PROPOSED FISCAL YEARS AND BUDGET WORKSHOP (CONT.)
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1 FISCAL YEARS AND BUDGET WORKSHOP (CONT.) 1
2 2
3 Property Tax Revenue FY 2011/12 FY 2012/13 FY 2013/14 FY 2011/12 Amended Budget Projected Budget Projected Budget As of May 25, 2012 Property Tax Levy $4,938,363 $4,938,363 $4,987,750 $4,908,363 Collection Charges (86,738) (86,738) (87,610) (98,000) CRA Pass-Through 62, ,600 Prior Year Collections 100, , ,000 95,000 Penalties 41,198 41,198 41,610 25,000 Total $5,055,614 $4,992,823 $5,042,750 $4,988,963 3
4 Sales Tax Revenue Sales Tax Projections Based on Quarter Ended December 31, 2011 Pessimistic Projection Most Likely Projection Optimistic Projection Proposed Budget FY Projection $6,991,415 $7,038,685 $7,125,904 $6,906,670 FY Projection $7,234,529 $7,329,081 $7,431,355 Less: Business Losses* (126,000) Net Remaining $7,203,081 $7,192,667 * - Losses based on 2011 annual revenue with 30% redirected to other businesses. 4
5 Debt Service Costs Debt Service Costs* All Funds Obligation Funding Source FY FY General Obligation Bonds Special Property Tax $2,399,856 $2,405,386 Judgment Obligation Bonds General Fund 302, ,781 Old Fire Station Note General Fund 24,000 24,000 Certificates of Participation Water Rates 2,880,852 2,882,014 SJBA Lease Payment Water Rates 2,242,980 2,235,562 Total $7,850,369 $7,854,743 * - Includes debt administration costs 5
6 Public Safety Total Budget Division Projected Budget 2011/2012 Proposed Budget 2012/2013 Proposed Budget 2013/2014 Variance 2013 to 2012 Variance 2014 to 2013 Law Enforcement - County Sheriff $ 6,635,119 $ 7,350,382 $ 7,497, % 2.00% Law Enforcement - Other 540, , , % 2.03% A.S.A.P. Program 28,405 42,049 42, % 1.43% Contract Services 567, , , % % Emergency Preparedness 67,045 73,308 74, % 1.53% S.O.N.G.S. 182, , , % 0.00% $ 8,021,669 $ 8,365,350 $ 8,463, % 1.17% 6
7 Other Law Enforcement Division Contract Costs Projected Budget 2011/2012 Proposed Budget 2012/2013 Proposed Budget 2013/2014 Variance 2013 to 2012 Variance 2014 to 2013 Salaries and Benefits $ 67,284 $ 73,805 $ 75, % 1.94% Crossing Guard Contract 62,000 62,000 62, % 0.00% Share of 800 mhz County Cost 10,000 10,000 10, % 0.00% City paid repairs for 800 mhz 8,000 8,000 8, % 0.00% Trauma Intervention Program (TIP) 4, % 0.00% Ortega Hwy Mitigation/Mobile Patrol Unit (1) Supplemental Law Enforcement Services/Supplies 210, % 0.00% 14,848 15,000 15, % 0.00% Misc. Equipment/Office Supplies 3,900 3,600 3, % 0.00% Parking Citation Books 2,800 1,700 1, % 0.00% Crime Prevention Supplies - 3,500 3, % 0.00% Professional Meetings % 0.00% Allocated Charges 156, , , % 0.00% $ 540,612 $ 314,387 $ 320, % 2.03% (1) - The contract with OC Sheriff is being budgeted as one line item instead of 2 in the Fiscal Years 2013 and 2014 budgets. 7
8 Contract Services Division Projected Budget 2011/2012 Proposed Budget 2012/2013 Proposed Budget 2013/2014 Variance 2013 to 2012 Variance 2014 to 2013 Parking Citation Processing - County Share $ 95,000 $ 95,000 $ 95, % 0.00% Parking Citation Processing - Data Ticket 43,500 45,000 45, % 0.00% Red Light Camera (ATS) (1) 232,800 63, % % Gang Prevention - Pepperdine 57,100 57,100 57, % 0.00% O.C. Animal Care Services 90,000 92,788 95, % 2.38% Overnight Permit Enforcement - Securetec 49,536 49,536 49, % 0.00% $ 567,936 $ 402,624 $ 341, % % 8
9 Division A.S.A.P. Costs Projected Budget 2011/2012 Proposed Budget 2012/2013 Proposed Budget 2013/2014 Variance 2013 to 2012 Variance 2014 to 2013 Salaries and Benefits $ 18,955 $ 32,599 $ 33, % 1.84% Equipment (Bikes) (Live Scan) 1,700 2,500 2, % 0.00% Office Supplies 1,200 1,200 1, % 0.00% Cell Phones % 0.00% Training % 0.00% Mileage Reimbursements % 0.00% Professional Dues % 0.00% Volunteer Recognition 5,000 5,000 5, % 0.00% $ 28,405 $ 42,049 $ 42, % 1.43% 9
10 Funding Source Bank Fees Amended Budget FY 2011/12 Proposed Budget 2012/2013 Proposed Budget 2013/2014 Variance 2013 to 2012 Variance 2014 to 2013 General Fund $ 10,000 $ 16,600 $ 16, % 0.00% Water Enterprise Fund 4,000 21,000 22, % 0.00% Total $ 14,000 $ 37,600 $ 38, % 2.79% Actual Costs Through 4/30/12: General Fund $ 15,836 Water Enterprise Fund 16,144 Total $ 31,981 10
11 Funding Source Credit Card Fees Amended Budget FY 2011/12 Proposed Budget 2012/2013 Proposed Budget 2013/2014 Variance 2013 to 2012 Variance 2014 to 2013 General Fund (1) $ 13,285 $ 13,800 $ 13, % 0.00% Water Enterprise Fund 26,000 65,000 70, % 7.69% Total $ 39,285 $ 78,800 $ 83, % 6.35% Actual Costs Through 4/30/12 (2): General Fund $ 11,821 Water Enterprise Fund 36,761 Total $ 48,582 (1) - General Fund costs are budgeted in the Finance and Community Services Departments. (2) - Actual paid amounts through 4/30/12 only reflect billings through 2/28/12 as the vendor billings tend to lag. 11
12 Credit Card Fees 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 Trend Credit Card Fees ($) 12
13 Credit Cards Usage Credit Card Usage Water City Hall Community Services Parking Meters 13
14 Dog Park Annual Maintenance Estimate 14
15 Capital Improvement Program Fiscal Years
16 Capital Improvement Program Seven-Year Capital Improvement Program required as part of Measure M2. Years 1 and 2 are for adoption as part of the Fiscal Years and Budget. Years 3 through 7 are a planning guide only. Project funding based on projected revenues. Unfunded projects have been proposed by City staff, however are not able to be funded based on projected revenues. 16
17 Capital Improvement Program Fiscal Year FY 2012/13 CAPITAL IMPROVEMENT PROJECTS BY PROJECT TYPE TOTAL - $10,889,697 Sewer $2,820, % Drainage $3,258, % Water $2,334, % Historic Preservation $124, % Parks and Open Space $673, % Transportation $1,679, % 17
18 Capital Improvement Program Fiscal Year FY 2013/14 CAPITAL IMPROVEMENT PROJECTS BY PROJECT TYPE TOTAL - $8,150,677 Drainage $55, % Sewer $2,327, % Parks and Open Space $2,195, % Water $1,846, % Transportation $1,726, % 18
19 Capital Improvement Program Interest CRA/Other Grants Revenues Open Space Operations Sewer Operations Water Operations General Fund FY 10/11 FY 11/12 FY 12/13 FY 13/14 Annual Revenue* Developer Fees $0 $2,000,000 $4,000,000 $6,000,000 19
20 Capital Improvement Projects By Project Type (in millions) Millions $3.5 $3.0 $2.5 $2.0 $1.5 $ / /14 $0.5 $0.0 Transportation Drainage Parks and Open Space Historic Preservation Water Sewer 20
21 Capital Improvement Projects By Funding Source (in millions) Millions $2.5 $2.0 $1.5 $1.0 $0.5 $ / /14 21
22 22
23 Transportation Proposed Projects PROJECT TOTAL TRANSPORTATION **105 Pavement Rehabilitation 386, ,000 1,000,000 1,030,000 1,040,000 1,055,000 1,060,000 5,921, Arterial Street Major Rehab. 150, , , El Camino Don Juan Retaining Wall 81, , , SJ Creek Rd Widen, Valle Rd to Cam. Cap 725,000 2,866,000 2,300,000 5,891, Pavement Management Program 45,000 45,000 45,000 45, , Trabuco Creek Road Improvements 40,000 40, Sign Retroreflectivity Program 75,000 75,000 75,000 75,000 75,000 75,000 75, , Infrastructure Assessment 200, , Regional Traffic Signal Synchronization Program 112,000 30,750 30, , Alipaz Street Widening, Camino Del Avion to Calle 30, ,000 1,302,000 1,529,000 Rolando San Juan Creek Rd. and Calle Cartegena Traffic Signal 425, ,000 xxxxx Camino Las Ramblas and I 5 Northbound Traffic 292, ,000 Signal Modification Bridge at Acjachema Street and La Calera Street 70,000 70,000 xxxxx Ortega Highway/I 5 Interchange Sidewalk Pavers 145, ,000 xxxxx Ortega Highway Sidewalk Widening 244, ,000 xxxxx Downtown Sidewalk Improvements Forster St./Camino Capistrano 100, ,000 SUBTOTAL $1,679,000 $1,726,750 $4,638,750 $4,857,000 $1,160,000 $1,305,000 $1,180,000 $16,546,500 23
24 Transportation Proposed and Unfunded Projects PROJECT TOTAL TRANSPORTATION Trabuco Creek Road Improvements 400,000 1,385,000 1,785, City Wide Accessibility Ramps 222, , , , , , Concrete Bus Pads 68, , , Bridge at Acjachema Street and La Calera Street 278,000 1,687,500 1,965,500 xxxxx Alto Capistrano Street Light Conversion to Mission Bells 283, ,000 xxxxx Audible Pedestrian Signals 62,000 62, ,000 xxxxx Camino Capistrano Widening Between San Juan Creek Rd. and Car Wash 15,000,000 15,000,000 xxxxx Countdown Pedestrian Signals 32,000 32,000 xxxxx Del Obispo Undergrounding Paseo Terraza to Alipaz 985, ,000 xxxxx La Novia Bridge Over San Juan Creek Road 190,000 11,488,000 11,678,000 xxxxx Street Light Conversion Project, Phase 2 450, ,000 xxxxx Traffic Calming Projects 65,000 65,000 65,000 65,000 65,000 65,000 65, ,000 xxxxx Traffic Signal Cabinet Upgrades 57,500 57, ,000 SUBTOTAL $252,500 $1,535,000 $3,724,500 $385,000 $11,683,000 $1,180,000 $15,348,000 $34,108,000 24
25 Pavement Rehabilitation Funding Breakdown Fiscal Year $386,000 Measure M (match)* *- match funds programmed in anticipation of SLPP grant funds. If grant funds approved project will be increased by the amount of grant. Fiscal Year $350,000 Gas Tax $250,000 Measure M $100,000 25
26 Pavement Rehabilitation Fiscal Year Proposed Project Areas Troy Homes Development Via Del Rey Via Del Amo Avenida Descanso Avenida Cabrillo Avenida Mariposa Calle Miguel Calle San Marcos Avenida Romero Avenida Olivera Via Lorado Mission Flats Area La Mantanza La Calera Other Streets Calle Jardin Paseo Blanco Paseo Mono 26
27 Pavement Management Program Funding Breakdown Fiscal Year $45,000 Measure M 27
28 Trabuco Creek Road Improvements* Funding Breakdown Fiscal Year $40,000 Measure M *-preliminary engineering only 28
29 Bridge at Acjachema and La Calera* Funding Breakdown Fiscal Year $70,000 Measure M *-preliminary engineering only 29
30 Downtown Sidewalk Improvements Forster St./Camino Capistrano Funding Breakdown Fiscal Year $100,000 Systems Development 30
31 Infrastructure Assessment Funding Breakdown Fiscal Year $200,000 Systems Development 31
32 Funding Breakdown Fiscal Year $81,000 Measure M Fiscal Year $405,000 Measure M El Camino Real/Don Juan Retaining Wall 32
33 San Juan Creek Road Widening, Valle Road to Camino Capistrano Funding Breakdown Fiscal Year $725,000 CCFP - $425,000 SCRIP - $300,000 33
34 Ortega Highway Sidewalk Widening Funding Breakdown Fiscal Year $244,000 Systems Development 34
35 Funding Breakdown Fiscal Year $30,000 CCFP Alipaz Street Widening Camino Del Avion to Calle Rolando 35
36 Regional Traffic Signal Synchronization Program Funding Breakdown Fiscal Year $112,000 Gas Tax - $13,420 OCTA Grant/City of Dana Point - $98,580 Fiscal Year $30,750 Gas Tax - $4,515 OCTA Grant/City of Dana Point - $26,235 36
37 Ortega Highway/I-5 Interchange Funding Breakdown Fiscal Year $145,000 Gas Tax Sidewalk Pavers 37
38 Camino Las Ramblas and I-5 Northbound Traffic Signal Modification Funding Breakdown Fiscal Year $292,000 CCFP 38
39 Sign Retroreflectivity Program Funding Breakdown Fiscal Year $75,000 Measure M Fiscal Year $75,000 Measure M 39
40 40
41 Parks, Recreation and Open Space Proposed Projects PROJECT TOTAL PARKS, RECREATION AND OPEN SPACE 7204 New Trail Improve/Existing Trail Easement 75,000 75,000 75, , Playground Upgrades 50,000 50,000 50, , Northwest Open Space Phase 1 Park 1,686, ,880 2,292, Placida Habitat Restoration and Monitoring 30,000 30,000 60, Dog Park 13,000 13, Eastern Open Space Trails 150, , C Ranch Trabuco/Oso Creek Riparian Habitat Restoration 339, , , , , Trabuco Creek Habitat Restoration (Caltrans Funded) 72,890 72, Trabuco Creek Habitat Restoration (California HCF) 97,500 97, Los Rios Park Drainage Improvements 15,000 54,000 69,000 xxxxx Cook Park Softball Fields #2 & #3 & Soccer Field #2 88,750 88,750 xxxxx Cook Park Softball Field #1 & Soccer Field #1 59,500 59,500 xxxxx Cook Park/La Novia Picnic Shade Structures 72,850 72,850 SUBTOTAL $673,090 $2,195,021 $942,580 $385,450 $0 $125,000 $0 $4,321,141 41
42 Parks, Recreation and Open Space Proposed and Unfunded Projects PROJECT TOTAL PARKS AND OPEN SPACE 9202 New Skateboard Park 13, , , , Northwest Open Space Park Phase D 1,089,248 1,089,248 xxxxx Malaspina Trail 214, ,000 xxxxx Lemon Grove Park Onsite Sewer 87,500 87,500 xxxxx Lemon Grove Park Onsite Recycled Water 257, ,000 SUBTOTAL $227,000 $120,000 $437,500 $1,346,248 $0 $0 $0 $2,130,748 42
43 New Trail Improvements/Existing Funding Breakdown Fiscal Year $75,000 Parks and Recreation Trail Easement 43
44 Cook Park Softball Fields #2 and #3 Funding Breakdown Fiscal Year $88,750 Parks and Recreation and Soccer Field #2 44
45 Playground Upgrades Funding Breakdown Fiscal Year $50,000 Parks and Recreation 45
46 Avenida Placida Habitat Restoration and Monitoring Funding Breakdown Fiscal Year $30,000 General Fund 46
47 Northwest Open Space Phase I Park Funding Breakdown Fiscal Year $1,686,971 Measure Y Open Space Bond Proceeds 47
48 Northwest Open Space Phase I Park 48
49 2C Ranch, Trabuco/Oso Creeks Riparian Habitat Restoration Projects Funding Breakdown Fiscal Year $510, % Grant Funded Fiscal Year $249, % Grant Funded 49
50 Funding Breakdown Fiscal Year $13,000 Parks and Recreation Dog Park 50
51 Los Rios Park Drainage Funding Breakdown Fiscal Year $15,000 Parks and Recreation Improvements 51
52 Eastern Open Space Trails (in conjunction with citrus grove area improvements) Funding Breakdown Fiscal Year $150,000 Park and Recreation 52
53 Eastern Open Space Trails (in conjunction with citrus grove area improvements) 53
54 54
55 Historic Preservation Proposed Project PROJECT TOTAL HISTORIC PRESERVATION 7403 Blas Aguilar Adobe (Phase C) 124, ,000 SUBTOTAL $124,000 $0 $0 $0 $0 $0 $0 $124,000 55
56 Blas Aguilar Adobe - Phase C Funding Breakdown Fiscal Year $124, % Grant Funded 56
57 Blas Aguilar Adobe - Phase C 57
58 58
59 Drainage Proposed Projects PROJECT TOTAL DRAINAGE Sun Ranch Public Drainage Easement Improvements 3,223,000 3,223, Paseo Peregrino Cul De Sac Drainage Mitigation Due to Settlement 55,000 55, St. Pierre Storm Drain 35,000 35,000 SUBTOTAL $3,258,000 $55,000 $0 $0 $0 $0 $0 $3,313,000 59
60 Drainage Proposed and Unfunded Projects PROJECT TOTAL DRAINAGE Railroad/Drainage Improvements North of Stonehill 710, , Camino Capistrano Storm Drain, San Juan Creek Road to Ortega Highway 31, , , Via Del Rey Drainage South Side of Via Laredo to 230 FT West 31, , , Calle Arroyo and Sundance Drive Drainage Improvements 31, , , San Juan Creek Road at Calle Caballero Drainage 34, , , La Novia and La Ronda Drainage Improvements 32,000 81, ,000 xxxxx Storm Drain Master Plan Study 920, ,000 SUBTOTAL $920,000 $0 $161,150 $518,800 $0 $710,000 $0 $2,309,950 60
61 Sun Ranch Drainage Improvements Funding Breakdown Fiscal Year $3,223,000 General Fund* $1,323,000 General Fund Capital Project Reserve $900,000 Systems Development $1,000,000 * - Gas Tax Fund provided an additional $550,000 of funding for street maintenance to the General Fund for FY in order to allow funding from the General Fund for this project. 61
62 Sun Ranch Drainage Improvements Sun Ranch Area Del Obispo St. 62
63 Sun Ranch Drainage Improvements PROJECT TIMELINE CONSTRUCTION SCHEDULE: Approve Plans and Specs June 2012 Bid and Award July 2012 Notice to Proceed August 2012 Clear and Grub Aug/September 2012 Construct Pipeline Sept/Oct 2012 Construct Access & Stream Nov 2012 Plant - December
64 Paseo Peregrino Cul-De-Sac Funding Breakdown Fiscal Year $55,000 Systems Development Drainage Mitigation 64
65 St. Pierre Storm Drain Reimbursement Agreement Funding Breakdown Fiscal Year $35,000 Systems Development 65
66 66
67 Water Proposed Projects PROJECT TOTAL WATER 7803 Terminal Reservoir No. 3 Habitat Mitigation 29,000 29,000 29,000 87, S Reservoir 60,000 60,000 60,000 2,205,000 2,385, Tri Cities Trans. Main Capital Outlay 815, ,570 1,055, Pump Station Improvements Design 100, , ,000 1,500, Pressure Regulating Stations 300, , , ,000 1,200, San Juan Hills Waterline Replacements 95, , , Water and Sewer Lines at Ortega Hwy/Del O/I 5 710,021 1,013,336 29,124 1,752, DWMP Pipelines E22 Across San Juan Creek and E9 across Oso Creek 282, , DWMP Pipelines E22 Across San Juan Creek and E9 across Oso Creek 761, ,000 xxxxx Hollywood Well Reline/New Pump 150, ,000 xxxxx Rosenbaum Well Tie In 50,000 50,000 xxxxx Domestic Water Line E 22a 637, ,500 xxxxx Greensand Filter Replacements 210, , , ,000 xxxxx GWRP Chemical Tank Upsizing 25,000 25,000 xxxxx Tirador Pump Replacement 75,000 75,000 xxxxx Kinoshita Pump Replacement 75,000 75,000 SUBTOTAL $ 2,334,707 $ 1,846,906 $ 328,124 $ 1,060,000 $ 1,342,228 $ 2,505,000 $ 1,698,500 $ 11,115,465 67
68 Water Proposed and Unfunded Projects PROJECT TOTAL RECYCLED WATER 7605 Recyled Water System Retrofits 250, ,000 SUBTOTAL $250,000 $0 $0 $0 $0 $0 $0 $250,000 WATER GWRP Expansion 1,200,000 1,200, Emergency Standby Power Generation 900, ,000 SUBTOTAL $ 2,100,000 $0 $0 $0 $0 $0 $0 $ 2,100,000 68
69 Terminal Reservoir #3 Habitat Funding Breakdown Fiscal Year $29,000 Water Capital Improvement Mitigation Fiscal Year $29,000 Water Capital Improvement 69
70 Terminal Reservoir #3 Habitat Mitigation 70
71 Tri-Cities (JWRSS) Transmission Main Capital Outlay Funding Breakdown Fiscal Year $815,686 Water Capital Replacement Fiscal Year $239,750 Water Capital Replacement 71
72 Pump Station Improvements Design Funding Breakdown Fiscal Year $100,000 Water Capital Replacement (Materials Only) 72
73 San Juan Hills Waterline Funding Breakdown Fiscal Year $95,000 Water Capital Replacement Replacements Fiscal Year $355,000 Water Capital Replacement 73
74 Water and Sewer Lines at Ortega Highway/Del Obispo/I-5 Funding Breakdown Fiscal Year $710,021 Water Capital Replacement, Improvement and Sewer Fiscal Year $1,013,336 Water Capital Replacement, Improvement and Sewer 74
75 Water and Sewer Lines at Ortega Highway/Del Obispo/I-5 75
76 Hollywood Well Reline/New Pump Funding Breakdown Fiscal Year $150,000 Recycled Water 76
77 Funding Breakdown Fiscal Year $50,000 Recycled Water Rosenbaum Well Tie-in 77
78 GWRP Capital Improvements Funding Breakdown Fiscal Year $385,000 (Water Capital Replacement) Greensand Filter Replacements GWRP Chemical Tank Upsizing Tirador Well Pump Replacement Kinoshita Well Pump Replacement Fiscal Year $210,000 (Water Capital Replacement) Greensand Filter Replacements 78
79 GWRP Capital Improvements 79
80 Sewer Proposed Projects PROJECT TOTAL SEWER 7701 SOCWA PC#2 Rehabilitation 2,320,900 1,727,000 4,047, Grease Food Interceptor Program 50, , , Annual Sewer Replacement Program 450, , , , , , ,000 3,150, Offsite Sewer Reimbursement Tract SUBTOTAL $2,820,900 $2,327,000 $450,000 $450,000 $450,000 $450,000 $450,000 $7,397,900 80
81 South Orange County Wastewater Authority (SOCWA) PC#2 Rehabilitation Funding Breakdown Fiscal Year $2,320,900 Sewer Capital Improvement Fiscal Year $1,727,000 Sewer Capital Improvement 81
82 Grease and Food Interceptor Program Funding Breakdown Fiscal Year $50,000 Sewer Capital Improvement Fiscal Year $150,000 Sewer Capital Improvement $50,000 Sewer Capital Replacement $100,00 82
83 Annual Sewer Replacement Funding Breakdown Fiscal Year $450,000 Sewer Capital Replacement Fiscal Year $450,000 Sewer Capital Replacement 83
84 Capital Improvement Program QUESTIONS AND COMMENTS 84
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