INDIAN AUDIT AND ACCOUNTS DEPARTMENT ADMINISTRATIVE REPORT

Transcription

1 INDIAN AUDIT AND ACCOUNTS DEPARTMENT ADMINISTRATIVE REPORT Office of The Accountant General (A.& E. ) -1, U.P. Allahabad

2 CHAPTER - I INTRODUCTION With a view to developing an organizational pattern suited to the maintenance of accounts of the State Government and Audit thereof and consequent upon the restructuring of cadres in the IA&AD with effect from 1 st March 1984, the erstwhile offices of the Accountants General, I, II and III UP were reorganized into the offices of the Accountants General (A&E) - I & II UP and Accountants General (Audit) - I & II, UP. All the accounting functions were entrusted to the A&E offices and the functions were accordingly distributed between the two offices. The Accountant General (A&E)-I UP has been entrusted with the following functions: i) Preparation of annual Appropriation and Finance Accounts and its submission to the Government of U.P. ii) iii) iv) Preparation of Monthly Civil Accounts on the basis of vouchers/schedules received from 79 treasuries with over 6500 drawing and disbursing officers and its submission to Finance Department of the Government. Maintenance of detailed accounts of various long term Loans and Advances. Reconciliation of Accounts with the heads of offices and with those maintained by treasuries under various deposit heads. v) Reconciliation of Plan expenditure figures and preparation of statement of plan expenditure. vi) vii) viii) ix) Maintenance of Provident Fund Accounts of eighteen departments and of the officers of the All India Services of UP Cadre. Inspection of Treasuries. Correspondence/discussions with the State Government on matters of policy involving the fundamental concepts/practices of accounting and periodical discussions with State Government representatives in the High Power Committee set up for the purpose. Cadre control of B, C & D (MTS) categories of staff, staff welfare, recognition of service associations, recreational activities and departmental canteen, etc., for both the (A&E) offices. 1

3 x) Functional and Administrative control of Pay and Accounts Office responsible for pre-check of regular payment and pension bills, issue of cheques, maintenance of GPF accounts of departmental employees, compilation of accounts of the A&E and Audit offices of U.P. at Allahabad and Lucknow, finalisation of pension cases and maintenance of Broadsheets of long term advances etc. XI) STEPS TAKEN TO IMPROVE THE SERVICE TO STAKE HOLDERS OPENING OF SINGLE WINDOW CLEARANCE CELL: In order to give speedy disposal to the grievances of Officers\Employees of Uttar Pradesh Government pertaining to Provident Fund, Pension, Loans & Advances or any other matter, a single window clearance cell, at the entry point of the office, was inaugurated by Hon ble Governor of Uttar Pradesh on 16 th November, 20 on the eve of the 150 th anniversary of Indian Audit & Accounts Department. It is functioning under the direct control of Accountant General through the Secretary. 2

4 CHAPTER - II ORGANISATIONAL STRUCTURE Shri Manish Kumar is holding the charge as Accountant General in the office of the Accountant General (A.& E.) I, U.P., Allahabad. The charges of Group Officers are as under:- i) Administration: Shri Arvind Srivastava, Dy. Accountant General is holding the charge of the Administration Group. ii) Treasury Accounts : Shri Prem Chandra, Dy. Accountant General is holding the charge of the Treasury Accounts Group. iii) Provident Fund : Dr. Shailja Khare, Dy. Accountant General is holding the charge of the Provident Fund Group. 3

5 I- BUDGET: CHAPTER - III ADMINISTRATION COORDINATION The position of expenditure as against the allotment of funds for office establishment under various Sub-heads during the year along with the corresponding figure for the year (upto March, 26) is as under :- Sl. No. 1 Sub-Heads Pay & Allowances Expenditure incurred during the year (in lacs) Expenditure incurred during the year (upto March, 26) (in lacs) Budget Actual Budget Actual Office expenses Wages RRT Publication Minor Work Prof. Services Grant-in-Aid Information Technology House Building Advance Motor Conveyance advance/other conveyance. Computer Overtime Allowance Departmental Canteen TOTAL

6 II- PERSONNEL: The statement of sanctioned strength and men-in-position in various categories as on is enclosed as Annexure A. The position of various reserved category staff in Group C as on and the number of staff recruited upto the month of March, 26 is as follows :- Category * Only officials below Grade Pay Rs 4200/- have been shown in Group Ç RECRUITMENT: Following recruitments were made during the month of April 25 to March, 26 Post No. of Persons Data Entry Operator 15 Accountant 28 Clerk Jr. Translator 02 PROMOTIONS: Following promotions were made during the month of April 25 to March, 26 Designation Total No. as on Group C * Scheduled Caste 142 Scheduled Tribe 04 Other Backward Class 104 Physically Handicapped 07 Ex-Servicemen 08 Number of employees recruited during April 25 to March, 26 Group C No. of Person AO to Sr AO 04 AAO to AO 18 Clerk to Accountant 02 Sr. Accountant to AAO 04 DA to AAO Sr.Acctt to Supervisor 02 MTS to Clerk CONFIRMATION : No confirmation was made during the month of March, 26. 5

7 RETIREMENTS : Following number of staff retired during the month of April 25 to March, 26 Designation No. of Person Sr. AO 10 AO 05 AAO 09 Sr. Accountant 23 Accountant Supervisor 02 Clerk 02(1Compulsory Retd.) MTS SGRK EXAMINATIONS : Sl. No. Name of Examination Held in Appeared Passed 1 Incentive Exam for Sr. Accountants 2 Departmental Exam for Clerks Typewriting Test for Serving Clerks Incentive Exam for Sr. Aos/Aos/AAOs CPD Test for Sr. Aos/Aos/AAOs May April 15 Oct - 15 April 15 July - 15 Oct - 15 Jan - 16 March- 15 Sept 15 March - 16 March- 15 Sept 15 March Nil Nil 05 Nil Nil Result awaited 02 Result awaited 6 Pre-test of SAS(main) August -26(Civil Accounts) Jan SAS(Supp.) Civil Audit & Civil Accounts March -15 Sept 15 March Result awaited 8 Departmental Exam for Accountants Aug 15 Feb Result awaited 9 Departmental Competitive Exam for Intermediate MTS to Clerk grade Sept - 15 DEPUTATIONS : Accounts Officer, 04 Sr. Accountants & Accountant were sent on deputation during the month of April 25 to March, 26. 6

8 SMALL SAVINGS : Employees of our office subscribed to Post Office Monthly Small Savings Scheme and saved Rs /- upto the month of March, 26. ASSOCIATIONS: Sr. Accounts Officers/Accounts Officers (A&E) Association, Allahabad is the only recognized service association in the office. CASH AWARD AND MERIT CERTIFICATES: Fifty three (53) officers/ officials, who had rendered meritorious service, were given cash awards and merit certificates on Republic Day, 26. III- ORGANISATION AND METHODS: O&M section is responsible for :- (i) Preparation of Administrative Report : The section is responsible for preparation of yearly Administrative Report of Office, as well as monthly updates on it and their hoisting on office website. Administrative Report of office for the year is available on office website. (ii) Conduct of studies : The section conducts studies on the topics of office interest as suggested by Headquarter s Office/Accountant General/Group Officers. During the year a study on the topic Internal Control Evaluation System has been completed, in June 25. During the year a study on the topic Problem of unposted credits and debits in the accounts of state GPF subscribers and its solution has been completed, in January 26. Report on conduct of studies for the quarter ending March 25, June 25, September 25 & December 25 sent to Headquarter s Office on , , &..26 respectively. (iii) Revision of Manuals : The section co-ordinates the work relating to revision of manuals, their digitalization and preparation of their diglot versions. Report on revision of manuals for the quarter ending March 25, June 25, September 25 & December 25 sent to Headquarter s Office on , , &..26 respectively. 7

9 Training at RTI, Allahabad : The section assesses the training needs of office and nominates Officers/Officials for various General and EDP training programmes to be conducted at RTI, Allahabad. The number of Officers/Officials trained upto the month of March, 26 is as under: Sl. Duration No. of persons No. Name of the Course From To trained 1 MS OFFICE 2 IT Concepts & M.S.Office, Internet. 3 Disciplinary Proceedings, Maintenance & implementation of Rosters, DPC meeting and writing of APARs 4 MS Word & Power Point 5 Seminar on R T I Act 6 Settlement of Suspense and Remittance Balances and maintenance of Broadsheets 7 Advance Course on MS Access Prep. Of Fin.& App. A/c and Working of A/c Current and Book Section Oracle, RDBMS 11(g) with Developer Advance Course on MS Excel 11 Principles of Networking, Internet & Network Security Office IDEA Workshop on Ethics and Values in Public Governance GASAB & Accrual Accounting I.T. Audit & IDEA

10 16 General Management SQL in IDEA (v)training at Other RTIs, icisa, BPST etc. : The Officers/Officials for various General and EDP training programmes to be conducted at other RTIs, ICISA, BPST etc. are nominated as desired. IV TRAINING: The following Departmental and In-House Training programmes were conducted upto the month of March, 26: A DEPARTMENTAL TRAINING COURSES: Duration Sl. No. Name of the Course From 1 Sas (Civil Accounts) Accountant confirmatory exam To No. of persons trained Level of Participants Sr. Acctt./ Acctt./Clerks Acctt. Acctt. 3 SAS (Pre) Sr. Acctt./ Acctt./Clerks 4 Clerks Training Clerks B IN-HOUSE TRAINING COURSES: The following In-house Programmes were organized upto the month of March, 26 : Sl. No. Name of the Course From Duration To No. of ½ No. of persons trained days A.G. I A.G. II Level of Participants 1 Working of LA/Book section AAO/Sr. Acctt./ Acctt./ Clerks 2 Monthly Civil Accounts Finance & Appropriation Accounts AAO/Sr. Acctt./ Acctt./ Clerks 3 Working of Account Current & RBD Section AAO/Sr. Acctt./ Acctt./ Clerks 4 Working of Budget & Deposit Section AAO/Sr. Acctt./ Acctt./ Clerks 9

11 5 Precies & Noting /Drafting in Hindi Sr. Acctt./ Acctt 6 Working of GD section Sr. Acctt./ Acctt./ Clerks 7 Refresher course for Fund co-ordination Sr. Acctt./ Acctt 8 Office Procedure Sr. Acctt./ Acctt./ Clerks 9 Awareness about ISSAI Sr. A.O./A.O./A.A.O 10 Working of PC section 11 Workshop on maintenance of broad sheet of class IV employees Sr. Acctt./ Acctt./ Clerks Sr. Acctt./ Acctt./ Clerks AAO/Sr. Acctt./ Acctt./ Clerks 12 Course of works accounts Sr. Acctt./ Acctt./ Clerks Right to information of act-2005 Record Management in A&E offices and disaster Management Disciplinary Proceeding APAR and writing of performance Appraisals Sr. AO/AO/AAO/ Sr. Acctt./ Acctt./ Clerks AAO/Sr. Acctt./ Acctt./ MTS Sr. AO/AO/AAO/ Sr. Acctt./ Acctt./ Clerk Sr. A.O./A.O./A.A.O Sr. A.O./A.O./A.A.O Sr. A.O./A.O./A.A.O Sr. Acctt./ Acctt./ Clerks 17 New Pension Scheme Sr. Acctt./ Acctt./ Clerks 18 Workshop on change in mindset Sr. AO/AO/AAO/ Sr. Acctt./ Acctt./ Clerk 19 Working of PAO section Sr. Acctt./ Acctt./ Clerks 20 BEMS Sr. Acctt./ Acctt./ Clerks 21 Training Course for MTS MTS 22 Seniority and Promotion Working of pension coordination AAO/ Sr. Acctt./ Acctt./ Clerks Sr. Acctt./ Acctt./ Clerks 24 Working of G.E. Section Sr. Acctt./ Acctt./ Clerks 25 Maintenance of broadsheets of HBA/MCA AAO/ Sr. Acctt./ Acctt./ Clerks 26 Data Entry Operator Training DEOs 10

12 C EDP TRAINING COURSES: The following training programmes in Computer courses were conducted upto the month of March, 26: S.N. Name of the course No. of Courses No. of persons trained AG I AG II Level of participation 1. MS Office (word, Excel Access, Power Point) & Internet- Sr.Acct./Acct. Sr.A.O./A.A.O. Sr.Acct./Acct/clerks Sr.A.O./A.O./A.A.O. 2 Special course on MS word and Hindi English type Sr.Acct./Acct/clerk 3 Special course on ALPM 05 Sr.Acct./Acct/clerk of fund wing 4 Special course on MS Access & Awareness on IT Security Sr.A.O./A.O./A.A.O. Sr.Acct./Acct/clerk Sr. Acctt./ Acctt./ Clerks Sr. Acctt./ Acctt./ Clerks 5 Training on MS word for beginners with Hindi and English type Sr.Actt./Actt./clerk Sr.Acct./Acct/clerk Sr.Acct./Acct/clerk Sr.Actt./Actt./clerk 6 Special course on MS Excel & Awareness on IT Security Sr.A.O./A.O./A.A.O. Sr.A.O./A.O./A.A.O. Sr.A.O./A.O./A.A.O 7 Special Course on VLC Sr.Actt./Actt./clerk of TAD wing Sr.Actt./Actt./clerk of TAD wing 8 Special Course on ALPM AAO/Sr.Actt./Actt./clerk of Fund wing Sr.Actt./Actt./clerk 9 Training for DEOs Newly Appointed DEOs 11

13 V - I.T. CORE Group: An I.T.Core Group functions to look after all the computer hardware and software requirements of the office and matters related to purchase, physical verification and Annual Maintenance Contract. Maintenance of Computers, UPS, Printers and Servers and networking is being done by computer cell through AMC. Inventory of software and hardware is also being maintained. An office Intranet has been established in this office. All manuals, Gradation List, Leave Account, Circulars & office orders etc. have been hosted on Office Intranet and is being updated on day to day basis. Diary & Dispatch software developed in house has since been installed successfully and working properly. This office has provided on line facility for serving Officials/Officres to view and download the pay slip every month from the office website wef. July,25. All type of payments related to serving and retired officeres/ officials of this office and third party vendors are transmitted directly to their bank account through RTGS and the payees are also informed about the payment through SMS on their mobiles. Besides this, the persons receiving payment by cheques are also being intimated about issue of cheques through SMS on their mobiles.. NO. OF HARDWARE UNDER AMC : Sl.No. Name of Hardware No. 1 Computers UPS Printers Servers 16 VI- HOUSE KEEPING COMPUTER CELL: There is a house keeping computer cell responsible for preparation of pay bills etc. and for developing software for use in the office. It has developed/implemented software for pay rolls, stock records, service records/ gradation lists, AMS, various returns to Headquarters, complaints monitoring and library information system. 12

14 VII PAY AND ACCOUNTS OFFICE: The quantum of work done during the period from April,25 to March, 26 is as under:- Sl. No. Name of Work Quantity 1 No. of Cheques issued No. of Pensioners drawing pension from PAO No. of bills including pension bills passed No. of GPF A/cs maintained Issue of Annual A/cs Slips for the year issued in June 25 6 No. of pension cases including family pension cases finalized 144 Broadsheet of long term advances Number of loans sanctioned during the period from April to March, 26 Number of No dues certificates issued during the period from April to March, 26 House Building Advance 41 Other Motor Cycle Advance Car Advance Computer Advance Nil

15 CHAPTER IV Treasury Accounts Department (T.A.D.) ACCOUNTING FUNCTIONS The main task of the TAD coordination is the preparation of Monthly Civil Accounts and Annual Accounts (Finance and Appropriation Accounts) of Govt. of U.P. It also renders assistance to the State Government in the preparation of their Annual Budget. Schedules and Vouchers in support of receipt and payment on government account through 6536 DDOs are furnished as initial accounts by 79 treasuries and other offices (IRLA, etc.). Organization The work of the coordination is carried out through the following sections :- 1. Treasury Miscellaneous Sections: There are two Treasury Miscellaneous (TM) sections viz TM-I & TM-II. TM-I section gives opinion to State Government wherever sought on financial matters, rules and regulations etc. The section prepares agenda for High Power Committee and co-ordinates conduct of Treasury Workshop, prepares half yearly bulletin and material for Administrative Report. The work of implementation of IFMS is also pursued in TM I section. It maintains three broadsheets two for Reserve Bank deposit and one for N-Cash balances for clearing and adjusting the outstanding differences of RBD. The section sends annually a report on Review of Balances in respect of figure of RBD State Major Head 8675 to Book Civil section for further necessary action. TM-II section is responsible for control and deployment of staff and assigning work among sections of the coordination, sending quarterly report on complaint cases to Headquarters office, monitoring embezzlement and court cases and sending of specimen signatures of Sr. Accounts Officers/Accounts Officers (issuing payment authorities to Treasuries in the State), sending periodical reports to H.Qrs. office on the state of the work of the office, performance indicator report of TAD coordination and submission of Annual Target & Half-Yearly Achievement Report of the wing to Headquarters. Work related to KFA/KRA is also done by this section. 2. Compilation General Branch: There are three Compilation General Sections viz Comp G-I, Comp G-IV & Comp G-V. The primary function of Compilation General I Section is to ensure correctness of Accounts after going through the subsidiary records received along with the Abstract of Major head totals. A total of 5 broadsheets are maintained by these sections. L.O.P. / cash accounts received from all the 79 treasuries received in the section from Departmental Compilation section after posting of the same in computer where they are kept safe for two years. The section prepares month wise list and makes them available to DC sections on demand. The section transmits more than two years old LOP/CA accounts to record room. It also helps Book Civil section in checking of monthly civil accounts. It also procures details of unadjusted amounts under 8658 Suspense Accounts 111 DAA Suspense each month after closing of monthly civil accounts under each Major Head and sends it to concerned DC sections for clearance. Liaisoning of any issue pertaining to DAA Suspense between the A&E offices, monitoring and control over suspense balances is done by the section. The section is also responsible for sending of fortnightly report on rendition of MCA, Finance Account & Appropriation Account of the State Government on 5 th and 20 th of each month to Headquarter s Office. 14

16 Comp G-IV & V sections receive and check the initial account of 1 st and 2 nd list rendered from 79 treasuries of the transactions relating to the State Govt. Department, except the Department of Works, Forest and Irrigation. Thereafter the accounts received from treasuries are sent to concerned DC sections for detailed accounting. The treasury accounts pertaining to Pension, A.C, L.A. and deposit sections are sent to the concerned sections directly by Comp.(G) IV & V sections. 3. Voucher Level Computerization (V.L.C.) VLC-EDP section is providing interface between system and user to remove irritants while working on the software and to obtain backup of daily/monthly data and preserve the backup media in fire proof safe at D.A.G./Admn. cell and ICISA, Noida. The section also helps in generation of monthly civil accounts and in ensuring accuracy of figures shown in monthly civil accounts ; monthly/annual appropriation accounts finance account etc. The section also provides data viz. compilation sheets, consolidated abstract, capital receipts etc.in PDF format to Reconciliation Cell to facilitate reconciliation by the government departments. Data in PDF format is also provided for uploading in the official website. The cell is ensuring the compliance of IT Security Policy and Backup Policy as framed by the Headquarters Office. The IPAO module in treasury has been approved by the state Govt. under the IFMS the data of LOP & Cash A/C, vouchers and challans of 78 treasuries connected through Central Server has been downloaded from the month of December 25 A/C. 4. Departmental Compilation Section: There are in all Departmental Compilation (D.C.) sections. They compile MCA received in the shape of Ist and IInd list and maintain the Broadsheets of Departmental Adjusting Account Suspense, Objection Book suspense, Long Term Advances viz. House Building Advances, Motor Car Advances (other than Group A officers) and Permanent Advances. They also issue no dues certificate in respect of these advances. A total of 388 broadsheets are maintained by the DC sections. Clearance of items kept under suspense and removal of misclassifications, objections, errors and other irregularities are effected through reconciliation and examination of different records obtained through correspondence and during Treasury Inspection. The reconciliation of figures compiled is carried out with departmental figures maintained by the Controlling Officers of the State Government, after obtaining and verifying the statement of differences from reconciliation parties visiting this office for reconciliation purpose. All the annual and periodical adjustments in the accounts are also carried out by the respective D.C. Sections. The account slips pertaining to HBA,MCA and Computer Advance of the officers/ officials of State Govt.have been issued to their DDO s with a copy to concerned loanee for information. The data entry work of issued No Dues Certificate and Annual Statement of HBA,MCA and Computer Advance of State Govt. employees is under progress in DC sections. 15

17 5. Pension (Compilation) Section: Pension (C) section deals with the compilation of civil pension vouchers of U.P. Treasuries including interstate pension vouchers. Thereafter, data is fed into VLC software package. Following heads of the Accounts are dealt with the section on manual basis in a prescribed data sheet Pension and other retirement benefit Contributions and other recoveries Towards Pension and other retirement benefits Inter state Inward Suspense Accounts received from AC section to send pension expenditure certificate to AC section. DAA Broadsheet and OB Broadsheet total 04 Broadsheets are being maintained for M H 2071 (P) and 0071 in the section. Besides, this section arranges quarterly reconciliation of figures from Director of Pension, U.P. Allahabad. 6. Account Current Sections: There are three Account Current Sections AC-II, III & IV, which handled 9 Inward Settlement Accounts, 577 Outward Settlement Accounts and Nil P L I Accounts during the year These sections maintain 26 Broad Sheets. A new Account Code was opened as on account of receipt of carriage bill from Deputy Financial Advisor & Chief Accounts Officer, North Western Railway, Jodhpur. 7. Loans and Advances Sections: Loans and advance wing has two sections LA-I & II. They maintain loan registers and Broadsheets in respect of Major Heads under Loans and Advances. These sections maintain 232 Broadsheets for the 4204 detailed loan accounts. 8. Deposit (State) Section: This section maintains one broadsheet relating to Deposit bearing interest and Deposit not bearing interest of the heads 8448, 8338 (Deposit of Local Funds), 8342, 8443 (Civil Deposit). On the basis of sanctions issued by the U.P. Government, the section issues authorities which include renewals as well as new authorities. The section also authorizes refund of Lapse Deposit Bills. The section has reviewed the reasons of Adverse Balances appearing in the Finance Accounts under the major head Details of adverse balances are obtained from VLC section and a monthly/ quarterly report on adverse balances is sent to T.M.-II section regularly. The details of authorities issued during are as under:- 1-Renewals Fresh authorities - Nil 9. Record Management Support (R.M.S.) Group: A section named R.M.S. Group functions to manage the sorting, managing and transmissions of vouchers to Record Room. Bundles of Vouchers have been sent to records after Indexing & Listing. RMSG also provides vouchers to CASS/CAP section for Central Audit. 16

18 10. Book (Civil) Section: Book (Civil) section does the scrutiny of Monthly Civil Accounts of the State Government generated by V.L.C. and after approval by the A.G. forwards the same to State Government on due dates. This section also maintains account of Internal Debt of the State Government and Loans and Advances from Central Government. 11. Report Section: Report section prepares the Finance and Appropriation Accounts in prescribed formats. It also arranges to get them printed in book form in English and Hindi after getting these accounts checked and cleared by I.T.A. Section and Audit Office. These Accounts are sent to the State Government for presentation to the State Legislature after the approval of Comptroller and Auditor General of India. As per orders of Headquarters office, from the work of preparation of Accounts at a Glance (English and Hindi version) and submission of the same to State Government has been assigned to the Report section. The section issues monthly Appropriation Accounts to U.P. Government and O/o PAG (G&SSA). Warning slips are issued by the section to each Grant Controlling Officer. 12. Budget Section: The main function of the Budget section is to assist the State Govt. in the preparation of its budget. The section scrutinizes the annual budget of State Government. A monthly report on expenditure figures of Central Plan Schemes, Centrally Sponsored Schemes and Externally aided/ World Bank Schemes is prepared for submission to O/o PAG (G&SSA) for issuing Audit Certificates to the concerned State Government Departments. The section also prepares the Central Plan Scheme monitoring report in respect of above scheme and sends it to O/o PAG (G&SSA) and O/o Sr. DAG (SSA) I, U.P., Allahabad. 13. Inspection of Treasuries/ Sub Treasuries: The Inspection of 79 Treasuries & 207 Sub-Treasuries of the State is conducted/ managed by Treasury Inspection Cell by five parties. The sanctioned strength of Treasury Inspection unit is as under: Sl. Name of Post Strength A. Sr. Accounts Officer/Accounts Officer 05 B. Assistant Accounts Officer 10 An Annual Review on working of Treasuries in Uttar Pradesh is published by the wing. 17

19 STATE OF WORK Accounts Wing The volume of documents handled/work done during this period is given below: Sl. Particulars Number 1 Treasury Vouchers upto February, Transfer entries upto February, Inward and Outward Settlement Accounts 3 (A) Inward Accounts Upto March, (B) Outward Accounts Upto March, (C) PLI Accounts Upto March, Loan Accounts maintained upto February, Broad Sheets maintained Compilation of monthly Accounts Upto January, Personal Ledger Accounts for which A.G. issued authority: (A) New PLAs Upto March, 26 0 (B) Renewals Upto March, Adverse Balances Clearance Cell (A/c month /26) C.B.= (Rs.in lakhs) Amount cleared (Rs.in lakhs) RMSG (A) Month up to which bundles sent to Record/Library 10/24 (B) Month up to which vouchers provided to Audit parties 11/25 Report Section (i) Finance & Appropriation Accounts for the year (A) Signed by C&AG on (B) Presented to the State Legislature on (ii) Accounts At A Glance for the year (A) signed by the Accountant General on (B) sent to the State Government on Treasury Inspection (A) No of Treasuries inspected Upto March, (B) No of sub-treasuries inspected Upto March, Annual Review on working of Treasuries in Uttar Pradesh Budget section 12 (A) Scrutiny of Budget Completed for FY (B) monthly report on expenditure to the State Government Sent for the month of 02/ 26 Budget estimates Prepared and sent to UP Govt. for FY

20 13 R.B.D.Cell of outstanding differences upto February, 26 under R.B Deposits were as under: Clearance and adjustments Sl particulars Dr Amount Items Cr Amount Item No (in crores) (in crores) 1 Adjusted by RBI Settled by AG(A&E) Total Monthly Civil Accounts of U.P. :- Submitted to the State Government by Book C section on the dates given below:- Month Due Dates Dates of Despatch March April May March (Supplementary) June July August September October November December January February Number of functional DDOs in the month of February, 26: Ninth one day workshop of Drawing and Disbursing Officer and Chief Treasury Officers / Sr. Treasury Officers was organized in the seminar hall of the office of PAG(G&SSA) Allahabad on

21 CHAPTER V PROVIDENT FUND Organisation: The Provident Fund Group, which performs entitlement functions relating to maintenance of G.P.F. of State Government employees, consists of 34 regular sections. Presently 07 Sr.A.Os,03 A.Os,28 A.A.Os,170 Sr.Accountants,38 Accountants, Steno,10 Clerks,03 DEOs,05 Record Keepers and 28 MTS are posted in fund coordination.in order to achieve better results, certain items of work have been centralized in particular sections as mentioned below:- (i) With a view to ensuring cent percent receipt of G.P.F. schedules, G.P.F. debit vouchers and cash challans arrangements have been made in consultation with Director of treasuries, U.P. to obtain G.P.F. schedules, cash challans and debit vouchers in separate packets from all the treasuries directly in ALPM-VI, ALPM-VII, ALPM-VIII and ALPM-II sections respectively. On receipt of these packets from the treasuries, the ALPM-VI, ALPM-VII and ALPM-VIII sections sort out major Head wise schedules and vouchers and forward to corresponding regular sections. All the debit vouchers except those pertaining to AIS officers are posted by ALPM-II.Schedules and vouchers related to AIS officers are posted by Fund-1 section. (ii) Review of balances, closing of consolidated Broadsheets, annual adjustment of interest and accounting of T.Es. are done in Fund-20 section. (iii) Receipt of complaint cases from Headquarter Office, their distribution to the concerned sections, watching settlement of these cases and sending fortnightly progress report to C. & A. G. are done in Fund-40 section. (iv) After implementation of New Diary and Dispatch software for diarizing F.P.,Milan cases and other letters, the F.P. & Milan cases are being sent directly to concerned section by Dak section from onwards. The progress in settlement of these cases are monitored by Fund-1 section, through weekly and monthly reports. (v) For proper maintenance of records, R.M.S.G. has been formed in Fund Wing. Maintenance of G.P.F. Accounts: i. The office of the A. G. (A&E)-I, U.P., Allahabad is presently maintaining about 1.31 lakh G.P.F. Accounts relating to subscribers of the departments of Education, Labour, Employment, Food & Civil Supplies, Police, Land Records, General administration, Community Development, Planning and statistics, Industries, Information, Panchayati Raj, Road Transport, Stamps and Registration, Jail, Scientific and Sales Tax of the U.P. Government. Besides 1252 AISPF Accounts of IAS, IPS & IFS officers of U.P. cadre are also maintained by the office of A. G. (A&E) -I. ii. Entire P. F. Accounts have been brought under computerized system of posting with effect from. the accounting year These accounts are posted in DBA section.. From posting work has been assigned to Fund Manual Sections and all Sr.Accountants and Accountants are required to do the posting work as well as the work relating to final payment cases, reconciliation cases and correspondence. All the Final payment and Reconciliation cases are being processed through F.P. Module w.e.f. 1 st July 24. iii. Annual Accounts Statements of GPF of state employees and AISPF subscribers for the year 21-12, 22-13, and have been hosted on office website and the hosting of statements for the year & is currently in progress. The personal details of 20

22 the subscriber are being obtained & the computer data is being updated accordingly. The details in r/o GPF subscribers and 67.89% AISPF subscribers have been updated in master computer till date. The subscribers may view/ print their Annual Accounts Statements by using their PIN/ Date of birth. The number of GPF account slips of state employees and of AISPF for the year is and 697 respectively. Citizens Charter: monitoring of schedule management and consequent posting and reconciliation is also being sent to Headquarters office With a view to enhance the quality of services being rendered in A&E Offices in respect of maintenance of General Provident Fund accounts a Citizens Charter has been formulated as per directions of Headquarters office. In order to watch timely redressal of complaints a quarterly report is being sent to Headquarters office from January Schedule Management: A monthly report regarding since February STATE OF WORK Provident Fund wing (A) Final Payment Cases:- Position regarding receipt and clearance of final payment cases upto the month of March, 26:- Year ( to ) (B) as under:- Cases outstanding at beginning of year Cases, received during the year Cases cleared during the year Cases outstanding as on Missing credit and debit items and unposted credit and debit items:- The number of missing items and unposted items outstanding upto the end of March, 26 is Unposted Unposted debit Missing Missing credit credit debit O.B. as on Addition Clearance C.B. as on NIL (C) C. & A. G. complaint Cases:- Period O.B. Receipts Settlement C.B (D) VFC Cases:- Period O.B. Receipts Settlement C.B Nil

23 CHAPTER VI INSPECTION UNIT Status of work 1. Triennial Review of ledger cards of G.P.F. Number of ledger cards reviewed: (Upto the month of March, 26) 2. Checking of Service Book Number of Service Books checked : (Upto the month of March, 26) 3. Checking of Appropriation & Finance Accounts Completed for the year Halfyearly review of Cash books Completed for the period of 04/25 to 09/25 5.Test audit of sections upto the 03/26 No. of sections test checked by ITA No. of Paras initially issued No. of Paras settled after verification No. of Paras finally issued Review of CAG cases - upto 03/ Review of VFC cases - upto 03/ Review of AG cases - upto 03/ Review of DAG cases - upto 03/ Review of RTI cases - upto 03/ Review of Transfer of Balances cases - upto 03/26 - Nil 12.Review of FP/RB cases upto 03/26 Nil 13. Review of opinion cases/milan cases - upto 03/26 - Nil 14.Review of IT Security Completed 15.Report of ADAI reply sent to Hqr s office 16.Half Yearly Appraisal Report Completed 17.Quardreninal cycle/ Annual of Audit Programme /Verification (25-19) completed 22

24 CHAPTER VII IMPLEMENTATION OF OFFICIAL LANGUAGE POLICY Inspection of sections for progressive use of Hindi : 30 Sections of office were inspected upto February 26 for progressive use of Hindi in official working. Quarterly/Half yearly reports: Hindi report for the period of July 24 to December 24 and for the period ending on sent to Nagar Raj bhasha Karyavayan Samiti s halfyearly meeting held in April and in November 25. Quaterly Hindi Report for progressive use of Hindi for the quarter ending sent to Headquarter on Quaterly Hindi Report for progressive use of Hindi for the quarter ending , & sent to Headquarter on , & respectively. Hindi workshop was organized in office from to , to and to Material for annual appraisal report sent to Headquarters office on Material for departmental Rajbhasha Shield related with incentive for Hindi use sent on Halfyearly Report of Hindi Shikshan Yojana for the period ending & has been sent to Hqrs.on & respectively. Meetings: Quarterly meetings of RAJBHASHA KARYANVAYAN SAMITI of office for the quarter ending March 25, June 25, September 25 & December 25 were held on ,.08.25, & respectively. Hindi Pakhwara: Hindi Pakhwara was organized from to in the office and Various programmes and competitions were organized during the Pakhwara. Rajbhasha Sangoshthi: A Rajbhasha Sangoshthi was organized on under the chairmanship of Accountant General. 23

25 CHAPTER VIII WELFARE AND CULTURAL ACTIVITIES The Welfare Branch of the office works under the Welfare Officer and attends to staff welfare, cultural and sports activities and upkeep of office buildings of both the A&E offices. Monitored by the Accountant General, the branch under the guidance of the Deputy Accountant General (Admn.) plays an important role in organizing various sports and cultural activities including appointments against sports quota with the technical help of the office recreation club. WELFARE ACTIVITIES : Arrangements have been made for providing treatment to Officers/officials by Homeopath Doctor two days in a week between 1:30 P.M. to 2:30 P.M. from for maintaining their good health. Checking of B.P. levels is also being done regularly in the Welfare section. The welfare section has collected money from the officers/officials of A.G.(A&E) I & II for the treatment of child of Smt. Alka Ganvir, an employee working in office of the A.G(A&E) Nagpur and sent amount of Rupees 76850/= to her bank A/C. National Communal Harmony day (flag day) was observed on and flags were distributed in the office and amount of Rs 5320/-collected and transmitted to the account of the Secretary. National Communal Harmony Organization, Ministry of Home, Govt. of India, New Delhi from this office. Flag day was celebrated on for the welfare of soldiers, ex.soldiers and their families. A discussion on the topic Holistic Health and healthy living was organized in the office on by Dr. G.S. Tomar from Govt. Ayurvedic Mahavidalya Handia Allahabad who gave important information about Ayurveda through power point presentation. Doctors of Diabetes Education Foundation (D.E.F.) medical college Allahabad organized Diabetes Awareness Camp in the office and checked random blood sugar, B.P. and B.M.I of Officers/officials of this office on North zone football tournament was organized by this office from to in which seven I.A&A.D teams participated. Doctors of Maruti Dental Clinic Allahabad checked teeth and gave advice about dental problems of Officers/officials of this office on

26 Doctors of Yash Hospital Allahabad checked random blood sugar, B.P.,ECG and Eyes of Officers/officials of this office on Women health awareness camp was organized in the office on wherein blood pressure, random suger and other female related deceases were checked up and advised free of cost by doctors team of Batsalya hospital Allahabad. Besides this, a Sangoshthi was organized in the office on the topic Save daughter teach daughter in which all the women officers/ officials of the office participated. DEPARTMENTAL CANTEEN: The departmental Canteen caters to needs of employees and arranges foods and snacks etc. at subsidized rates and appreciable level of consumer satisfaction has been achieved. STAFF COOPERATIVE CREDIT SOCIETY: With a view to fulfill short term financial needs of the employees, the U.P. Civil Accounts Staff Cooperative Credit Society is functioning since It has a very strong financial base with 2878 Share holders and a share capital of over Rs 2crores. It has a total deposit of about Rs 1.5 Crores Under various categories such as Monthly Thrift Deposit, Term Deposit, Reserve Fund, Daughter s Marriage account and Employees Welfare fund. The society arranges monetary help for the marriage of daughter of the employees and immediate relief/ex-gratia payments to the family of the deceased. Interest is paid annually on the deposits. Affairs of the Society are managed by an elected body consisting of a President, a Vice- President and eleven members which is assisted by a Secretary, two Sr. Accountant, Six Accountant and two clerks. ACCOUNTS RECREATION CLUB: Established in 1935, this is one of the oldest clubs in the city and caters to literary and sports needs of the employees. The club is managed by an elected body with two Vice-presidents, General Secretary, Assistant General Secretary, Outdoor and Indoor Games Secretaries, Treasurer, Joint Treasurer and three Executive Members. Since, no elected body of the Recreation Club exists presently, all the activities/tasks of the club are being performed by the welfare section. --: o : -- 25