Underprovisiorv~ofsta:'.-~-;,~,.this reportisapubicdc,c~'~.'.a copyoftherepod'ha~b,-~--,~rnittedtothea~.,djied,or~:ev;ewed,
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- Laurence Chase
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1 !1"OFiCiAL FILECOPY col~e~'trom~,h~s copyandplace BACKin,FILE) t~:!1 [',i~b12 BOSIERPARISHFIREPROTECTIONDISTRICT#3 BOSIERpARISHPOLICEJURY Benton,Louisiana FINANCIALSTATEMENTS FORTHEYEARENDEDECEMBER3l,I97 Underprovisiorv~ofsta:'.-~-;,~,.this reportisapubicdc,c~'~.'.a copyoftherepod'ha~b,-~--,~rnittedtothea~.,djied,or~:ev;ewed, entityandothe~apropriatepublic ofl~cf~i-,the~'%.',ort~-:~vai~.tb!efor pubhcmspeclkmathebaton Rougeoficeof~b,~.~la~,;,eAuditorand,where,._,p,:),dri.:,~e,athe oficeofthepm~sh(tcrkotcourt. ReleaseDate~
2 BOSIERPARISHFIREPROTECTIONDISTRICT#3 BOSIERPARISHPOLICEJURY Benton,Louisiana AsofandfortheyearendedDecember31,197 FinancialStatements TABLEOFCONTENTS PageNumber Acountants'CompilationReport 1 IndependentAcountants'Reporton AplyingAgred-UponProcedures LouisianaAtestationQuestionaire ComponentUnitFinancialStatements: BalanceShet-AlFundTypes andacountgroups GovernmentalFunds: StatementsofRevenue,Expenditures, andchangesinfundbalances StatementofRevenue,Expenditures, andchangesinfundbalance-budget (CashBasis)andActual 1 NotestoFinancialStatements 12 SumaryofPriorYearFindings 20 21
3 JAMIESON,WISE&MARTIN APROFESIONALACOUNTINGCORPORATION 601MAINSTRETP.O.BOX897 MICHAELWJSE,CPA MINDEN,LOUISIANA CARLOSE,MARTIN,GPA DAVIDW.TIN~L~,GPJ~. FAX(318) (318) WM,PEARCEJAMIESON.C.RA.(t9tI CErTIFlEDPJBLICACOUNtAN~$ MEMBERS CEHIFIEDPU6LICACOUNTANTS AMErl~NINSTiTUtEOF SOCIETYOFLOUISIANA Acountants'CompilationReport TotheManagementoftheBosierPans FireDistrictNo.3 Benton,Louisiana WehavecompiledthecomponentunitfinancialstatementsasofDecember31,197,andfortheyear thenended,inacordancewithstatementsonstandardsforacountingandreviewservicesisuedby theamericaninstituteofcertifiedpublicacountants. April30,198 Minden,LA
4 JAMIESON,WISE&MARTIN APROFESIONALACOUNTINGCORPORATION 601MAINSTRETP.O.BOX897 CARLOSE,MARTIN,C.P,A, MINDEN,LOUfSfANA DAVIDW.TINSLEy,GP.A, FAX~318} (318) KRI$TINEJHARPER,CPA WM.PEARCEJAMtESON,C,EA(ISeIj MEMBERS CERTIFIEDPUBLICACOUNTANTS AMERICANINSTI'fUTEOF SOCIETYOFLOUISIANA onaplyingagred-uponprocedures IndependentAcountants'Report TotheBoardofComisionersofBosier ParishFireProtectionDistrictNo.3: WehaveperformedtheproceduresincludedintheLouisianaGovernmentAuditGuideand enumeratedbelow,whichwereagredtobythemanagementofthebosierparishfireprotection DistrictNo.3andtheLegislativeAuditor,StateofLouisiana,solelytoasistheusersinevaluating management'sasertionsabouthebosierparishfireprotectiondistrict'scompliancewithcertain lawsandregulationsduringtheyearendeddecember31,197includedintheacompanying LoulsmnaAteseatonQuestionaire.Thisagred-uponproceduresengagementwasperformedin acordancewnh~tanda~dsestablishedbytheamericaninstituteofcertifiedpublicacountants. Thesuficiencyoftheseproceduresisolelytheresponsibilityofthespecifiedusersofthereport. Consequently,wemakenorepresentationregardingthesuficiencyoftheproceduresdescribed beloweitherforthepurposeforwhichthisreporthasbenrequestedorforanyotherpurpose. PublicBidLaw Selectalexpendituresmadeduringtheyearformaterialandsupliesexceding$5,0,or publicworksexceding$50,0,andeterminewhethersuchpurchasesweremadein acordancewithlsa-rs38:21-251(thepublicbidlaw). FortheyearendedDecember31,197,twoexpendituresexceding$5,0weremade tothesamevendorformaterialsandsupliestoequipthedistrict'struckforfire service.noexpendituresweremadeforpublicworksexceding$50,0,the estimatedcostoftheprojectoproperlyequipthetruckforfireservicexceded $10,0,andpursuantothepriorversionofR.S.38:212,inefectathetime, purchasesofmaterialsandsupliesinexcesof$10,0wererequiredtobepublicly bid.wefoundnodocumentationwhichindicatedthathesexpenditureswereproperly advertisedandaceptedinacordancewiththeprovisionsoflsa-rs38:
5 CodeofEthicsforPublicOficialsandPublicEmployes 2.Obtainfromanagementalistoftheimediatefamilymembersofeachboardmemberas definedbylsa-rs42: (thecodeofethics),andalistofoutsidebusinesinterestsof alboardmembersandemployes,aswelastheirimediatefamilies. Managementprovideduswiththerequiredlistincludingthenotedinformation. 3.Obtainedfromanagementalistingofalemployespaiduringtheperiodunderexamination. FortheyearendedDecember31,197,noemployeswerenoted 4.Determinewhetheranyofthosemployesincludedinthelistingobtainedfromanagementin agred-uponprocedure(3)werealsoincludedonthelistingobtainedfromanagementin agred-uponprocedure(2)asimediatefamilymembers. FortheyearendedDecember3l,197,theBosierParishFireProtectionDistrictNo.3 paidnoemployes. 5.Obtainedacopyofthelegalyadoptedbudgetandalamendments. Managementprovideduswithacopyoftheoriginalbudget.Wenotednoamendments weremadetothebudgetduringtheyearendeddecember31, Tracethebudgetadoptionandamendmentstotheminutebok. Wetracedtheadoptionoftheoriginalbudgetotheminutesofametingheldon comisionersofthebosierparishfireprotectiondistrictno.3byaunanimousvote. December5,196,whichindicatedthathebudgethadbenadoptedbythe 7.Comparetherevenuesandexpendituresofthefinalbudgetoactoalrevenuesandexpenditures todetermineifactualrevenuesorexpendituresexcedbudgetedamountsbymorethan5%. Wecomparedtherevenuesandexpendituresofthefinalbudgetoactual revenuesandexpenditures.actualrevenuesandexpendituresfortheyear didnotexcedbudgetedamountsintotalbymorethan5%,howeverthe actualamountforepairs&maintenancexcededthebudgetedamountby 47%fortheyearendedDecember31,197.
6 8.Randomlyselect6disbursementsmadeduringtheperiodunderexaminationand: (a)tracepaymentstosuportingdocumentationastoproperamountandpaye; Wexaminedsuportingdocumentationforeachofthesixselectedisbursementsand foundthatwofthesixitemsexaminedwereoverpaid.alitemsweremadetothe corectpaye. (b)determineifpaymentswereproperlycodedtothecorectfundandgeneraledgeracount; and Alsixpaymentswereproperlycodedtothecorectfundandgeneraledgeracount. (c)determinewhetherpaymentsreceivedaprovalfromproperauthorities Inspectionofdocumentationsuportingeachofthesixselectedisbursementsindicated alitemselectedwereaprovedandmarkedaspaidwithboththedateandcheck number. 9.Examinevidenceindicatingthatagendasformetingsrecordedintheminutebokwereposted oradvertisedasrequiredbylsa-rs42:1through42:12(theopenmetingslaw). TheBosierParishFireProtectionDistrictNo.3isonlyrequiredtopostanoticeof eachmetmgandtheacompanyingagendaonthedorofthedistrict'soficebuilding. Managementhasasertedthatsuchdocumentswereproperlyposted.Wenotedno ewdencetosuporthisasertion. Debt I0.Examinebankdepositsfortheperiodunderexaminationandeterminewhetheranysuch depositsapeartobeprocedsofbankloans,bonds,orlikeindebtednes. Weinspectedcopiesofalbankdepositslipsfortheperiodunderexaminationand notednodepositswhichapearedtobeprocedsofbankloans,bonds,orlike indebtednes.
7 1.Examinepayrolrecordsandminutesfortheyeartodeterminewhetheranypaymentshaveben AdvancesandBonuses madetoemployeswhichmayconstitutebonuses,advanceorgtfls WenotednopaidemployesfortheyearendedDecember31,197.Wealsoinspected recordsfortheyearandnotednoinstanceswhichwouldindicatepaymentstoemployes whichwouldconstitutebonuses,advances,orgilts. Wewerenotengagedto,andidnot,performanexamination,theobjectiveofwhichwouldbethe expresionofanopiniononmanagement'sasertions.acordingly,wedonotexpresuchan opinion.hadweperformedaditionalprocedures,othermatersmighthavecometouratentionthat wouldhavebenreportedtoyou. ThisreportisintendedsolelyfortheuseofmanagementoftheBosierParishFireProtectionDistrict No.3andtheLegislativeAuditor,StateofLouisiana,andshouldnotbeusedbythosewhohavenot agredtotheproceduresandtakenresponsibilityforthesuficiencyoftheproceduresfortheir purposes.however,thisreportisamaterofpublicrecordanditsdistributionisnotlimited. Minden,Louisiana April30,198
8 LOUISIANATESTATIONQUESTIONAIRE Jamieson.Wise&Martin 601MainStret M:[nden,LA7105 Inconectionwithyourcompilationofourfinancialstatementsasof (Auditors) RevisedStatute24:513andtheLouisianaGovemenfalAuditGuide,wemakethefolowing representationstoyou.weaceptfulresponsibilityforourcompliancewiththefolowinglawsand De+cember31r197 andfortheperiodthenended,andasrequiredbylouisiana regulationandtheinternalcontrolsovercompliancewithsuchlawsandregulations.wehavevaluated ourcompliancewiththefolowinglawsandregulationspriortomakingtheserepresentations. Theserepresentationsarebasedontheinformationavailabletousasof PublicBidLaw February5,198,(date). Itistruethatwehavecompliedwiththepublicbidlaw,LSA-RSTitle38:212,and,whereaplicable,the regulationsofthedtv=s=onofadministration,statepurchasingofice. CodeofEthicsforPublicOficialsandPublicEmployes Yes~<~No[] Itstruethatnoemployesoroficialshaveaceptedanythingofvalue,whetherintheformofaservice, loan,orpromise,fromanyonethatwouldconstituteaviolationoflsa-rs42: Itistruethatnomemberoftheimediatefamilyofanymemberofthegoverningauthodty,orthechief Yes~"JNo[] executiveofthegovernmentalentity,hasbenemployedbythegovernmentalentityafterapril1,1980 undercircumstancesthatwouldconstituteaviolationoflsa-rs42:19. Budgeting Yes[~No[] WehavecompliedwiththestatebudgetingrequirementsoftheLocalGovernmentBudgetAct(LSA-RS 39: )orthebudgetrequirementsofLSA-RS39:43. AcountingandReporting Yest~lNo[] Alnon-exemptgovernmentalrecordsareava=lableasapublicrecordandhavebenretainedforatleast threyears,asrequiredbylsa-rs4:1,47,431,and4:36. WehavefiledouranualfinancialstatementsinacordancewithLSA-RS24:514,3:463,and/or39:92, Yes.[~No[] asaplicable. Yes[.~No[]
9 WehavehadourfinancialstatementsauditedorcompiledinacordancewithLSA-RS24:513. Metings Yes~:~,1No[] WehavecompliedwiththeprovisionsoftheOpenMetingsLaw,providedinRS42:1through42:12. Debt Yes~No[] Itistruewehavenotincuredanyindebtednes,otherthancreditfor90daysorlestomakepurchases intheordinarycourseofadministration,norhavewenteredintoanylease-purchaseagrementș withoutheaprovalofthestatebondcomision,asprovidedbyarticlevi,section8ofthe1974 LouisianaConstitution,ArticleVI,Section3ofthe1974LouisianaConstitution,andLSA-RS47: AdvancesandBonuses Yes~No[] itistruewehavenotadvancedwagesorsaladestoemployesorpaidbonusesinviolationofarticlevi Section14ofthe1974LouisianaConstitution,LSA-RS14:138,andAGopinion Wehavedisclosedtoyoualknownoncomplianceoftheforegoinglawsandregulations,aswelasany Yes.[~No[] contradictionstotheforegoingrepresentations.wehavemadeavailabletoyoudocumentationrelatingto theforegoinglawsandregulations.
10 COMPONENTUNITFINANCIALSTATEMENTS
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12 BOSIERPARISHFIREDISTRICTNO.3 BOSIERPARISHPOLICEJURY GovernmentalFundTypes BENTON,LOUISIANA StatementsofRevenue,ExpendituresandChangesinFundBalances FortheyearendedDecember31,197 REVENUES General Fund Service DeN Advaloremtaxes Interest 32,548 Fund24,709 (Memorandum Total Only) Intergovementalrevenues- BosierParishPoliceJury 2,278 EXPENDITURES Totalrevenues ,801 57,257 4, , Curent-publicsafety: Pensionfund Insurance Suplies 8, ,453 Repairsandmaintenance 3,185 8,549 Utilities 1,614 3,284 3,185 1,614 FuelAuditfes Bondexpense , Debtservice: Administrativefes Equipmentpurchases 17, Bondprincipal Bondinterest 10,0 17, Totalexpenditures I0, Excesofrevenuesover Fundbalancesatbeginingofyear expenditures 1,287 4,740 6,027 54, Fundbalancesatendofyear $5,81_ 30,23"/ Theacompanyingnotesareanintegralpartofthesefinancialstatements.
13 BOSIERPARISHFIREDISTRICTNO.3 BOSIERPARISHPOLICEJURY BENTON,LOUISIANA StatementofRevanue,ExpendituresandChangesin GovernmentalFundType-GeneralFund FundBalance-Budget(CashBasis)andActual FortheyearendedDecember31,197 REVENUES Budget Actual Variance- Advaloremtaxes Interest Intergovernmentalrevenues- $26, ,815 (Unfavorable) Favorable 2,278 (1,785) BosierParishPoliceJury Totalrevenues 28, EXPENDITURES Curent-publicsafety: Pensionfund Insurance 760 Suplies 8,549 8, Repairsandmaintenance 2,902 Utilities 1,614 FuelAuditfes 2,8561,0972, Administrativefes Capitaloutlay 350 2, (517) 227(46) (90) 5 Totalexpenditures 17, , (23) (Deficiency)ofrevenuesover expenditures (5,271) (5,491) (20) Fundbalancesatbeginingofyear 35,514 35,514 Fundbalancesatendofyear $30, Theacompanyingnotesareanintegralpartofthesefinancialstatements.
14 BOSIERPARISHFIRED/STRICTNO.3 BOSIERPARISHPOLICEJURY NotestoFinancialStatements Benton,Louisiana AsofandfortheYearEndedDecember31,197 TheBosierParishFireDistrictNo.3ofBosierParishwascreatedbytheBosierParishPoliceJuryoil August1,1987.OnFebruary13,190,ordinanceno.3103wasadoptedtoexpandtheboundariesoftheIvan FireDistrictNo.3,Thiscorporationisorganizedsolelyandexclusivelyforthepurposeofsupresionofire andpreventingtheconflagrationofpropertyintheivanfiredistrict#3andsuroundingarea,parishof Bosier,StateofLouisiana.TheDistrictisgovernedbyafive-memberboard,ofwhichalmembersare apointedbythepolicejury.boardmemberservewithoutcompensation.thedistrictiseighty-two(82) squaremiles,locatedinorthbosierparish.thepopulationofthedistrictis50.therealenoemployesof thedistrictduetothefacthatalservicesarevoluntered.thebosierfiredistnc~#3maintainstwo(2) facilities. Thefolowingisasumaryofcertainsignificantacountingpolicies ABasisofPresentation-TheacompanyingcomponentunitfinancialstatementsoftheBosierParishFire District#3havebenpreparedinconformitywithgeneralyaceptedacountingprinciples(GAP)as apliedtogovernmentalunits.thegovernmentalacountingstandardsboard(gasb)istheacepted standard-setingbodyforestablishingovernmentalacountingandfinancialreportingprincipleṣ B.Reportingenti~-Asthegoverningauthorityoftheparish,foreportingpurposes,theBosierParish PoliceJuryisthefinancialreportingentityforBosierParish.Thefinancialreportingentityconsistsof(a) theprimarygovernment(bosierparishpolicejury),0a)organizationsforwhichtheprimarygovernment isfinancialyacountable,and(c)otherorganizationsforwhichnatureandsignificanceoftheir relationshipwiththeprimarygovernmentaresuchthatexclusionwouldcausethereportingentity's financialstatementstobemisleadingorincomplete. GovernmentalAcountingStandardsBoardStatementNo.14establishedcriteriafordeterminingwhich componentunitshouldbeconsideredpartofthebosierparishpolicejuryforfinancialreporting purposes.thebasicriterionforincludingapotentialcomponentunitwithinthereportingentityis financialaceountability.thegasbhasetforthcriteriatobeconsideredindeterminingfinancial acountability.thiscriteriaincludes: I.Apointingavotingmajorityofanorganization'sgoverningbody,and a.theabilityofthepolicejurytoimposeitswilonthatorgantzationand/or b.thepotentialfortheorgamzationtoprovidespecificfinancialbenefitstor 2.Organizationsforwhichthepolicejurydoesnotapointavotingmajoritybutarefiscalydependent imposespecificfinancialburdensonthepolicejury. onthatjury.
15 BOSIERPARISHFIREDISTRICTNO.3 BOSIERPARISHPOLICEJURY AsofandfortheYearEndedDecember31,197 NotestoFinancialStatements Benton,Louisiana 3.Organizationsforwhichthereportingentityfinancialstatementswouldbemisleadingifdataof BecausetheBosierParishPoliceJuryapointsalmembersoftheboardofdirectorsandisableto theorganizationisnotincludedbecauseofthenatureorsignificanceoftherelationship. imposeitswilonthedistrict,thedistrictwasdeterminedtobeacomponentunitofthebosierparish PoliceJury,thefinancialreportingentity.Theacompanyingfinancialstatementspresentinformation onlyonthefundsmaintainedbythedistrictandonotpresentinformationonthepolicejury,thegeneral governmentservicesprovidedbythatgovernmentalunit,ortheothergovernmentalunitsthatcomprisethe C.Fundacountm~-TheDistrictusesfundsandacountgroupstoreportonitsfinancialpositionandthe financialreportingentity. tcsulsoflsoperations.fundacountingisdesignedtodemonstratetoga/complianceandtoaidfinancial managementbysegregatingtransactionsrelatedtocertaingoverunaentftmcu(msoractivities. Afundisaseparateacountingentitywithaself-balancingsetofacounts.Ontheotherhand,anacount groupisafinancialreportingdevicedesignedtoprovideacountabd~tyforcertainasetsandliabilities thatarenotrecordedinfundsbecausetheydonotdirectlyafectnetexpendableavailablefinancial resources. Fundsofthedistrictareclasifiedasgovernmentalfunds.Governmentalfundsacountforthedistrict's generalactivities,includingthecolectionandisbursementofspecificorlegalyrestrictedmonies,the acquisitionorconstructiunofgeneralfixedasets,andtheservicingofgeneralong-termdebt. Governmentalfundsofthedistrictinclude: I.GeneralFund-thegeneraloperatingfundofthedistrictandacountsforalfinancialresources, excepthoserequiredtobeacountedforinotherfunds. DebtServiceFund-acountsfortransactionsrelatingtoresourcesretainedandusedforthepayment ofprincipalandinterestonthoselong-termobligationsrecordedinthegeneralong-termobligations D.Basisofacountm~-Theacountingandfinancialreportingtreatmentapliedtoafundisdeterminedby acountgroup. itsmeasurementfocusthegovernmentalfundsareacountedforusingacurentfinancialresources measurementfocus.withthismeasurementfocus,onlycurentasetsandcurentliabilitiesgeneralyare includedonthebalanceshet.operatingstatementsforthesefundspresentincreasesandecreasesinet curentasets,themodifiedacrualbasisofacountingisusedbythegovernmentalfund.the governmentalfundsusethefolowingpracticesinrecordingrevenuesandexpenditures: Advaloremtaxesarerecordedintheyearthetaxesareasesed.Advaloremtaxesareasesedona calendaryearbasisandatachasanenforceablelienandbecomedueandpayableonthedatethetaxrols
16 BOSIERPARISHFIREDISTRICTNO.3 BOSIERPARISHPOLICEJURY AsofandfortheYearEndedDecember31,197 NotestoFinancialStatements Benton,Louisiana arefiledwiththerecorderofmortgages.louisianarewsedstatute47:193requiresthathetaxrolbe filedonorbeforenovember15ofeachyear.advaloremtaxesbecomedelinquentifnotpaidby December31.ThetaxesarenormalycolectedinDecemberofthecurentyearandJanuaryandFebruary ofthensuingyear. Intergovernmentalrevenuesarerecordedwhenthedistrictisentitledtothefunds.Fines,forfeitures,fes andcourtcostsarerecognizedintheperiodtheyarecolectedbythebosierparishsherif. Interestincomeondemandepositsisrecordedmonthlywhentheinterestisearnedandcreditedtothe Substantialyalotherevenuesarerecordedwhenreceived. acoant. Expenditures-Withthemodifiedacrualbasisofacounting,expendituresaregeneralyrecognizedwhen therelatedfundliabilityisincured,excepthatprincipalandinterestongeneralong-termdebtis recognizedwhendue. Otherfinancingsources-Transfersbetwenfundsthatarenotexpectedtoberepaid,procedsfromthe saleofasets,andprocedsfromthesaleoflong-termbondsareacountedforasotherfinancingsources E.Budgetpractices andarerecognizedwhentheunderlyingeventsocur. Thedistrictusesthefolowingbudgetpractices: Proposedbudgetsforthensuingyeararepreparedbythesecretary-treasurerduringOctoberofeachyear. DuringthemonthofNovember,theBoardofDirectorsreviewstheproposedbudgetsandmakeschanges asdemedapropriate.theavailabilityoftheproposedbudgetsforpubhcmspecuonandthedateofthe publichearingonthebudgetsarethenadvertisedintheoficialjournalpriortotheregulardecember meting,theboardofdirectorsholdsapublichearingontheproposedbudgetsmordertoi'eceivepublic coments.changesaremadetotheproposedbudgetsbasedontheresultsofthepublichearingandthe desireoftheboardasawhole.thebudgetsarethenadopteduringtheregulardecembermetingora specialmetingheldpriortothebegh-mingofthefiscalyear.andnoticeispublishedintheoficialjournal. TheBosierParishFireDistrict#3receivesperiodicbudgetcomparisonstatementsduringtheyearwhich areusedasatoltocontroltheoperationsofthedistrictthesecretary-treasurerpresentsnecesary budgetamendmentstotheboardofdirectorsduringmeyearwhen,inherjudgment,actualoperatious difermaterialyfromthoseanticipatedintheoriginalbudgets.duringaregularorspecialmeting,the BoardofDirectorsreviewstheproposedamendmentsandocumentsformalyadoptedamendmentstothe budgetintheminutes.theboardofdirectorsaprovesalbudgetsandamendments. Encumbranceacotmting,underwhichpurchaseordersarerecordedinordertoreservethatportionofthe aplicableapropriationisnotemployed.
17 BOSIERPARISHFIREDISTRICTNO.3 BOSIERPARISHPOLICEJURY AsofandfortheYearEndedDecember31,197 NotestoFinancialStatements Benton,Louisiana TheproposedbudgetwasformalyadoptedDecember5,196.Publichearingontheproposed197 budgetwasalsoheldjanuary6,197.fortheyearendeddecember31,197,thedistrictadoptedacash basisbudgetforthegeneralfund. Thefolowingschedulereconcilesthexces(deficiency)ofrevenuesoverexpendituresashownonthe budgetarybasistatementswiththeamountsashownonthegapbasistatements: YearendedDecember31,197 Exces(deficiency)ofrevenues overexpenditures,gapbasis $1,287 Receivables Toadjuslforpayables (7,734) 956 (Defioency)ofrevenuesover e\pendltures,cashbasis $(5.491~ G.Cas_ḥ_h Encumbranceacountingisnotemployed. Cashincludesamountsininterest-bearingdemandepositsandmoneymarketacounts.Understatelaw, thedistrictmaydepositfundsininterest-bearingdemandepositsandmoneymarketacountswithstate banksorganizedunderlouisianalawandnationalbankshavingtheirprincipaloficesinlouisiana. Understatelaw,thedistrictmayinvestinUnitedStatesbonds,treasurynotes,orcertificates.Theseare clasifiedasinvestmentsiftheiroriginalmaturitiesexced90days;however,iftheoriginalmaturitiesare 90daysorles,theyareclasifiedascashequivalents. Fixedasetsarerecordedasexpendituresathetimepurchasedorconstructed,andtherelatedasetsare reportedinthegeneralfixedasetacountgroup.thecostofnormalmaintenanceandrepairsthatdonot adtothevalueofixedasetsormaterialyextendthairusefulivesisnotcapitalized.publicdomain (infrastructure)ger~eralfixedasetsconsistingofparkinglotsandotherimprovementsarenotcapitalized. Interestcostsincureduringconstructionarenotcapitalized.Nodepreciationhasbenprovtdedon generalfixedasets.alfixedasetsarevaluedathistoricalcostwherehistoricalrecordsaieavailableand atestimatedcostwherenohistoricalrecordsareavailable.
18 BOSIERPARISHFIREDISTRICTNO.3 BOSIERPARISHPOLICEJURY AsofandfortheYearEndedDecember31,197 NotestoFinancialStatements Benton,Louisiana Duetothefacthathedistricthasnoemployes,thedistrictdoesnotmaintainaformalvacationandsick leavepolicy. Long-termobligationexpectedtobefinancedfromgovernmentalfundsarereportedinthegeneralongtermobligationsacountgroup.Expendituresforprincipalandinterestpaymentsforlong-term obligationsarerecognizedinthegovernmentalfundwhendue. K.Fundequity Reserves ReservesrepresenthoseportionsofundequitynotapropriabteforexpenditureorlegalI)~eg~egatedfor L.Totaleolunmsoncombinedstatement, aspecificfutureuse. TotalcolumnsonthestatementsarecaptionedMemorandumOnlytoindicatethatheyarepresentedonly tofacilitatefinancialanalysis.datainthesecolumnsdonotpresentfinancialpositionoresultsof operationsinconformitywithgeneralyaceptedacountingprinciples.neitherisuchdatacomparable toaconsolidation. ThefolowingisasarnmaryofauthorizedandleviedadvaloremtaxesfortheyearendedDecember31,197 Levied Milage 197 Districtaxes: Debtservice Operationsandmaintenance AtDecember3I,197thedistricthascashandcashequivalentstotaling$35,748asfolows: Interest-bearingacounts $35,748 Total $35.748
19 BOSIERPARISHFIREDISTRICTNO.3 BOSIERPARISHPOLICEJURY Benton,Louisiana NotestoFinancialStatements AsofandfortheYearEndedDecember31,197 Thesedepositsarestatedatcost,whichaproximatesmarket.Understatelaw,thesedeposits(ortheresulting bankbalances)mustbesecuredbyfederaldepositinsuranceorthepledgeofsecuritiesownedbythefiscal agentbank.themarketvalueofpledgedsecuritiesplusthefederaldepositinsurancemustataltimesatleast equaltheamountondepositwiththefiscalagent.thesesecuritiesareheldinthenameofthepledgingfiscal agentbankinaholdingorcustodialbankthatismutualyaceptabletobothparties.atdecember31,197, thedistricthas$35,748indeposits(colectedbankbalances).thesedepositsaresecuredfromriskby$35,748 ofederaldepositinsurance.becausebankdepositsareadequatelysecuredfromriskbyfederaldeposit insurance,thedistrictdoesnothavepledgedsecuritiesasofdecember3i,197. Eventhoughpledgedsecuritiesareconsidereduncolateralized(Category3)undertheprovisionsofGASI3 Statement3,LouisianaRevisedStatute39:129imposesastatutoryrequirementonthecusto&albankto advertiseandselthepledgedsecuritieswithin10daysofbeingnotifiedbythedistricthathefiscala~enthas failedtopaydepositedfundsupondemand. Receivable ThefolowingisasumaryofreceivablesatDecember31,197 Advaloremtaxes ['lxcdasels Asmranaryofchangesingeneralfixedasetsfolows: Land Buildings Equipment-truck Equipment-other Totals Balance Jan1.197 $3,0 102, ,25 82,413 General Fund $2(~_,47~. Aditions 17, Debt Service ruled 42~L3_ Deletions Balance Dec3197 3,0 102, ,25 9,
20 BOSIERPARISHFIREDISTRICTNO.3 BOSIERPARISHPOLICEJURY AsofandfortheYearEndedDecember31,197 NotestoFinancialStatements Benton,Louisiana Thefolowingisasumaryofthelong-termobligationtransactionsduringtheyear: Long-termdebtpayable,January1,197 Obligation General Retirements: $15.0 Bonds Long-termdebtpayable,December31,197 (lo,o0/ ThegeneralobligationbondspayableatDecember31,197,wereisuedonSeptember1,190.Anual $[45,0Q instalmentsof$15,0to$25,0areduethroughmarch1,205,withinterestatseven(7)totwelve(12)per cent.debtretirementpaymentswilbemadefromthedebtservicefund. TheanualrequirementstoamortizethegeneralobligationbondsoutstandingatDecember3I,197,including interestpaymentsof$5,093,areasfolows: 198 Year $24, , ,525 Thereafter 21,475 25,250 72,175 InacordancewithLouisianaRevisedStatute39:562,thedistrictislegalyrestrictedfromincuringlong-term bondedebtinexcesof~n(10)percentoftheasesedvalueofiletaxablepropertyinthedistrict.at December31,197,thestatutorylimitwas$192,538. Litigationandclatmc; ThedlsvlctwasnotrevolvedinanylitigationasofDecember31,197,norwasitawareofanyunaserted claims.
21 BOSIERPARISHFIREDISTRICTNO.3 BOSIERPARISHPOLICEJURY AsofandfortheYearEndedDecember31,197 NotestoFinancialStatements Benton,Louisiana TheBoardofComisionerslistedbelowarenotcompensatedfortheirservicetotheDistrict. JanetHilbum ManlynBoker LenaHagan JoeCok KatherineAsKew Chairman Secretary Member
22 BOSIERPARISHFIREPROTECTIONDISTRICT#3 BOSIERPARISHPOLICEJURY Benton,Louisiana AsofandfortheyearendedDecember31,197 SumaryofPriorYearFindings InthecompilationreportisuedfortheyearendedDecember31,196,therewerenof'mdingsnoted thatnededtobereported. 20
23 BOSIERPARISHFIREPROTECTIONDISTRICT#3 BOSIERPARISHPOLICEJURY Benton,Louisiana AsofandfortheyearendedDecember31,197 CorectiveActionPlan Thefolowingdetailsmanagement'sresponsetothefindingsnotedasaresultofperformingagreduponproceduresonmanagement'srepresentationscontainedintheLouisianaAltestanon Questionaire: FINDINGS:PublicBidLaw Nodocumentationwasfoundwhichindicatedexpendituresforaprojectoequipatruckforfireservice wereproperlyadvertisedandaceptedinacordancewiththeprovisionsoflsa-rs38: Management'sresponse: Managementintendstoestablishprocedurestoensurethatexpendituresformaterialsandsuplies,and publicworksprojectsthatexcedcertaindolarvaluesareadvertisedandaceptedinacordancewith thepublicbidlaw. FINDING:Budgeting Actualrevenues&expendituresexcedbudgetedamountsbymorethan5%. Management'sresponse: Managementintendstomonitorevenuesandexpendituresmorecloselyinordertomakenecesary amendmentstothebudgetforunfavorablevariancesnoted,asrequiredbylsa-rs39:1310. FINDING:Metings Noevidencewasnotedtosuportmanagement'sasertionthatsuchdocumentswereproperlyposted. Management'sresponse: Managementintendstomakeanatemptoprovidevidencetosuportheasertionthatagendasfor metingsareproperlypostedoradvertisedasrequiredbylsa-rs42:1through42:12. Signature: Date: 21
04JUN25[HI=16. ~m~",:auditor. Jenings,Louisiana. JEFERSONDAVISPARISHASESOR FinancialStatements. AsofandfortheYearEndedDecember31,203
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