DOMOTSENDoL~r (~ero~ecesarj copiesfromthis c~pyamplace L. BACh,inFI~E) ST,CHARLESPARISHASES

Transcription

1 FILECOPY OFICIAt DOMOTSENDoL~r (~ero~ecesarj copiesfromthis c~pyamplace L BACh,inFI~E) ST,CHARLESPARISHASES Haknvile,Louisiana OR elsofandfortheyeaeendeddecember3l197 GeneralPurpo~,eFinanclalStatementsand lndepeadent~4udlto~'sreports Underprovisionsofstatelaw,this reportisapublicdocument.a copyofthereporthasbensubmittedtotheaudited,oreviewed, entityandotherapropriatepublic oficials.thereportisavailablefor publicinspectionathebaton RougeoficeoftheLegislativeAudi* torand,whereapropriate,athe oficeoftheparishclerkofcourt. ReleaseDate~!~YI~9~ t.s.keal~,o S01Qa~elR~"'~dT't~J3,LA70301 {5q4~47~7F~,I~4~I7~483 1,(1,~wrflo,~eA ~AP,~,-n,~2ofpora(,o,u *Q"3 ;5;

2 GeneralPurposeFinancialStatementsand Hahnvile,Louisiana IndependentAuditor'sReport CONTENTS IndependentAuditor'sReportontheGeneral StatementPageNo. GeneralPurposeFinancialStatements PurposeFinancialStatements 2 BalanceShet-AlFundTypes GovernmentalFunds-GeneralFund andacountgroups A StatementofRevenues,Expenditures, andchangesinfundbalance-budget (GAPBasis)andActual B NotestotheFinancialStatements SuplementalInformationSchedules Schedule SumaryScheduleofPriorAuditFindings CorectiveActionPlanforCurentYear 1 16 AuditFindings 2 17 OtherReports Exhibit GovernmentalRequiredBy IndependentAuditor'sReportonInternal AuditinmSt ControlStructureBasedonanAuditofGeneral IndependentAuditor'sReportonCompliance PurposeorBasicFinancialStatements A BasedonanAuditofGeneralPurpose orbasicfinancialstatements

3 t.s.kea &CO NDEPENDENTAUDITOR'SREPORT HONORABLECLYDEA.GISCLAIR Halmvile,Louisiana Inouropinion,thegeneralpurposefinancialstatementsreferedtoabovepresentfairly,inal materialrespects,thefinancialpositionofthest.charlesparishasesorasofdecember31, acountingprinciples. 197,andtheresultsofoperationsfortheyearthenended,inconformitywithgeneralyacepted Ourauditwasmadeforthepurposeoforminganopiniononthegeneralpurposefinancial statementstakenasawhole.theacompanyingsuplementalinformationscheduleslistedinthe tableofcontentsarepresentedforpurposesofaditionalanalysisandarenotarequiredpartof thegeneralpurposefinancialstatementsofthest.charlesparishasesor.suchinformationhas bensubjectedtotheproceduresapliedintheauditofthegeneralpurposefinancialstatements and,inouropinion,isfairlypresentedinalmaterialrespectsinrelationtothegeneralpurpose financialstatementstakenasawhole. InacordancewithGovernmentAuditingStandards,wehavealsoisuedareportdatedApril6 reportdateda 198onourconsi~_~ationoftheSt.CharlesParishAsesor'sinternalcontrolstructureanda /- /pal6,)98onitscompliancewithlawsandregulations. April6,198 M~oTEROFbS[t.LoS~bP.,qtgl/b.1t~,. CERTIFIEDPUBLICACOU.TaNT ~1(,i+lLtcuv~rdT,~,~-dl,LA70391 (c31)4'p'07fax'so,)47483 IAPmt-<slcnal(p~1l,on) ~esnlslpc(~lnoblel,~m

4 ALFUNDTYPES&ACOUNTGROUPS Hahnvile,Louisiana December31,197 BalanceShet GOVERNMENTALDEFERED FIDUCIARY FUND-COMPENSATIONGENERAL FUND- ACOUNTGROUPS GENERAL TOTAL ASETSANDOTHERDEBITS GENERALPROGRAM FUNDAGENCYFUNDASETSOBLIGATIONSONLY) FIXED LONG-TERM(MEMORANDUM Asets Cashandcashequivalents Receivables: Advatoremtaxes(net) $818, ,764 $ 818,498 Securitydeposit Staterevenuesharing Other 19,736 Oficefurnishings,equipmentanduniforms 4, ,764 DepositswithLouisianaDefered 60 19,736 CompensationPlan $216,259 $259, ,534 4,80660 Otherdebits-amountobeprovidedfor retirementofgeneralong-termobligations $109, , ,625 TOTALASETSANDOTHERDEBITS LIABILITIES,EQUITYANDOTHERCREDITS Liabilities Acountspayable Payrot[deductionspayable Compensatedabsencespayable 2,89 1,36 $90,364 $ DirectandincrementaI Duetoplanparticipants salary-relatedpayments $216,259 19,261 90,364 2,89 1,36 216,259 19,261 Totaliabilities Deferedrevenue-advaloremtaxes $1,153 O109,625 $ 30,139 1,153 Equityandothercredits Investmentingenera[fixedasets Fundbalances: Unreserved-undesignated 1,584,96 $259,534 1,584,96 259,534 Totalequityandothercredits TOTALIABILITIES,EQUITY 0259,534 0_1,84,532 ANDOTHERCREDITS $1,590,404$216,259$259,534$109,625$ Theacompanyingnotesareanintegralpartofthisstatement 3

5 Hahnvile,Louisiana FUND-GENRALFUND STATEMENTB StatementofRevenues,Expenditures,andChanges infundbalance-budget(gapbasis)andactual FortheYearEndedDecember31,197 VARIANCE REVENUES BUDGET ACTUAL(UNFAVORABLE) Advaloremtaxes Staterevenuesharing Computerservicefes Duplicatingfes Preparationoftaxrol Interestoninvestments $69, EXPENDITURES Totalrevenue 10 (679) (lol) ,092_~8,582 0 Generalgovernment-taxation: Salaries: Asesor oficexpenditures Deputies Oficeuniforms Others Equipmentmaintenance ,9 76,505 Telephone Travelandconventions ,89 1,80 Automobileexpenditures Automobilelease Payroltaxes , ,173 1, , Employer'scontributiontogroup ,37 (234) Miscelaneous Contractedservices insuranceandretirement ,195 (51 5,685 (162 7,213 Capitaloutlay: Totalexpenditures Equipment ,245 (1,128 1,71 0 8, (2,7400 ( ,249792,42 17~590 17,82 (2,173) (232) EXCESOFREVENUESOVEREXPENDITURES OTHERFINANCINGSOURCES(USES) 6,409 Reimbursementofcontracted Totalotherfinancingsources(uses)13,830 servicesexpenditures ,830 13,830 EXCESOFREVENUESANDOTHERSOURCES 0 FUNDBALANCEATBEGININGOFYEAR OVEREXPENDITURESANDOTHERUSES 1,392,4961,392, ,091192,50 6,409 FUNDBALANCEATENDOFYEAR 0 Theacompanyingnotesareanintegralpartofthisstatement 4

6 NotestotheFinancialStatements Hahnvile,Louisiana INTRODUCTION AsprovidedbyArticleVI,Section24oftheLouisiana Constitutionof1974,theasesoriselectedbythevotersofthe parishandservesafour-yearterm.theasesorasesesal realandmovablepropertyintheparish,subjectoadvalorem taxation.theasesorisauthorizedtoapointasmanydeputies asmaybenecesaryfortheeficientoperationoftheoficeand toprovideasistancetothetaxpayersoftheparish.the deputiesareauthorizedtoperformalfunctionsoftheofice, butheasesorisoficialyandpecuniarilyresponsibleforthe actionsofthedeputies. Theasesor'soficeislocatedintheSt.CharlesParish CourthouseinHahnvile,Louisiana.Theasesoremploys14 employeswhichincludestheasesor,12deputiesand1part-time janitor.inacordancewithlouisianalaw,theasesorbases realandmovablepropertyasesmentsonconditionsexistingon January1ofthetaxyear.Theasesorcompletesanasesment listingbymay1andsubmitsthelisttotheparishgoverning authorityandthelouisianataxcomision,asprescribedbylaw. Oncetheasesmentlistingisaproved,theasesorsubmitsthe asesmentroltotheparishtaxcolector,whoisresponsible forthecolectionanddistributionoftaxestothevarioustaxing bodies. AtDecember31,197thereare21,620realpropertyandmovable propertyasesmentstotaling$137,821,683and$548,064,454 respectively.totalexemptionis$70,85,696andtotaltaxableis $615,0,41.Thisrepresentsanincreasefrom196of173new asesments,adecreaseinasesedvalueof$1,518,348anda decreaseintaxableasesmentsof3,573,158. NOTEi.SUMARYOFSIGNIFICANTACOUNTINGPOLICIES A.Basisofpresentation TheacompanyingeneralpurposefinancialstatementsoftheSt. CharlesParishAsesorhavebenpreparedinconformitywith generalyaceptedacountingprinciples(gap)asapliedto governmentalunits.thegovernmentalacountingstandardsboard (GASB)istheaceptedstandard-setingbodyforestablishing governmentalacountingandfinancialreportingprinciples. B.Reportingentity Asthegoverningauthorityoftheparish,foreportingpurposes, thest.charlesparishcouncilisthefinancialreportingentity forst.charlesparish.thefinancialreportingentityconsistof (a)theprimarygovernment(parishcouncil),(b)organizationsfor whichtheprimarygovernmentisfinancialyacountable,and(c) otherorganizationsforwhichthenatureandsignificanceoftheir

7 Hahnvile,Louisiana NotestotheFinancialStatements relationshipwiththeprimarygovernmentaresuchthatexclusion wouldcausethereportingentity'sfinancialstatementstobe misleadingorincomplete. GovernmentalAcountingStandardsBoardStatementNo.14 establishedcriteriafordeterminingwhichcomponentunitshould beconsideredpartofthest.charlesparishcouncilforfinancial reportingpurposes.thebasicriterionforincludingapotential componentunitwithinthereportingentityisfinancial acountability.thegasbhasetforthcriteriatobeconsidered indeterminingfinancialacountability.thiscriteriaincludes: i.apointingavotingmajorityofanorganization'sgoverning body,and a.theabilityoftheparishcounciltoimposeitswilon thatorganizationand/or b.thepotentialfortheorganizationtoprovidespecific financialbenefitstorimposespecificfinancialburdens ontheparishcouncil. 2.Organizationsforwhichtheparishcouncildoesnotapointa votingmajoritybutarefiscalydependentontheparish council. Becausetheparishcouncil'sfinancialstatementswouldbe misleadingifdataoftheasesorwerenotincluded,thest. CharlesParishAsesorwasdeterminedtobeacomponentunitof thest.charlesparishcouncil,thefinancialreportingentity. Theacompanyingfinancialstat thefundsmaintainedbytheas informationontheparishcounc providedbythatgovernmentalu unitsthatcomprisethefinancl C.Fundacounting ementspres esorand i, nltthe or genthe alreportin entinformationonlyon onotpresent eralgovernmentservices othergovernmental gentity. Theasesorusesfundsandacountgroupstoreportonits financialpositionandtheresultsofitsoperations.fund acountingisdesignedtodemonstratelegalcomplianceandtoaid financialmanagementbysegregatingtransactionsrelatedto certaingovernmentalfunctionsoractivities. Afundisaseparateacountingentitywithaself-balancingset ofacounts.ontheotherhand,anacountgroupisafinancial reportingdev~sedesignedtoprovideacountabilityforcertain asetsandliabilitiesthatarenotrecordedinthefundsbecause

8 NotestotheFinancialStatements Hahnvile,Louisiana theydonotdirectlyafectnetexpendableavailablefinancial resources. Thefundspresentedinthefinancialstatementsaredescribedas folows: providedbylouisianarevisedstatute47:1906,istheprincipal fundoftheasesorandacountsfortheoperationsofthe GeneralFund-thegovernmentalfund{GeneralFund],as asesor'sofice.advaloremtaxrevenueauthorizedbyact292 of1985isacountedforinthisfund.generaloperating expendituresarepaidfromthisfund. ProgramAgencyFund)acountsforasetsheldonbehalfofothers astheiragent.thedeferedcompensationprogramagencyfundis AgencyFund-Thefiduciaryfund(DeferedCompensation custodialinature{asetsequalliabilities]anddoesnot involvemeasurementofresultsofoperations.thisfundacounts fortheportionoftheparticipatingemploye'salariesthathave bendefereduntilfurtureyears,asdescribedinnote13. D.Basisofacounting Theacountingandfinancialreportingtreatmentapliedtoafund isdeterminedbyitsmeasurementfocus.thegeneralfundis acountedforusingacurentfinancialresourcesmeasurement focus,withthismeasurementfocus,onlycurentasetsand curentliabilitiesaregeneralyincludedonthebalanceshet. Theoperatingstatementpresentsincreasesandecreasesinnet curentasets.themodifiedacrualbasisofacountingisused bythegeneralfund.thegeneralfundusesthefolowing practicesinrecordingrevenuesandexpenditures: Advaloremtaxesasesedarerecorded,netofdeferedtaxesand Revenues netofanalowanceforuncolectablereceivables,intheyearthe taxesareasesed.deferedrevenueisrecordedfortheamount ofasesedtaxesthatarexpectedtobecolectedafterthend oftheyearbutarenotexpectedtobecolectedintimetopay delinquentondecember31.thetaxesaregeneralycolectedby curentliabilities.advaloremtaxesareasesedforthe calendaryear,becomedueonnovember15ofeachyear,andbecome thetaxcolectorindecemberofthecurentyearandjanuaryand of.prioryearnetreceivableswritenofaredeductedfromad Februaryoftheensuingyear.Advaloremtaxrevenuealso valoremtaxrevenue. includesprioryeartaxesreceivedthatwerepreviouslywriten Staterevenuesharingisrecordedwhenitbecomesreceivable Alotherevenuearerecordedwhenmeasurableandavailable

9 NotestotheFinancialStatements Hahnvile,Louisiana Expenditures- Compensatedabsencesarerecognizedasexpenditureswhenleaveis actualytakenorwhenemployes(ortheirheirs)arepaidfor acruedleaveuponretirementordeath,whilethecostofleave privilegesnotrequiringcurentresourcesisrecordedinthe generallong-termobligationsacountgroup. Alotherexpendituresaregeneraly acrualbasisofacountingwhenthe incured. relatedfundliabilityis recognizedunderthemodified OtherFinancingSources Otherfinancingsourcesarerecordedwhenreceived E.Budgets TheSt.CharlesParishAsesoradoptsananualbudgetforthe GeneralFundonamodifiedacrualbasisofacounting.The proposedbudgetfor197waspublishedintheoficialjournaland madeavailableforpublicinspection.thepublichearingforthe proposedbudgetwashelddecember17,196,andthebudgetwas adoptedonthatdate.unexpendedapropriationslapseatyearend andmustbereapropriatedinthenextyear'sbudgettobe expended.formalbudgetintegrationwasemployedasamanagement controldeviceduringtheyear.thebudgetwasamended.the amendedbudgetwaspublishedintheoficialjournalandmade availableforpublicinspection.theamendedbudgetwasadopted atapublichearingondecember18,197. Theasesorreservesalauthoritytomakechangestothebudget Whenactualrevenuesfailtometbudgetedrevenuesbyfiveper centormoreand/oractualexpendituresexcedbudgeted expendituresbyfivepercentormore,abudgetamendmento reflectsuchchangeisadoptedbytheasesor.budgetedamounts includedintheacompanyingfinancialstatementsincludethe originaladoptedbudgetandalsubsequentamendments. F.Encumbrances Theasesordoesnotusencumbranceacounting G.Cashandcashequivalents,andinvestments Cashincludesamountsininterest-bearingdemanddeposits,and moneymarketacounts.cashequivalentsincludeamountsintime depositswithoriginalmaturitiesof180daysorles.investments includeamountsinobligationsoftheunitedstatesofamerica. Understatelaw,theasesormaydepositfundsindemand deposits,interest-bearingdemanddeposits,moneymarketacounts, ortimedepositswithstatebanksorganizedunderlouisianalaw andnationalbankshavingtheirprincipaloficesinlouisiana.

10 NotestotheFinancialStatements Hahnvile,Louisiana Understatelaw,theasesormayinvestinUnitedStatesbondș treasurynotes,orcertificates.theseareclasifiedas investmentsiftheiroriginalmaturitiesexced90days;however, iftheoriginalmaturitiesare90daysorles,theyare clasifiedascashequivalents.investmentsarestatedatcosț exceptforinvestmentsinthedeferedcompensationagencyfund whicharereportedatmarket. H.Inventories Physicalinventoriesconsistofexpendiblesupliesheldfor consumption.becauseinventoriesareexpendedwithinone operatingcycletheyarerecordedasexpenditureswhenpaidfor andarenotrecordedasaninventoryaset. I.Prepaiditems Theasesordoesnotacountforprepaiditems J.Fixedasets Fixedasetsarerecordedasexpendituresathetimepurchased, andtherelatedasetsarecapitalizedinthegeneralfixedasets acountgroup.nodepreciationhasbenprovidedongeneralfixed asets.aproximately90percentofixedasetsarevaluedat actualcosts,whiletheremainingi0percentarevaluedatcost estimatedbytheamericanapraisalasociates,basedonestimated costofsimilaritems. K.Compensatedabsences Employesoftheasesor'soficeearnfrom12to27daysof vacationleaveeachyear,dependingontheirlengthofservice. Unusedvacationleavemaynotbeacumulated.Employesearnfrom 5to25daysofsickleaveachyear,dependingontheirlengthof service.amaximumof60daysofsickleavemaybeacumulated. Uponretirementordeath,unusedacumulatedsickleaveispaidto theemployeortothemploye'sestateatthemploye'scurent rateofpay. InacordancewithGASBStatementNo.16,thecostofsickleave isacruedonlytothextentitis.probablethatthebenefits wilresultinterminationpayments,ratherthanbetakenas absencesduetoilnesorothercontingencies,suchasmedical apointmentsandfunerals.thecostofleaveprivilegesnot requiringcurentresourcesisrecordedinthegenerallong-term obligationsacountgroup. L.Long-termobligations Long-termobligationsexpectedtobefinancedfromtheGeneral Fundarereportedinthegeneralong-termobligationsacount group.expendituresforprincipalandinterestpaymentsfor long-termobligationsarerecognizedinthegeneralfundwhendue

11 NotestotheFinancialStatements Hahnvile,Louisiana M.Totalcolumnonbalanceshet NOTE2.LEVIEDTAXES Thefolowingisasumaryofauthorizedandleviedadvalorem taxesfortheyearendeddecember31,197: AuthorizedLevied Milage Milage Asesor Thefolowingaretheprincipaltaxpayersfortheparish: Taxpayer Typeof EntergyLouisiana,Inc. Utility Busines UnionCarbideCorporationChemical $20,604,810 59,860, % ShelOilCompany ShelNorcoRefiningCompanyOilRefinery41,354,491 OilRefinery47,941, % 8.7% TransamericaRefiningCorp.OilRefinery26,205, % MonsantoCompany ShelChemical Chemical Chemical 18,476, % OcidentialChemicalCorp.Chemical 13,68,54 2.7% BelshouthTelecom.,Inc.Telephone 9,71,73 2.0% BigThreIndustries Chemical 5,606, % 4,594,096.8%.7% Total $48,083, % i0

12 NotestotheFinancialStatements Hahnvile,Louisiana NOTE3.CASH AtDecember31,197,theasesorhascash(bokbalances) totaling$818,498,asfolows: Interest-bearingdemanddeposits Moneymarket Certificatesofdeposit $46,64 126,539 Total $818, ,295 Thesedepositsarestatedatcost,whichaproximatesmarket. Understatelaw,thesedeposits(ortheresultingbankbalances) mustbesecuredbyfederaldepositinsuranceorthepledgeof securitiesownedbythefiscalagentbank.themarketvalueof thepledgedsecuritiesplusthefederaldepositinsurancemustat altimesequaltheamountondepositwiththefiscalagent. Thesesecuritiesmustbeheldinthenameofthepledgingfiscal agentbankinaholdingorcustodialbankthatismutualy aceptabletobothparties.atdecember31,197,theasesor has$618,14indeposits(colectedbankbalance)atfirst NationalBank.Thesedepositsaresecuredfromriskby$i0,0 federaldepositinsuranceand$5,0ofpledgedsecuritiesheld bythecustodialbankinthenameofthefiscalagentbank(gasb Category3).AtDecember31,197,theasesorhas$26,539in deposits(colectedbalance)atpaineweber.thesedepositsare securedfromriskby$26,539ofinsurancebythesecurities InvestorProtectionCorporation(GASBCategoryi). Eventhoughthepledgedsecuritiesareconsidereduncolateralized (Category3)undertheprovisionsofGASBStatement3,Louisiana RevisedStatute39:129imposesastatutoryrequirementonthe custodialbanktoadvertiseandselthepledgedsecuritieswithin i0daysofbeingnotifiedbytheasesorthathefiscalagent NOTE4.RECEIVABLES failedtopaydepositedfundsupondemand. Totaladvaloremtaxesasesedare$768,751.Thisgros uncolectablesof$21,987. receivableisrecordednetofanalowanceforestimated NOTE5.ADVALOREMTAXREVENUE Advaloremtaxrevenueasesedof$768,751isreportednetofan alowanceforuncoletablesof$21,987andeferedrevenueof prioryeardeferedrevenueand$87,832ofprioryeartaxes $1,153.Alsoincludedinadvaloremtaxrevenueare$37,37of colectedinexcesofamountreportedasrevenue. i

13 Hahnvile,Louisiana NotestotheFinancialStatements NOTE6.CHANGESINGENERALFIXEDASETS Asumaryofchangesingeneralfixedasets(oficefurnishings, equipment,anduniforms)folows: Balance,Januaryi,197 Aditions Deductions Balance,December31,197 NOTE7.PENSIONPLAN $241,712 17,82-0- $259,534 = PlanDescription.SubstantialyalemployesoftheSt.Charles ParishAsesor'soficearemembersoftheLouisianaAsesors RetirementSystem(System),acost-sharing,multiple-employer definedbenefitpensionplanadministratedbyaseparateboardof trustes. Alful-timemployeswhoareundertheageof60athetimeof originalemploymentandarenotdrawingretirementbenefitsfrom anyotherpublicretirementsysteminlouisianaarerequiredto participateinthesystem.employeswhoretireatorafterage 5withatleast12yearsofcreditedserviceoratorafterage 50withatleast30yearsofcreditedservicearentitledtoa retirementbenefit,payablemonthlyforlife,equalto3percent oftheirfinal-averagesalaryforeachyearofcreditedservice, notoexcedi0percentoftheirfinal-averagesalary. Final-averagesalaryistheemploye'saveragesalaryoverthe36 consecutiveorjoinedmonthsthatproducethehighestaverage. Employeswhoterminatewithatleast12yearsofserviceanddo notwithdrawtheiremployecontributionsmayretireatorafter age5andreceivethebenefitsacruedtotheirdateof termination.thesystemalsoprovidesdeathandisability benefits.benefitsarestablishedbystatestatute. TheSystemisuesananualpubliclyavailablefinancialreport thatincludesfinancialstatementsandrequiredsuplemental informationforthesystem.thatreportmaybeobtainedby writingtothelouisianaasesors'retirementsystem,postofice Box1786,Shreveport,Louisiana ,orbycaling (318) FundingPolicy.Planmembersarerequiredbystatestatuteto contribute7.0percentoftheiranualcoveredsalaryandthest CharlesParishAsesolisrequiredtocontributeatan actuarialydeterminedrate.thecurentrateis5.5%ofanual coveredpayrol.contr~butlonstothesystemalsoinclude one-fourthof1%ofthetaxeshowntobecolectedbythetax rolsofeachparish,plusrevenuesharingfundsapropriatedby 12

14 Hahnvile,Louisiana NotestotheFinancialStatements thelegislature.thecontributionrequirementsofplanmembers andthest.charlesparishasesorarestablishedandmaybe amendedbystatestatute.asprovidedbylouisianarevised Statute1:103,themployercontributionsaredeterminedby actuarialvaluationandaresubjectochangeachyearbasedon theresultsofthevaluationforthepriorfiscalyear.thest. CharlesParishAsesor'scontributionstotheSystemforthe yearsendeddecember31,197,196and195,were$31,909, $2,62,and$21,426,respectively,equaltotherequired contributionsforeachyear. NOTE8.OTHERPOSTEMPLOYMENTBENEFITS TheSt.CharlesParishAsesorprovidescertaincontinuinghealth careandlifeinsurancebenefitsforitsretiredemployes. Substantialyaloftheasesor'semployesbecomeeligiblefor thesebenefitsiftheyreachnormalretirementagewhileworking fortheasesor.thesebenefitsforretiresandsimilar benefitsforactivemployesareprovidedthroughaninsurance companywhosemonthlypremiumsarepaidjointlybythemploye andtheasesor.theasesorrecognizesthecostofproviding thesebenefits(asesor'sportionofpremium)asanexpenditure whenpaiduringtheyear.for197thecostofretirebenefits forthreretirestotaled$1,915. NOTE9.COMPENSATEDABSENCES AtDecember31,197,employesoftheasesorhaveacumulated andvested$109,625ofemployeleavebenefits,whichwascomputed inacordancewithgasbcodificationsectionc60.thisamountis recordedwithinthegenerallong-termobligationsacountgroup. NOTEi0~LEASES Theasesorisobligatedunderavehlcle]easeagrement acountedforasanoperatinglease.theleasedoesnotsatisfy anyoneofthefourcapitalizationczltelarequiredbyfas-13. Operatingleasesdonotgiverisetopropertyrightsorlease obligations,andthereforetheresultsofthisleaseagrementis notreflectedintheasesor'sacountgroups. Thefolowingisaschedulebyearsofutureminimumrental paymentsrequiredunderthisoperatingleasewhichasaninitial orremainingnoncancelableleaseterminexcesofoneyearasof December31,197: YearEnding ~e~',mber Amount $7, 5, $13,108

15 Hahnvile,Louisiana NotestotheFinancialStatements NOTEi.CHANGESINGENERALLONG-TERMOBLIGATIONS Thefolowingisasumaryofthelong-termobligations transactionsduringtheyear: Long-termobligationspayable atjanuaryi,197 Aditions Deletions(paidatretirement] Long-termobligationspayable atdecember31,197 Compensated Absences $85,459 24,16-0- $i09,625 NOTE12.EXPENDITURESOFTHEASESORNOTINCLUDEDINTHE FINANCIALSTATEMENT Certainoperatingexpendituresoftheasesor'soficearepaid bytheparishcouncilasrequiredbylouisianarevisedstatute 3:4713.Theasesor'soficeislocatedintheSt.Charles ParishCourthouse.Theupkep,maintenanceandinsuranceforthe courthouseispaidbythest.charlesparishcouncil. NOTE13.DEFEREDCOMPENSATIONPLAN TheSt.CharlesParishAsesorofersitsemployesadefered compensationplancreatedinacordancewithinternalrevenuecode Section457.Theplan,whichisavailabletoalemployes, permitsemployestodeferaportionoftheirsalariesuntil futureyears.thedeferedcompensationisnotavailableto employesuntiltermination,retirement,death,orunforeseable emergency.alamountsofcompensationdeferedundertheplan, alpropertyandrightspurchasedwiththoseamounts,andal incomeatributabletothoseamounts,propertyorightsare (untilpaidormadeavailabletothemployeorother beneficiary)solelythepropertyandrightsofthestate(without beingrestrictedtotheprovisionsofbenefitsundertheplan), subjectonlytotheclaimsoftheasesor'sgeneralcreditors. Participants'rightsundertheplanarequaltothoseofgeneral creditorsofthestateinanamountequaltothefairmarketvalue ofthedeferedacountforeachparticipant.depositswiththe LouisianaDeferedCompensationPlanarestatedatfairmarket value.depositstotal$216,259atdecember31,197,asreflected onstatementa. NOTE14.LITIGATIONANDCLAIMS AtDecember31,197theSt.CharlesParishAsesorisnot involvedinanylitigationorawareofanyclaims. 14

16 15 NotestotheFinancialStatements Hahnvile,Louisiana NOTE15.REIMBURSEMENTOFCONTRACTEDSERVICESEXPENDITURES

17 SUPLEMENTALINFORMATIONSCHEDULES

18 Hahnvile,Louisiana AsofandfortheYear SumaryScheduleof PriorAuditFindings EndedDecember31,197 Schedule1 Ref.No FiscalYearFindin~InitialyOcured Alpreviousyears Dcscriplionofl~mding CorectiveActionTaken(Yes.No.Partla Partialy PlanedCorectiveAction/PartialCorectiveActionTaken TheasesorhasretainedtheservicesofaCPAwhoinspectstheacountingjournalsona monthlybasis. Althoughthechiefdeputyhastheauthoritytosignchecks,alofthechecksaresignedbythe asesor. AditionalExolanation Thereportableconditioncanotberemediedinacostefectivemaner 16

19 17 Hahnvile,Louisiana Schedule2 CorectiveActionPlanforCurentYearFindings ASofandfortheYearEndedDecember31,197 Ref.No CorectiveActionPlaned TheasesorhasretainedtheservicesofaCPAwhoinspectstheacountingjournalsona Althoughthechiefdeputyhastheauthoritytosignchecks,alofthechecksaresignedbythe monthlybasis. asesor. NameofContactPerson ClydeA.Gisclair.Asesor AntJcipaledCompletionDate None AditionalExolanation Thisisacomonreportableconditionotedinauditsofsmalgovernmentalentities.I'he asesoi'soficedoesnotemployenoughpeopleinitsacountingdepartmentosegrcgateduties suchasaprovingpurchaseorders,aprovinginvoicesforpaymenl,printingchecl~,recording checks,signingchecks,mailingchecks,andreconcilingbankstatements.this~sonexampleof thecircumstancesthatresultedinthereportablecondition. Thereportableconditioncanotberemediedinacostefectivemaner

20 OTHEREPORTSREQUIREDBY

21 t.s.kea &CO ExhibitA BASICFINANCIALSTATEMENTSPERFORMEDINACORDANCE STRUC]UREBASEDONANAUDITOFGENERALPURPOSEOR INDEI'FNDENTAUDITOR'SREPORTONINTERNALCONTROL HONORABLECLYDEA.GISCLAIR Hahnvile,Louisiana WehaveauditedthegeneralpurposefinancialstatementsoftheSt.CharlesParishAsesor,a componentunitofthest.charlesparishcouncil,asofandfortheyearendeddecember31, 197,andhaveisuedoureporthereondatedApril6,198. Weconductedourau&tmacordancewithgeneralyaceptedauditingstandardsand Governme,tAuditingStal(lard,isuedbytheComptrolerGeneraloftheUnitedStates.Those standardsrequirethatwcplanandperformtheauditobtainreasonableasuranceaboutwhether thecomponentunitfinancialstatementsarefreofmaterialmistatement. ThemanagementoftheSt.CharlesParishAsesorisresponsibleforestablishingand judgementsbymanagementarerequiredtoasesthexpectedbenefitsandrelatedcostof maintaininganinternalcontrolstructure.infulfilingthisresponsibility,estimatesand internalcontrolstructurepoliciesandprocedures.theobjectivesofaninternalcontrolstructure aretoprovidemanagementwithreasonable,butnotabsolute,asurancethatasetsare safegaurdedagainstlosfromunauthorizeduseordisposition,andthatransactionsarexecuted Becauseofinherentlimitationsinanyinternalcontrolstructure,erorsandiregularitiesmay, inacordancewithmanagement'sauthorizationandrecordedproperlytopermithepreparationof generalpurposefinancialstatementsinacordancewithgeneralyaceptedacountingprinciples. nevertheles,ocurandnotbedetected.also,projectionofanyevaluationofthestructureto deteriorate. futureperiodsisubjectotheriskthatproceduresmaybecomeinadequatebecauseofchangesin conditionsorthathefectivenesofthedesignandoperationofpoliciesandproceduresmay InplaningandperformingourauditofthegeneralpurposefinancialstatementsoftheSt. CharlesParishAsesorasofandfortheyearendedDecember31,197,weobtainedan understandingoftheinternalcontrolstructure.withrespectotheinternalcontrolstructure,we obtainedanunderstandingofthedesignofreleventpoliciesandproceduresandwhethertheyhave benplacedinoperation,andweasesedcontrolriskinordertodetermineourauditing proceduresforthepurposeofexpresingouropiniononthegeneralpurposefinancialstatements andnotoprovideanopinionontheinternalcontrolstructure.acordingly,wedonotexpres suchanopinion. TIMOIH5SK.k.ARNS MASTEROFBUS~SADMINISTRATION CERTIFIEDPUBLICACOUNTANT 501CanalBoulevardrnlbOdu~LA70301 (504) Fax(504)47483 ~APto!e$,OnalCoq~ordlon)

22 ExhibitA Ourconsiderationoftheintemalcontrolstructurewouldnotnecesarilydisclosealmatersinthe internalcontrolstructurethatmightbereportableconditionsand,acordingly,wouldnot necesarilydisclosealreportableconditionsthatarealsoconsideredtobematerialweaknesesas definedabove.however,wenotedthefolowingmaterinvolvingtheinternalcontrolstructure anditsoperationthatweconsidertobeamaterialweaknesasdefinedabove.thisconditionwas consideredindeterminingthenature,timing,andextentoftheprocedurestobeperformedinour auditofthefinancialstatementsofthest.charlesparishasesorfortheyearendeddecember 31,197. theasesorandthosegovernmentsforwhich amaterofpublicrecord,anditsdistributionisnot April6,198

23 t.s.kea &CO ExhibitB INDEPENDENTAUDITOR'SREPORTONCOMPLIANCEBASEDONANAUDITOF GENEILALPURPOSEORBASICFINANCIALSTATEMENTSPERFORMI~F~TNT NTAUDITINGST HONORABLECLYDEA.GISCLAIR Hahnvile,Louisiana WehaveauditedthegeneralpurposefinancialstatementsoftheSt.CharlesParishAsesor,a componentunitofthest.charlesparishcouncil,asofandfortheyearendeddecember31, 197,andhaveisuedoureporthereondatedApril6,198. Theresultsofourtestsdisclosednoinstancesofnoncompliancethatarerequiredtobereported undergovernmentauditin~standards. ThisreportisintendedfortheinformationoftheAsesorandthosegovernmentsforwhich reportingisrequired.however,thisreportisamaterofpublicrecordanditsdistributionisnot April6,198 TIM~ItI'~SKLAI<h% CERnHEDPUBUCAcouNrA.r 501CaoalR,l~v~dTh,~daux.LA7030~ (504)41/4507I-ax(504)47483 {Ae,o~e~.~nalComofat,or,)