V~LAGEOFISHER,LOUISIANA ANUALFINANCIALREPORT Fortheyearended June30,20

Transcription

1 OFiCiAL ~-~-~SENOUT FILECOPY copiesfromthis o~yandplace BACKinFILE) V~LAGEOFISHER,LOUISIANA ANUALFINANCIALREPORT Fortheyearended June30,20 thentityandotherapropriatepublicoficials.the Underprovisionsofstatelaw,thisreportisapublic document.acopyofthereporthasbensubmitedto apropriate,atheoficeoftheparishclerkofcourt. reportisavailableforpublicinspectionathebaton RougeoficeoftheLegislativeAuditorand,where ReleaseDateI-~-,C~

2 ACOUNTANT'SCOMPILATIONREPORT CONTENTS Exhibit:SchedulePage GENERALPURPOSEFINANCIALSTATEMENTS Combinedbalanceshet-alfundtypes (COMBINEDSTATEMENTS-OVERVIEW) Statementofrevenues, andacountgroup A expenditures,andchangesinfund Statementofrevenues,expenditures, balances-algovernmentalfundtypes andchangesinfundbalances-budget Statementofrevenues,expenses,and andactual-governmentalfundtype changesinretainedearnings(deficit) GENERALPURPOSEFINANCIALSTATEMENTS proprietaryfundtype (COMBINEDSTATEMENTS-OVERVIEW)(Continued) Statementofchangesincashflowsproprietaryfundtype Notestofinancialstatements FINANCIALSTATEMENTSOFINDIVIDUAL 8-]4 FUNDSANDACOUNTGROUP J-] 17 Scheduleofprogramcosts-CDBG J-2 Scheduleofprogramcosts-CDBG J-3 18 OTHERSUPLEMENTARYINFORMATION J ScheduleofExpendituresofFederalAwards INDEPENDENTACOUNTANT'SREPORTON 2 APLYINGAGRED-UPONPROCEDURES LOUISIANAATESTATIONQUESTIONAIRE

3 ELIOT&ASOCIATES,IN(;. AProfesionalAcountingCorporation (318) Lesvile,Louisiana ! P.O.Box1287 (318) Fax W.MichealEliolt,CPA TheHonorableSusan Fisher,Louisiana: andthemembersof Slay,Mayor theboardofaldermen Ihavecompiledtheacompanyingeneralpurposefinancialstatements,as listedinthetableofcontents,ofthevilageoffisherasandforthe yearendedjune30,20,andtheacompanyingsuplementaryinformation, aslistedinthetableofcontents,whichispresentedforsuplementary analysispurposes,inacordancewiththestatementsonstandardsfor AcountingandReviewServicesisuedbytheAmericanInstituteof CertifiedPublicAcountants. Acompilationislimitedtopresentingintheformoffinancial statementsandsuplementaryschedulesinformationthatisthe representationofmanagement.ihavenotauditedorreviewedthe acompanyingfinancialstatementsand, opinionoranyotherformofasurance onthem. acordingly,donotexpresan Lesvile,Louisiana October5,20

4 GENERALPURPOSEFINANCIALSTATEMENTS (COMBINEDSTATEMENTS-OVERVIEW)

5 VILAGEOFFISHER COMBINEDBALANCESHET-ALFUNDTYPESANDACOUNTGROUP June30,20 ASET Cash(Note2) Receivables(net)(Notes3and5) Acounts Taxes Intergovernmental Restrictedasets(Note2): Cash Investments Property,plant, andequipment(notes8and9) Duefromotherfunds(Note6) Totalasets LIABILITIESANDFUNDEQUITY Liabilities: Acountspayable Taxespayable Salariespayable Customerdeposits Duetogeneralfund(Note6) Totalliabilities Fundequity: Investmentingeneralfixedasets Contributedcapital(net)(Note10) Retainedearnings- Reservedfor funds(note Unreserved contingency 7) Totalretainedearnings Fundbalances- Unreserved-undesignated Totalfundbalance Totalfundequity Totaliabilitiesand fundequity General $19,694 2, ,40 $2, ,851 4,537 19,850 19,850.!9,850 Capital Projects $- Seacompanyingnotesandacountant'sreport.

6 Proprietary Enterprise $4,404 FundType 3,187 2,874 1,152,326 2, ,125 (2,251) (3,369) (5,620) 1,152,845 AcountGroDp GeneralFixed Asets $ - 51,51 $1,351 ExhibitA MemorandumOnly) $24,098 Totals 6, ,874 _ 1,203,87 1,40 $4,240 1,076 _ 2,642 5,125 14,483 1,40 1,158,465 51,51 (2,251) (3,369) 19,850 (5,620) 1,24,246 19,850

7 VILAGEOFISHER STATEMENTOFREVENUES,EXPENDITURES,ANDCHANGESIN FUNDBALANCE-ALGOVERNMENTALFUNDTYPES YearendedJune30,20 Revenues: Taxes Licensesandpermits Intergovernmental Finesandforfeits Miscelaneousrevenues Totalrevenues Expenditures: Curent: Generalgovernment Publicsafety- Policedepartment Strets Capitaloutlay Totalexpenditures Exces(deficiency) ofrevenuesover expenditures Otherfinancingsources (uses) Transfersin Transfersout Exces(deficiency)of revenuesover expendituresand otheruses Fundbalances,begining Fundbalances,ending General Capital P_.rQject $2,521 $ 8,167 23,348 13,598 36,762 6,051-76,849 i_~3,598 41,42 38,210 79,652 (2,803) 5,365 2,562 17,28 ~19,850 Seacompanyingnotesandacountant'sreport 13,598 13,598 9_-

8 (MEMORANDUMONLY) TOTALS $ ,946 2,521 36,762 8,167 6,051 41,42 13,598 38, ,250 (2,803) 5,365 17,28 2,562 19,850 ExhibitB

9 FUNDBALANCE-BUDGETANDACTUAL-GOVERNMENTALFUNDTYPE STATEMENTOFREVENUES,EXPENDITURES,ANDCHANGESIN VILAGEOFFISHER YearendedJune30,20 Genera].Fund Revenues: Taxes(Note4) Budqet Licensesandpermits Intergovernmental 2 Finesandforfeits Miscelaneous Actual(Unfavorable) Variance Favorable $2, ,348 36,762 8,167 Expenditures: Totalrevenues 6,051 $(179) (5,238) 1, ,8076,849 6,051 3,049 Curent- Generalgovernment Strets Publicsafety- Capitaloutlay Police 40,676 37,90 41,42 38,210 (76) (310) Exces(deficiency)ofrevenues Totalexpenditures 78,57679,652 (1,076) Otherfinancingsources(uses) overexpenditures (4,76)(2,803) 1,973 Transfersin Transfersout Totalotherfinancing 5,365 5,365 sources(uses) 5,365 Exces(deficiency)ofrevenues andothersourcesover Fundbalance,begining expendituresandotheruses (4,76)2,562 Fundbalance,ending $12,512$19,850 17,2817,28 7,38 Seacompanyingnotesandacountant'sreport

10 CaoitalProjectsFunds B~dqet 13,598 $ Actual Variance- Favorable 13,598 - (Unfavorable) $ - ExhibitC 13,598 13,598 13,598 13,598

11 VILAGE STATEMENTOFREVENUES, RETAINEDEARNINGS- Yearended Operatingrevenue Chargesfor Waterandservicessewersales Totaloperatingrevenue Operatingexpenses: Salariesandwages Payroltaxes Profesionalfes Oficexpense Repairsandmaintenance Utilities Depreciation(Note8) Contractlabor Salestaxes Sewerexpense Rentexpense(Notei) Miscelaneous Totaloperatingexpenses Operatingincome(los) OFISHER EXPENSESANDCHANGESIN PROPRIETARYFUNDTYPE June30,20 Nonoperatingrevenue (expense): Interestincome Otherincome Totalnonoperatingrevenue(expense) Netincome(los)before operatingtransfers Operatingtransfers Transfersout Netincome(los) Adamortizationofcontributedcapital(Note10) Decreaseinretainedearnings Retainedearnings(deficit),beginingofperiod Retainedearnings(deficit),endofperiod Seacompanyingnotesandacountant'sreport 6 42,602 42,602 (38,752) 16 2,976 3,142 (35,610).(5,365) (40,975) 38,72 (2,253)..(3,367) 9(5,620) ExhibitD

12 STATEMENTOFCASHFLOWS VILAGEOFISHER ExhibitE YearendedJune30,20 PROPRIETARYFUNDTYPE CASHFLOWSFROMOPERATINGACTIVITIES Operatingincome(los) Adjustmentstoreconcileoperatingincometo netcashprovidedbyoperatingactivities: $(38,752) Depreciation Changesinasetsandliabilities: Acountsreceivable 40,09 Acountspayable Netcashprovidedbyoperatingactivities Customerdeposits 465 _ CASHFLOWSFROMNONCAPITALFINANCING 3,171 ACTIVITIES Otherincome Netcashprovided(used)bynoncapital Transferout.(5,365) 2,976 CASHFLOWSFROMCAPITALFINANCINGACTIVITIES financingactivities (2,$89) CASHFLOWSFROMINVESTINGACTIVITIES INCREASEINCASH Interestincome _165 CASH,BEGININGOFYEAR 947 CASH,ENDOFYEAR $'1,278 6,31 CLASIFIEDAS Curentasets Restrictedasets $4,404 Totals 2,874 Seacompanyingnotesandacountant'sreport 7

13 NOTESTOFINANCIALSTATEMENTS VILAGEOFFISHER NOTEI-SUMARYOFSIGNIFICANTACOUNTINGPOLICIES June30,20 conformtogeneralyaceptedacountingprinciplesasaplicableto TheacountingandreportingpoliciesoftheVilageofFisher governments.suchacountingandreportingproceduresalsoconform totherequirementsoflouisianarevisedstatute24:517andtothe guidessetforthinthelouisianagovernmentalauditguide,andto theindustryauditguide,auditsofstateandlocalgovernment Units policies. Ṫhefolowingisasumaryofcertainsignificantacounting acountgroupswhicharecontroledbyordependentonthevilage FinancialreDortinqentity.Thisreportincludesalfundsand executiveandlegislativebranches(themayorandboardof Aldermen).ControlbyordependenceontheVilagewasdetermined onthebasisofbudgetadoption,taxingauthority,authorityto isuedebt,electionorapointmentofgoverningbody,andother generaloversightresponsibility. organizedonthebasisofundsandacountgroups,eachof consideredaseparateacountingentity.theoperationsof Fundacountinq.TheacountsoftheVilageofFisher fundareacountedforwithaseparatesetofself-balancing acountsthatcompriseitsasets,liabilities,fundequity, revenues,andexpenditures,orexpenses,asapropriate.government resourcesarealocatedtoandacountedforinindividualfunds baseduponthepurposesforwhichtheyaretobespentandthemeans bywhichspendingactivitiesarecontroled.thevariousfundsare grouped,inthefinancialstatementsinthisreport,intothre genericfundtypesandonebroadfundcategoryasfolows: GovernmentalFunds- TheGeneralFundisthegeneraloperatingfundoftheVilage. Itisusedtoacountforalfinancialresourcesexcepthose CapitalProSectsFund requiredtobeacountedforinanotherfund. TheVilagenteredintotwoLouisianaComunityDevelopment BlockGrantprogramcontracts(# and )on April24,198andJune4,19,respectively,foratotal contractof$576,821.thefundingpurposewastoinstala fireprotectionwaterimprovementprogramoncontract# andtorepairthevilage'ssewerliftstationson contract# theprojectsarebeingacountedforas acapitalprojectsfundbythevilageandthusasageneral governmentalfundtype.theseprojectswerecompleteduring thefiscalyearendedjune30,20.

14 NOTESTOFINANCIALSTATEMENTS(CONTINUED) VILAGEOFISHER ProrietarvFund- ~nterdrisefunds Enterprisefundsareusedtoacountforoperations(a)that arefinancedandoperatedinamanersimilart:oprivate businesenterprises-wheretheintentofthegoverningbody providinggodsorservicestothegeneralpublicona continuingbasisbefinancedorecoveredprimarilythrough isthathecosts(expenses,includingdepreciation)of usercharges;or(b)wherethegoverningbodyhasdecidedthe periodicdeterminationofrevenuesearned,expensesincured, and/ornetincomeisapropriateforcapitalmaintenance, publicpolicy,managementcontrol,acountability,orother purposes. cash,demandeposits,interestbearingdemanddeposits,andmoney marketacounts.cashequivalentsincludeamountsintime Cashandcashequivalents.Cashincludesamountsinpety deposits,withmaturitiesofthremonthsorles. tothefixedasetsasociatedwithafundaredeterminedbyits Fixedasets.Theacountingandreportingtreatmentaplied measurementfocus. spendingor"financialflow"measurementfocusandonlycurent asetsandcurentliabilitiesaregeneralyincludedontheir Algovernmentalfundtypeoperationsareacountedforona balanceshets. AsetsAcountGroup,andarerecordedasexpendituresinthe (generalfixedasets)areacountedforinthegeneralfixed Fixedasetsusedingovernmentalfundtypeoperations governmentalfundtypeswhenpurchased.thevilagehaselectedto capitalizepublicdomain("infrastructure")fixedasetsconsisting ofcertainimprovementsotherthanbuildings,includingroads, bridges,sidewalks,andrainageimprovements.nodepreciationhas benprovidedongeneralfixedasets. or"capitalmaintenance"measurementfocus,andalasetsandal liabilities{whethercurentornoncurent~asociatedwiththeir Alproprietaryfundsareacountedforonacostofservice activityareincludedontheirbalanceshets.

15 VILAGEOFISHER NOTESTOFINANCIALSTATEMENTS(CONTINUED) Depreciationofalexhaustiblefixedasetsusedby proprietaryfundsischargedasanexpenseagainstheiroperations. Depreciationhasbenprovidedoverthestimatedusefullivesusing thestraight-linemethod.theestimatedusefulivesareas folows: WaterUtility- Waterwels Watersystem Metersandequipment 20years 30years i0years Alfixedasetsarestatedathistoricalcostorestimated historicalcostifactualhistoricalcostisnotavailable.donated fixedasetsarestatedattheirestimatedfairmarketvalueonthe datedonated. Contributedcapital straight-linebasisover asetrelates. Basisofacountina Contributedcapital therespectiveasetisamortizedona lifetowhichthe Basisofacountingreferstowhenrevenuesandexpendituresor expensesarerecognizedintheacountsandreportedinthe financialstatements.basisofacountingrelatestothetimingof themeasurementsmade,regardlesofthemeasurementfocusaplied. Algovernmentalfundsareacountedforusingthemodified acrualbasisofacounting.theirevenuesarerecognizedwhen theybecomemeasurableandavailableasnetcurentasets. Taxpayer-asesedincome,grosreceipts,andsalestaxesare considered"measurable"wheninthehandsofcolectingovernments andarerecognizedasrevenueatthattime.anticipatedrefundsof suchtaxesarerecordedasliabilitiesandreductionsofrevenue whentheyaremeasurableandtheirvaliditysemscertain. Expendituresaregeneralyrecognizedunderthemodified acrualbasisofacountingwhentherelatedfundliabilityis incured.anexceptiontothisgeneralruleisprincipaland interestonlong-termdebtisrecognizedwhendue. ProprietaryfundsfolowGAPprescribedbytheGovernmental AcountingStandardsBoardandalFinancialAcountJngStandards Board'standardsisuedpriortoNovember30,1989.Al proprietaryfundsareacountedforonaflowofeconomicresources measurementfocus.withthismeasurementfocus,alasets asociatedwiththeoperationofthesefundsareincludedonthe balanceshet.fundequity,(i.e.,nettotalasets)isegregated intocontributedcapitalandretainedearningscomponents. Proprietaryfund-typeoperatingstatementspresentincreases(e.g., revenues)anddecreases(e.g.,expensesinetotalasets.

16 VILAGEOFISHER NOTESTOFINANCIALSTATEMENTS(CONTINUED) franchisetaxes,specialasesments,licenses,interestrevenueand chargesforservices.salestaxescolectedandheldbythestate Thoserevenuesusceptibletoacrualarepropertytaxes, atyearendonbehalfofthegovernmentarealsorecognizedas revenue.fines,permitsandparkingmeterrevenuesarenot susceptibletoacrualbecausegeneralytheyarenotmeasurable until.receivedincash. thecombinedstatements-overviewarecaptionedmemorandumonly indicatethatheyarepresentedonlytofacilitatefinancial Totalcolumnsoncombinedstatements-overview.Totalcolumns analysis.datainthesecolumnsdonotpresentfinancialposition, to resultsofoperation,orchangesinfinancialpositioninconformity on withgeneralyaceptedacountingprinciples.neitherissuchdata comparabletoaconsolidation.interfundeliminationshavenotben madeintheagregationofthisdata. NOTE2-CASHANDINVESTMENTCOLATERAL andcashequivalents(restrictedandunrestricted)was$26,972which wascoveredinfulbyfederaldepositoryinsurance.thebok AtJune30,20,thecombinedbankbalanceoftheVilage'scash balanceoftheunrestrictedcashwas$24,098andtherestrictedbok balancewas$2,874. NOTE3-RECEIVABLES ReceivablesatJune30,20consistofthefolowing Receivables: Acounts GeneralEnterpriseTotal Taxes Grosreceivables Intergovernmental $2,919$3, Les:alowancefor Nettotalreceivables uncolectibles 3, $6,106 6, asofjanuary1ofeachyear.taxesareleviedtothetaxpayersin November.BiledtaxesbecomedelinquentonJanuary1ofthe Advaloremtaxesatachasanenforceablelienonproperty folowingyear.revenuesfromadvaloremtaxesarebudgetedinthe yearbiled. i

17 12 NOTESTOFINANCIALSTATEMENTS(CONTINUED VILAGEOFISHER M(]TV.a-AD~/AL(]RF~MTAXES asesedvaluesdeterminedbythetaxasesorofsabineparish. FortheyearendedJune30,20taxesof7.60milswereleviedon TheVilagebilsandcolectspropertytaxesuslngthe propertywithasesedvaluationtotaling$38,40andwere dedicatedasfolows: Generalcorporatepurposes Utilityfund 5.0mils TotaltaxesleviedfortheyearendedJune30,20were$2, mils 1%salestaxthatisdedicatedtogeneralcorporatepurposes. FortheyearendedJune30,20,theVilagealsocolecteda NOTE5-DUEFROMOTHERGOVERNMENTALUNITS consistedofthefolowing: AmountsduefromothergovernmentalunitsatJune30,20 Tobacotaxesduefromthe StateofLouisiana ~374 NOTE6-INTERFUNDRECEIVABLES,PAYABLES Interfund GeneralFund Receivable Interfund EnterpriseFund $1,40 Payable $1,40 NOTE7-RESTRICTEDRETAINEDEARNINGS{DEFICIT) thediferencebetwenthemeterdepositbankacountof$2,874and theactualiabilityformeterdepositsheldof$5,125.thevilage Therestrictedretaineddeficitamountof($2,251)represents wiladaditionalfundsinlate20tocompensateforthis deficit.

18 NOTESTOFINANCIALSTATEMENTS(CONTINUED) V~LAG~OF~ISHER Asumaryofproprietaryfundtypeproperty,plantand equipmentatjune30,20folows: WaterUtility Watersystem Waterwel Metersandimprovements $35,09 Improvementstowatersystemandwels 1,104 Waterline/fireprotectionimprovements Totalwaterutility -492,71 7,04 562,973 16,95-81, ,069 Lesacumulatedepreciation Total 1,39,959 76,986 Land Net 1,152, Note9-GENERALFIXEDASET~ $i,152,326 fixedasetsforthefiscalyearendedjune30,20: Thefolowingdatarepresentsthechangesininvestmentingeneral Generalfixedasets, FURNITUREEQUIPMENTBUILDINGS VEHICLESIMPROVEMENTS AND AND TOTALS Totalbalancesand June30,].9 aditions Aditions $706$17,879$32,96 $51,51 Generalfixedasets, Retirements ,879 32,96 51,51 June30,20 13

19 14 VILAGEOFISHER NOTESTOFINANCIALSTATEMENTS(CONTINUED) NOTE10,-CONTRIBUTEDCAPITAL ContributedcapitalatJune30,20hasbenafectedbythe folowingactivity: Balance-June30,19 Aditions: $I,069,42 Utilityfundfixedasets- Amortizationofcontributedcapital CDBGfunding 127,746 NetBalance-June30,20 $i,158,465 (38.723) NOTEIf-JOINTVENTUREAGREMENT agrementooperatethesewersystemforbothvilages.thevilage offloriencomputesfisher'snetoperatingcosteachmonthandsends TheVilageofFlorienoperateswiththeVilageofFisheronajoint Fisheramonthlybil.TheVilageofFisherchargesitscustomersfor sewereachmonth. NOTE12-RISKMANAGEMENT theftordamageandestructionofasets,erorsandomisions, TheVilageisexposedtovariousrisksoflosrelatedtotorts, injuriestoemployes,andnaturaldisasters.thevilagecaries comercialinsurance.

20 FINANCIALSTATEMENTS OFINDIVIDUALFUNDS 15

21 16 Capitalprojectsfundisusedtoacountforspecificrevenuesthatare CAPITALPROJECTSFUND legalyrestrictedtoexpendituresforparticularpurposes. Comunitydevelopment blockgrantfund- Thetwograntsreceivedweretobeusedexclusivelyforsewer liftstationimprovementsandafireprotectionwater improvementprogram.

22 VILAGEOFISHER ExhibitJ-1 STATEMENTOFREVENUES,EXPENDITURES,AND CHANGESINFUNDBALANCES CAPITALPROJECTSFUND YearEndedJune30,20 CDBGrant-#f Revenues: Stategrants Expenditures: Totalrevenues $125, ,945 Capitaloutlay: Administration Acquisition Publicworks-water Totalexpenditures-capitaloutlay 121,37 4,568 Exces(deficiency)of 125,945 revenuesover Fundbalance,begining expenditures Fundbalance,ending.-- Seindependentauditor'sreport. 17

23 VILAGEOFISHER ExhibitJ-2 STATEMENTOFREVENUES,EXPENDITURES,AND CHANGESINFUNDBALANCES CAPITALPROJECTSFUND YearEndedJune30,20 CDBGrant-# Revenues: Stategrants Expenditures: Totalrevenues $7,653 7,6~3 Capitaloutlay: Administration Acquisition Totalexpenditures-capitaloutlay Publicworks-sewer 3,16 4,487 Exces(deficiency)of 7,653 revenuesover Fundbalance,begining expenditures Fundbalance,ending Seindependentauditor'sreport. 18

24 COMUNITYDEVELOPMENTBLOCKGRANT-PROGRAM~i VILAGEOFFISHER ExhibitJ-3 ForthefiscalyearendedJune30,20 SCHEDULEOFPROGRAMCOSTS Authorized CostsExpendituresExpendituresExpended PriorYeartobe Remaining Administration Acquisition $32,63 Publicworks-water459,309 2,479 $4,568 $28,065 Totals 121,37 2,479 $ - 36,282 ~125,945 ~3682 /6 1,650 1,650 Seindependentauditor'sreport 19

25 COMUNITYDEVELOPMENTBLOCKGRANT-PROGRAM~I VILAGEOFFISHER ExhibitJ-4 ForthefiscalyearendedJune30,20 SCHEDULEOFPROGRAMCOSTS Authorized CostsExPendituresExpendituresExpended PriorYeartobe Remaining Administration Acquisition $2,40 Publicworks-sewer60,0 - $3,16 $18, Totals 4,487 7,653 74,263 5,513 Seindependentauditor'sreport 20

26 OTHERSUPLEMENTARYINFORMATION 21

27 SCHEDULEOFEXPENDITURESOFEDERALAWARDS VILAGEOFISHER FEDERALGRANTOR/ FortheTwoYearsendedJune30,20 PAS-THROUGHGRANTOR/ PROGRAMTITLE FEDERALAGENCYOR U.S.DepartmentofHousingand NUMBERGRANTNUMBERAMOUNT CFDAPAS-THROUGHAWARDOR UrbanDevelopment: Subrecipient: LouisianaComunityServices BlockGrant: LouisianaComunityServices FireProtectionWater BlockGrant: Improvement $494,421 SewerLiftStation Total Improvement _80,16 Note:AlexpendituresreportedontheScheduleofExpendituresof FederalAwardsarereportedonthemodifiedacrualbasisof acounting.note1tothefinancialstatementsprovides aditionalinformationrelativetothevilage'sacounting policies. Seacountant'sreport

28 2 CASH/ACRUED OR(DEFERED EXPENDED AMOUNT SUBRECIPIENTS PROVIDEDTO AMOUNT $125,945 7,653 Schedule1

29 ELIOT&ASOCIATES,INC. AProfesionalAcountingCorporation (37) Lesvile,Louisiana P.O.Box1287 (37)238-5!35 Fax W.MichealEliotl,CPA ONAPLYINGAGRED-UPONPROCEDURES INDEPENDENTACOUNTANT'SREPORT TheHonorableSusan Fisher,Louisiana: andthemembersof Slay,Mayor theboardofaldermen IhaveperformedtheproceduresincludedintheLouisianaGovernment AuditGuideandenumeratedbelow,whichwereagredtobythemanagement ofthevilageoffisher(thevilage)an~thelegislativeauditor, StateofLouisiana,solelytoasisttheusersinevaluating management'sasertionsabouthevilage'scompliancewithcertainlaws andregulationsduringtheyearendedjune30,20includedinthe acompanyinglouisianaatestationquestionaire.thisagred-upon proceduresengagementwasperformedinacordancewithstandards establishedbytheamericaninstituteofcertifiedpublicacountants. Thesuficiencyoftheseproceduresisolelytheresponsibilityofthe purposeforwhichthisreporthasbenrequestedorforanyother specifiedusersofthereport.consequently,imakenorepresentation purpose. regardingthesuficiencyofproceduresdescribedbeloweitherforthe PUBLICBIDLAW whethersuchpurchasesweremadeinacordancewithlsa-rs38: Selectalexpendituresmadeduringtheyearformaterialandsuplies exceding$]5,0,orpublicworksexceding$i0,0anddetermine (thepublicbidlaw). Noexpendituresweremadeduringtheyearformaterialsand publicworksexceding$i0,0. supliesexceding$15,0.noexpendituresweremadefor CODEOFETHICSFORPUBLICOFICIALS 2Obtainfrommanagementalistoftheimediatefamilymembersofeach boardmemberasdefinedbylsa-rs42: (thecodeofethics),and alistofoutsidebusinesinterestsofalboardmembersandemployes, aswelastheirimediatefamilies. Managementprovidedmewiththerequiredlistincludingthe notedinformation. 23

30 3 Obtainfromanagementalistingofalemployespaiduringtheperiod underexamination. 4. Determinewhetheranyofthoseemployesincludedinthelisting Managementprovidedmewiththerequiredlist obtainedfromanagementinagred-uponprocedure(3)werealsoincluded onthelistingobtainedfromanagementinagred-uponprocedure(2)as imediatefamilymembers. Noneoftheemployesincludedonthelistofemployesprovidedby management(agred-uponprocedure(3)apearedonthelist providedbymanagementinagred-uponprocedure(2). 5.Obtainacopyofthelegalyadoptedbudgetandalamendments. BUDGETING Managementprovidedmewithacopyoftheoriginalbudgetandone Tracethebudgetadoptionandamendmentstotheminutebok amendmenttothebudgetduringtheyear. Itracedtheadoptionoftheoriginalbudgetotheminutesheldon July12,19whichindicatedthatthebudgethadbenadoptedby theboardofaldermenbyavoteof3infavorand0oposed.one 7Comparetherevenuesandexpendituresofthefinalbudgetoactual amendmentwasmadetothebudgetduringtheyearonjulyi0,20. budgetedrevenuesby5%ormoreorifactualexpendituresexceded amountsby5%ormore. revenuesandexpenditurestodetermineifactualrevenuesfailedtomet actualrevenuesandexpenditures.actualrevenuesandexpenditures Icomparedtherevenuesandexpendituresofthefinalbudgetto fortheyeardidnotexcedbudgetedamountsbymorethan5%. ACOUNTINGANDREPORTING 8Randomlyselect6disbursementsmadeduringtheperiodunderexamination and:(a)tracepaymentstosuportingdocumentationastoproperamount andpaye; Iexaminedsuportingdocumentationforeachofthesix selecteddisbursementsandfoundthatpaymentwasforthe properamountandmadetothecorectpaye. andgeneraledgeracount;and (b)determineifpaymentswereproperlycodedtothecorectfund 24

31 Alofthepaymentswereproperlycodedtothecorectfund andgeneralledgeracount. (c)determinewhetherpaymentsreceivedaprovalfromproper authorities. Inspectionofdocumentationsuportingeachofthesin selectedisbursementsindicatedaprovalsfromtheboardof Comisioners.Inadition,eachofthedisbursementswere tracedtothevilage'sminutebokwheretheywereaproved bythefulboardofcomisioners. 9Examineevidenceindicatingthatagendasformetingsrecordedinthe minutebokwerepostedoradvertisedasrequiredbylsa-rs42:1through 42:12(theopenmetingslaw). TheVilageofFisherisonlyrequiredtopostanoticeof eachmetingandtheacompanyingagendaonthedorofthe Vilage'soficebuilding.Althoughmanagementhasaserted thatsuchdocumentswereproperlyposted,icouldfindno evidencesuportingsuchasertionotherthananunmarkedcopy ofthenoticesandagendas. 10 Examinebankdepositsfortheperiodunderexaminationanddetermine whetheranysuchdepositsapeartobeprocedsofbankloans,bonds,or likeindebtednes. Iinspectedcopiesofalbank underexaminationandnotedno procedsofbankloans,bonds, depositswhichapearedtobe orlikeindebtednes. depositslipsfortheperiod IExaminepayrolrecordsandminutesfortheyeartodeterminewhether anypaymentshavebenmadetoemployeswhichmayconstitutebonuses, advances,orgifts. Iinspectedpayrolrecordsfortheyearandnotednoinstances whichwouldindicatepaymentstoemployeswhichwouldconstitute bonuses,advances,orgifts.areviewoftheminutesalsonotedno Myprioryeareport,datedNovember5,19,didnotincludeanycomentsor aprovalforsuchpayments. unresolvedmaters. 25

32 26 Iwasnotengagedto,anddidnot,performanexamination,theobjectiveof whichwouldbetheexpresionofanopiniononmanagement'sasertions. Acordingly,Idonotexpresuchanopinion.HadIperformedaditional procedures,othermatersmighthavecometomyatentionthatwouldhave benreportedtoyou. ThisreportisintendedsolelyfortheuseofmanagementofVilageofFisher andthelegislativeauditor,stateoflouisiana,andshouldnotbeusedby thosewhohavenotagredtotheproceduresandtakenresponsibilityforthe suficiencyoftheproceduresfortheirpurposes.underlouisianarevised Statute24:513,thisreportisdistributedbytheLegislativeAuditorasa publicdocument. Lesvile, October5,Louisiana 20

33 LOUISIANATESTATIONQUESTIONAIRE (ForAtesta{,~,~r~EneagementsofGovernment) -P-El ~~{If2~lO_~(DateTransmited) Inconectionwithyourcompilationofourfinancialstatementsasofg~ly_,'adforthe [l.p(.~-71q-c?(l.~ A,~ (Auditors) yearthenended,andasrequiredbylouisianarevisedstatute24:513andthe LouisianaGovernmentalAuditGuide,wemake;thefolowingrepresentationstoyou. Weaceptulresponsibilityforourcompliancewiththefolowinglawsandregulation andtheinter~alcontrolsovercompliancewithsuchlawsandregulations.wehave evaluatedourcompliancewiththefolowing~awsal-~d~egu~atio~sptie~tomakingthese Theserepresentationsarebasedontheinformationavailabletousasof_7 (dateofcompletion/representations). PublicBidLaw Itistruethatwehavecompliedwiththepublicbidlaw,LSA-RSTitle38:212,and, whereaplicable,theregulationsofthedivisionofadministration,statepurchasing Ofice CodeofEthicsforPublicOficialsandPublicEmployes YesK]No[] Itistruethatnoemployesoroficialshaveaceptedanythingofvalue:,whetherinthe formofaservice,loan,orpromise,fromanyonethatwouldconstituteaviolationof LSA-RS42: Itistruethatnomemberoftheimediatefamilyofanymemberothegoverning Yes'~]Not] authority,orthechiefexecutiveofthegovernmentalentity,hasbenemployedbythe governmentalentityafterapril1,1980,undercircumstancesthatwouldconstitutea violationoflsa-rs42:19. Budgeting Yes[~No[] IN WehavecornpiedwiththestatebudgetingrequirementsoftheLocalGovernment BudgetAct(LSA-RS39: )orthebudgetrequirementsofLSA-RS3/9:34. AcountingandRel:)orting Yes;~2'k]No[] Alaon-ex~:rnptgovernmentalrecordsareavailableasapublicrecordandhaveben retainedforatleasthreyears,asrequiredbylsa-rs4:1,4:7, Yesp4No[] 4:ql,and4:36.

34 Wehavetiledouranualfinancialstatements 3:463,and/or39:92,asaplicable. nacordancewithlsa-rs24:514 WehavehadOL.Irfinancia 24:513. statementsauditedorcompiledinacordancewithlsa-rs Yes[~No[ Metings Yes[~]No[] Wehavecomp through42:12. edwiththeprovisionsoftheopenmetingslaw,providedinrs42:1 Debt Yes['-~]No[] Itistruewehavenotincuredanyindebtednes,otherthancreditforq0daysorlesto makepurchasesintileordinarycourseofadministration,norhaw~wenteredintoany lease-purchaseagrements,withoutheaprovalofthestatebondcomision,as providedbyarticlevi,section8ofthe1974louisianaconstitution,articlevi,section AdvancesandBonuses 3ofthe1974LouisianaConstitution,andLSA-RS39: Yesyx]No[] Itistruewehavenotadvancedwagesorsalariestoemployesorpaidbonusesin "~iola',ior~{articlev~lsectior~14ol~he1974louisiar~aconstitutk~r~,lsa-p,s14:138, andagopinion Yes['~No[ Wehavedisclosedtoyoualknownoncomplianceoftheforegoinglawsand regulations,aswelasanycontradictionstotheforegoingrepresentations.wehave madeavailabletoyoudocumentationrelatingtotheforegoinglawsandregulations. Wehaveprovidedyouwithanycomunicationsfromregulatoryagenciesorother sourcesconcerninganyposiblenoncompliancewiththeforegoinglawsand regulations,includinganycomunicationsreceivedbetwenthendoftheperiod underexaminationandtheisuanceofthisrepod.w'eacknowledgeouresponsibility todisclosetoyouanyknownoncompliancewhichmayocursubsequentothe Date Date Date