Central Florida Cares

Transcription

1 Board of Directors' Agenda Thursday, August 2, 215 3: PM - 5: PM Central Florida Cares Central Florida Cares Health System, Inc. Board Room I. Welcome/Introductions Kristen Hughes Group 5 minutes II. Financial Report Financial Report Annual Audit Conflict of Interest Form Charles Rogers Claudia Mason 15 minutes III. Consent Agenda Board Approve J W1e 18, 215 Minutes By-laws and Policy and Procedures o Fiscal Responsibility o Fraud, Waste, and Abuse o Reporting Functions Nominations for Board Renewal o Muriel Jones o Joe Mendoza o Elaine Kvitek o Wayne Holmes Replacement for Belinda Johnson-Cornett to be Linda Dumas Clarke Replacement for Chief Jeff Chudnow to be Heather Capetillo Maria Bledsoe CEO Annual Evaluation Informational: CFCHS and FAME dually signed COA 3 minutes IV. Florida Sunshine Law Presentation Wayne Holmes V. Organization Updates Maria Bledsoe DCF Update FAME Suicide Prevention VI. Quality Improvement Committee Elaine K vitek 3 minutes 15 minutes 5 minutes VII. Other/Public Input Group 3 minutes/person VIII. Adjourn - Next Board of Director's Meeting Group 5 minutes Thursday, October 15, 215 3:-5: pm

2 CFCHS Finance Report June 215 Jun214 Over Central Florida Cares Health System-Financial Highlights ($).June 215 Burn Rates Diff (Under) YTD Programs Service Ad min Total YTDBud Unspent Actual% Prorated% Var /o Budget Mental Health {MH): Adult MH 23,632 2,32 25,664 26, 122 (458) 98.2% 1.% 1.8% (28) Child MH 5, ,216 6,676 (459) 93.1% 1.% 6.9% (44) Total MH $ 29,273 $ 2,67 $ 31,88 $ 32,798 $ (917) 97.2% 1.% 2.8% $ (72) Substance Abuse {SA): Adult SA 13,544 1,212 14,755 15,335 (58) 96.2% 1.% 3.8% (97) Child SA 6, ,129 7,867 (738) 9.6% 1.% 9.4% 13 Total SA $ 2,66 $ 1,818 $ 21,884 $ 23,22 $ (1,317) 94.3% 1.% 5.7% $ (84) Total Providers $ 49,339 $ 4,425 $ 53,765 $ 55,999 $ {2,235) 96.% 1.% 4.% $ (156) Managing Entity 2,176 2,176 2,357 (182) 92.3% 1.% 7.7% (316) Total Network $ 49,339 $ 6,61 $ 55,94 $ 58,357 $ (2,416) 95.9% 1.% 4.1% $ (473) 1

3 in.-f N GI c :J... - GI 'Tl :; a. > m... c GI Q. GI "O c ::>! GI z 8 "' N' 1h 11'1 "" N..; 1h 11'1 ----'-- 1h 8 g "'.,j.,j 1h 1h Total AllOther ---- KKPT_Main HOF_TANF co ID CCC_TANF CoC_Main Ekrd_Main ALPHA_TANF N "" P4 PPB_Main N 11'1 N GCC_Main I..,,... IO ASP_Main 8 I "' 1h QI 1h "D :; Q.

4 $6, $5, YTD June 215 Spending ($) $53,766 -, 12.% 1.% $4, $3, 49.8% 8.% 6.% $2, $1, $- 5.4% 'Ii / (.,/ <l)/ b/ c., Q $2,418 $2,397 $2,373 $1,666,..,.. 'Ii «"' 'Ii 'Ii (., / <.,(.,/ a-"/ "/ () "' " $1,495 $1,186 2/ $ i. «"' / c <o b/ $421.8% -N / <> 4.5% e._ o "' A..,-.; 4.% 2.%.% 3

5 II\... c N QI c ::::s... M... ID ' HOF - CCC_ 'I Coe_ I ""'-!'I ALPH NF PPB_ I GCC - ASP N' "' C!. N "'.-4'.-4 "'.;. 1i)' "'

6 CFCHS Finance Report Forecasted Rollover & Lapse Funds Program TANF Reversion: AMH ASA CSA Total TANF** Federal Funded Other: ASA HIV CSA HIV CSA Prevention Federal Funded Reversions 359,357 98,432 67,36 Contracted 153,228 39,156 12,13 Uncontracted 26,129 59,276 55,23 $ 525,149 $ 24,514 $ 32,635 28, , , , , ,662!Total Reversion $ 78,811 $ 388,176 $ 32,635 IProR:ram MH SA SA FIT ::::MH :CMH PRTS :CSA lrotal Rollover Potential Rollover Funds Contracted/Bude: 98,49 98,49 19, , , , ,348 1, , ,87 188,775 $ 1,525,777 $ 749,849 Un contracted , , ,312 $ 775,928!Total Lapse $ 2,234,588 $ 1,138,25 $ 1,96,563 l**tanf Revert with ME $ 542,168 I 5

7 CFCHS Finance Report June 215 Central Florida Cares Health ystern-py1314 Vs CY1415 YTDJune Programs ktual ktual 6, 5, Expenditures CY vs PY By Program ($) June > VI 11>... UI UI VI UI.p. ":;) Mental Health (MH): PY1314 CY1415 Di ff. MultMH 26,11,889 25,664,315 (437,574) Child MH 6,952,712 6,216,57 (736,655) Total MH 33,54,61 31,88,371 (1, 174,229) Substance M>use (SA): MultSA 14,78,54 14,755,411 46,98 Child SA 7,879,269 7,128,868 (75,41) Total SA 22,587,773 21,884,279 (73,493) 4, 3, 2, 1, > N.!-" i: 11>... 11> VI 11> 11> VI 11> 11>!"!" (.._...,... -, q, J, '... V> N IO w en = AMH CMH ASA CSA ME Total O PY-$ CY $ Change In Expenditures FY 1314 Vs 1415 By Program ($) June 215 / i...---")...---::-i f--.-1!... J,,--- (2) I/ "'.'" I n I ",CSA I ME ll'otal Total Providers $ 55,642,373 $ 53,764,651 $ (1,877,723) (4) (6) ($438) -"--- ' (8) (1,) J$t,635) Managing Entity.. 1,932, ,175, ,732 (1,2) (1,4) (1,6) (1,8) Total Network $ 57,575,247 $ 55,94,257 $ (1,634,991) tncr(dech$)

8 CFCHS Finance Report June 215 Adminstrative Rate June % 14.% 12.% 1.% 8.% 6.% 4.% 2.%.% ME Providers Total Maximum 7

9 Cent:ral Fl<>ricla Cares Healt:h Syst:em, Xnc St:at:ement: <>f Financial Pe>slt:le>n As <>f 6/ 3/ ::Z.O:L.S cunaucllt:ecl) Balance Sheet:.:llun-2:15.:Jun-214 Asset:s Current: Asset:s TD Bank Gulf' States Credit Union T<>t:al Cash Sc. Cash Equlvalent:s $ 533,39-533,39 $ 634, ,668 Program Service AR Due From DCF Prepaid Health Dental Vision Other Receivables & Misc. Assets Prepaid Property D&O & Other Prepaid Expenses Deposits Te>t:al Current: Asset:s Long-term Assets Furniture & Fixtures Computer Equipment Software Accum. Depreciation - Sofl:vvare Te>t:al L<>ng-t:erm Asset:s 5,745,47-9,737 9,5 6,::Z.97, ,92 (118,685) 2.2.,46 3,951, ,2 26, ,64:1,2.:L 327,956 (16, 93) 311,2.5 Te>t:al Asset:s Lial>llit:ies She>rt:- t:erm Llal>lllt:les Accounts Payable & Accrued \Nages Payable Federal Payroll Taxes Payable SUTA Payable Deductions Payable Retirement: Plan Payable Interest & Other Payable to DCF Advance Payable to DCF Def'erred Revenues Tot:al She>rt:- t:erm Liabilit:ies Te>t:al Llal>llit:ies Net: Asset:s Unrestricted Net Assets Prior Vear Excess Revenues Current Vear Excess Revenues Total Unrestricted Net Assets Te>t:al Net: Asset:s T<>t:al <>f Net: Asset:s ancl Liablllt:les $ 6,518,359 5,881,353 44,624 12,911 1,343 4,458 2,174 38,743 6,2.SS,66 6,::Z.55,66 366,75 ( ) 2.62.,753 ::Z.6::Z.L7.S3 $ 6,518,359 $ 4,952.,::Z.::Z.7 4,164,54 68,58 13, , ,56 4,.585,521 4,58.S,S::Z.1 81, , ,75 366,75 $ 4,952,227 8

10 Board of Directors' Meeting Minutes Thursday, June 18, 215 Central Florida Cares Health System, Inc. Board Room Central Florida Cares ATTENDANCE Central Florida Cares Health Svstem Board of Directors Ken Peach, Board Chair and President, Health Council of East Central Florida Dick Jacobs, Past Board President, ASPIRE Health Partners Kristen Hughes, Board Vice President, Lassister-Ware Insurance Charles Rogers, Treasurer, Florida Bank of Commerce Richard Barlow, Park Place Behavioral Healthcare Ian Golden, Brevard County Housing and Human Services Robert Wayne Holmes, Lawyer/Community Advocate Tara Hormell, Children' s Home Society of Central Florida Muriel Jones, Federation of Families of Central Florida Joe Mendoza, Community Stakeholder Patricia Nellius, Brevard Family Partnership Debbie Owens, Secretary, Seminole Prevention Coalition David Solomon, Walt Disney World James Whitaker, Circles of Care Central Florida Cares Health System, Inc. Staff Maria Bledsoe, Chief Executive Officer Claudia Mason, Chief Financial Officer Anna Fedel es, Chief Operations Officer Karla Pease, Administrative Assistant and Recording Secretary Guests Kelly Welch, IMPOWER Andrae Bailey, CFCH J. Nelson Kull, III, Pathways Drop in Center Meeting Called to Order The Central Florida Health Cares System, Inc. (CFCHS) Board of Directors' meeting was held on Thursday, June 18, at 3: p.m. at 77 Mendham Blvd., Suite 14, Orlando, FL The CFCHS Board President called the meeting to order at 3:1 p.m. and a quorum was present. Presentation - Regional Commission on Homelessness Andrea Bailey gave a Homelessness presentation. Financial Report April 215 CFCHS CFO reported on the actual YTD Financials. Refer to the attached financial documents for a complete review of the financial reports. Page 1 of3

11 Provider network is behind by $1.6M, ME is behind by $168K, and overall behind by $1.8M. Last year at this time, the Provider network was behind by $677K, ME by $447K, and overall about $1 M. YTD April 215 Chart shows spending by provider where Aspire is getting over 5% of the funding, and showing for the remaining 2 months what the provider network has spent in order to get through their contract amount. It is estimated CFCHS will rollover $776K and revert $193 K in T ANF funding. CEO informed members of the T ANF outreach efforts. The maximum administrative rate allowed is 15%. For April 215, the agency wide administrative rate was 11.76%. On the Schedule of Funds, this shows how funds were contracted. Aspire receives 49% of contracted funds. Children's Mental Health was reduced by $96K. Balance sheet shows $4.7M in cash. This is the net of the invoice that is due from DCF. Most of the $5.1 Mis provider invoices. $2.3M is for 3 months (April, May, June) of the advance. Motion to approve the financial as presented, made by Charles Rogers, seconded by James Whitaker. Motion carried. Consent Agenda Items Motion to approve consent agenda items made by Wayne Holmes, seconded by Debbie Owens. Motion carried. Organizational Update FAME - CEO gave an update. CF CHS' attorney is not open to redacting her original statement regarding CFCHS joining FAME. CEO spoke with Wayne Holmes, former attorney, for further discussion, and Wayne reported that by contract CFCHS cannot use DCF funds to lobby. The question is by joining FAME do you open yourself up that FAME is using funds to lobby and then CF CHS would be in violation of DCF' s contract. Wayne stated this is a policy decision as opposed to a legal decision. Wayne feels we are being shortchanged due to us not being a member of FAME. There was discussion among members. Motion to approve becoming a member of FAME with clear expressed instructions in an Agreement letter to FAME that CFCHS funds do not go towards lobbying and FAME acknowledges back that CFCHS funds are not going to lobbying made by Jan Golden, seconded by Patricia Nellius. Motion carried. HSA Board Seat - CEO indicated HSA has a standing seat on the Board as a founding member. Effective June 3 the organization will cease to exist so CFCHS needs to amend its By-Laws. The Ad-Hoc Committee is in the process ofreviewing the By-Laws. The seat designated to HSA will be eliminated. Motion to approve a recommendation to the Ad-Hoc Committee to remove the HSA Board seat made by Joe Mendoza, seconded by Wayne Holmes. Motion carried. Page 2 of3

12 Care Coordination Pilot - CEO recommended CFCHS use the rollover funds to pilot care coordination in all four counties. As outlined, it will focus on high utilizers. Wayne Holmes commented that this stems from the needs assessment. This will also fill DCF' s priorities for FY There was discussion among members. Motion to approve Care Coordination Pilot made by Debbie Owens, seconded by Ian Golden. There were 8 ayes, nays, and 6 abstained. Motion carried. The following Board members abstained from voting: Richard Barlow Tara Hormell Kristen Hughes Dick Jacobs Patricia Nellius James Whitaker Abstain Funding Requests for Programs - CEO indicated that since there will be potential rollover funds available, there have been requests made to CFCHS. Right now there is no process to determine what gets funded and when. Board Chair mentioned a screen needs to be in process. Staff would come up with a process and then it would be brought back to the Board for the voting process to determine who gets funded for services. The Board could either decide to fund certain programs or let CFCHS determine based on the documentation received. There was discussion among members. COO indicated the handout is a list of unsolicited proposals. The question is how will CFCHS handle unsolicited proposals. Legal Update - CEO gave on update on the litigation. There has been no activity. Other/Public Input Public Input came from J. Nelson Kull of Pathways Drop in Center. He questioned the chart indicating the words Key West. COO explained that came from the state. He thanked members for welcoming him at the Board meeting. Charles Rogers made the Motion to adjourn, Debbie Owens seconded. Motion carried. The meeting adjourned at 5:5 p.m. Debbie Owens Board Secretary Karla K. Pease Recording Secretary Page 3 of3

13 Central Florida Cares July 2, 215 Central Florida Cares Health System Board of Directors, Thank you for your commitment and support. A Board vote will be part of the consent agenda for the August 2, 215 Board of Directors' meeting related to Board of Directors membership. The following Board members term expires July and October 215. An invitation to renew his/her membership was sent on July 14, 215. Invitation letters were sent to: Muriel Jones, 2-year renewal R. Wayne Holmes, 2-year renewal Joe Mendoza, 2-year renewal Elaine Kvitek, 2-year renewal The identified Board member above has agreed to renew his/her Board of Directors' term as presented above. ria Bledsoe Chief Executive Officer I 77 Mendham Blvd., Suite 14 I Orlando, FL

14 Linda Dun1as Clarke Ohwctiw To serve as a member of the Board of Directors of Central Florida Cares Health System Education BACHELOR OF ARTS I 1991 I SAINT LEO COLLEGE Major: Psychology and Counseling DIPLOMA I GRADY MEMORIAL HOSPITAL SCHOOL OF NURSING Major: Nursing Skills & t\hilitic\ MANAGEMENT Managed the Healthy Start, Healthy Families, and Teen Pregnancy Prevention programs at the Florida Department of Health in Osceola County Managed a chain of 5 family owned retail businesses Experienced in management of rental properties COMMUNICATION Experienced in working cooperatively with a variety of community coalitions to solve local problems Trained in Technology of Participation group facilitation methods Experienced in chairing meetings, publishing newsletters, and making group presentations Skilled in working as part of a team to complete projects LEADERSHIP Past President of the Rotary Club of Kissimmee Bay Past!'resident of the Healthy Start Coalition of Osceola County, Inc. Past Chairman of local and statewide youth political organizations Past President of the SL Cloud Junior Woman's Club Expu it11n NURSING PROGRAM SPECIALIST I FLORIDA DEPARTMENT OF HEALTH IN OSCEOLA COUNTY J 24-CURRENT Working part-time primarily with quality assurance activities for the Healthy Start program, heading the county's Fetal and Infant Mortality Review process, and working with the Healthiest Weight Florida Initiative. PROGRAM ADMINISTRATOR I FLORIDA DEPARTMENT OF HEALTH IN OSCEOLA COUNTY I ' - Began as a case m<:1nager in the state's new Healthy Start program and advanced to Program Administrator responsible for Healthy Start, Healthy Families, and several teen pregnancy prevention programs

15 HEATHER F. CAPETILLO QUALIFICATIONS SUMMARY Creative, goal-oriented professional with solid Law Enforcement experience and interpersonal skills Demonstrated experience in personnel management, budgeting, and policy writing Highly organized with the ability to manage multiple projects and meet deadlines Strong work ethic combined with a commitment to excellence in all projects undertaken Team player, working effectively with senior management, personnel, and the public in accomplishing objectives Exemplary communication, presentation, written and computer skills EDUCATION Associates of Arts, 1986 Louisburg College - Louisburg, NC B.A. in Criminal Justice, 24 Saint Leo University - Saint Leo, FL Masters Public Administration, 213 Barry University- Orlando, FL SPECIALIZED EXPERTISE Expertise in interviews and interrogations Significant experience in personnel management and scheduling Ability to understand criminal activity, analyze situations, and plan strategies to achieve favorable results Managed and coordinated special events Developed and implemented the Traffic Unit Researched, developed and implemented Residential Radar Program Researched and developed the Motorcycle Unit Traffic Homicide Reconstructionist Certifications in the following areas: Interview and Interrogation Techniques, Instructor Techniques, Line Supervision, Middle Management, Traffic Homicide, Advanced Traffic Homicide, Traffic Homicide Reconstruction, Pedestrian/Bicyclist Traffic Accident Investigation, Commercial Motor Vehicle Accident Investigation, Police Motorcycle, Safe and Legal Traffic Stops, Hazmat, Field Training Officer, Emergency Management Safety Training, CPR I First Aid, Counter-Terrorism, Verbal Judo, Bloodborne Pathogens, Interviews & Interrogations, Southern Police Institute Leadership Program etc. Seminole State College Police Academy Instructor Seminole State College Criminal Justice Adjunct

16 Heather Capetillo Resume, page two PROFESSIONAL EXPERIENCE Oviedo Police Department - Oviedo, FL 26-present Police Lieutenant Responsible for the daily operations Proficient with implementing and Coordinating multi-jurisdictional events Grant writer Investigate crimes, collect and maintain evidence for criminal investigations Write and approve reports, maintain classified files and testifies in judicial proceedings Coordinate the Community Police Academy Develop and maintain strong partnerships and contacts with the public and local, state, and federal law enforcement agencies. Responsible for budgeting Implement Action Plans Oviedo Police Department - Oviedo, FL Police Corporal Responsible for the daily operations of the motor division Proficient with implementing and Coordinating Traffic Safety Operations that are multi-jurisdictional Proficient as an Acting Lieutenant for Patrol and Motor Division Have developed several educational programs in Seminole County Schools Preserved law and order by enforcing laws and regulations daily Controlled potentially violent and disruptive situations with tact and professionalism Instructor in Safe and Legal Traffic Stops Instructor in several police topics within the Department Investigate crimes, collect and maintain evidence for criminal investigations Write and approve reports, maintain classified files and testifies in judicial proceedings Co-coordinated the Community Police Academy Introduced and implemented the Mock DUI program to Oviedo High School Drivers Education Instructor at Oviedo High School Instruct and train new recruits Assisted in creation of departmental policies and procedures Develop and maintain strong partnerships and contacts with the public and local, state, and federal law enforcement agencies. Implemented several Action Plans Oviedo Police Department Unit Citations: Award of Merit Award of Commendation Officer of the Year 21 & 28 Officer of the Quarter Unit Citations Certificates of Appreciation - Letters of Appreciation Graduated Cum Laude from Saint Leo University Graduated with a 4. from Barry University ACCOMPLISHMENTS

17 Memorandum of Agreement Between Central Florida Cares Health System, Inc. and Florida Association of Managing Entities, Inc. Central Florida Cares Health System, Inc. (CFCHS), 77 Mendham Boulevard, Suite 14, Orlando, FL 32825, and the Florida Association of Managing Entities, Inc. (FAME), 4 11 East Co llege A venue, Tallahassee, FL 323 I enter into this agreement as a condition of CFCHS' participation in FAME, the terms of which are set forth as follows: Section 1: CFCHS funds shall not be used for lobbying as the term is used in section 11.62, Florida Statutes and 26 USC 51(c). Section 2: Annually FAME agrees to provide a written statement or annual report reflecting that no CFCHS funds were used for lobbying. In the event FAME is involved in lobbying activities the written document or annual report shall clearly state that no CFCHS funds were used for that purpose. Both parties reserve the right to cancel CFCHS agreement to participate in FAME without obligation upon written notice to the other party. In the event CFCHS membership is canceled by either party the annual membership fee will be prorated based solely upon non-lobbying expenses, and FAME will send within 45 days a check for the determined amount along with a statement that n CFCHS funds were used for lobbying. IN WI OF, this Agreement is entered into the '/fj. day ool5. Date ar Chief Executive Officer Central Florida Cares Health System, Inc. m bledsoe@.cfc hs.org Date I /