Alexandria,Louisiana

Transcription

1 ~'1~b CONVENTIONANDVISITORSBUREAU ALEXANDRIA/PINEVILEAREA Alexandria,Louisiana December31,202 r'~:8sl Underprovision8ofstatelaw,thisreportisapublic documentacopyofthe~r~sportha~bensubmitedto thentityandotherapropriatepublicofi,slalsthe repealtsavailableforpublicinspectionathebaton RougeoficeoftheLegislativeAuditerandwhere apropriate,atheoficeoftheperishclerkofcourt ReleaseDate~!~!9%

2 Alexandria,Louisiana DECEMBER31,202 TABLEOFCONTENTS IndependentAuditors'Report Page 1 GeneralPurposeFinancialStatements CombinedBalanceShet-AlFundTypes AndAcountGroups GeneralFund-StatementOfRevenues, Expenditures,AndChangesInFundBalance- BudgetAndActual NotesToFinancialStatements OtherReportRequiredByGovernmentAuditing Standards ReportOnComplianceAndOnInternalControlOver 15 FinancialReportingBasedOnAnAuditOfGeneral PurposeFinancialStatementsPerformedInAcordance WithU.S.GovernmentAuditingStandards ScheduleOfFindingsAndQuestionedCosts ScheduleofPriorYearFindings CorectiveActionPlan 21 2

3 CERTIFIEDPUBLICACOUNTANTS *.;~IER{C~'~T{TUTEor" DAUZAT,BEAL&DEBEVEC,CPAs CERTIFIEOPUBLICACOUNTANTS SOCI~"O~LOUtStANA MF.MBER APRO~SIONALCORPORATION BoardofDirectors Alexandria/PinevileAreaConvention&Visitors'Bureau Alexandria,Louisiana WehaveauditedtheacompanyingeneralpurposefinancialstatementsofAlexandria/Pinevile AreaConvention&Visitors'Bureau,(apoliticalsubdivisionoftheStateofLouisiana)asofandfor theyearendeddecember3i,202.thesegeneralpurposefinancialstatementsaretheresponsibility ofthebureau'smanagement.ouresponsibilityistoexpresanopiniononthesegeneralpurpose financialstatementsbasedonouraudit. WeconductedourauditinacordancewithauditingstandardsgeneralyaceptedintheUnited StatesofAmericandthestandardsaplicabletofinancialauditscontainedinGovernmentAuditing Standards,isuedbytheComptrolerGeneraloftheUnitedStates.Thosestandardsrequirethatwe planandperformtheauditobtainreasonableasuranceaboutwhetherthegeneralpurpose financialstatementsarefreofmaterialmistatement.anauditincludesexamining,onatestbasis, evidencesuportingtheamountsandisclosuresinthegeneralpurposefinancialstatements.an auditalsoincludesasesingtheacountingprinciplesusedandsignificantestimatesmadeby management,aswelasevaluatingtheoveralgeneralpurposefinancialstatementpresentation.we believethatourauditprovidesareasonablebasisforouropinion. Inouropinion,thegeneralpurposefinancialstatementsreferedtoabovepresentfairly,inal materialrespects,thefinancialpositionofalexandria/pinevileareaconvention&visitors'bureau, asofdecember31,202,andtheresultsofitsoperationsfortheyearthenendedinconformitywith acotmtingprinciplesgeneralyaceptedintheunitedstatesofamerica. InacordancewithU.S.GovernmentAuditingStandards,wehavealsoisuedoureportdatedJune 25,203,onourconsiderationoftheBureau'sinternalcontroloverfinancialreportingandourtest ofitscompliancewithcertainprovisionsoflaws,regulations,andcontracts.thatreportisan integralpartofanauditperformedinacordancewithu.s.governmentauditingstandardsand shouldbereadinconjunctionwiththisreportinconsideringtheresultsofouraudit. 120WINDSORPLACE*ALEXANDRIALOUISIANA?130J~(31814}t97~FAX(18)4S2017

4 Ourauditwasmadeforthepurposeoforminganopiniononthegeneralpurposefinancial statementstakenasawhole.theaditionalinformationaslistedinthetableofcontentsispresented forpurposesofaditionalanalysisandisnotarequiredpartofthegeneralpurposef'maneial statementsofthealexandria/pinevileareaconvention&visitors'bureau.suchinformationhas bensubjectedtotheauditingproceduresapliedintheauditofthegeneralpurposefmaneial statementsand,inouropinion,isfairlypresentedinalmaterialrespectsinrelationtothegeneral purposefinancialstatementstakenasawhole. CertifiedPublicAcountants June25,203

5 STATEMENTA ALFUNDTYPESANDACOUNTGROUPS COMBINEDBALANCESHET DECEMBER31,202 FUNDTYPE FIDUCIARY ASETSANDOTHERDEBITS GENERAL FUNDTYPE AGENCY FUNDS GENERALGENERAL ASETS: ASETSLIABILITIES ACOUNTGROUPS FIXEDLONG-TERM(MEMORANDUM TOTAL ONLY) CashDuefromotherfunds OTHERDEBITS: AcountsReceivable PrepaidInsurance $79,835 28,970 Furnitureandequipment 83,9503,801 $498,562 28,970 Amountobeprovidedfor $108, ,8343, ,707 TOTALASETSAND retirementofgeneral long-termdebt OTHERDEBITS $16,253 LIABILITIES: LIABILITIES,EQUITYANDOTHERCREDITS $16,253 $795,127 16,253 Duetotherfunds AcountsPayable Payroltaxeswitheldandpayable Compensatedabsences Amountheldforothers TotalLiabilities $20, $28,970 13,475 $ -0-$-0- $28,970 EQUITYANDOTHERCREDITS Investmentingeneralfixedasets 21, ~16 4, , ,16 3,4971,170 Fundbalance-unreserved-undesignated175,364 TOTALIABILITIES,EQUITYAND OTHERCREDITS TotalEquityandOtherCredits175~364 4)- 108,707 51,056 16, , ,364 $196,56 $473,61 $795, ,071 THEACOMPANYINGNOTESAREANINTEGRALPARTOFTHEFINANCIALSTATEMENTS

6 STATEMENTFOREVENUES,EXPENDITURES,AND CHANGESINFUNDBALANCE-BUDGETANDACTUAL GENERALFUND YEARENDEDECEMBER31,202 REVENUES Intergovemental- (UNFAVORABLE) VARIANCE RapidesParishHotel-MotelTax CityOfAlexandria-Downtown StateofLouisianaHotel-Motel $36%41 InterestIncome Tax 32,318 $373,850 6,409 TotalRevenues 491,150 89,305 (1,254) 2,086 (7,208) EXPENDITURES (2,428) (375) Curent- ColectionExpenses Salaries ContractServices 182,674 5,056 Payroltaxes RetirementContribution 23,218 9,15 GroupHospitalization Audit,Acounting,AndLegal 26,325 7,278 Gas,Oil,AndRepairs DuesAndSubscriptions 12,148 6,362 EntertainmentAndHospitality 3,452 EquipmentRental AutomobileRent 7,530 Telephone 5,161 Utilities 1,31 Insurance 8,36 Postage 1,518 RepairsAndMaintenance 4,23 OficeSuplies 8,041 Promotional 142,358 3,53 Brochures-PrintingAnd 6,320 CapitalOutlay Advertising Distribution 40,640 2,121 EXCES(DEFICIENCY)OFREVENUES TotalExpenditures 549~I01 2,351 19,829 (3,249) ,78(412) 36,45 21,687 2,292 OVEREXPENDITURES FUNDBALANCE,BEGININGOFYEAR25,64 (57,951) 539,02 4, #79 FUNDBALANCE,ENDOFYEAR Theacompanyingnotesareanintegralpartofthefinancialstal~ment*.

7 DECEMBER31,202 NOTESTOFINANCIALSTATEMENTS 1.ORGANIZATIONANDSUMARYOFSIGNIFICANTACOUNTINGPOLICIES ThefinancialstatementsoftheAlexandria/PinevileAreaConventionandVisitorsBureauhaveben preparedinconformitywithgeneralyaceptedacountingprinciples(gap)asapliedto governmentalunits.thegovernmentalacountingstandardsboard(gasb)istheacepted standard-setingbodyforestablishingovernmentalacountingandfinancialreportingprinciples. ThemoresignificantoftheBureau'sacountingpoliciesaredescribedbelow. A.ReportingEntity TheAlexandria/PinevileAreaConventionandVisitorsBureau(formerlyknownasthe ConventionsComisionandtheRapidesParishConventionandVisitorsBureau)wasa divisionofthegreateralexandria-pinevilechamberofcomerce.thebureaubecame aseparatelegalentity,asdesignatedbythelouisianalegislatureinactno.95,housebil No.1839efectiveforSeptember1,1984.ThegoverningbodywascreatedastheRapides ParishTourismandConventionComision,whiletheoperatingbodywasnamedthe RapidesParishConventionandVisitorsBureau.ThroughLouisianaActNo.628,thename ofthebureauwaschangeduring191toalexandria/pinevileareaconventionand VisitorsBureau.ThepurposeoftheBureauistopromoteconventionsandtourismandto asistwithconventionsinthelocalarea.itsmajorsourceofrevenueisfromcityandparish ocupancytaxescolectedbylocalhotelsandmotels.therefore,thebureauisdependent uponhotel/motelocupancyforitsrevenue. InevaluatinghowtodefinetheBureauforfinancialreportingpurposes,managementhas consideredalpotentialcomponentunits.thedecisionwhetherornotoincludeapotential componentunitinthereportingentitywasmadebyaplyingthecriteriasetforthingap. Generaly,componentunitsarelegalyseparateorganizationsforwhichthelectedoficials orapointedboardmembersoftheprimarygovernmentarefinancialyacountable.some ofthecriteriaconsideredunder"legalyseparateorganization"are:thecapacityforthe organizationtohaveitsowname;therightfortheorganizationtosueandbesuedinits ownamewithoutrecoursetotheprimarygovernment;andtherightobuy,sel,lease,and mortgagepropertyinitsowname.someofthecriteriausedtoconsider"financialy acountable"include:apointmentofavotingmajorityoftheorganization'sgoverningbody; abilityofprimarygovernmentoimposeitswilontheorganization;whetherthe organizationhasthepotentialtoprovidespecificfinancialbenefitsto,orimprovespecific financialburdensontheprimarygovernment;andfiscaldependenceoftheorganization.

8 NOTESTOFINANCIALSTATEMENTS DECEMBER31,202 (continued) A.ReportingEntity(continued) TheAlexandria/PinevileAreaConventionandVisitorsBureauoperatesautonomouslyfrom otherparishandcityagencies.therefore,thealexandria/pinevileareaconventionand VisitorsBureaureportsasanindependentreportingentity.Thisreportincludesalfimdsand acountgroupswhicharecontroledbyordependentuponthebureau. B.FundAcounting TheAlexandria/PinevileAreaConventionandVisitorsBureausesfundsandacount groupstoreportonitsfinancialpositionandresultsofitsoperations.fundacountingis designedtodemonstratelegalcomplianceandtoaidfinancialmanagementbysegregating transactionsrelatedtocertaingovernmentfunctionsoractivities. Afundisaseparateacountingentitywithaself-balancingsetofacounts.Anacount group,ontheotherhand,isafinancialreportingdevicedesignedtoprovideacountability forcertainasetsandliabilitiesthatarenotrecordedinthefundsbecausetheydonotdirectly afectnetexpendableavailablefinancialresources. Fundsareclasifiedintothrecategories:governmental,proprietary,andfiduciary.Each categoryis,inturn,dividedintoseparate"fundtypes".thebureaudoesnothaveany proprietaryfunds. Governmentalfundsareusedtoacountforasetsheldonbehalfofoutsideparties, includingothergovernments,oronbehalfofotherfundswithinthegovernment.agency fundsgeneralyareusedtoacountforasetsthathegovernmentholdsonbehalfofothers astheiragent.

9 DECEMBER31,202 NOTESTOFINANCIALSTATEMENTS B.FundAcounting(continued) (continued) AlexandriaRiverfrontCenterReserveFund-anagencyfundwherebymoniespreviously receivedfromthestateoflouisianaprovideareserveforthepaymentofoperatingexpenses andemergencyexpendituresofthealexandriariverfrontcenter.intheventheamount ofoperatingrevenueisinsuficientforthepaymentofoperatingexpensesdueduringthe month,orthenedarisestomakeanemergencyexpenditure,thealexandria/pinevilearea ConventionandVisitorsBureauandtheCityofAlexandriamayadvancetheamountfrom thereservefundtotheoperatingfund.thereservefundmustmaintainabalanceof $10,0orthemanagementagrementbetwentheBureauandtheCitymaybeterminated. AlexandriaRiverfrontCenterOperatingFund-anagencyfundwherebymoniesreceived fromthestateoflouisianandahotel-motelcity-widetaxareusedfortheoperationsofthe AlexandriaRiverfrontCenter.TheAlexandriaRiverfrontCenterismanagedbythe Alexandria/PinevileAreaConventionandVisitorsBureaufortheCityofAlexandria. ThegeneralpurposefinancialstatementsoftheAlexandria/PinevileAreaConventionand VisitorsBureaucontaintwoacountgroups.ThesearetheGeneralFixedAsetsand GeneralLong-TermDebtAcountGroups. C.BasisofAcounting Theacountingandfinancialreportingtreatmentapliedtoafundisdeterminedbyits measurementfocus,onlycurentasetsandcurentliabilitiesaregeneralyincludedonthe balanceshet.operatingstatementsofthesefundspresentincreases(i.e.,revenuesandother financingsources)andecreases(i.e.,expendituresandotherfinancinguses)inetcurent asets.

10 NOTESTOFINANCIALSTATEMENTS DECEMBER31,202 (continued) C.BasisofAeounting(continued) Themodifiedacrualbasisofacountingisusedbyalgovernmentalfundtypesandagency funds.underthemodifiedacrualbasisofacounting,revenuesarerecognizedwhen susceptibletoacrual,i.e.,bothmeasurableandavailable."measurable"meanstheamount ofthetransactioncanbedetermined,and"available"meanscolectiblewithinthecurent periodorsonenoughthereaftertobeusedtopayliabilitiesofthecurentperiod.hotelmoteltaxesareconsidered"measurable"wheninthehandsofthecolectingovernmentand arerecognizedasrevenueathatime.asixtydayavailabilityperiodisusedforevenue recognition. Expendituresarerecordedwhentherelatedfundliabilityisincured.Principalandinterest ongeneralong-termdebt,ifany,arerecordedasfundliabilitieswhendue. Thoserevenuesusceptibletoacrualarehotel-motelocupancytaxes,matchingfundsfrom thestateorotherentity,andinterestrevenue. D.Budgets Budgetsareadoptedonabasisconsistentwithgeneralyaceptedacountingprinciples.An anualapropriatedbudgetisadoptedforthegeneralfund.alanualapropriationslapse athendofthecalendaryear. E.CashandCashEquivalents Inthegovernmentalfunds,cashandcashequivalentsincludeamountsindemandeposits andinterestbearingdemandeposits.inacordancewithgeneralyaceptedacounting principles,cashequivalentsincludeshorterminvestmentswhicharereadilyconvertedto cashandtimedepositswithoriginalmaturitiesofthremonthsorlesfromthedateof acquisition.understatelawthesedepositsarealowedtobedepositedinstatebanksand securedwithfdicinsuranceorpledgedsecurities. F.Short-TermInterfundReceivables/Payables Duringthecourseofoperations,numeroustransactionsocurbetwenindividualfundsfor godsprovidedorservicesrendered.thesereceivablesandpayables,ifany,areclasified as"duefromotherfunds"or"duetotherfunds"onthebalanceshet.short-terminterfund loansareclasifiedas"interfundreceivables/payables."

11 DECEMBER31,202 G.FixedAsets NOTESTOFINANCIALSTATEMENTS (continued) Generalfixedasetsarenotcapitalizedinthefundsusedtoacquireorconstructhem. Instead,capitalacquisitionandconstructionarereflectedasexpendituresintheGeneral Fund,andtherelatedasetsarereportedintheGeneralFixedAsetsAcountGroup.Al purchasedfixedasetsarevaluedatcost.asetsinthegeneralfixedasetsacountgroup arenotdepreciated. H.CompensatedAbsences Vestedoracumulatedvacationleavethatisexpectedtobeliquidatedwithexpendable availablefinancialresources,ifany,isreportedasanexpenditureandafundliabilityofthe GeneralFund.Amountsofvestedoracumulatedvacationleavethatarenotexpectedtobe liquidatedwithexpendableavailablefinancialresourcesarereportedinthegenerallong- TermDebtAcountGroup.InacordancewiththeprovisionsofStatementofFinancial StandardsNo.43,AcountingforCompensatedAbsences,noliabilityisrecordedfor nonvestingacumulatingrightstoreceivesickpaybenefits. I.MemorandumOnly-TotalColumn Thetotalcolumnonthecombinedbalanceshetiscaptioned"MemorandumOnly"to indicatethatitispresentedonlytofacilitatefinancialanalysis.datainthiscolumndoesnot presentfinancialpositioninconformitywithgeneralyaceptedacountingprinciples. Neitherisuchdatacomparabletoaconsolidation. J.Estimates Thepreparationofthegeneralpurposefinancialstatementsinconformitywithgeneraly aceptedacountingprinciplesrequiresmanagementomakestimatesandasumptionsthat afecthereportedamountsofasetsandliabilitiesandisclosureofcontingentasetsand liabilitiesathedateofthefinancialstatementsandthereportedamountsofrevenuesand expendituresduringthereportingperiod.actualresultscouldiferfromthosestimates.

12 NOTESTO]FINANCIALSTATEMENTS DECEMBER31,202 2.LEGALCOMPLIANCE-BUDGETS (continued) statements. TheBureaufolowstheseproceduresinestablishingthebudgetarydatareflectedinthesefinancial thesametotheboardofthealexandria/pinevileareaconventionandvisitorsbureaupriortothe 1.TheExecutiveDirectorpreparesananualproposedbudgetfortheGeneralFundandsubmits beginingofeachcalendaryear. 2.AnyamendmentstothebudgetmusthaveaprovalfromtheBoardoftheAlexandria/Pinevile AreaConventionandVisitorsBureau.Thelevelofcontrolisathefundlevel. 3.Albudgetaryapropriationslapseathendofeachcalendaryear Budgetswerepreparedonamodifiedacrualbasisofacountingandadoptedconsistentwith LouisianaRevisedStatutes39: ,whichprovidesinparthatapropriationsforthefund caxmotexcedestimatedrevenuesplusfundbalance.thebudgetedamountspresentedinthe Actualrepresenthelatestamendedbudgetamounts. GeneralFundStatementofRevenues,Expenditures,andChangesinFundBalance-Budgetand 3.CASH AtDecember31,202,theBureau'sgeneralfundcashandagencyfundcashconsistedofdemand bankbalancestotaling$274,794andwerecoveredbyfederaldepositoryinsuranceorcolateralheld depositsheldatfourfinancialinstitutionsinthecentrallouisianarea.thesedemandepositshad bythebureau'sagent,regionsbank,inthebureau'sname.undergovernmentalacounting StandardsBoard(GASB)Statement3guidelines,thesedepositsareclasifiedasaCategory1risk. Thecaryingamountofagencyfundandgeneralfundepositsheldinrepurchaseagrementswith financialinstitutionswas$314,92.thebureauandcityofalexandriafolowthepracticeof polingcashbalancesandinvestingthesefundsinovernightinvestmentsincludingrepurchase agrements.undergovernmentalacountingstandardsboard(gasb)statement3guidelines, theseinvestmentsareclasifiedasacategory2creditrisk.therepurchaseagrementsareuninsured andunregisteredwiththesecuritiesheldbythefinancialinstitutionsintherespectivenamesofthe BureauandCity.Althebankdepositsarestatedatcost,whichaproximatesmarket. 10

13 NOTESTOFINANCIALSTATEMENTS DECEMBER31,202 (continued) 4.DUETO/FROMOTHERFUNDS AlexandriaRiver(rent CenterOperatingFund GeneralFund 5.ACOUNTSRECEIVABLE RapidesParishPoliceJuryocupancytaxes FundCenterOperatingFund GeneralAlexandriaRivefrntAGENCYFUNDS $28,970 StateofLAhotelmoteltaxrebate Other CityofAlexandria- River(rentCentersuport $43,62 $1.162 $-0-$1062,62 40,804 6.FIXEDASETS Total $43,62 ChangesinGeneralFixedAsetsaredetailedbelow: BALANCE Automobile 12/31/01 OficeEquipment Furnitureand $36,08 fixtures $105,019 1,94 $(17,9) -0= ThefixedasetspurchasedfortheAlexandriaRiver(rentCenterareasetsoftheCityofAlexandriandarenotinefudedinthe Bureau'sGeneralFixedAsets.

14 , DECEMBER31,202 NOTESTOFINANCIALSTATEMENTS (continued) 7.LONG-TERMDEBT Thefolowingisasumaryofchangesingeneralong-termdebt: COMPENSATED Balance,BeginingofYear ABSENCES Ad:Netofleavebenefitsacruedandpaid $21,573 8.CHANGESINAMOUNTSHELDFOROTHERSINAGENCYFUNDS Balance,EndofYear (5,320) Alexandria Riverfront Center Balances,BeginingofYear Reserve Riverfront StateGrant TransferofFunds Aditions: $ Fund Operating Center $134,970$8,50$6,091$-0- FuṇḍdWBFAGuideBicentenial 60,0

15 ALEXAND AREACONVENTIONANDVISITORSBUREAU, DECEMBER31,202 NOTESTOFINANCIALSTATEMENTS (continued) 8.CHANGESINAMOUNTSHELDFOROTHERSINAGENCYFUNDS(centd) BicentenialPromotion Maintenancecontracts/security Repairsandmaintenance Suplies Postage 25,849 20,10 137,874 UtilitiesTotalReductions CapitalOutlay 8,016 17,65 Balances,EndofYear $284, ,628 7,45 _$63,3038,50 8,908 TOTALAMOUNTSHELDFOROTHERSINAGENCYFUNDSATYEAREND: $ OPERATINGLEASE TOTALDUE:$431,16 $5, ,874 $28,626 TheBureauenteredintoasixtymonthcopieroperatingleaseonNovember15,20,at$352permonth.Thelease

16 DECEMBER31,202 NOTESTOFINANCIALSTATEMENTS (continued) 10.MANAGEMENTAGREMENT OnMay21,196,theAlexandriafPinevileAreaConventionandVisitorsBureauenteredintoa managementagrementwiththecityofalexandria,louisiana,inwhichthebureauagredtoact asgeneralmanagerofthebusinesoperationsofthealexandriariverfrontcenter.thecityagred tomaintainownershipofthecenterandtoprovideoficespaceforthebureauwithinthecenterat noaditionalcostothebureau.thebureauisresponsibleforoperatingbudgets,comprehensive staf'mgplans,marketingplans,rentalschedules,advertising,licensing,promotionalactivities,public relations,andthedesignandimplementationofafinancialacountingsystemforthecenter.the BureauistoprovidetheCitywithmonthlyfinaneiaireportswithintwenty(20)daysofthendof eachmonth.asgeneralmanagerforthecenter,thebureauisalsoresponsibleforexercisingits bestefortsinminimizingoperatingexpensesandmaximizingoperatingrevenuesingodfaith judgement.thecityhastherightobtaininformationfromthebureau,uponreasonabledemand, andtoinspectheboksandrecordsofthecenterasmaybenecesarytoinformthecityconcerning thecenteranditsoperations.thismanagementagrementwhichexpiredonthelastdayofmarch, 201,wasautomaticalyrenewedforanaditionalfive(5)yearperiod.Also,thisagrementmay beterminatedifthebalanceinthealexandriariverfrontcenterfailsbelow$10,0. TheBureaubeganasimplifiedemployepensionplanduring193.Anemployeiseligibleto 1.DEFINEDCONTRIBUTIONPENSIONPLAN participateoncetheyhavebenemployedfultimewiththebureauforafulyear.thebureau contributesfivepercent(5%)ofthemploye'salarytotheplan.monthlycontributionsweremade foremployesduring202totaling$7,03. 14

17 Alexandria,Louisiana OTHEREPORTSREQUIREDBY Thefolowingpagescontainthereportoninternalcontrolstructureandcompliancewithlawsand regulationsrequiredbygovernmentauditingstandardsisuedbythecomptrolergeneralofthe UnitedStates.Theparagraphoninternalcontrolstructureisbasedsolelyontheauditofthegeneral purposefinancialstatementsandincludeswhereapropriate,anyreportableconditionsand/or materialweakneses.theparagraphoncompliancewithlawsandregulationsis,likewise,based solelyontheauditofthegeneralpurposefinancialstatementsandpresents,whereaplicable,

18 AMERICANINSTITUTEOf MEMBER CERTIFIEDPUBLICACOUNTANTSDAUZAT,BEAL&DEBEVEC,CPAs CERTIFIEOPUBLICACOUNTANTS SOCIETYOFLOUISIANA MEMBER REPORTONCOMPLIANCEANDONINTERNALCONTROLOVERFINANCIAL APROb-~SIONALCORPORATION REPORTINGBASEDONANAUDITOFINANCIALSTATEMENTSPERFORMED INACORDANCEWITHU.S.GOVERNMENTAUDITINGSTANDARDS BoardofDirectors Alexandria/PinevileAreaConvention&Visitors'Bureau WehaveauditedthegeneralpurposefmancialstatementsofAlexandria/PinevileAreaConvention &Visitors'Bureau(apoliticalsubdivisionoftheStateofLouisiana)asofandfortheyearended December31,202,andhaveisuedoureporthereondatedJune25,203.Weconductedour auditinacordancewithunitedstatesgeneralyaceptedauditingstandardsandthestandards aplicabletofinancialauditscontainedingovernmentauditingstandards,isuedbythe ComptrolerGeneraloftheUnitedStates. Compliance Aspart&obtainingreasonableasuranceaboutwhethertheBureau'sfinancialstatementsarefre ofmaterialmistatement,weperformedtestsofitscompliancewithcertainprovisionsoflaws, regulations,contractsandgrants,noncompliancewithwhichcouldhaveadirectandmaterialefect onthedeterminationofinancialstatementamounts.however,providinganopiniononcompliance withthoseprovisionsisnotanobjectiveofourauditand,acordingly,wedonotexpresuchan opinion.theresultsofourtestsdisclosedinstancesofnoncompliancethatarerequiredtobe reportedundergovernmentauditingstandardswhicharedescribedintheacompanyingschedule ofindingsandquestionedcostsasitems02-1and02-2. InternalControlOverFinancialReporting Inplaningandperformingouraudit,weconsideredtheBureau'sinternalcontroloverfinancial reportinginordertodetermineourauditingproceduresforthepurposeofexpresingouropinion onthefinancialstatementsandnotoprovideasuranceontheinternalcontroloverfinancial reporting.however,wenotedacertainmaterinvolvingtheinternalcontroloverfinancialreporting anditsoperationthatweconsidertobeareportablecondition.reportableconditionsinvolve materscomingtouratentionrelatingtosignificantdeficienciesinthedesignoroperationofthe internalcontroloverfinancialreportingthat,inourjudgement,couldadverselyafecthebureau's abilitytorecord,proces,sumarize,andreportfinancialdataconsistentwiththeasertionsof managementinthegeneralpurposefinancialstatements.thereportableconditionisdescribedin Z0WINDSORPLACE*ALEXANDRIA,LOUISIANA71J03*()18)4J-)97~FAX()18)45-Z017

19 theacompanyingscheduleofindingsandquestionedcostsasitem02-1and02-2. Amaterialweaknesisaconditioninwhichthedesignoroperationofoneormoreoftheinternal controlcomponentsdoesnotreducetoarelativelylowleveltheriskthatmistatementsinamounts thatwouldbematerialinrelationtothefmaneialstatementsbeingauditedmayocurandnotbe detectedwithinatimelyperiodbyemployesinthenormalcourseofperformingtheirasigned fimctions,ourconsiderationoftheinternalcontroloverfinancialreportingwouldnotnecesarily disclosealmatersintheinternalcontrolthatmightbereportableconditionsand,acordingly, wouldnotnecesarilydisclosealreportableconditionsthatarealsoconsideredtobematerial weakneses.however,webelievethathereportableconditiondescribedaboveisnotamaterial weaknes. ThisreportisintendedfortheinformationoftheBoardofDirectors,managementandtheLouisiana LegislativeAuditorandisnotintendedtobeandshouldnotbeusedbyanyoneotherthanthese CertifiedPublicAcountants June25,203

20 SCHEDULEOFINDINGSANDQUESTIONEDCOSTS FortheYearEndedDecember31,202 WehaveauditedtheFinancialstatementsoftheAlexandria/PinevileAreaConventionandVisitorsBureau asofdecember31,202andhaveisuedoureporthereondatedjune25,203.weconductedouraudit inacordancewithunitedstatesgeneralyaceptedauditingstandardsandthestandardsaplicableto finaneialauditscontainedingovernmentauditingstandards,isuedbythecomptrolergeneraloftheunited States.OurauditofthefinancialstatementsasofandfortheyearendedDecember31,202resultedinan unqualifiedopinion. Section1-SumaryofAuditors'Reports a.reportoninternalcontrolandcompliancematerialtothefinancialstatements Internalcontrol MaterialWeaknesesYes ReportableConditions~"YesNo Compliance NonComplianceMaterialtoFinancialStatements"~Yes_ I'- No SectionH-FinancialStatementFindings None

21 SCHEDULEOFINDINGSANDQUESTIONEDCOSTS FortheYearEndedDecember31,202 eontined Sectionm-FindingsandQuestionedCosts 02-1LOCALGOVERNMENTBUDGETACT Condition: Themetingforaprovingthebudgetwasnotadvertisedinacordancewith revisedstatute39:1307 Criteria:A Politicalsubdivisionswithtotalproposedexpendituresoftwohundredfifty thousandolarsormorefromthegeneralfundandanyspecialrevenue fundshalafordthepublicanoportunitytoparticipateinthebudgetary Ḃ procespriortoadoptionofthebudget. Uponcompletionoftheproposedbudgetand,ifaplicable,itsubmision tothegoverningauthority,thepoliticalsubdivisionshalcausetobe publishedanoticestatingthatheproposedbudgetisavailableforpublic inspection.thenoticeshalalsostatethatapublichearingontheproposed budgetshalbeheldwiththedate,time,andplaceofthehearingspecified inthenotice.thenoticeshalbepublishedatleastendayspriortothedate ofthefirstpublichearingwhereaplicable,publicationshalbeinthe oficialjournalofthepoliticalsubdivision.wherethereisnorequirement thathepoliticalsubdivisionhaveanoficialjournal,publicationshalbein theoficialjoumalofthegoverningauthorityoftheparishinwhichthe politicalsubdivisionislocated.incaseswherethepoliticalsubdivisionis locatedwithintheboundariesofmorethatoneparish,publicationshalbe Cintheoficialjournalofthegoverningauthorityofeachparish. Noproposedbudgetshalbeconsideredforadoptionorotherwise finalizeduntilatleastonepublichearinghasbenconductedonthe proposal.nothinghereinshalprohibitoneormorepolitical Dsubdivisionsfromconductingjointpublichearings. Thepoliticalsubdivisionshalcertifycompletionofalaction requiredbythissectionbypublishinganoticeinthesamemaneras ishereinprovidedforthenoticeofavailabilityoftheproposedbudget andpublichearing. Efect: Thepublicwilnotbeabletoparticipate. QuestionedCosts:None

22 SCHEDULEOFINDINGSANDQUESTIONEDCOSTS FortheYearEndedDecember31,202 continued 02-2PROPERTYMANAGEMENT Condition Theasetlistwasnotmaintainedinacordancewithrevisedstatute 24:51503)1 Criteria: Theorganizationisrequiredtomaintainrecordsofalequipmentand othergeneralfixesasetswhichwerepurchasedorotherwise acquired,andforwhichsuchentityisacountable.therecordshal includeinformationastothedateofpurchase,theinitialcost,the disposition,ifany,thepurposeofsuchdisposition,andtherecipient oftheproperty. Efect Itemspurchasedwithagencyfundswilnotbereadilyidentifiableor properlyacountedfor. QuestionedCosts:None

23 SCHEDULEOFPRIORYEARFINDINGS FortheYearEndedDecember31,202 FINDING19-01 Bureau'smanagementshouldmaintainacounts receivableandacountspayablesubsidiaryledgers, periodicalyagetheamountsdueandreconcilethem tothegeneraledger. Resolved.

24 CORECTIVEACTIONPLAN ALEXANDRIA,LA. YEARENDEDECEMBER31, Thebudgetproceswilbeconductedinacordancewithaplicablestatelaw 02-2Asetrecordswilbeupdatedandmaintainedinacordancewithstatelaw NameofContactPerson:Mrs.JilKider,ExecutiveDirector Date:June25,203