For Exempt employees add make-up hours worked with this pay code to the timecard on the day they were worked.

Transcription

1 Adverse Weather Make-Up Primary Hours Entered when an employee makes-up time missed due to Adverse Weather. Used in accordance with ECU policy. For Non Exempt Employees: Employee clocks/timestamps hours as usual. Number of hours worked towards Adverse Weather Make-up are added via a timecard edit using this pay code on the date worked. Regular worked hours are reduced using a negative timecard edit on the same day and for the same amount of hours added to Adverse Weather Make-up. Add comment to each timecard edit OK Save For Exempt employees add make-up hours worked with this pay code to the timecard on the day they were worked. Reduces the balance in Adverse Weather bucket by adding positive hours worked. Adverse Weather Time Owed Primary Hours Entered with number of hours an employee misses when an employee stays home due to Adverse Weather. Used in accordance with ECU policy. Creates negative balance in Adverse Weather bucket Bonus Vacation Primary Hours Used by all exempt employees to record Bonus Leave used. Used by non exempt employees only on future requests for time off in lieu of PTO-Bonus so leave balances will be correct (cascade codes do not evaluate scheduled leave correctly until schedule is populated so projected balances are wrong). Not used directly on timecard by non exempt - use PTO-Bonus Vacation for direct timecard edits. Reduces balance in Bonus Vacation Bonus Vacation Balance Adj DOWN Used by manager for historic edit. Primary Hours Used by Leave Keeper/Departmental SuperAdmin to make reduction in the Bonus Vacation leave balance due to unusual circumstances such as a department's Kronos Implementation. Reduces balance in Bonus Vacation.

2 Bonus Vacation Balance Adj UP Primary Hours Used by Leave Keeper/Departmental SuperAdmin to add hours to the Bonus Increases balance in Vacation leave balance due, for example, to qualified new hires in a year where Bonus Vacation accrual Bonus Vacation was awarded. bucket. Bonus Vacation Payout Primary Hours Used by Leave Keeper/Departmental SuperAdmin to document when Bonus Vacation is paid out at employee termination. Reduces balance of Bonus Vacation Bonus Vacation Ineligible for Payout Primary Hours Used by Leave Keeper/Departmental SuperAdmin when Bonus Vacation cannot be paid out per policy. Reduces balance of Bonus Vacation No Payout Per Leave Policy Amount not paid is entered with this code to reduce Bonus Vacation balance to zero. Call Back Guarantee Primary Hours Works with the Work Rule Transfer. Enforces 2 hour minimum pay rule for non exempt employees. Civil Leave Primary Hours Used for Jury Duty. On Time clock, employee uses Call Back Button to transfer, then punches in. Manager can add work rule to timecard if necessary such as if employee forgets to activate the clock Call Back feature. Entered as a timecard edit with number of hours used. Non exempt employees will not have punches since this is not productive time. Community Service Leave Primary Hours Used in accordance with Community Service Leave Policy. Entered as a timecard edit with number of hours used. Non exempt employees will not have punches since this is not productive time. Reduces balance of Community Service Leave

3 Community Svc Adj DOWN Primary Hours Used by Leave Keepers/Departmental SuperAdmin to remove hours from Community Service Leave balance. Used for balance adjustments related to Kronos Department implementations. Hours entered as positive number to increase CSL balance. Comment should be used to explain the adjustment. Community Svc Leave Add to Bal Primary Hours Used by Leave Keepers/Departmental SuperAdmin to add hours to Community Service Leave balance for employees hired after Jan 1 grant. Hours entered as positive number to increase CSL balance. Reduces balance of Community Service Leave Increases balance of Community Service Leave Comp for Exempt Emp Comp for Exempt Used Comp for Travel Expired Payout Comment should be used to explain the adjustment. Primary Hours Used by SuperAdmin to award hours approved per policy for Exempt Comp Time Hours expire after 365 days and do not payout. Primary Hours Used by System when PTO - Comp is used on employee's timecard and employee has balance in Comp for Exempt Emp. Primary Hours Used by System to move Comp for Travel Time hours to payout when they remain unused after 365 days and qualify for payout, per policy Primary Hours Used by Leave Keepers/Departmental SuperAdmin when Comp Travel balance should be paid out but has not yet expired on its own. Adds to Comp Time Exempt balance at hour for hour for Exempt Emp accrual bucket for Travel Time accrual bucket Travel Used primarily for separations or transfers out of pilot. Comp for Travel Separation Payout Primary Hours Used by SuperAdmin to award hours approved per policy for Compensatory Time earned for travel. Does not count towards the employee's 40 hour work week obligation. Included in Payroll export for payment in Banner. Adds to Comp for Travel balance at hour for hour Comp for Travel Time Hours expire after 365 days and payout.

4 Pay Code Description Comp for Travel Used Comp for Univ Closed Hrs Worked Pay Code Primary Hours Used by System when PTO - Comp is used on employee's timecard and employee has balance in Comp for Travel Time. Primary Hours Used only by System Admin. Hours added to timecard to grant hour for hour Comp Time when employee works during a university closure. for Travel Time accrual bucket Adds to Comp for Univ Closed balance at hour for hour Hours expire after 365 days and do not payout. Comp for Univ Closed Used Primary Hours Used by System when PTO - Comp is used on employee's timecard and employee has balance in Comp for Univ Closed. Primary Hours Used by System to award Comp Time up to 8 hours per policy, for hours worked on a Holiday. First type of Compensatory time that should be used. for Univ Closed accrual bucket Adds to Comp Holiday balance at hour for hour Comp Holiday Comp Holiday Expired Payout Hours expire after 365 days and payout. Primary Hours Used by System to move Comp Holiday hours to payout when they remain unused after 365 days and qualify for payout, per policy Primary Hours Used by Leave Keepers/Departmental SuperAdmin when Comp Holiday balance should be paid out but has not yet expired on its own. Holiday Holiday Comp Holiday Separation Payout Comp Holiday Used Comp Holiday Used Correction Comp On Call Expired Payout Used primarily for separations or transfers out of pilot. Primary Hours Used by System when PTO - Comp is used on employee's timecard and employee has balance in Comp Holiday. Primary Hours Used only by System Admin to adjust Holiday Comp granted in error in order to remove future grant expirations. Primary Hours Used by System to move Comp On Call in lieu of pay hours to payout when they remain unused after 365 days and qualify for payout, per policy Included in Payroll export for payment in Banner. Holiday On Call in lieu of pay

5 Pay Code Description Comp On Call in lieu of pay Pay Code Primary Hours Used by System to award Compensatory Time per Policy for On Call Hours. Used in a department where Compensatory Time awards are the default compensation for premium hours. Expires to Payout in 365 days Primary Hours Used by Leave Keepers/Departmental SuperAdmin when Comp On Call balance should be paid out but has not yet expired on its own. Add to Comp On Call balance at conversion rate defined per policy for employee type. On Call Comp On Call Separation Payout Comp On Call Used Used primarily for separations or transfers out of pilot. Primary Hours Used by System when PTO - Comp is used on employee's timecard and employee has balance in Comp On Call in lieu of pay. Primary Hours This code displays on the time card to represent compensation for overtime hours awarded as compensatory time off at the rate of x1.5 hours worked over. Hours recorded at this pay code are automatically moved to the Comp Bucket by the system. Included in Payroll export for payment in Banner. On Call in lieu of pay Adds time to Comp accrual bucket at rate of x1.5 This pay code is only used for non exempt employees College/AVC level decision regarding default handling of hours worked over 40 has determined how an area's overtime hours will be processed by default. Comp OT Comp OT Expired Payout If a department needs to change their default compensation award for hours over 40, a work rule transfer may be used. Primary Hours Used by System to move Comp OT hours to payout when they remain unused after 365 days and qualify for payout, per policy Primary Hours Used by Leave Keepers/Departmental SuperAdmin when Comp OT balance should be paid out but has not yet expired on its own. OT OT Comp OT Separation Payout Comp OT Used Used primarily for separations or transfers out of pilot. Primary Hours Used by System when PTO - Comp is used on employee's timecard and employee has balance in Comp OT. Included in Payroll export for payment in Banner. OT

6 Pay Code Description Comp OT Used Correction Pay Code Primary Hours Used only by System Admin to adjust Comp OT granted in error in order to remove future grant expirations. Primary Dollars Used by managers to add dollar amount to an employee's timecard to pass to pay. Paycode used for any type of employee (permanent, intermittent, temp, student) Emp Participant Pay$ participating in established study for which a fee is paid. Extended Duty Pay Primary Hours Used by employees to enter daily hours worked for a specific Extended Duty job. To use: The employee adds line to the timecard Selects the Extended Duty pay code from the drop down Clicks on the transfer column and chooses the correct job *If the correct pay code is not selected, hours will be coded to Hours Worked. *Manager timecard edit can be used to change to the Extended Duty pay code at a later time. Faculty Moonlighters$ Primary Dollars Used only by Managers or Leave Keeper/Departmental SuperAdmin to add the dollar amount owed based on the Hours Worked already entered on a qualifying employee's timesheet. FMLA Granted Primary Hours Used by Accruals Manager to add granted hours, up to 580 for employees with an FMLA qualifying event. Unused hours expire to nothing after 365 days. Recommend comment and note be added to the payment to reference payment source/reason. It may be a challenge for managers to edit Extended Duty time card entries as the transfer field would require them to enter or select values for all labor levels; whereas employees with Extended Duty jobs have limited access to only applicable labor levels and can easily populate the transfer values from available selections. Adds to FMLA accrual bucket up to 580 hours per year

7 FMLA Taken Primary Hours Used by Employee or Leave Keeper/Departmental Super Admin to indicate hours off on a particular day are due to FMLA qualifying event. The FMLA paycode is only used to track FMLA time usage. This paycode does not account for leave usage or paid/unpaid status for an employee's absence. The FMLA code should be used in conjunction with either some form of Paid Leave, or the paycode Unpaid Approved Time. Reduces balance in FMLA FY## Bonus Payout for Retirees Primary Hours Used only for retiring employees to payout FY## leave. Reduces balance in FY## Primary Hours Entered on timecard when FY## leave taken. Reduces balance in FY## FY## Special Bonus Leave Holiday Primary Hours The system uses the Holiday pay code when an eligible employee receives a Holiday Credit (number of hours) for a holiday not worked. Holiday Comp Primary Hours The system uses the Holiday Comp pay code when an eligible employee logs time worked on a holiday. For time worked on a holiday an employee receives: Hours Worked for actual hours worked Holiday Premium for actual hours worked (x.5) And Holiday Comp for actual hours worked up to 8 hours *ECU Policy limits the number of hours awarded as Holiday Comp to 8 hours even if more than 8 are worked on the holiday. Holiday Comp over 8 hours is removed with a negative pay code edit on the timecard by Application Administrator after each holiday. Manager may also need to use a negative pay code edit to remove hours from Holiday and use a positive pay code edit to add hours to Comp Straight so unscheduled employee can take another day off.

8 Holiday Premium Primary Hours The system uses the Holiday Premium pay code when an eligible employee logs time worked on a holiday. Hours Over Paid Time Schedule (HOPS) For time worked on a holiday an employee receives: Hours Worked for actual hours worked Holiday Premium for actual hours worked (x.5) And Holiday Comp for actual hours worked up to 8 hours *ECU Policy limits the number of hours awarded as Holiday Comp to 8 hours even if more than 8 are worked on the holiday. Holiday Comp over 8 hours is removed with a negative pay code edit on the timecard by Application Administrator after each holiday. Primary Hours This code was designed for use when an employee works extra straight time hours over those scheduled. A Manager or Leave Keeper/Departmental SuperAdmin may add hours worked over those scheduled to be paid on the timecard and complete a negative pay code edit for the same value from the Regular pay code. This code will allow additional hours to go across to Banner and be paid. This code is added in other situations to ensure additional "straight time" pay. Such situations include additional hours worked in a Holiday week, but not subject to Holiday Premium or OT rules. Paid Hours Added for time worked over PT Sched.

9 Hours Worked Primary Hours This code is used by Managers/Leave Keepers/Departmental SuperAdmins to record an employee's hours worked when punches for the employee are not available. Appropriate use cases would include when a nonexempt employee works offsite for a conference or event, when an exempt employee works Shift Diff Qualifying hours, or when an exempt employee performs work on a Holiday. Using this paycode will allow for the calculation of OT for hours worked in the week. Always use a comment and note with this pay code to explain the entry of hours in bulk. CME Off Site Conference or Meeting On Site Conference or Meeting Orientation Training Incentive Leave Adj Down Primary Hours Used by Leave Keepers/Departmental SuperAdmin to reduce hours in Incentive Leave balance as necessary. Decreases Incentive Leave Hours entered as positive number to decrease Incentive Leave balance. Comment should be used to explain the adjustment. Incentive Leave Granted Primary Hours Used by Leave Keeper/Departmental SuperAdmin to add time to Incentive Leave Balance. Used when a New Hire Employee is awarded a number of hours of Incentive Leave as a condition of employment. Increases Incentive Leave Leave type is not eligible for payout. Incentive Leave Taken Primary Hours Used by employees to record Incentive Leave used. Decreases Incentive Leave

10 Pay Code Description Military Active Duty Granted Pay Code Hours/Dollars What is the pay code for? Used by Leave Keeper/Departmental SuperAdmin to add hours to the Military Active Duty Leave balance for employees eligible for this award. 240 hours maximum each Federal Fiscal year (Oct. - Sept.) Eligible employees must provide dated orders in order to receive time award Leave type is not eligible for payout. Military Active Duty Taken Used by Employee, Manager or Leave Keeper/Departmental SuperAdmin to enter the number of hours taken for Military Active Duty Leave on a given day. Should coincide with written orders received by the employee for dates of military service. Military Training Leave ADD Primary Hours Used by Leave Keeper/Departmental SuperAdmin to add hours to the Military Training Leave balance for employees eligible for this award. 120 hours maximum each Federal Fiscal year (Oct. - Sept.) Eligible employees must provide dated orders in order to receive time award Leave type is not eligible for payout. Military Training Leave Taken Primary Hours Used by Employee, Manager or Leave Keeper/Departmental SuperAdmin to enter the number of hours taken for Military Training Leave on a given day. Should coincide with written orders received by the employee for dates of military service. Increases balance in Military Training Leave.

11 On Call Comp in lieu of pay Primary Hours Used by Employee, Manager or Leave Keeper/Departmental SuperAdmin to enter the number of hours On Call for a given day. The system cannot automatically calculate On Call hours; On Call hours are always entered as a pay code edit. Used for departments that grant comp in lieu of On Call pay. Adds.125 hours of Comp Time for every hour worked as On Call Comp in lieu of pay (8 hours=1 hour Comp) On Call CSS Primary Hours Used by Employee, manager or leave keeper to enter the number of hours On Call for a given day. The system cannot automatically calculate On Call hours; On Call hours are always entered as a pay code edit. On Call SHRA Primary Hours Used by Employee, Manager or Leave Keeper/Departmental SuperAdmin to enter the number of hours On Call for a given day. The system cannot automatically calculate On Call hours; On Call hours are always entered as a pay code edit. CSS employees have only one Kronos On Call code. SHRA employees have only one Kronos On Call code. The Banner/Kronos interface maps the Kronos On Call code to the appropriate Banner earn code based on employee department and job class.

12 Overtime Primary Hours Used to designate payment for hour worked over 40 in the work week. The system calculates this automatically for qualified employees. There is no user access. For employees not eligible for Comp Time (students, casual, etc.), the system will automatically place overtime earned in Overtime pay code to be paid out. College/AVC level decision regarding default handling of hours worked over 40 has determined how an area's overtime hours will be processed by default. If a department needs to change their default compensation award for hours over 40, a work rule transfer may be used. PTO - Bonus Vacation Cascade Hours Used by non-exempt employees eligible for Comp Time. Keyed directly on timecard. Entered with number of hours when employee takes time. Not used for Time-off Requests submitted in advance. System will evaluate Comp Time balance and display actual pay code used (representative of Comp or Bonus Vacation time) in Totals and on Timecard. PTO - Comp Cascade Hours Used by exempt and non-exempt employees to use Comp Time. Keyed directly on timecard. Entered with number of hours when employee takes time. Not used for Time-off Requests submitted in advance. System will evaluate Comp Time balance and display actual pay code used (representative of Comp balance reduced) in Totals and on Timecard. PTO - Vacation Cascade Hours Used by non-exempt employees eligible for Comp Time. Keyed directly on timecard. Entered with number of hours when employee takes time. Not used for Time-off Requests submitted in advance. System will evaluate Comp Time balance and display actual pay code used (representative of Comp or Vacation time) in Totals and on Timecard. Time (if present) or Bonus Vacation s Time bucket(s) Time (if present) or Vacation s

13 Regular Primary Hours The system records otherwise unidentified hours worked as Regular. Regular hours must be reduced with a negative pay code edit in situations where additional hours to pay may be added (Adverse Weather make-up, Comp Time Straight or HOPS). The Regular Pay code should not be added to the employee's pay card to record any hours for an employee. Regular - Holiday Worked Primary Hours The system records hours worked on a holiday as Regular - Holiday Worked. Remote CallBack Primary Hours Works with the Work Rule Transfer Remote Callback. Enforces :30 minute minimum pay rule for non exempt employees. On Timestamp employee search and select Remote Call Back work rule to transfer, then punch in. Manager can add work rule to timecard if necessary such as if employee forgets or is unable to activate the Remote Call Back rule. Shift Diff 10 Primary Hours The system will automatically calculate Shift Differential based on Hours Worked during certain times or certain days for eligible employees. Have to be entered manually for Exempt employees. Reduce with a negative pay code edit on the employee's timecard for any shift with the differential was awarded in error. Shift Diff 14 Primary Hours The system will automatically calculate Shift Differential based on Hours Worked during certain times or certain days for eligible employees. Have to be entered manually for Exempt employees. Reduce with a negative pay code edit on the employee's timecard for any shift with the differential was awarded in error. Shift Diff 19 Primary Hours The system will automatically calculate Shift Differential based on Hours Worked during certain times or certain days for eligible employees. Have to be entered manually for Exempt employees. Reduce with a negative pay code edit on the employee's timecard for any shift with the differential was awarded in error.

14 Sick Primary Hours Used by Employees when Sick Time is used. Reduces balance in Sick. Primary Hours Used by Payroll to set the Sick Balance to Zero when employee's sick balance is Will be paired with overdrawn at termination/separation/retirement and collection of overpayment is corresponding negative in process. entry with the same Pay Code when collections are Sick Adj UP Move to Receivable complete. Primary Hours Used by Leave Keeper/Departmental SuperAdmin to reduce the Sick leave balance due to unusual circumstances such as a retroactive change to the employees years of service. Reduces balance in Sick. Sick Balance Adj DOWN Primary Hours Used by Leave Keeper/Departmental SuperAdmin to add hours to the Sick leave balance. Increases balance in Sick. Used for new employees with prior state service. Sick Balance Adj UP Primary Hours Used by Leave Keeper/Departmental SuperAdmin to adjustment employee Sick Leave balance at employee retirement. Reduces time in Sick. Indicates Sick Time put towards years of service for retirement credit. Sick for Retirement Credit Primary Hours Used by Leave Keeper/Departmental SuperAdmin at employee termination. Entered when some amount of Vacation Leave balance does not qualify to be retained in the event the employee is rehired at ECU within 5 years. Reduces time in Sick. No Payout Transfer to Other State Agency Transfer to Another State Institution Sick Ineligible for Retention Amount not retained is entered with this code to decrement balance possibly to zero.

15 Primary Hours Used by employees in order to record paid time off hours charged towards the one-time three days (24 hours) of leave granted to eligible state employees. Special Bonus Leave Time Off Award Granted Primary Hours Used by Leave Keeper/Departmental SuperAdmin to add time to Departmental Time Off Award Balance. Indicates when employee officially receives Time Off Award. Time Off Award Used Primary Hours Used by Employee, Manager or Leave Keeper/Departmental SuperAdmin for recording usage of hours of award time. University Closed -Paid Primary Hours Used by Employees when the University is officially closed and employees are paid; as in a bad weather situation. Adds time to Time Off Award. Reduces time in Time Off Award. Unpaid Approved/Unapporved Time This code is entered with number of hours to be paid. There are no punches entered since this is not productive time. Primary Hours Used by Leave Keeper/Departmental SuperAdmin or Managers to represent hours in a week for which an employee is not receiving payment. The employee's absence was approved. Pay code used with number of hours entered on days taken without pay. The result is a total of 40 hours of accounted time for Employee in Active Status each week. May be used I conjunction with another pay code (such as FMLA Taken), or independently to indicate an unpaid day. Included in Export as Error Code UUT to Alert Payroll Communication must still be done with Payroll to result in appropriate reduction in pay. Unpaid Leave Primary Hours System displays this on the timecard at the end of the PTO-Vacation, PTO- Included in Export as Error Bonus Vacation and VSL Cascading Codes. This pay code is displayed when all Code to Alert Payroll leave types in those cascades have been exhausted. Indicates that hours are missing or not accounted for on the employee's timecard. Additional pay code should be added to the employee's timecard to account for the hours identified as Unpaid Leave. Time may be accounted for as Unpaid Approved/Unapproved Time which represents actual unpaid hours.

16 Vacation Primary Hours Used by all exempt employees to record Vacation used. Used by non exempt employees only on future requests for time off in lieu of PTO-Vacation so leave balances will be correct (cascade codes do not evaluate scheduled leave correctly until schedule is populated so projected balances are wrong). Not used directly on timecard by non exempt - use PTO- Vacation for direct timecard edits. Reduces balance of Vacation Vac Adj UP Move to Receivable Vac Special 12m Fac Transition Used by manager for historic edit. Primary Hours Used by Payroll to set the Vacation Balance to Zero when employee's vacation balance is overdrawn at termination/separation/retirement and collection of overpayment is in process. Primary Hours Used by faculty and faculty timecard managers only to identify and use Vacation hours carried over by faculty from FY15-16 as part of new Faculty Leave Policy. Primary Hours Used by Leave Keeper/Departmental SuperAdmin to make reduction in the Vacation leave balance due to unusual circumstances like a retroactive change to the employees years of service. Will be paired with corresponding negative entry with the same Pay Code when collections are complete. Reduces balance of Vacation Special Transition bucket. Reduces balance in Vacation. Vacation Balance Adj DOWN Primary Hours Used by Leave Keeper/Departmental SuperAdmin to add hours to the Vacation leave balance. Increases balance in Vacation. Used for Physicians arriving after July 1 grant or new employees with prior state service. Can also be used to adjust balance up for other more unusual reason like a retroactive change to the employees years of service. Vacation Balance Adj UP

17 Vacation Ineligible for Payout Primary Hours Used by Leave Keeper/Departmental SuperAdmin at employee termination. Entered when some amount of Vacation Leave balance does not qualify for payout per policy: Over max payout 240/120 CSS probation Transfer to Another State Institution Amount not paid is entered with this code to decrement balance to zero. Vacation Overdraft Primary Hours System displays this on the timecard at the end of the PTO Cascading Code when all Vacation s have been exhausted and the Vacation bucket is dropping into the negative values. Vacation Payout Primary Hours Used by Leave Keeper/Departmental SuperAdmin to payout Vacation balances in the Vacation bucket. Reduces balance of Vacation Indicates a reduction in the balance of the vacation bucket that results in a negative balance. Reduces balance of Vacation No Payout Employee On Probation No Payout Hours Over 240 No Payout Per Leave Policy No Payout Transfer to Other State Agency Manually code Vacation hours to be paid out to this code when an employee terminates. Voluntary Shared Leave Primary Hours Pay code used by the system only to record Voluntary Shared Leave applied to an absence. This Pay code should not be used by an employee or manager to record time taken. This Pay Code is linked to the Voluntary Shared Leave - Taken Cascading Code and is the code used to record the VSL used when all other leave types have been exhausted. This will display in the Total and Schedule on a timecard when VSL leave is actually taken. VSL Balance Adj DOWN Primary Hours Used by Leave Keeper/Departmental SuperAdmin to reduce the VSL leave balance due to unusual circumstances such as when an employee returns VSL time after returning to work. Reduces balance of Voluntary Shared Leave

18 VSL Balance Adj UP Primary Hours Used by Leave Keeper/Departmental SuperAdmin to add hours to the VSL leave balance. Used for employees transferring into a department with a VSL balance from another department within the university. Increases balance of Voluntary Shared Leave Voluntary Shared Leave - Taken Cascade Hours This pay code is used by the Employee, Manager or Leave Reduces balance of Keeper/Departmental SuperAdmin to record usage of donated Voluntary Shared Voluntary Shared Leave Leave. This pay code is entered with number of hours taken when employee uses a donation of Voluntary Shared Leave. VSL Donation Bonus Vacation VSL Donation Sick This is a cascading code which will allow the system to ensure all comp, sick, bonus vacation, vacation and fix leave time available to an employee are used before voluntary shared leave can be taken. If an employee has other types of leave available, the system will apply those available leave types first and display appropriate pay codes on the employee's timecard. Primary Hours This code is used by the Leave Keeper/Departmental SuperAdmin on an employee's timecard when that employee donates Bonus Vacation. Primary Hours This code is used by the Leave Keeper/Departmental SuperAdmin on an employee's timecard when that employee donates Sick time. Reduces balance of Bonus Vacation for employee donating time Reduces balance of the Sick for employee donating time