial Capital & Contingency Actual $838,989 $4,164,441 $3,502,872 $142,869 $49,487 $257,457 $211,756 $1,488,585 $4,208,691 $3,398,221 $294,860 $71,521 $337,912 $106,176 to Actual Var (649,595) (44,250) 104,652 (151,991) (22,035) (80,456) 105,580 Page 10

11 YEAR TO DATE EXPENSES AS PERCENTAGE OF BUDGET Actual YTD Remaining 26% 74% Page 11

12 Percentage of Expenses Year to Date Personnel 84% Operations 6% Managerial 5% Captial & Contingency 5% Page 12

13 Cash Position $4,500,000 Other Assets Cash Total Liabilites $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $2,698,288 $3,067,305 $1,500,000 $1,000,000 $500,000 $$(500,000) $1,145,413 $765,795 $(204,579) $(269,915) FYE 18/19 Page 13 FYE 17/18

14 Recorded Fixed asset purchases: Account Number Account name Amount Description of Asset Other Vehicles $ 35, Ford Stock#G Equip over $5000 $ 7, Thermal Imaging Camera TOTALS $ 43, Prepared 10/15/2018 Gabriel Buldra, Finance Director. Page 14

15 Sedona Fire District Twelve-Month Cash Flow Sedona Fire District Fiscal Year Begins: Jul-18 Beginning Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Monthly Average Overview Cash Summary Cash on Hand (beginning of month) Cash Available (on hand + receipts, before cash out) Cash Position (end of month) 6,722,424 6,722,424 5,138,307 3,980,790 3,067,305 4,937,878 5,762,744 6,088,193 5,854,445 5,187,181 4,737,730 5,449,283 5,235,714 5,180,166 6,722,424 7,026,261 5,514,812 4,312,782 6,744,823 7,496,507 7,319,764 7,292,504 6,399,189 5,987,721 7,307,190 6,842,273 5,885,799 6,510,802 6,722,424 5,138,307 3,980,790 3,067,305 4,937,878 5,762,744 6,088,193 5,854,445 5,187,181 4,737,730 5,449,283 5,235,714 4,011,101 4,954,223 Cash Receipts Tax Levy Revenue 56,456 39, ,474,916 2,356,027 1,354,418 1,001, , ,938 2,366,858 1,190, ,483 1,102,321 Non-Tax Levy Revenue 247, , , , , , , , , , , , ,315 Line of Credit Total Cash Receipts 303, , ,992 3,677,518 2,558,629 1,557,020 1,204, , ,540 2,569,460 1,392, ,085 1,330,636 Cash Paid Out Disbursements 1,852,339 1,526,595 1,245,477 1,688,320 1,615,137 1,112,947 1,319,433 1,093,383 1,131,366 1,739,281 1,487,934 1,756,073 1,464,024 Capital 35,615 7, , , , , , , , , ,625 92,556 Repayment of LOC Total Cash Paid Out 1,887,954 1,534,022 1,245,477 1,806,945 1,733,762 1,231,572 1,438,058 1,212,008 1,249,991 1,857,906 1,606,559 1,874,698 1,556,579 (Actual) (Actual) (Actual) () () () () () () () () () * County statements not received as of report date Page 21