Simple Overview - Client Onboarding, Payroll and Year-End

Transcription

1 Simple Overview Client Onboarding, Payroll and YearEnd Last updated: December 31, 2018

2 Agenda About VPM Overview of the onboarding process Sample onboarding forms Overview of the payroll process Sample reports and paystub Overview of the yearend process 2

3 About VPM Canada s value leader for payroll outsourcing services to SMBs and nonprofits since 1997 Purpose is to improve the payroll, benefits and HR functions of organizations through better service, lower costs and reliability Offices in Toronto (HQ) and Calgary Offers clients online or based choices Visit to learn more 3

4 Onboarding Overview 1. Employer, Employee and Direct Deposit setup forms filledin and sent back to VPM 2. VPM sets new company and employees on the payroll system and for direct deposit at the bank 3. VPM performs training and answers any questions 4. Other setups completed as required (such as epost) 5. VPM performs a complete YTD payroll system update and reconciliation for all active employees 6. Client and VPM agree everything is in place for client to begin using VPM s payroll services 4

5 Onboarding Sample Setup Forms 5

6 Payroll Process Overview Timesheets are submitted Excel or via approved 3 rd party timesheet apps that VPM will integrate with its payroll system VPM kicksoff payroll process and sends reports to the client (register, invoice, paystubs etc.) Direct deposit batch and funds released on deposit date Employees receive their paystubs Remittances paid to CRA as required ROE produced and delivered if required 6

7 Payroll Sample Timesheet 7

8 Payroll Sample Timesheet Income Listing Guest Company Timesheet Income Listing Number Payroll Description Date Started PPE Date Comments Employee # Name (Last Name, First Name) 11:37:26AM Page 1 of 1 Income Description Date Comment Hours Rate Amount 31 Biweekly 12/12/ /8/2018 Gues REG Cal, Cal 12/12/ , Employee Total , Gues0012 Gen, Gen 10 REG , OT1.5 Overtime Pay (1.5x) Employee Total , Gues0011 Jay, Jay 10 REG LIEU Pay in Lieu of Notice 1, Employee Total , GUES0003 JIM, JIM 10 REG , COMM Commission Pay Employee Total , Gues0014 KIM, KIM 10 REG , Employee Total , GUES0002 MAJ, MAJ 10 REG , OT1.5 Overtime Pay (1.5x) Employee Total , Gues0013 Naz, Naz 10 REG , COMM Commission Pay 1, Employee Total , Gues0005 NUR, NUR 10 REG , Vacation Pay Employee Total , # of Employees: 8 Payroll Total ,

9 Payroll Sample Paystub Guest Company 100 King st w Toronto, ON M5X1C M M D D Y Y Y Y ONE THOUSAND TWO HUNDRED THIRTYSIX AND 73 / 100 $1, MAJ, MAJ 100 Bay Street TORONTO ON M5X1C7 Earnings Statement Guest Company 135 MAJ, MAJ Payroll Period BiWeekly Income Cur Hrs Cur Amt YTD Hrs , Overtime Pay (1.5x) Vacation Pay Stat Pay Subcontract HST YTD Amt 4, , Total , , Period Date 12/25/2018 to 12/08/2018 Deductions Advance Federal Income Tax Canada Pension Plan Employment Insurance Gross Pay 1, Deductions Cur Amt Net Pay 1, YTD Amt Total ,

10 Payroll Sample Invoice VPM Payroll Services, 401 Bay Street, Suite 1600, Toronto, ON M5H 2Y4 Guest Company 100 King st w Toronto, ON M5X1C7 Invoice For the period 12/25/2018 to 12/08/2018 Payroll Costs Employee Share Employer Share Total Federal Tax 2, , EI CPP , WSIB/WCB ON Net Payroll 10, , Payroll Fees , , Total Charges 14, Per Payment Fees Base Fee Deposits Online Reporting Fee 8.00 Total Fees HST RT0001 Total Total Payroll Cost 14, $14, is the total payroll cost for 8 employees for the period 12/25/2018 to 12/08/2018. Please keep sufficient funds in your account. 10

11 Payroll Sample Payroll Registry Guest Company, 100 King st w, Toronto ON M5X1C7 Guest Company Current Payroll Register Pay Period: 12/25/2018 to 12/8/ :37:56AM Page 1 of 3 Payroll Description Pay Period # PPS Date 12/25/2018 PPE Date 12/08/2018 Cheque Date T4 Year 2018 Frequency Biweekly Gues0006 Prov ON Cal, Cal Default Rate Pens. Earnings Pens. Hours Ins. Earnings 2, , Ins. Hours Income Rate Cur Hrs Cur Amt YTD Hrs YTD Amt , , Bonus Pay Total , , Deductions Federal Income Tax Canada Pension Plan Employment Insurance Extra Federal Tax Gues0012 Prov ON Gen, Gen Default Rate Pens. Earnings Cur Amt YTD Amt Total , Pens. Hours Ins. Earnings 1, , Ins. Hours Income Rate Cur Hrs Cur Amt YTD Hrs YTD Amt , , Overtime Pay (1.5x) Bonus Pay Commission Pay 1, Total , , Deductions Federal Income Tax Canada Pension Plan Employment Insurance Cur Amt YTD Amt Total Vac. Pay Rate 4.00% Vac. Pay Accrued Company Burden Vac. Pay Rate Vac. Pay Balance Workers Safety Insurance Board Company Canada Pension Plan Company Employment Insurance % Vac. Pay Accrued Company Burden Vac. Pay Balance Workers Safety Insurance Board Company Canada Pension Plan Company Employment Insurance Gross Pay 2, Gross Pay Deductions Cur Amt Net Pay 1, YTD Amt Total , Deductions Net Pay 1, Cur Amt YTD Amt Payroll Registry can be Total tracked and reported at the company or departmental level 11

12 Payroll Sample Bank Registry Guest Company, 100 King st w, Toronto ON M5X1C7 Guest Company Direct Deposit Stubs Cheque/Deposit Register Page 1 of 1 Employee # Employee Name Date Netpay 135 GUES0002 MAJ, MAJ /14/18 1, GUES0003 JIM, JIM /14/ Gues0005 NUR, NUR /14/18 1, Gues0006 Cal, Cal /14/18 1, Gues0011 Jay, Jay /14/18 1, Gues0012 Gen, Gen /14/18 1, Gues0013 Naz, Naz /14/18 1, Gues0014 KIM, KIM /14/18 1, Count 8 Total 10,

13 YearEnd Processing VPM will process T4s/T4As after the yearend and send a package to the client VPM will submit all required payroll related reports on behalf of the client to the CRA 13

14 Thank You! Questions?