SUMMER PAY, OGLI & RETIREMENT. Employer Webinar Series

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1 Employer Webinar Series

2 Add Summer Pay Cycle 2 1 Login to the employer web portal (EWP). 2 Click Profile 3 Click Verify POS Select Dept 4 5 Click Open

3 Add Summer Pay Cycle 3 6 Click Add Summer Pay

4 Add Summer Pay Cycle 4 Select Pay Period Date 7

5 Add Summer Pay Cycle 5 10 Click Save Enter Summer Pay Date 8 9 Enter Comment

6 Add Summer Pay Cycle 6 No Summer Pay 12 Ignore All 0 11

7 Add Summer Pay Cycle 7 Separate payrolls for each summer month Create pay date for each separate pay period Payroll shows up after KPERS verifies pay cycle Pay date on file must match summer pay date Upload payroll file into your summer pay date

8 OGLI & Summer Pay 8 If employee receives a paycheck only for the 9 months school is in session, Deduct all OGLI premiums for the summer term from the final paycheck in May Remit in advance.

9 OGLI & Summer Pay 9 If premiums were deducted in advance, and employee ends employment during the summer, Employee has coverage through the end of the month employment ended Refund remaining premiums

10 OGLI & Summer Pay 10 School employees on contract have coverage through the end of the contract if the premiums are prepaid. If an employee retires during the summer, he or she has coverage through the end of the month employment ended.

11 OGLI & Summer Pay 11 Enter Coverage Month 2 Click Search 4 3 Click Coverage Year 1 Select Premium Report 5 Click Report ID

12 OGLI & Summer Pay 12 7 Click Member Enter SSN 6 8 Click New

13 OGLI & Summer Pay Click Save And Validate 9 Check Summer Pay 10 Enter Coverage Month

14 OGLI & Summer Pay Click Premium Report 12 Status changes to Review

15 OGLI & Summer Pay Click Save And Validate

16 16 Retirement Certification

17 17 1 Retirement Certification

18 18 Retirement Date Non-licensed First day of any month after last day on payroll Licensed Under Continuing Contract Law, June 1 or after Complete work before June 1 Should receive application 30 days ahead of retirement, but encourage 60 to 90 days.

19 19 2 Retirement Certification

20 20 Last Day on Payroll Nine- or 10-month Employees Employee Paid Last Day on Payroll 9-month 9 months Last day at work or last day compensated 10-month 10 months If the last day is the last day of school, use that date 9-month 12 months Last day before retirement date 10-month 12 months If retirement date is 6-1, then 5-31 is last day on payroll

21 21 3 Retirement Certification

22 22 4 Retirement Certification

23 23 5 Retirement Certification

24 24 6 Retirement Certification

25 25 Who Is a Licensed School Employee? Licensed Educator (teacher, administrator) Audiologist Speech Pathologist Licensed Clinical Counselor Licensed Professional Counselor Psychologist Commonly Included w/licensed Registered Nurse Dietician Orientation and Mobility Instructor Occupational Therapist Physical Therapist Social Worker

26 26 7 Retirement Certification

27 27 8 Retirement Certification 6

28 28 9 Retirement Certification 6

29 29 10 Retirement Certification 6

30 30 FOR LICENSED EMPLOYEES Retirement Date Jun 1 Contract End Date Jun 30 Jul 31 Aug 31 Reporting Contributions Deduct KPERS contributions from all pay through May 31. Do NOT deduct KPERS contributions from employee s June pay. Do NOT deduct KPERS contribution from any lump-sum payouts. KPERS will calculate a 3-year final average salary. Deduct KPERS contribution from all pay through May 31. Do NOT deduct KPERS contributions from the employee s June and July pay. Do NOT deduct KPERS contributions from any lump-sum payouts. KPERS will calculate a 3-year final average salary. Deduct KPERS contribution from all pay through May 31. Do NOT deduct KPERS contributions from the employee s June, July & August pay. Do NOT deduct KPERS contributions from any lump-sum payouts. KPERS will calculate a 3-year final average salary. 6

31 31 FOR LICENSED EMPLOYEES Retirement Date Jul 1 Contract End Date Jun 30 Jul 31 Aug 31 Reporting Contributions Deduct KPERS contributions from all pay through June 30. Deduct KPERS contributions from lump-sum payouts if the employee s membership date is before July 1, Deduct KPERS contributions from all pay through June 30. Do not deduct KPERS contributions from the employee s July pay. Do not deduct KPERS contributions from any lump-sum payouts. KPERS will calculate a 3-year final average salary. Deduct KPERS contribution from all pay through June 30. Do not deduct KPERS contributions from the employee s July & August pay. Do not deduct KPERS contributions from any lump-sum payouts. KPERS will calculate a 3-year final average salary. 6

32 32 FOR LICENSED EMPLOYEES Retirement Date Aug 1 Contract End Date Jul 31 Aug 31 Sep 1 Aug 31 Reporting Contributions Deduct KPERS contributions from all pay through July 31. Deduct KPERS contributions from lump-sum payouts if the employee s membership date is before July 1, Deduct KPERS contributions from all pay through July 31. Do not deduct KPERS contributions from the employee s August pay. Do not deduct KPERS contributions from any lump-sum payouts. KPERS will calculate a 3-year final average salary. Deduct KPERS contribution from all pay through August 31. Deduct KPERS contributions from lump-sum payouts if the employee s membership date is before July 1,

33 33 Non-Licensed School Employee A 9- or 10-month employee with 12 monthly checks Takes payout FAS subject to 15% cap law (KPERS 1) FAS subject to 7.5% cap law (KPERS 2) Does not take payout Must wait to retire until all wages are paid

34 34 Add-On Pay (Lump) Sick leave Annual leave Comp time Holiday leave Kelly days PTO Wellness days Longevity

35 35 Summary for Licensed Employees Earnings reported up to the point he/she leaves End date always last day of the month before retirement date Cannot have add-ons reported unless retiring at the end of the contract

36 36 Example for Non-Licensed Employees If Membership date is before July 1, 1993 Works 10 months & paid over 12 months Paid all that was due on final check Last day of work is in May Then Add-on pay is reported to KPERS End date is May 31

37 37 Example for Non-Licensed Employees If Works 10 months & paid over 10 months Last day is May 21 Takes vacation days for May 20 & May 21 Then End date is May 21

38 Resources 38 Resources kpers.org/employers Employer Manual EWP How-To Webinar Recording Fiscal Services Benefits & Member Services

39 39 Thank You!

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