MAHARASHTRA INDUSTRIAL DEVELQPMENT CORPORATION (A Government Of Mah~rashtra Undertaking)

Size: px

Start display at page:

Download "MAHARASHTRA INDUSTRIAL DEVELQPMENT CORPORATION (A Government Of Mah~rashtra Undertaking)"

Christal Bishop
5 years ago
Views:

1 /~, MAHARASHTRA INDUSTRIAL DEVELQPMENT CORPORATION (A Government Of Mah~rashtra Undertaking) No. MIDC/A&FD/Acct/ _~ q,/ Date: - ~-r l?-f d"l- Sub: - Localisation of Salary payments and integration of computerised pay bills with monthly Account. Ref: - This office circular issued under letter No. CAO/Estt/Salary payments/r-30/4627 dated June The programme of localisation of Salary payments of Staff and drawing Officers at Divisional level was implemented through out MIDC as per the above-referred circular. Under the present system the net amount of the pay bill is drawn from the concerned divisions current accowltby debiting the expenditure to CAO remittance as detailed below: Divisions Coming undera&fd Mumbai. The Division Offices subsequently furnish a print out of pay bill to concerned A&FD for audit and adjustment to final head of account. The A&FD after audit pass the pay bill/ supplementary bills to gross amount by debiting the expenditure to proper head of account. The deductions such as CPF contributions, CPF advance, interest on CPF advance, voluntary CPF, Income Tax, Em.ployment Tax, LIC, Credit Society etc. are credited to refundable recoveries under respective computer codes. The recovery so effected and credited to refundable recoveries are nullified by debiting to respective codes when the payment is made to secretary CPF, LT. Department, Government of Maharashtra, LIC or Credit Society as the case may be. Similarly the long term recoveries such as House Building Advances, Vehicle Advance' and Computer Advances are finally credited against GL code as advance recoverable from employees of the Corporation. The interest on above advances are credited to GL code and the House rent / service charges are credited to GL code as revenue receipts of the Corporation. In the above process, it has been experienced that, there has been difficulty in recqnciling various deductions as one GL code is only used in crediting the recoveries of different nature. It is therefore decided to account for various type of deductions through pay bill under different GL codes.' The Computer codes presently in use and the new codes under which deductions are to be accounted for from 1 st February,2003 onwards are given in Annexure I to III attached separately. While integrating the pay bill with monthly account, the system of debiting the expenses to executive expenses and subsequently transferring the amount to works such as M &

2 R to Water Supply Scheme, M & R to Industrial Area against S.C., M & R to Drainage Scheme will continue. However, transferring the expenditure to work concerned and crediting to establishment suspense (GL ) will automatically carried out through computer programme. The Sr. Accountant / Accounts Officers at Division's should ensure that this has been properly done by computer before submitting the Account to H.Q. On verification of Accounts submitted by divisions it is observed that establishment expenditure of works supposed to be booked under separate GL code as per the master supplied earlier is not properly implemented by all divisions.. It should be noted that separate GL code as detailed below has been provided in Account master for booking establishment expenditure on works; M&R to CentralisedWater Supply Scheme (other than establishment charges) M&R to Centralised Water Supply Scheme (establishment charges) M&R to Localised Water Supply Scheme (other than establishment charges) < M&R to Localised Water Supply Scheme (establishment charges) M&R to T & P other than establishment charges M&R to T & P establishment charges.. For other revenue works separation of establishment expenditure and expenditure other than establishment if necessary will be communicated separately. In the mean time the expenditure may be booked against the M & R expenditure of the works concerned. The separation of establishment expenditure under separate GL should be implemented at all division in respect of, I) M ~ R Water Supply Scheme (Centralised). 2) M & R Water Supply Scheme (Localised). 3) M & R to T & P (inciuding Vehicle) The ML code for establishment under '230170' that is M & R to Vehicles and T & P other than establishment should be transferred under '230175', that is, M & R to Vehicles establishment charges. This ML code will be non-operative after the new system is implemented. For implementing the integration of pay bills with Account all divisions and A&FD Branches are requested to create GL code in their account masters as per details given ;n annexure I t03. Though the prime objective of introducing the new system is integration of pay bill with account, it may take some time for converting the fox-pro Account into Oracle based at all locations. However, the integration of pay bill with Account is immediately possible at Divisions where account in Oracle is in use. At Divisions where the acc~unt of pay bill is still in fox-pro integration of pay bill automatically is not possible. In such Division, the accounting of pay bill is to be carried out in the same way as was being done for accounting other establishment charges such as T.A.,O.T.. ;. etc. The procedure to be followed for accounting of pay bill is given below.

3 . The Gross Expenditure incurred by Divisions in respect of salary of staff and officers will be in the first place be debited to major head "Executive Expenses 1) Engineering Establishment i.e. G.L. Code with S.L. applicable to the respective divi~ion and minor heads as given in Annexure IV attached herewith. For this, the M.L. codes as per this Annexure will have to be created in Form - 97 (Revenue). The Divisions will also carry out adjustment to allocate the Expenditure of salary of officers and staff to. book the expenditure under relevant head of Account such as M&R to Water Supply Scheme, M&R to Industrial Area, M&R to Drainage Scheme, M&R to T&P etc. wherever applicable by debiting the expenditure to such heads and crediting it to major head - Establishment Suspense Account i.e. G.L. Code "280260". The balance under the later head will be adjusted by H.Q. at the year-end. The establishment charges thus allocated and debited to M&R to respective scheme / area will be shown separately in each form. The accounting procedure for booking the expenditure is one and the same in (5 both case i.e. Oracle and Fox-pro systems. The only difference is that where fox base system is in use for debiting the expenditure to works as explained above, the salary amount also has to be included in the T.E.a. for adjusting the other Establishment claims or a separate T.E.O. for adjusting the salary claims will have to be prepared where as in Divisions, the account is in Oracle, the above' transaction will be done automatically by using Computer commands. The above system will have effect from 1 st February, However submission of Pay bills to concerned A&FD will continue for post auditing. All Jt. Chief Accounts Officers, Dy. Chief Accounts Officers, Accounts Officers & Sr. Accountants in MIDC are requested to study the contents of this Circular and suggestion if any should be communicated in writing to the undersigned on or before ; It is proposed to held a meeting at Barve Sabhagruha at MIDC(HQ), Andheri on (j for discussion on implementation of above account system. All Jt. Chief. Accounts Officers, Dy. Chief Accounts Officers, Accounts Officers, Sr. Accountants and S.A.C. of Division offices should attend the meeting without fail. The meeting will start at A.M. ChiefA!:: Officer M.I.D.C., Mumbai - 93 Copy to All Jt. Chief Accounts Officers in MIDC Copy to All Dy. Chief Accounts Officers in MIDC Copy to all Regional Officers for information. A-t,. ~ f:i) C.9PY to All. Executive Engine""" in cha<ge ofdivision for informatioo. :... -.\-') vcopytopi!'~1 Sr.Accountan-.MIDC C..$",,, :5""'/

4 ,; /, \ A;I'\ ~, rti'" Annexure-I Schedule of Deposit Form No. 73 (B) Sr. OldCode NewCode No. S.L. M.L. S.L. ML. G.L. Code Description G.L. Code Code Code Code Code 1 a) Office Code 001 CPF Contribution (RegularStafl) b) Office Code 002 Voluntary CPF (RegularStafl) c) Office Code 003 CPF Arrears (RegularStaff) d) Office Code 004 CPF Advance (RegularStaff) e) Office Code 005 CPF Interest (RegularStaff) 2) Office Code 000 GPF 3) Office Code 000 LIC 4) Office Code 000 GIS S) Office Code 001 Staff Welfare Fund 6) Office Code 002 Staff Welfare Fund Adv. 7) Office Code 000 Employment Tax 8) Office Code 000 Workers Welfare Fund 9) Office Code 000 Credit Society 10) Office Code 000 RDS 11) Office Code 000 Income Tax from Employees 12 a) Office Code 001 CPF Contribution (N.M.R.Stafl) b) Office Code 002 Voluntary CPF (N.M.R.Stafl) c) Office Code 003 CPF Arrears (N.M.R.Staft) d) Office Code 004 CPF Advance (N.M.R.Staff) e) Office Code 005 CPF Interest (N.M.R.Stafl) The recoveries under Sr. No.1 to 12 should be created in form master 73. However the items of recovery from Sr. No.1 to 8 & 12 should be separately created as form No. 73 (B). The recoveries under Sr. No.8 to 12 will remain in form No. 73 in the present format. Presently the Branch offices are using SL codes as detailed below for booking salary expenditure of all divisions under the Branch. 027 Aurangabad With the introduction of new account codes the SL will be changed as per SL codes provid~d for various offices. According to new system the recovery from staff of branch office will be credited to SL of branch and for other offices and divisions under branch the SL will be as per the code I division code allotted. A list of office code allotted to various offices is enclosed.

5 re /i.....'.. I '.. / j / ',' Old Code I New Code G.L. Code I S.L. Code M.L. Code I G.L. Code I S.L. Code M.L. Code (I t ' Recovery Creditable to revenue receipts. Description Office Code Office Code 001 House Rent Recovery. Service Charges on Office Code Office Code 002 Residential Building. Interest on advances to employees Office Code 001 HBA Interest Office Code 002 Interest on Vehicle The above codes should be created on form No. 102 (Revenue receipts of all divisions) The SL code will be as per footnote on Annexure - I Schedule ofm.p.w. Advance Form No. los(b) Old Code I New Code G.L. Code I S.L. Code M.L. Code G.L. Code I S.L. Code I M.L. Code Description Recovery of long term advances to employees of the Corporation Office Code 101 House Building Advance Office Code 102 Vehicle Advance 47042Q Office Code 103 Computer Advance

6 Old Code New Code G.L. Code S.L.Code M.L.Code G.L.Code S.L. Code M.L. Code Description Div. Code 101 Pay of Establishment Div. Code 102 Interim Relief (Irl +lr2+lr3) Div. Code 103 Special Pay Div. Code 104 Dearness Allowance Div; Code 105 Special Allowance Div. Code 106 House Rent Allowance , Div. Code 107. Compensatory Local Allowance Div. Code 108 Washing Allowance Div. Code 109 Out-Station Allowance Div. Code 110 Children Education Allowance Div. Code III Vehicle Washing Allowance _ Div. Code 1I2 Conveyance Allowance Div. Code 113 Cycle Maintenance Allowance Div. Code 1I4 Other Allowances Div. Code lis Peon Allowances _ Div. Code 116 Adhoc Dearness Allowances Div. Code 117 Adhoc House Rent Allowance Div. Code 1I8 Adhoc Compensatory Local Allowance _ Div. Code 119 Adhoc Conveyance Allowance

7 I Sr. No. S.L.CODE DESCRIPTION THANE-I THANE-II IT-MUMBAI M.B.P DOMBIVLI PUNE-I BARAMATI ALIBAG MAHAD (civil) RATNAGIRI KOLHAPUR NASHIK AURANGABAD PARABHANI IS. 015 JALGAON NAGPUR AMRAVATI NAGOUR-II AMBERNATH (E&M) C.E.'S OFFICE S.E. (PUNE) 22, 022 S.E. (NAGPUR) S.E. (AURANGABAD) ARCHITECTURE & TOWN PLANNING C.P.F HEAD QUARTER S.E. (MAHAD) S.E. (AMRAV ATI) S.E. (RANJANGAON) S.E. (MMR) 31. ~ 031 MAHAD(E&M) PUNE(E&M) YAVATMAL AMBERNATH (CIVIL) CHIPLUN NAGPUR (E&M)

8 I AURANGABAD (E&M) 38. EX. ENGINEER - FLYING SQUAD, 038 THANE RANJANGAON S.T.P. (HINJAWADI-PUNE) MAHAPE BARVI DAM (AMBERNATH) FIRE DEPARTMENT ENVIRONMENT SANGLI C.E.,PUNE A.C.E., NAGPUR S.E. (E&M), PUNE Sr. No. S.L.CODE DESCRIPTION 006 R.O. PUNE 007 R.O. NASHIK 008 R.O. KOLHAPUR 009 R.O. AURANGABAD 010 R.O. AMRAVATI 011 R.O.NAGPUR 013 R.O. LATUR 015 R.O. THANE 019 R.O. SANGLI 031 R.O. RATNAGIRI 032 R.O.MAHAD 033 R.O. MAHAPE

CHAPTER III TAXES ON MOTOR VEHICLES AND STAMP DUTY & REGISTRATION FEES

CHAPTER III TAXES ON MOTOR VEHICLES AND STAMP DUTY & REGISTRATION FEES 3.1 Results of audit Test check of records relating to taxes on motor vehicles and stamp duty and registration fees conducted during