PACTS Transit Committee Workshop Meeting Tuesday, October 23, :30 2:30 p.m. at GPCOG. AGENDA ITEM Facilitator Action

Transcription

1 PACTS Portland Area Comprehensive Transportation System PACTS Transit Committee Workshop Meeting Tuesday, October 23, :30 2:30 p.m. at GPCOG Destination 2040 AGENDA ITEM Facilitator Action 1. Meeting Start (12:30) Chair N/A 2. Public Comments (12:35) Chair Input 3. Accept August 28, 2018 Meeting Minutes (attached) (12:40) Chair Vote 4. Committee Member Updates (12:45) Opportunity for members to share activities, plans or news relevant to transit (2 minutes per member) 5. Performance Measure Development (12:50) Federal requirements Timeline and process Potential performance measures Chair Maine DOT Staff Information Input 6. Discussion on Funding Prioritization (as needed) (2:10) Staff Input 7. Staff Updates (as needed) (2:15) 8. Other Business (as needed) (2:25) Staff Information 9. Adjourn (2:30) Staff Input Upcoming Meetings: October 25, 2018 PACTS Policy Committee, 3:00 p.m. November 8, 2018 Transit Committee, 9:30 a.m. December 13, 2018 TENTATIVE Transit Committee Retreat, 9:30 a.m. N/A Information

2 PACTS Transit Committee Workshop Meeting Notes August 28, 2018 In attendance: Committee Members: Chris Chop Marina Douglass Art Handman Mary Ann Hayes Greg Jordan Amy Rau Al Schutz Maine Medical Center Northern New England Passenger Rail Authority South Portland Bus Service MaineDOT Metro, Chair MaineDOT Shuttlebus-Zoom Staff: Ben Lake, Sara Zografos Greater Portland Council of Governments Guests: Curt Koehler Paul Pottle Shuttlebus Zoom Casco Bay Lines 1. Meeting Start - Called to order 2. Public Comments - None 3. July 24, 2018 Meeting Notes accepted 4. Six Year Capital & Operating Plan (SYCOP) Update Ben walked through packet summary, noting major changes since last update in April: o FTA apportioned full year 5307 & 5337 o Casco Bay Lines $6 million award o Shuttlebus Zoom RAD application approved by Transit Committee Curt noted that BSOOB just put in 5339 application, should hear by mid-fall Ben noted he is keeping list of changes, asked if there were questions, recommended considering at PTC s September meeting Changes are to 5307 formula, not discretionary Question on total amount; discretionary includes Metro & Shuttlebus low/no emissions vehicle grants, open question re: CBITD ferry PTC had previously expressed feeling that eligible entities are expected to pursue discretionary opportunities; figuring out how to incorporate opportunities into SYCOP Discussion on treatment of CBITD ferry; wanting to use same designer for both vessels Future year projections represent best guess, will be revised as necessary Future projects will go through scoring system equally Discussion on dealing with such a large future amount off cycle

3 Action: Consensus to recommend SYCOP update at PTC September meeting, no specific recommendations other than PTC to consider o Ben asked to prepare budgets with, without, and with net zero impact for Sept. 5. Regional Transit Plan Phase II Project Advisory Committee Sara gave overview of PACTS Reforms Report. Staff designed process with governing bodies to set priorities and make any reforms important to the governing bodies (Policy and Executive Committees). 4 month process, resulted in PACTS Reforms Report. Process started with ExComm identifying issues and challenges that PACTS was experiencing, Policy Committee divided into buckets then drilled down. o Operate with Excellence 4 main goals: Strengthen relationships with state and federal partners Allocate funds with consistency and fairness discussion all on the capital road side of the house, no discussion of transit. Manage projects actively to implement projects on time Reform the committees; create clarity around roles and missions Drew from previous recommendations during FHWA/FTA PACTS recertification o Lead the Region Define priorities, communicate to members and public Plan for the future monitor progress toward goals and trends Executive and Policy committees more involved with transit and long range planning Set regional priorities Engage the public, especially underrepresented populations o Adopted by Policy in July, working on tracking and implementing now Discussion on Regional Transit Plan Phase II, identifying advisory group for Exec approval Greg noted he is on ExComm and participated, good process. Core transit issue is that we need more involvement from municipal and other folks in transit on strategy - not into the weeds or finances. Out of that came the idea that ExComm could appoint committee to lead Phase II. Sara noted that it aligns with how PACTS leads other long-term planning projects. Advocated that all transit agencies be included on that committee, plus planners, social services, city/town folks, private sector; bring more folks into discussion. Ideas for representation: o Transit Agencies o Municipalities o Social service o Disabled community o Major employers/chamber of commerce o Housing General Discussion o Scope and purpose; intent is that committee will define

4 o o Could generate additional funding opportunities Needs to be more than a transit plan, needs to include land use. Should we call it something else to reflect that? Other vehicle for regional land use plan? We do have regional plan identified in the UPWP, could be combined with RTP Phase II if needed. Also have funds for regional land-use economic development plan. Mistake to move forward without thinking where people that we need to move are going to be. Will take place over two UPWPs. ExComm probably on board with broader scope. If scope broadens, entities besides transit could assist with local match for consultant. GPCOG dues would cover dues if left as is in UPWP. May need to think more on local match depending on participation and scope. Incorporate scenario planning (a couple of possible futures). Committee will need to define parameters. Going broader, without fiscal constraints, may make implementation more difficult. Long range plan may not have day to day impact for transit agencies, who individually make short-term decisions that will be affected by plan. TA decisions could be less about reacting to a need. Resides between short-term focus of RTP and long-term of Destination very vague on transit. Effort can set stage for transit network that is more strategic, less siloed. MTA widening report found land use has major use. Land use goals aggressive to accomplish by Committee membership ideas o All 7 TAs o Municipalities (4-6); elected, planners, managers, ED o MaineDOT, MTA o Private sector o Users of system o TDM folks Regional data collection a major opportunity Next steps - Executive committee on Tuesday would appoint advisory committee, based on your feedback today. Could be generic or specific people (or have PTC chair and others) work to create Suggestions for representation: TDM staff from major employers (Idexx, WEX, Unum, MaineMed); regional representation; PACTS subregional representatives; customers; folks from the islands; seniors - AARP (Lori Parham and/or Maine Council on Aging (Jess Mauer); immigrant community; disabled community; private transportation (Uber/Lift); bike folks (BCM) Will need to make sure focus stays at policy level Consider smaller steering committee and more intense focus groups Modeling; PACTS could consider doing more transit-focused modeling or tweaking what exists Group approved Sara circulating draft list before next week for final feedback from all 6. Performance Measure Development Mary Ann discussed move to performance-based planning. May agreement requires state, MPO, TAs to work together on system. TAs should be working on developing their own. Circulated handout that included list of what TAs are already collecting, based on interviews MaineDOT has done so far for locally coordinated plans. Want to make this required process useful, not harder

5 than necessary. FTA requiring asset management, TAM, safety. Don t know of other federally mandated areas. Think about types of goals: aspirational goals make it look like there is always unmet need, if graded on success may want ones where you perform well; could have both. Move toward outcome-based measures (how is your service impacting people in the region?) rather than just numbers. Can be hard to quantify, but helps elevate value of transit. DOT asked to report to Legislature on all modes, effort not effective. Customer service levels difficult to tackle statewide, DOT would be happy if PACTS could come up with one for region. Central questions: What s useful, what s available, what s manageable, what will it be used for? Asset replacement could be prioritized regionally. Need to have a plan by May 2019, could be 1-pager, on how we re going to approach doing this together. Needs to cover how data will be generated, who, when, how. No grading or pass-fail from FTA on whether targets are met. Just need to have the data and use it. Circulated copies of Stantec Task 5 report; could be good starting point, proposed many things for which data may not be readily available. Use what s already being collected as much as possible. Suggestion to use NTD definitions and metrics as a starting point. Plan to address at October PTC Workshop. Members should think about individually before then. Develop individual, then regional, then possibly state measures. Suggest using the Task 5 report as a starting point, since it is specific to our region. Due May 2019 but want to aim for end of Transit Committee Retreat No retreat done last year. Would be open to public and be open to full PTC, not just TAs. Agencies could give updates on their work and funding, where headed, as in past Think about how we can better coordinate together day-to-day and month-to-month (not longrange stuff). Opportunity for improvement exists. Talked about operational improvements; PTC process, administration Craig Freshley used in past, group support for using him again Targeting late Nov./Dec. Staff will prepare draft starting point agenda based on today s discussion for next workshop Full PTC meeting scheduled in place of Workshop on Sept Other Items (as needed): Discussion of committee seats o Private operator seat filled by Custom Coach & Limousine, but frequently do not attend; missing private sector perspective o By-laws do not say anything about regular attendance; ExComm has approached members about replacing in past, would do so again here o Other seats are full Optional Swift presentation, venue provided by MaineDOT 9. Adjourned

6 Upcoming Meetings: October 23, 2018 PACTS Transit Committee Workshop at 12:30 p.m. November 8, 2018 PACTS Transit Committee at 9:30 a.m. December 13, 2018 TENTATIVE Transit Committee Retreat at 9:30 a.m.

7 Monthly 5303 Task 5-9 Expended by Task $22,000 $20,000 $18,000 $16,000 $14,000 Task 5 Program Support Task 6 Short Range Planning Task 7 Long Range Planning (System) Task 8 Long Range Project Task 9 Transit Technical Assistance Total Task 5-9 $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 $- Jan 1st Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18

8 Jan 1st Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Task 5 Program Support $ - $ 8,189 $ 9,518 $ 14,467 $ 8,120 $ 9,646 $ 8,593 $ 12,022 $ 8,527 $ 14,326 $ - $ - Task 6 Short Range Planning $ - $ 941 $ 2,260 $ 763 $ 706 $ 896 $ 2,004 $ 2,077 $ 4,043 $ 248 $ - $ - Task 7 Long Range Planning (System) $ - $ 232 $ 269 $ 575 $ 988 $ 1,811 $ 2,717 $ 1,652 $ 783 $ 3,262 $ - $ - Task 8 Long Range Project $ - $ - $ - $ - $ - $ - $ 722 $ 927 $ 217 $ 1,374 $ - $ - Task 9 Transit Technical Assistance $ - $ 441 $ 675 $ 233 $ 194 $ 194 $ - $ 256 $ - $ - $ - $ - Total Task 5-9 $ - $ 9,803 $ 12,722 $ 16,038 $ 10,008 $ 12,547 $ 14,036 $ 16,934 $ 13,570 $ 19,210 $ - $ - 10/18/2018C:\Users\rneale\Desktop\Transit financial charts - September 2018

9 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 93,408 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 13,938 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 12,289 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 3,240 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1,993 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 124,868 $ - 10/18/2018C:\Users\rneale\Desktop\Transit financial charts - September 2018

10 Transit 5303 Tasks 5-9 Straight line budget projection (month 9 of 24): 38% Period Ending: 9/30/2018 Project Period: 01/01/2018 to 12/31/2019 Element Code & Description Budget Total Prior 9/30/2018 Total to Date Variance % Bud Task 5 PACTS Program Support PACTS Transit Committee Support Salaries & Fringe Benefits 121,450 38,458 7,435 45,893 75, % Direct Expenses 9, , % Indirect Costs 80,800 25,586 4,946 30,533 50, % Expenses: 211,250 64,139 12,381 76, , % Research New Funding Opportunities Salaries & Fringe Benefits 2, , % Direct Expenses % Indirect Costs 1, , % Expenses: 5, , % Transit Financial Management Salaries & Fringe Benefits 13,811 8,736 1,168 9,903 3, % Direct Expenses % Indirect Costs 9,189 5, ,589 2, % Expenses: 23,750 14,547 1,944 16,492 7, % Task 5 Expenses: 240,000 79,083 14,326 93, , % Task 6 Short Range Planning Regional Transit Stop Access Salaries & Fringe Benefits 23,720 8, ,339 15, % Direct Expenses % Indirect Costs 15,780 5, ,548 10, % Expenses 40,000 13, ,938 26, % Task 7 Long Range Planning (System) Reg. Transit Dev. Plan Implementation Salaries & Fringe Benefits 35,729 1, ,708 33, % Direct Expenses % Indirect Costs 23,771 1, ,802 21, % Expenses 60,000 3,484 1,282 4,766 55, % Regional Transit Plan Phase II - Staff Salaries & Fringe Benefits 46, ,144 1,534 45, % Direct Expenses 2, , % Indirect Costs 31, ,021 30, % Expenses 80, ,909 2,775 77, % Regional Transit Plan Phase II - Consultant Salaries & Fringe Benefits #DIV/0! Direct Expenses #DIV/0! Indirect Costs #DIV/0! Consultant Expenses 110, , % Expenses 110, , % Maine Clean Communities Salaries & Fringe Benefits 29,724 2, ,811 26, % Direct Expenses % Indirect Costs 19,776 1, ,870 17, % Expenses 50,000 4, ,748 45, % Task 7 Expenses: 300,000 9,027 3,262 12, , % Task 8 Long Range Project Transit - Supportive Land Use Salaries & Fringe Benefits 15,571 1, ,945 13, % Direct Expenses % Indirect Costs 10, ,294 9, % Expenses 26,430 1,865 1,374 3,240 23, % Task 9 - Transit Technical Assistance Transit Planning Technical Support Salaries & Fringe Benefits 21,724 1,197-1,197 20, % Direct Expenses % Indirect Costs 14, , % Expenses 36,676 1,993-1,993 34, % Total Expenses for Tasks , ,658 19, , , % 10/18/2018C:\Users\rneale\Desktop\Transit Providers Report - September 2018

11 PACTS Projects Update Report October 23, Transportation Management Association (TMA) Purpose: Determine the feasibility of forming a Transportation Management Agency (TMA) in the Greater Portland Region. A TMA could help reduce traffic congestion and improve parking access in downtown Portland by increasing usage of public transit and multimodal options, and implementing other Transportation Demand Management (TDM) strategies. Timeline: 2019 Funding Source: Federal: PACTS FHWA Planning Funds; Local Match: MaineDOT; GPCOG Membership Dues Update: We have established a TMA working group with the City of Portland, METRO, Portland Regional Chamber of Commerce, and Portland Downtown. The working group is mapping out a strategy to create a permanent and sustainable TMA by As an interim step, we will pursue short-term pilot efforts, such as technological parking management solutions, securing buy-in from private businesses and institutions, and other TDM strategies. Project Manager: Jessa Berna, GPCOG Land Use Planner, jberna@gpcog.org, (207) Ext Transit Supportive Land Use Planning Purpose: Assist transit agencies and municipalities with transit supportive land use planning by developing concept plans around one or to existing or planned transit stops in the region. Concept plans will identify potential policy and infrastructure improvements that support increased density and mixeduse development, and encourage transit use, and strengthen the region s transit network. This project may serve as a pilot for future UPWP transit-oriented development projects. Timeline: Scheduled to be completed by December Funding Source: Federal: PACTS FHWA Planning Funds; Local Match: MaineDOT Update: We have received two site nominations and presented a recommendation to the Transit Committee on 9/25/18. Project Manager: Jessa Berna, GPCOG Land Use Planner, jberna@gpcog.org, (207) Ext Transportation and Community Well-Being Network Purpose: This network brings together key stakeholders to share information and work together on improving transportation access and options for people who experience barriers. The network includes representatives from social service agencies, healthcare providers, grassroots/advocacy organizations; representatives from populations that frequently experience transportation barriers; and transit agency staff. The network is exploring how to: - Bring more stakeholders into regional transportation planning and funding decisions; - Coordinate mobility resources and communications; - Build productive working relationships; - Increase mobility management skills and knowledge among stakeholders; and - Achieve greater scale and focus Serving the Greater Portland and Lakes Region Communities 970 Baxter Boulevard, Suite 201 Portland, Maine Telephone (207) Fax (207)

12 Timeline: Meeting monthly on the 4th Thursday from 10am-noon. No August meeting. Funding through December Funding Source: National Center for Mobility Management (utilizing FTA funds) Update: GPCOG staff worked in partnership with the Network to develop a Southern Maine Mobility Resource Guide. Print copies will be available in late October. The guide can be accessed here: Project Manager: Zoe Miller, MPH, GPCOG Senior Project Manager & Public Health Specialist, zmiller@gpcog.org, (207) Ext Regional Transit (RTP) Plan Implementation Purpose: As part of this year s UPWP, PACTS will work with the region s seven transit operators to implement a subset of the 13 recommendations from the RTDP. The first phase of this work is to select which recommendations to advance during the current UPWP period. We are in the process of gathering input from PACTS governing bodies, key stakeholders, and the public. Implementation may require assistance from a consultant, depending on the specific needs of the selected recommendations. Timeline: Short term 6-year plan adopted in December Long Range vision (Phase 2) is set to begin January Funding Source: Federal: PACTS FTA 5303 Planning Funds; Local Match: GPCOG Member Dues (for phase 1) Update: So far we have presented to the Mobility Management/Transit Advisors group, and will be presenting to PACTS Planning Committee in early August. Questions will go out in our member survey probably next month. We will also be on the agenda for PACTS policy and Executive Committees to get additional feedback over the next few months. Project Manager: Stephanie Carver, GPCOG Planning Director, scarver@gpcog.org, (207) Ext FMI: 5. Transit Stop Access Project Phase II Purpose: The Transit Stop Access Project is focused on prioritizing, designing and constructing pedestrian and bicycle improvements at and near fixed route bus stops for METRO, ShuttleBus-ZOOM, and South Portland Bus Service. In Phase I, an in-depth field assessment was conducted and gpcog worked with transit agencies operators and key stakeholders to prioritize bus stops for small improvements, ped/bike facilities, and possible locations for construction of mini-hubs. Phase II will include further prioritization, preliminary designs, and development of construction bid packages for the three participating agencies. Timeline: Jan 2018-Dec 2019 Funding Source: - GPCOG Project Management FTA 5303 Planning Funds (local match from GPCOG member dues) - Consultants FTA 5307 with local match from involved transit agencies Update: GPCOG staff are working on the project scope with plans to release the consultant RFP in Sept. Project Manager: Aubrey Miller, GPCOG Project Manager, amiller@gpcog.org, (207) Ext FMI: 6. Regional Sign & Shelter Project Purpose: This project is focused on installation of new bus shelters at high-priority bus stops and installation of new, clearer and more uniform bus stop signs in the PACTS region. In March 2017, South Portland Bus Service decided to withdraw from the project. During 2017, GPCOG provided support to Shuttlebus-ZOOM on designs for new bus stop signs, informed by national best practices and standards.

13 GPCOG also provided METRO with GIS mapping and assistance in selecting an engineering firm for the upcoming round of shelter installations. METRO and ShuttleBus-ZOOM will continue to utilize project funds to install shelters and for design and procurement of signage. Timeframe: Timeframe for when capital funds must be spent is at FTA s discretion. Exact timing currently unclear. Funding Source: FTA 5307 with local match from involved transit agencies Update: The UPWP does not include project-specific planning support for this project. GPCOG planning staff time is available upon request and will require a determination regarding the funding source. GPCOG Contact: Zoe Miller, MPH, GPCOG Senior Project Manager & Public Health Specialist, zmiller@gpcog.org, (207) Ext FMI: 7. Active Transportation Plan Purpose: In 2018, GPCOG and PACTS will complete Getting There From Here: A Regional Active Transportation Plan for the PACTS Region. The plan envisions a complete network of accessible trails, paths, ways, and modes, serving all people and places, promoting a culture of healthy living and a vibrant economy in the PACTS region. This is an update to the 2009 PACTS Regional Bicycle and Pedestrian Plan with an expanded focus that includes public transit, along with health and equity outcomes. Getting There From Here will offer recommendations for where to invest effort and funding over the next decade. Timeframe: The plan is slated for adoption by the PACTS Policy Committee in October Plan implementation will commence in Funding Source: Federal: PACTS FHWA Planning Funds; Local Match: MaineDOT Update: A final draft of the plan is being presented for adoption by the PACTS Policy Committee on October 25, Project Manager: Zoe Miller, MPH, GPCOG Senior Project Manager & Public Health Specialist, zmiller@gpcog.org, (207) Ext FMI: 8. Portland Commercial Street Operations and Master Plan Study Purpose: This study will develop a plan to create a safer and more inviting environment for users of the easterly portion of Commercial Street. The plan will allow Commercial Street to maintain its role as the spine of a great working waterfront, an economic development center, and a nationally recognized retail/tourist destination while enhancing future economic development opportunities for the region. Timeline: Scheduled to be completed by December Funding Source: Federal: PACTS FHWA Planning Funds; Local Match: MaineDOT, City of Portland. Update: A consultant has been selected for the project, and we are in the process of contract negotiations. Project Manager: Jessa Berna, GPCOG Land Use Planner, jberna@gpcog.org, (207) Ext Saco/Scarborough Route 1 Complete Streets Plan Purpose: This project will undertake an assessment of the Route 1 corridor to identify multi-modal deficiencies, potential environmental impacts, develop and analyze improvement alternatives and make preferred alternative recommendations from Downtown Saco north to Pleasant Hill Road in Scarborough. Making the corridor more accessible for all modes will help mitigate congestion and improve safety for all users. The recommended design alternatives should aim to meet the needs of drivers of motor vehicles, transit users, bicyclists, and pedestrians. Timeline: Scheduled to be completed by December 2019.

14 Funding Source: Federal: PACTS FHWA Planning Funds; Local Match: MaineDOT, City of Saco, Town of Scarborough. Update: A consultant has been selected for the project, and we are in the process of contract negotiations. Project Manager: Jessa Berna, GPCOG Land Use Planner, jberna@gpcog.org, (207) Ext Inclusive Transportation Planning Project Purpose: This project is engaging older adults, people with disabilities, and people of color in driving more inclusive regional transportation planning. This project includes both the PACTS and GPCOG geography. Transit agencies and municipal staff are key stakeholder. Project deliverables will include: Recommendations for increasing inclusiveness to PACTS. These recommendations will inform the 2019 update of the Public Participation Plan. An implementation plan for a ready-to-launch transportation solution. Timeline: Through January Funding Source: National Aging and Disability Transportation Center (a program of FTA) and U.S. Administration for Community Living. Update: The Mobility Solutions Workshop will take place on Wednesday, October 25. Focus groups with older adults, people with disabilities, and people of color are happening through mid-november. Project Manager: Zoe Miller, MPH, GPCOG Senior Project Manager & Public Health Specialist, zmiller@gpcog.org, (207) Ext. 227.