AsofandfortheYearEndedDecember31,201
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1 ALENPARISHPOLICEJURY OBERLIN,LOUISIANA COMPACTFUND AsofandfortheYearEndedDecember31,201 FINANCIALSTATEMENTS
2 CONTENTS INDEPENI)ENTAUDITORS'REPORT FINANCIALSTATEMENTS BalanceShet StatementofRevenues,Expenditures,and ChangesinFundBalance StatementofRevenues,Expenditures,and NotestotheFinancialStatements ChangesinFundBalance-BudgetandActual SUPLEMENTALINFORMATIONSCHEDULES ScheduleofFindings Management'sCorectiveActionPlanforCurentYearAudit INDEPENDENTAUDITORS'REPORTSECTION Pindings(Unaudited) ReportonComplim~ceandonInternalControloverFinancial ReportingBasedonanAuditofFinancialStatementsPerformed inacordancewithgovernmentauditingstandards v_0ge
3 Ccrt(fiedPublicAcountants At'rt~'esicmalCorporation.l~l~t'rlt~mltlsT,t,te,tf(.'~'~l!'li~tr,{Iql~lR,.tc'~vmntlt~ neck'vr}i.rmis~;~at:c~t~h.~'i,t.~,is riv,at~:oml~o,.i'.~c~i,~,~o,m,t~', INDEPENDENTAUDITORS'REPORT AlenParishPoliceJury Oberlin,Louisiana WehaveauditedtheacompanyingfinancialstatementsoftheCompactFundoftheAlenParishPoliceJury,as ofandfortheyearendeddecember31,201,aslistedinthetableofcontents.thesefinancialstatementsarethe responsibilityofthealienparishpolicejury,management.ouresponsibilityistoexpresanopiniononthese financialstatementsbasedonouraudit. WeconductedourauditinacordancewithauditingstmldardsgeneralyaceptedintheUnitedStatesofAmerica andtheslandardsaplicabletofinancialauditscontainedingovernmentauditingstandards,isuedbythe ComptrolerGeneraloftheUnitedSlates.Thosestandardsrequirethatweplanandperformtheauditobtain reasonableasuranceaboutwhetherthefinancialstatementsarefreofmaterialmistatemenṭanauditincludes examining,onaleslbasis,evidencesuportingtheamountsandisclosureinthefinancialstatements.anaudit alsoincludesasesingtheacountingprinciplesusedandsignificantestimatesmadebymanagement,aswelas evaluatingtheoveralfinancialstatementpresentation.webelievethatourauditprovidesareasonablebasisfor ouropinion. AsdiscusedinNoteA,thefinancialstatementspresentonlytheCompactFundandarenotintendedtopresent fairlythefinancialpositionandresultsofoperationsofthealenparishpolicejury,inconformitywithgeneraly aceptedaceounlingprinciples. Inouropinionthefinancialstatemantsrefen'edtoabovepresentfairly,inalmaterialrespects,thefinancial positionofthecompactfundofthealienparishpolicejuryasofdecember31,201,andtheresulsofits operationsfortheyearthenendedinconformitywithacountingprineiplesgeneralyaceptedintheunitedslates ofamerica. ~/~ '~jc~a~rdfc- Mires&Company,CPAs,APC March9, N.IhStrct,P.t).Box16S0,lhlder,l.ouisi.Jm70648,(37) * L~.Tx.Ok
4 FINANCIALSTATEMENTS,.3-
5 ALENPARISHPOLICEJURY Oberlin,Louisiana COMPACTFUND BalanceShet,December31,201 ASETS Cash LIABILITIESANDEQUITY "Equity:Fundbalance: Unreserved-undesignated ~_ ~_ Theacompanyingnotesareanintegralpartofthistatement -4-
6 ALENPARISItPOLICEJURY Oberlin,Louisiana COMPACTFUND StatementofRevenues,Expenditures,and FortheYearEndedDecember31,201 ChangesinFundBalance REVENUES Grantawards. Interestearnings TOTALREVENUES $750,0709 EXPENDITURES Bankcharges. Capitaloutlay. TOTALEXPENDITURES 12 EXCES(Deficiency)OFREVENUES OVEREXPENDITURES FUNDBALANCE(Deficit)ATBEGINING._750,697 FUNDBALANCE(Deficit)ATENDOFYEAR OFYEAR Theaecompanyingnotesareanintegralpartofthistatement. -5-
7 ALENPARISHPOLICEJURY Oberlin,Louisiana COMPACTFUND StatementofRevenues,Expenditures,and FortheYearEndedDecember31,201 ChangesinFundBalance-BudgetandActual.BUDGET ACTUAL (UNFAVORABLE) VARIANCE REVENUES Grantawards Interestearnings $750,0 TOTALREVENUES.7520,~Q~ 20,OQ~ $750,0709 $ EXPENDITURES 750,709 {1.291) (1,291)(12) Bankcharges. Capitaloutlay. TOTALEXPENDITURES752,9.0_Q 752,9.0_ ,01) EXCES(Deficiency)OFREVENUES 751,98 OVEREXPENDITURES 750,697 7,50,697 FUNDBALANCE(Deficit)AT BEGININGOFYEAR. FUNDBALANCE(Deficit)AT ENDOFYEAR Theacompanyingnotesareanintegralpartofthistatement. "6"
8 ALENPARISHPOLICEJURY COMPACTFUND AsofandfortheYearEndedDecember31,201 NotestotheFinancialStatements Oberlin,Louisiana INTRODUCTION TheAlenParishPoliceJuryisthegoverningauthorityforAlenParishandisapolitical thevariousdistrictswithintheparish.thejurorservefour-yeartermsthatexpireonjanuary subdivisionofthestateoflouisiana.thepolicejuryisgovernedbysevenjurorsrepresenting LouisianaRevisedStatute(R.S.)3:1236givesthepolicejuryvariouspowersinregulatingand 1,204. tomakeregulationsforitsowngovernment;toregulatetheconstructionandmaintenanceof roads,bridges,andrainagesystems;toregulatethesaleofalcoholicbeverages;andtoprovide directingtheafairsoftheparishanditsinhabitants.themorenotableofthosearethepower forthehealthandwelfareofthepor,disadvantaged,andunemployedintheparish.fundingto acomplishthesetasksisprovidedbyadvaloremtaxes,salestaxes,berandalcoholicbeverage permits,stalerevenuesharing,gamingrevenues,andvariousotherstateandfederalgrants. TheCompactFandoftheAlenParishPoliceJurywasestablishedtoacountforthereceiptof andexpenditureofthegrantawardscontributedbythecoushatatribeoflouisianaundera tribal-statecompactbetwenthetribeandthestateoflouisianafortheconductofclas1 gamingandfortheaditionalpurposeofofsetingtheimpactofandefrayingthecostsofnew orexpandedgovernmentalprogramsandservicesthatarenecesitatedasadirectresultofthe tribalclas1gamingactivitiesaprovedunderthetribal-statecompactfortheconductof ClasIGamingbetwentheTribeandtheStateofLouisiana.TheAlenParishPoliceJuryis toreceive$1,0,0anualy,inquarterlypayments. Thesefundsaretobeusedforthefolowingpurposes Thefirst$30,0.0contributedanualybytheCoushataTribeofLouisianatothe policejuryshalbeusedtorepair,improveandmaintainparishroadswithinathre(3) milevicinityoftribalands,andtomaintainparishroadsthatarenecesarytoprovide directacestothetribal-ownedcasinoresortatkinder,louisiana,theremaining $70,0.0contributedanualybytheCoushataTribeofLouisianashalbeusedbythe policejurytoasistintheconstruction,maintenanceandrepairofotheroadwaysadjacent torwhichfaeilitateacestocousbatatribalandsandfortheoperationand NOTE1-SUMARYOFSIGNIFICANTACOUNTINGPOLICIES maintenanceofparishbuildings. A.ReportingEntity Asthegoverningauthorityoftheparish,foreportingpurposes,theAlenParishPoliceJuryis thefinancialreportingentityforalenparish.thefinancialreportingentityconsistsof(a)the -7-
9 ALENPARISHPOLICEJURY COMPACTFUND Oberlin,Louisiana NotestotheFinancialStatements(Continued) NOTE1.SUMARYOFSIGNIFICANTACOUNTINGPOLICIES primarygovernment(policejury),(b)organizationsforwhichtheprimarygovernmentis financialyacountable,and(c)otherorganizationsforwhichnatureandsignificanceoftheir relationshipwiththeprimarygovernmentaresuchthatexclusionwouldcausethereporting entity'sfinancialstatementstobemisleadingorincomplete. TheacompanyfinancialstatementspresentinformationonlyontheCompactFundmaintained bythealenparishpolicejury.thecompactfundisincludedinthealenparishpolicejury's primarygovernmentfinancialstatementsasaspecialrevenuefund. B.FundAcounting TheAlenParishPoliceJuryusesfundsloreportonitsfinancialpositionandtheresultsofits operations.fundacountingisdesignedtodemonstratelegalcomplianceandtoaidfinancial managementbysegregatingtransactionsrelatingtocertaingovernmentfunctionsoractivities. Afundisaseparateacountingentitywithaself-balancingsetofacounts. FundsoftheCompactFundoftheAlenParishPoliceJuryamclasifiedasagovernmentalfund, ThisfundacountsfortheAlenParishPoliceJury'scolectionandisbursementofspecificor legalyrestrictedmonies.governmentalfundsofthealenparishpolicejuryinclude: SpecialRevenueFunds CompactFund-Toacountforthereceiptandisbursementofmuniesreceivedfromthe Tribal-StateCompactfortheConductofClasI1GamingbetwentheCoushataTribeof C.BasisofAcounting LouisianandtheStateofLouisiana. Theacountingandfinancialreportingtreatmentapliedtoafundisdeterminedbyits measurementfocus.governmentalfundsareacountedforusingacurentfinancialresources measurementfocus.withthismeasurementfocus,onlycurentasetsandcurentliabilitiesare generalyincludedonthebalanceshet.operatingstatementsofthesefundspresentincreases andecreasesinetcurentasets.themodifiedacrualbasisofacountingisusedbythefund, Underthemodifiedacrualbasisofacounting,revenuesarerecognizedwhensusceptibleto acrual(i.e.,whentheybecomebothmeasurableandavailable)."measurable"meanstheamount ofthetransactioncanbedeterminedand"available"meanscolectiblewithinthecurentperiod -8-
10 ALENPARISHPOLICEJURY COMPACTFUND Oberlin,Louisiana NotestotheFinancialStatements(Continued) NOTE1-SUMARYOFSIGNIFICANTACOUNTINGPOLICIES orsonenoughthereaftertobeusedtopayliabilitiesofthecurentperiod.aone-year availabilityperiodisusedforevenuerecognitionforalotherfundrevenues.expendituresare recordedwhentherelatedfundliabilityisincured. D.Budgets AbudgetisadoptedonabasisConsistentwithgeneralyaecoptedacountingprinciples.Al anualapropriationslapseatfiscalyearend.encumbranceacountingisnotused. InDecemberofeachyear,thebudgetispreparedbyfund,functionandactivity,andincludes informationonthepastyear,eurentyearestimatesandrequestedapropriationsforthenext fiscalyear. Thebudgetwasamendeduringtheyear E.CashandCashEquivalents Cashincludesamountsindemandeposits,interest-bearingdemandeposits,andtimedeposits. Cashequivalentsincludeamountsintimedepositsandthoseinvestmentswithoriginalmaturities of90daysorles.understatelaw,thealenparishpolicejurymaydepositfundsindemand deposits,interest-bearingdemandeposits,ortimedepositswithstatebanksorganizedunder LouisianaJaworanyotherstateoftheUnitedStates,orunderthelawsoftheUnitedStates. F.Investments InvestmentsarelimitedbyR.S.3:295andtheAlenParishPoliceJury'sinvestmentpolicy. Iftheoriginalmaturitiesofinvestmentsexced90days,theyareclasifiedasinvestments; however,iftheoriginalmaturitiesare90daysorles,theyareclasifiedascashequivalents. NOTE2-CASHANDCASHEQUIVALENTS AtDecember31,201,theAlenParishPoliceJuryhascashandcashequivalents(bok bakmces)forthecompactfundtotaling$750,697asfolows: Demandeposils Interest-bearingdemandeposits Timedeposits Other 750,697 Total -9-
11 ALENPARISHPOLICEJURY COMPACTFUND Oberlin,Louisiana NotestotheFinancialStatements(Continued) NOTE2-CASHANDCASHEQUIVALENTS Thesedepositsarestatedatcost,whichaproximatesmarket.Understatelaw,thesedeposits (ortheresultingbankbalances)mustbesecuredbyfederaldepositinsuranceorthepledgeof securitiesownedbythefiscalagentbank.themarketvalueofthepledgedsecuritiesplusthe federaldepositinsurancemustataltimesequaltheamountondepositwiththefiscalagent. Thesesecuritiesareheldinthenameofthepledgingfiscalagentbankinaholdingorcustodial bankthatismutualyaceptabletobothparties.atdecember31,201,thealenparishpolice Juryhas$750,697indeposits(colectedbankbalances).Thesedepositsaresecuredfromrisk by$10,0ofederaldepositinsuranceand$650,697ofpledgedsecuritiesheldbythe custodialbankinthenameofthefiscalagentbank(gasbcategory3). Eventhoughthepledgedsecuritiesareconsidereduneolateralized(Category3)underthe provisionsofgasbstatementno.3,r.s.39:129imposesastatutoryrequirementonthe custodialbanktoadvertiseandselthepledgedsecuritieswithin10daysofbeingnotifiedbythe AlenParishPoliceJurythathefiscalagenthasfailedtopaydepositedfundsupondemand. NOTE3-RISKMANAGEMENT TheAlenParishPoliceJuryisexposedtovariousrisksoflosrelatedtotorts;theftof,damage toandestructionofasets;erorsandomisions;injuriestoemployes;andnaturaldisaslers. TheAlenParishPoliceJurymaintainscomercialinsurancecoveragecoveringeachofthose risksoflos.managementbelievesuchcoverageisuficientoprecludeanysignificant uninsuredloses.setledclaimshavenotexcededthiscomercialcoverageinanyofthepast threfiscalyears. -10-
12 SUPLEMENTALINFORMATIONSCHEDULES
13 ALENPARISHPOLICEJURY COMPACTFUND Oberlin,Louisiana SuplementalInformationSchedule ScheduleofFindings FortheYearEndedDecember31,201 WehaveanditeAthefinancialstatementsoftheCompactFundoftheAlenParishPoliceJuryasofandfor theyearandeddecember31,201,andhaveisuedoureportdatedmarch9,202.weconductedour auditinacordancewithauditingstandardsgeneralyaceptedintheunitedstatesofamericandthe standardsaplicabletofinancialauditscontainedingovernmentauditingstandards,isuedbythe ComptrolerGeneraloftheUnitedStates.OurauditofthefinancialstatementsasofDecember31,201 resultedinanunqualifiedopinion ṠectionISumaryofAuditors'Report InternalControl a.~reportonlnternalcontrolandcompliancematerialtothefinancialstatements MaterialWeaknes(es) ReportableCondition(s) XYes mno _ ComplianceMaterialtoFinancialStatements Section1IFinancialStatementFindings _Yes.XNo 201-1I/C(Materialweaknes) Segregation0fduties:Becauseofthelackofalargestaf,morespecificalyacountingpersonel,thereis aproblemwithsegregationofdutiesnecesaryforpropercontrols.onepersoniscurentlyperformingtile functionofpreparingdisbursements,andreconcilingthebankstatements.wedonotethathisituationis inherentomostentitiesofthistypeandisdificultosolveduetothefundinglimitationsofthedistrict atorney.werecomendthalthepolicejurorstakeanactiveinterestinthereviewofalofthefinancial information. -12-
14 ALENPARISHPOLICEJURY COMPACTFUND Oberlin,Louisiana SuplementalInformationSchedule Management'sCorectiveActionPlanforCurentYearAuditFindings(Unaudited) FortheYearEndedDecember31,201 SectionInternalControlandComplianceMaterialtotheFinancialStatements: Thisisanongoingfindingthatcanotbecorecteduetolackofinancialresources Contactperson:KenethHebert,President -13-
15 INDEPENDENTAUDITORS'REPORTSECTION -14-
16 J~a.&AProJbsionalCorporation I CertifiedPublicAeount~ v REPORTINGBASEDONANAUDITOF REPORTONCOMPLIANCEANDONl]' INACORDANCEWITHGOVE. AlenParishPoliceJury Oberlin,Louisiana theyearendeddecember31,201,andhav~isuedc WehaveauditedthefinancialstatementsoftheComl ourauditinacordancewithauditingstandardsgane standardsaplicabletofinancialauditscontained ComptrolerGeneraloftheUnitedStates. Compliance Aspartofobtainingreasonableasuranceaboutwhet arefreofmaterialmistatement,weperformedte regulations,contracts,andgrants,noncompliancewi determinationofinancialstatementamounts,how provisionswasnotanobjectiveofouraudit,andaeco ofourtestsdisclosednoinstancesofnoncomplianc AuditingStandards. InplaJmiugandperformingouraudit,weconsidcre I~rna!ControlOverFinancialRepolting financialrcportinginordertodetermineourauditin~ onthcfinancialstatementsandnotoprovideasur However,wenotedcertainmatersinvolvingtheinte thatweconsidertobereportableconditions.reporta relatingtosignwman'tdeficienciesinthedesignoro!c that,ilourjudgment,couldadverselyafecthe Reportableconditionsaredescribedintheacompar sumarize,andreportfinancialdataconsistentwithf Amaterialweaknesisaconditioninwhichthedes componentsdoesnotreducetoarelativelylowlevel materialinrelationtothefinancialstatementsbeing periodbyemployesinlhenormalcourseofperfom ~_ 321N.NthStIvet,P.O.Box16[t0.Ifild
17
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