DUES PROCESS MANUAL. Public School Employees of WA/SEIU Local 1948 (PSE)

Transcription

1 DUES PROCESS MANUAL Public School Employees of WA/SEIU Local 1948 (PSE)

2 TABLE OF CONTENTS Administration & Finance Contact Information.3 PSE Accounting Department Contacts PSE Membership Department Contacts Dues Submissions (how and where to send) PSE Dues Rate Dues Submission Types.. 4 Electronic Submissions Go green! Manual Submissions Wire Transfers Manual hard check How to Calculate the Dues Percentages % Dues Rate 1.2% Dues Rate (Introductory rate for new PSE chapters) 1.2% Agency Fee Rate COPE Frequently Asked Questions

3 ADMINISTRATION & FINANCE CONTACT INFORMATION PSE MEMBERSHIP DEPARTMENT: NAME TITLE Kathleen Brown Membership Specialist Loc Le Membership Technician Julia Luna Membership Specialist Jessica Shillander Membership/Communication/New Media Manager * Contact PSE Membership Department to submit membership files (by the 1 st Monday of each month or immediately following payroll) and dues authorization cards at membership@pseofwa.org PSE ACCOUNTING DEPARTMENT: NAME TITLE Alexandra Cirjaliu Accounting Technician acirjaliu@pseofwa.org Elliott Kay Financial Manager ekay@pseofwa.org Kathy Stewart Office Manager/Accounts Payable kstewart@pseofwa.org * Contact PSE Accounting Department to setup Wire Transfers. CONTACT PSE MEMBERSHIP DEPARTMENT: membership@pseofwa.org Phone Numbers: Kathleen Brown Loc Le Julia Luna Employer Portal: MAIL DUES CHECKS TO: Public School Employees of Washington Lock Box # PO Box Tacoma, WA Changes to PSE/SEIU LOCAL 1948 DUES RATE: REGULAR DUES RATE: 1.7% (note the increase from 1.65% to 1.7%) DUES CAP: $55.00 AGENCY FEE RATE: 1.2% (note the increase from 1.1% to 1.2%) 3

4 ELECTRONIC SUBMISSIONS: DUES SUBMISSION TYPES Employers of PSE/SEIU Local 1948 members are strongly encouraged to provide electronic information to the union on the same schedule as payment. Thank you for going green! Dues submissions should be submitted to Submissions are to include all employees covered by the Collective Bargaining Agreement. Please include all membership changes on the monthly dues remittance form to help alleviate discrepancies. FIELD HEADER First Name Middle Name NOTES Legal first name of the employee Legal middle name of the employee Last Name Legal last name of the employee Dues Rate 1.7% or 1.2% Dues Amount Employee ID# Current dues deduction 3 Employee ID ** Gross Income Per Pay Period Total gross income per pay period ** Home Address Street address of employee s residence ** Home City City of employee s residence ** Home State State of employee s residence ** Home Zip Code Zip Code of employee s residence ** Primary Phone Direct primary phone number for employee ** Job Title Job Title of employee ** Worksite Employee work site ** Hire Date Employee hiring date ** Preferred, but not necessary. This spreadsheet can be downloaded from our Employer Portal located on the PSE Website. MANUAL SUBMISSIONS: Dues by member spreadsheet must be mailed with check to: Public School Employees of Washington Lock Box # PO Box Tacoma, WA Please make sure that the spreadsheet is readable, or we will contact you directly for a clean copy. 4

5 HOW TO CALCULATE THE DUES RATE Below are examples on how to calculate the dues percentages based on a member s monthly gross income for work performed under the Collective Bargaining Agreement excluding extracurricular pay: 1.7 % DUES RATE: * Effective September 1, 2016 MONTHLY GROSS INCOME $ x.017 DUES AMOUNT $10.78 DUES PERCENTAGE 1.2 % AGENCY FEE RATE: MONTHLY GROSS INCOME $ x.012 DUES AMOUNT $7.62 DUES PERCENTAGE 1.2 % INTRODUCTORY RATE: MONTHLY GROSS INCOME $ x.012 DUES AMOUNT $7.62 DUES PERCENTAGE Newly organized PSE chapters will start at the introductory rate of 1.2% for the duration of their first PSE contract. $55 DUES CAP: * Dues that amount to over the $55.00 dues cap should be submitted as a $55.00 deduction. MONTHLY GROSS INCOME DUES AMOUNT $3, x.017 $59.91 DUES PERCENTAGE = $55.00 Dues Cap COPE: An employee may consent in writing to the deduction from his/her wages to participate in PSE s political education fund (COPE). An employee may withdraw his/her political education fund fee authorization by giving notice in writing. Please report this contribution on your monthly remittances by attaching the name of the member and the amount of the COPE contribution paid. The Membership Department will send a hard copy of the signed COPE card authorizing deduction to the employer payroll office for processing. If you have any questions regarding COPE, please contact membership@pseofwa.org. 5

6 FREQUENTLY ASKED QUESTIONS Q: We have a new employee. When do we start collecting membership dues? A: Please have the new employee complete the PSE/SEIU 1948 Membership Authorization card then begin collecting dues during the payroll period of having received a membership card. Membership cards can be submitted by ing cards to membership@pseofwa.org or remitting cards with monthly submission or remit to PSE address at: Public School Employees of Washington Attn: Membership Services PO Box 798 Auburn, WA Q: When do employees need to complete the PSE/SEIU 1948 Membership Authorization card? A: Eligible PSE employees must complete the form within the time specified in the Collective Bargaining Agreement. The membership authorization card is included in the New Member Packet that can be requested through the employer portal. Q: What is the dues amount? A: Regular members dues are 1.7% of a member s monthly gross income. Regular members in new chapters dues are 1.2% of a member s monthly gross income. Agency members dues are 1.2% of a member s monthly gross income. Q: What is Monthly Gross Income? A: Monthly Gross Income is the compensation paid to an employee covered under the PSE Collective Bargaining Agreement. This does not include compensation paid to the employee for work not covered by the PSE Collective Bargaining Agreement. Q: Are there other types of compensation that are considered monthly gross income? A: Overtime, differentials (e.g., shift differentials), extra-curricular, longevity payments, holiday and vacation credit pay, and bonuses are common forms of other compensation. If your district or university has other forms of compensation and you are uncertain whether it should be considered part of monthly gross income, please membership@pseofwa.org. Q: Do employees pay this same amount every pay period? A: No. Dues will be calculated each payroll period for dues deduction at the rate of 1.7% for hours worked during that pay period based on employees monthly gross income. 6

7 FREQUENTLY ASKED QUESTIONS Q: The software we use doesn t offer an option to set up a maximum DUES CAP? A: Please contact your software vendor. They will help you set up the deductions. Provide them with the dues formula in the How to Calculate the Dues Rate section that reflects your rates. Q: Do we submit the dues and COPE contributions at the same time? A: Yes. Please submit both membership dues and COPE contributions on one check. Q: If we have more than one bargaining unit, do the dues payments need to be on separate checks? A: No. All dues may be combined on one check. Q: Do probationary employees pay dues? A: Yes. According to the time specified in the Collective Bargaining Agreement, eligible employees must complete the PSE/SEIU 1948 Membership Authorization card. Q: We have an employee who will be out for an undetermined amount of time. Does he/she need to pay dues? A: Members pay dues when they have monthly gross income on wages earned. Q: What are LOCAL DUES? A: PSE does not regulate or collect Local Dues. Please contact the Chapter President regarding questions. Q: We have an employee who has questions regarding dues? A: Please have the employee contact their Chapter President. Q: How do I submit employee changes to PSE? A: Please use the Monthly Dues Remittance Form (see enclosed) to submit all changes. By listing employee changes (name changes, employment status such as LOA, resignation, etc.), this information provided helps to alleviate some of the follow-up questions at the end of the month. 7

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