Page 1. I. Meeting Called to Order. Roll Call. Agenda Revisions and Approval of Agenda. Approve Minutes. A. January 23, 2012

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1 BACKGROUND FEBRUARY 27, 2012 I. Meeting Called to Order II. Roll Call III. Agenda Revisions and Approval of Agenda IV. Approve Minutes A. January 23, 2012 Attachment(s): Posted at web. Recommended Action: Approve as presented. V. Consent Review & Discuss A. February Vouchers List Attachment(s): Posted at FC Web Link. Recommended Action: Consent to Payment of Claims and approve vouchers as presented. Reminder: Only the FC needs to consent and approve monthly vouchers. Based on new policy, it does not go to the full BOE. Page 1

2 BACKGROUND FEBRUARY 27, 2012 VI. Unfinished Business Review, Discuss, and Recommend Action A. 2012/2013 Budget Cutting Ideas and Budget Planning Please refer to the yellow shaded area at the FC web link for budget planning documents. This is the web location where budget documents will be placed during the entire budget process. Chair Bowe will lead discussions on this topic. No other material is being presented. VII. New Business Review, Discuss, and Recommend Action A. 2012/2013 Student Fees The Leadership Team has reviewed student fees. The team has agreed that general student fees should remain same with exceptions as described below. Mr. Farren/GHS has proposed raising the yearbook fee: The yearbook is a nonprofit extracurricular. All of the money earned through book sales is used to cover the costs of production (e.g. digital cameras, batteries, chargers, memory cards, publishing through Jostens, shipping, publishing software, training, etc.). Unfortunately, these costs continue to rise. We propose increasing the price of the 2013 book to $ If approved, this would be put into effect for the registration fee statement. Mr. Klebesadel has proposed raising the athletic participation fee (see attached memo/report dated February 21, 2012): The 2 nd option is being recommended - Raise fee to $75, with a $375 family max. This is the second last paragraph on the memo/report. The methodology is consistent with current practice. Please review the District Fee Schedule and the Sussex Yearly Fee Survey at the FC web link in the green shaded area. Attachment(s): Attached is Mr. Klebedadel s memo. District Fee Schedule and Sussex Survey are posted at FC Web Link. Recommended Action: Approve fee increases as presented. Page 2

3 BACKGROUND FEBRUARY 27, 2012 B. 2012/2013 Co Curricular Offerings (Sporting, Activities, Clubs) and Funding Level Support KMS & GHS This topic is being reviewed in response to recent board discussions. Several fiscal analyses have been prepared by Mr. Klebesadel to assist in discussions. Please see attachments. Attachment(s): Various attachments. Recommended Action: Pending discussions of the Committee. VIII. Reports A. Monthly Financial Reports 1. February Purchase Requests Exceeding $15,000 & Project Bids & Purchasing/Project Bid Results Smart Boards and Installation - $41,675. Mr. Gabrysiak will be present to review the attached purchase analysis. Attachment(s): Purchase Analysis. Recommended Action: Approve as presented. 2. January General Fund Monthly Revenue & Expenditure Report Revenues = $ 12,234, Expenditures = $ 2,750, No Action Necessary 3. January Month End Dashboards, Balance Sheets, Budget Revenue & Expense Report No Action Necessary Posted at FC Web Link Page 3

4 BACKGROUND FEBRUARY 27, 2012 B. Other Financial Happenings 1. Student Fee Collections letters were sent out by the business office on February 13, This is the 3 rd step in the fee collection process, and the last before possible 3 rd party collections. 2. The financial audit has been scheduled for June 4, 5 for preliminary work and August for final work. 3. In the near future I will be sending a letter to all of our vendors with whom the district did $15,000 or more in business last year or who have standing contracts or service with the district. The letter will ask for a 10% price/contract reduction. This is in response to the Committee s request to continually negotiate pricing. IX. Adjourn Page 4

5 GERMANTOWN HIGH SCHOOL DEPARTMENT OF STUDENT ACTIVITIES W180 N11501 River Lane Germantown, WI JACK KLEBESADEL Athletic/Activities Director Jean Christian, Adm. Assoc., (262) Fax: (262) To: Ric Ericksen From: Jack Klebesadel Re: Co-curricular Fees Date: February 21, 2012 The high school is making a recommendation to increase the athletic and co-curricular fee for the school year. The current $50 fee has not increased since This increase would only apply to high school participants in competitive sports and activities that request district provided transportation. The remaining GHS Activities and all K-8 Co-Curriculars would remain the same. The increase would offset the prior funding source for the athletic budget and help with overall district budget concerns. Five years ago the fees were raised from $40 to $50. Comparable athletic fees are as follows: Conference Schools Other Schools Nicolet $60 per for 9/10 $75 per for 11/12 Elmbrook $80 per sport, $160 cap per ind. Port $85 per sport(max $170) Hartford $120 one-time, $240 cap Cedarburg $55 per sport $275 Meno. Falls $110 per sport, $440 cap Whitefish Bay $100 one-time per student Slinger $75 one-time Grafton $30 1 st sport $25 2 nd sport 3 rd NC West Bend $125 one-time Homestead $125 per sport no cap Sussex Hamilton $30 per sport, $120 fam. cap Milw Lutheran $35 per sport no cap Arrowhead $150 one-time Oconomowoc $120 one-time Current area average, per the Sussex Fee Comparison Report, is $77.50 per sport. The growing trend in the area is to charge a one-time fee. With online payments and collection resources being limited, this would be the preferred option. With an estimated average of 250 multiple sport student athletes that participate in 23 sports, the fee would need to increase to a one-time fee of $80 with a $320 family cap (1000 total participants). This would generate, on average, the same amount as a $50 per sport fee. There are many advantages to a one-time fee option. First recommendation would be a $90 one-time fee. There is an average of 1000 student athletes that pay the $50 fee. An increase to $60 would generate $8,000-$10,000 more in revenue. With a $75 fee, with $375 family cap, would be a second option to generate $18,000-$22,000 more in revenue. The third option, but the most difficult to process is $75 for the first sport and $50 for each additional sport. This would generate approximately $15,000-$17,000 more in revenue. Thank you for your consideration of this request. Page 5

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7 Summary Report of Funding Levels Brief History History Total WIAA Athletics Only until Revenue Gate Passes $ 16, $ 20, $ 33,644 $ 15,060 Sports Passes Started by Athletic Department $ 35,825 $ 27,139 $ 20,580 Gate accounting system started $ 66,929 $ 30,940 $ 23,555 $40 Participation Fee Started Gate Fee for adults $4 from $ $ 94,914 $ 42,160 $ 30,070 $50 Participation Fee Started $ 85,904 $ 35,425 $ 31, $ 148,083 $ 33,003 $ 31,695 New accounting system started, all activity revenue District Wide $ 199,293 Fund Raising $995, $ 152,483 $ 36,834 $ 28,515 District Wide $ 214,508 Fund Raising $ 720, $ 159,483 $ 33,354 $ 28,040 District Wide $ 213,085 Fund Raising $ 797,281 Three Year Summary District Funds $ 641,336 $ 641, $ 688,160 $ 682,767 Fund Raising $ 797,281 $ 797,281 $ 720,078 $ 955,576 Total $ 1,438,617 $ 1,438,617 $ 1,408,238 $ 1,638,343 District Revenue $ 190,014 $ 213,086 $ 214,508 $ 199,293 Net Cost to GSD $ 451,322 $ 473,652 $ 483,474 % GSD Funding 31% 34% 30% No DI Global With DI Global With DI Global Page 7

8 Germantown School District Co-Curricular Program Revenues and Costs Germantown High School Co-Curricular Program (Cost)/ Cost Per Total Exp. Cost Per Part. Fd Loc Program Program Description Revenues Expenditures Surplus Participants Participants Busing Cost With Busing With Busing DECA $ $ 6, $ (5,619.83) 80 $ (70.25) $ $ (6,614.37) $ (82.68) DRAMATICS CLUB $ 2, $ 16, $ (13,812.37) 123 $ (112.30) $ $ (14,532.20) $ (118.15) FBLA $ 5, $ (5,000.84) 150 $ (33.34) $ $ (5,884.30) $ (39.23) MATH CLUB $ 1, $ (1,046.86) 46 $ (22.76) $ $ (1,339.34) $ (29.12) POLITICAL SCIENCE CLUB $ $ (485.53) 33 $ (14.71) $ (485.53) $ (14.71) NATIONAL HONOR SOCIETY $ 3, $ (3,142.66) 147 $ (21.38) $ (3,142.66) $ (21.38) VICA $ 2, $ (2,083.68) 22 $ (94.71) $ (2,083.68) $ (94.71) STRATEGISTS CLUB $ 3, $ (3,785.84) 36 $ (105.16) $ $ (3,910.73) $ (108.63) YEARBOOK $ 5, $ (5,457.88) 44 $ (124.04) $ (5,457.88) $ (124.04) FORENSICS $ $ 7, $ (7,139.35) 15 $ (475.96) $ 1, $ (8,263.65) $ (550.91) BATTLE BOTS $ $ (541.17) 20 $ (27.06) $ (541.17) $ (27.06) SPANISH CLUB $ $ (720.96) 68 $ (10.60) $ (720.96) $ (10.60) GERMAN CLUB $ $ (820.65) 96 $ (8.55) $ $ (1,263.79) $ (13.16) FRENCH CLUB $ $ (198.44) 10 $ (19.84) $ $ (484.59) $ (48.46) WALL OF SOUND $ 7, $ 12, $ (4,716.29) 101 $ (46.70) $ 3, $ (7,742.63) $ (76.66) PEERS 4 PEERS $ 2, $ (2,500.41) 39 $ (64.11) $ (2,500.41) $ (64.11) KEY CLUB $ $ (901.95) 105 $ (8.59) $ (901.95) $ (8.59) GENERAL SPORTS $ 28, $ 43, $ (15,777.10) $ (15,777.10) Hosted WIAA Events $ 23, $ 18, $ 4, $ 4, WIAA Tournament Series $ 3, $ 8, $ (4,275.81) $ (4,275.81) FEMALE AQUATICS $ 1, $ 11, $ (9,944.09) 24 $ (414.34) $ 2, $ (12,298.79) $ (512.45) FEMALE BASKETBALL $ 6, $ 13, $ (6,326.92) 44 $ (143.79) $ 2, $ (8,596.34) $ (195.37) POM PONS $ 4, $ (4,176.39) 21 $ (198.88) $ $ (4,937.94) $ (235.14) FEMALE CROSS COUNTRY $ 2, $ 7, $ (5,752.97) 44 $ (130.75) $ 1, $ (7,019.93) $ (159.54) FEMALE GOLF $ $ 4, $ (3,717.36) 17 $ (218.67) $ $ (4,517.36) $ (265.73) FEMALE GYMNASTICS $ $ 8, $ (7,814.00) 18 $ (434.11) $ (7,814.00) $ (434.11) FEMALE SOCCER $ 3, $ 15, $ (11,728.65) 52 $ (225.55) $ 4, $ (15,894.70) $ (305.67) FEMALE SOFTBALL $ 2, $ 11, $ (9,564.91) 40 $ (239.12) $ 2, $ (11,664.96) $ (291.62) FEMALE TENNIS $ 1, $ 4, $ (2,407.34) 32 $ (75.23) $ 2, $ (4,737.94) $ (148.06) FEMALE TRACK & FIELD $ 2, $ 9, $ (6,385.78) 65 $ (98.24) $ 2, $ (8,784.89) $ (135.15) Page 8

9 FEMALE VOLLEYBALL $ 5, $ 16, $ (10,674.67) 43 $ (248.25) $ 3, $ (14,063.35) $ (327.05) MALE AQUATICS $ $ 6, $ (6,309.00) 11 $ (573.55) $ (6,309.00) $ (573.55) MALE BASEBALL $ 1, $ 14, $ (12,916.69) 49 $ (263.61) $ 3, $ (16,542.02) $ (337.59) MALE BASKETBALL $ 16, $ 26, $ (10,430.38) 47 $ (221.92) $ 3, $ (13,478.02) $ (286.77) MALE CROSS COUNTRY $ 2, $ 8, $ (5,912.31) 48 $ (123.17) $ 1, $ (7,740.38) $ (161.26) MALE FOOTBALL $ 19, $ 47, $ (27,812.00) 159 $ (174.92) $ 4, $ (31,877.12) $ (200.49) MALE GOLF $ 2, $ 11, $ (9,390.74) 54 $ (173.90) $ 1, $ (10,990.74) $ (203.53) MALE SOCCER $ 5, $ 13, $ (8,737.51) 58 $ (150.65) $ 3, $ (12,570.58) $ (216.73) MALE TENNIS $ 2, $ 9, $ (7,391.31) 48 $ (153.99) $ 1, $ (9,081.62) $ (189.20) MALE TRACK & FIELD $ 5, $ 20, $ (15,285.16) 94 $ (162.61) $ 4, $ (19,468.26) $ (207.11) MALE VOLLEYBALL $ 2, $ 6, $ (4,733.89) 31 $ (152.71) $ 1, $ (6,341.51) $ (204.56) MALE WRESTLING $ 3, $ 14, $ (10,520.59) 46 $ (228.71) $ 3, $ (13,965.74) $ (303.60) CHEERLEADING $ $ 8, $ (7,335.29) 20 $ (366.76) $ 1, $ (8,902.91) $ (445.15) INTRAMURALS $ 3, $ (3,333.88) 145 $ (22.99) $ (3,333.88) $ (22.99) WEIGHTLIFTING CLUB $ 2, $ (2,918.86) 112 $ (26.06) $ (2,918.86) $ (26.06) Music Concerts (Choir, etc.) $ 2, $ 3, $ (661.53) 104 $ (6.36) $ (661.53) $ (6.36) STUDENT COUNCIL $ 5, $ (5,369.43) 86 $ (62.44) $ (5,369.43) $ (62.44) VARSITY CLUB $ 1, $ (1,666.94) 45 $ (37.04) $ $ (1,890.79) $ (42.02) ENVIRONMENTAL ACTIVITIES $ $ (540.26) 52 $ (10.39) $ (540.26) $ (10.39) GHS TOTALS $ 159, $ 452, $ (292,877.33) 2345 $ (124.89) $ 60, $ (353,326.46) $ (150.67) GHS TOTALS $ 152, $ 448, $ (296,181.00) 2329 $ (127.17) GHS TOTALS $148, $ 461, $ (313,487.57) 2269 $ (138.16) Kennedy Middle School Co-Curricular Program (Cost)/ Cost Per Total Exp. Cost Per Part. Fd Loc Program Program Description Revenues Expenditures Surplus Participants Participants Busing Cost With Busing With Busing DRAMATICS CLUB $ 6, $ (6,905.60) 111 $ (62.21) $ (6,905.60) $ (62.21) STUDY SKILLS $ STUDENT NEWSPAPER $ 2, $ (2,500.41) 5 $ (500.08) $ (2,500.41) $ (500.08) YEARBOOK $ 4, $ (4,582.17) 49 $ (93.51) $ (4,582.17) $ (93.51) FORENSICS $ 1, $ 11, $ (10,568.66) 23 $ (459.51) $ $ (11,419.66) $ (496.51) FEMALE BASKETBALL $ 2, $ 8, $ (5,888.18) 33 $ (178.43) $ $ (6,529.70) $ (197.87) FEMALE TRACK & FIELD $ 2, $ 4, $ (2,216.82) 53 $ (41.83) $ $ (2,772.33) $ (52.31) FEMALE VOLLEYBALL $ 3, $ 5, $ (2,212.18) 37 $ (59.79) $ $ (3,017.95) $ (81.57) MALE BASKETBALL $ 3, $ 11, $ (8,775.90) 40 $ (219.40) $ $ (9,377.54) $ (234.44) MALE TRACK & FIELD $ 2, $ 4, $ (2,171.82) 42 $ (51.71) $ $ (2,727.33) $ (64.94) MALE WRESTLING $ 1, $ 6, $ (4,793.26) 34 $ (140.98) $ $ (5,707.95) $ (167.88) Page 9

10 SKI CLUB $ 1, $ (1,297.56) 116 $ (11.19) $ (1,297.56) $ (11.19) C0-EDUCATIONAL SPORTS $ 2, $ 5, $ (3,076.10) 36 $ (85.45) $ $ (3,625.92) $ (100.72) CHEERLEADING $ $ 6, $ (6,258.07) 17 $ (368.12) $ (6,258.07) $ (368.12) BAND $ 5, $ (5,831.98) 248 $ (23.52) $ (5,831.98) $ (23.52) CHOIR $ 2, $ (2,917.12) 78 $ (37.40) $ (2,917.12) $ (37.40) STUDENT COUNCIL $ 5, $ (5,083.04) 73 $ (69.63) $ (5,083.04) $ (69.63) KEY CLUB $ 2, $ (2,522.84) 20 $ (126.14) $ (2,522.84) $ (126.14) KMS TOTALS $ 18, $ 96, $ (77,601.71) 904 $ (85.84) $ 5, $ (83,077.17) $ (91.90) KMS TOTALS $ 23, $ 107, $ (84,727.00) 854 $ (99.21) KMS TOTALS $ 24, $ 106, $ (81,411.28) 951 $ (85.61) District Wide Co-Curricular Program (Cost)/ Cost Per Fd Loc Program Program Description Revenues Expenditures Surplus Participants Participants DESTINATION IMAGINATION $11, $26, $ (14,918.00) 196 $ (76.11) District DESTINATION IMAGINATION $ 10, $ 23, $ (12,667.00) 176 $ (71.97) DESTINATION IMAGINATION $ 10, $ 23, $ (12,887.00) 186 $ (69.28) Grand Totals $190, $ 575, $ (385,397.04) 3471 $ (111.03) With transportation NO DI Global $ 65, $ (451,321.63) 3471 $ (130.03) Grand Totals $ 214, $ 633, $ (419,120.70) 3405 $ (123.09) With transportation with DI Global $ 54, $ (473,651.84) 3405 $ (139.10) Grand Totals $199, $624, ($425,358.21) 3437 $ (123.76) With transportation with DI Global $58, ($483,474.21) 3437 $ (140.67) GLOBAL DESTINATION IMAGINATION DESTINATION IMAGINATION $23, $49, $ (26,634.89) 49 $ (543.57) GLOBAL DESTINATION IMAGINATION $ 28, $ 58, $ (30,265.00) 63 $ (480.40) DESTINATION IMAGINATION $ 16, $ 37, $ (21,102.00) 41 $ (514.68) Page 10

11 Activity $34,815 Staffing Cost HIGH SCHOOL LEVEL ATHLETICS Weeks Students Basketball - Boys' Head Coach % $ 4, Basketball - Girls' Head Coach % $ 4, Basketball - Boys' Assistant Coach % $ 3, Basketball - Boys' Assistant Coach % $ 3, Basketball - Girls' Assistant Coach % $ 3, Basketball - Girls' Assistant Coach % $ 3, Baseball - Head Coach % $ 4, Baseball - Assistant Coach % $ 2, Baseball - Assistant Coach % $ 2, Cross Country - Boys' Head Coach % $ 3, Cross Country - Girls' Head Coach % $ 3, Cross Country - Boys' Assistant Coach % $ 2, Cross Country - Girls' Assistant Coach % $ 2, Football - Head Coach % $ 4, Football - Assistant Coach % $ 2, Football - Assistant Coach % $ 2, Football - Assistant Coach % $ 2, Football - Assistant Coach % $ 2, Football - Assistant Coach % $ 2, Football - Assistant Coach % $ 2, Football - Assistant Coach % $ 2, Football - Assistant Coach % $ 2, Golf - Girls' Head Coach % $ 3, Golf - Boys' Head Coach % $ 3, Golf - Boys' Assistant Coach % $ 2, Golf - Boys' Assistant Coach % $ 2, Gymnastics - Head Coach % $ 4, Soccer - Boys' Head Coach % $ 3, Soccer - Girls' Head Coach % $ 3, Soccer - Boys' Assistant Coach % $ 2, Soccer - Boys' Assistant Coach % $ 2, Soccer - Girls' Assistant Coach % $ 2, Soccer - Girls' Assistant Coach % $ 2, Softball - Head Coach % $ 3, Softball - Assistant Coach % $ 2, Softball - Assistant Coach % $ 2, Swimming - Girls' Head Coach % $ 4, Swimming - Boys' Head Coach % $ 4, Swimming - Girls' Assistant Coach % $ 2, Tennis - Girls' Head Coach % $ 3, Tennis - Boys' Head Coach % $ 3, Tennis - Girls' Assistant Coach % $ 2, Tennis - Boys' Assistant Coach % $ 2, Boys' Track Head Coach % $ 4, Boys' Track Assistant Coach % $ 2, Boys' Track Assistant Coach % $ 2, Boys' Track Assistant Coach % $ 2, Girls' Track Head Coach % $ 4, Girls' Track Assistant Coach % $ 2, Girls' Track Assistant Coach % $ 2, Page 11

12 Activity $34,815 Staffing Cost Girls' Track Assistant Coach % $ 2, Volleyball - Boys' Head Coach % $ 3, Volleyball - Boys' Head Coach % $ 2, Volleyball - Girls' Head Coach % $ 3, Volleyball - Girls' Assistant Coach % $ 2, Volleyball - Girls' Assistant Coach % $ 2, Wrestling Head Coach % $ 4, Wrestling - Assistant Coach % $ 2, Wrestling - Assistant Coach % $ 2, High School Athletics Sub-Total $ 185, HIGH SCHOOL LEVEL CO-CURRICULAR Marching Band Advisor 10% $ 3, Marching Band Assistant Advisor 9% $ 3, Cheerleading Head Coach 10% $ 3, Cheerleading - Assistant Coach 10% $ 3, Choir Advisor 8% $ 2, Drama Production 1-Head Advisor 6% $ 2, Drama 1 - Assistant 5% $ 1, Drama 2 - Assistant 5% $ 1, Drama 3 - Assistant 5% $ 1, Drama Production 2 -Head Advisor 6% $ 2, Drama 2 - Assistant 5% $ 1, Drama Assistant (Costuming) 5% $ 1, Variety Show Advisor 5% $ 1, Forensics Advisor 7% $ 2, Forensics Assistant Advisor 5% $ 1, Intramurals Coach 8% $ 2, Pompons Coach 10% $ 3, Student Council Advisor 5% $ 1, Student Council Advisor 5% $ 1, DECA Advisor 7% $ 2, DECA Assistant Advisor 5% $ 1, FBLA Advisor 7% $ 2, FBLA Assistant Advisor 5% $ 1, Peer Listeners 6% $ 2, Weightlifting Coach 7% $ 2, Varsity Club - elimanated 4% VICA 5% $ 1, Yearbook Advisor 12% $ 4, Yearbook - Assistant Advisor 7% $ 2, Destination ImagiNation Coach 4% $ 1, Destination ImagiNation District Assistant 2% $ Approved Hours Advisors-Gr 9 #1 40 $15.07 $ Advisors-Gr 9 #2 40 $15.07 $ Advisors-Gr 10 #1 50 $15.07 $ Advisors-Gr 10 #2 50 $15.07 $ Advisors-Gr 11 #1 70 $15.07 $ 1, Page 12

13 Activity $34,815 Staffing Cost Advisors-Gr 11 #2 70 $15.07 $ 1, Advisors-Gr 11 #3 20 $15.07 $ Advisors-Gr 11 #4 20 $15.07 $ Advisors-Gr 12 #1 70 $15.07 $ 1, Advisors-Gr 12 #2 70 $15.07 $ 1, French Honor Society 40 $15.07 $ German Club 40 $15.07 $ NHS 40 $15.07 $ NHS 40 $15.07 $ Spanish Honor Society 40 $15.07 $ Strategists 70 $15.07 $ 1, Key Club 100 $15.07 $ 1, Math Club 40 $15.07 $ Battle Bots IQ 60 $15.07 $ Battle Bots IQ 69 $15.07 $ 1, Environmental Club 40 $15.07 $ Emerging Women 40 $15.07 $ Cup O Controversy 40 $15.07 $ High School Co-Curricular Sub-Total $ 85, HIGH SCHOOL GRAND TOTAL $ 271, MIDDLE SCHOOL ATHLETICS Approx. Hours Cross Country Coach 250 7% $ 2, Cross Country Coach 250 7% $ 2, Track 250 7% $ 2, Track 250 7% $ 2, Track 250 7% $ 2, Track 250 7% $ 2, Basketball - Girls' Coach 250 8% $ 2, Basketball - Girls' Coach 250 8% $ 2, Basketball - Boys' Coach 250 8% $ 2, Basketball - Boys' Coach 250 8% $ 2, Wrestling Coach 200 7% $ 2, Wrestling Coach 200 7% $ 2, Volleyball Coach 200 7% $ 2, Volleyball Coach 200 7% $ 2, Middle School Athletics Sub Total $ 35, MIDDLE SCHOOL CO-CURRICULAR Yearbook - Advisor 7% $ 2, Yearbook - Assistant Advisor 4% $ 1, Band Advisor 7% $ 2, Band Advisor 7% $ 2, Chorus 7% $ 2, Cheerleading Coach 4% $ 1, Cheerleading Coach 4% $ 1, Dramatics - Advisor 7% $ 2, Dramatics - Assistant Advisor 5% $ 1, Forensics - Head Coach 7% $ 2, Forensics - Assistant Coach 5% $ 1, Forensics - Assistant Coach 5% $ 1, Page 13

14 Activity $34,815 Staffing Cost Forensics - Assistant Coach 5% $ 1, Newspaper - Co-Advisor 6% $ 2, Newspaper - Co-Advisor 6% $ 2, Destination ImagiNation Coach 4% $ 1, Student Council Advisor 6% $ 2, Student Council Advisor 6% $ 2, Variety Show Advisor 5.0% $ 1, Approved Hours Making Connections Advisors 50 $15.07 $ Making Connections Advisors 50 $15.07 $ Making Connections Advisors 40 $15.07 $ Ski Club 24 $15.07 $ Ski Club 24 $15.07 $ Ski Club 24 $15.07 $ Middle School Co-Curriuclar Sub Total $ 40, MIDDLE SCHOOL GRAND TOTAL $ 75, ELEMENTARY Destination ImagiNation 4% $ 1, Destination ImagiNation Coach 4% $ 1, Destination ImagiNation Coach 4% $ 1, Destination ImagiNation Coach 4% $ 1, Destination ImagiNation Volunteer $250 each ELEMENTARY SCHOOL TOTAL $ 5, GRAND TOTALS (ALL DISTRICT) $ 352, Page 14

15 Germantown Cedarburg Grafton Homestead Milw. Lutheran Nicolet Port Washi W.F. Bay Menomonee Falls HEAD Assistant HEAD Assistant HEAD Assistant HEAD Assistant HEAD Assistant HEAD Assistant HEAD Assistant HEAD Assistant HEAD HEAD Assistant Assistant Males COACH Coach COACH Coach COACH Coach COACH Coach COACH Coach COACH Coach COACH Coach COACH Coach Low High Low High Baseball $ 4,178 $ 2,785 $3,729 $2,411 $3,864 $2,504 $3,567 $2,523 $2,225 $1,451 $4,250 $2,944 $3,611 $2,598 $3,600 $2,250 $2,300 $3,800 $1,300 $2,800 Basketball $ 4,526 $ 3,133 $3,729 $2,411 $4,447 $2,559 $3,567 $2,523 $3,773 $2,612 $4,250 $2,944 $3,611 $2,453 $5,100 $3,300 $3,900 $5,400 $2,300 $3,800 Cross Country $ 3,482 $ 2,785 $3,350 $2,411 $3,358 N/A $3,567 $2,523 $1742 (coed) $3,888 $2,718 $2,598 N/A $3,300 N/A $3,100 $4,600 $1,800 $3,300 Football $ 4,178 $ 2,785 $4,700 $2,700 $4,843 $2,431 $3,567 $2,523 $3,677 $2,311 $4,250 $2,944 $3,611 $2,453 $3,900 $2,871 $3,100 $4,600 $1,800 $3,300 Golf $ 3,133 $ 2,437 $3,350 $1,749 $2,831 $1,877 $2,762 $2,054 $1,258 $1,064 $3,888 $2,718 $2,598 $1,321 $3,300 $2,400 $2,300 $3,800 $1,300 $2,800 Hockey co-op co-op $3,729 $2,411 $3,548 N/A $3,567 $2,523 N/A N/A N/A N/A N/A N/A $4,200 $3,000 co-op Soccer $ 3,482 $ 2,785 $3,729 $2,411 $4,179 $2,528 $3,567 $2,523 $2,419 $1,838 $4,250 $2,944 $3,611 $2,598 $3,600 $2,250 $3,100 $4,600 $1,800 $3,300 Swimming $ 4,178 N/A $3,729 $2,411 $3,524 $2,130 $3,567 $2,523 $1,935 $1,451 $4,250 $2,944 $3,611 $1,696 $4,200 $3,000 $3,100 $4,600 $1,800 $3,300 Tennis $ 3,133 $ 2,437 $3,350 $2,411 $3,083 $1,848 $2,762 $2,054 $1,548 $1,258 $3,888 $2,718 $2,598 $2,164 $3,000 $2,100 $2,300 $3,800 $1,300 $2,800 Track $ 4,178 $ 2,785 $3,729 $2,411 $4,208 $2,448 $3,567 $2,523 $2,806 $1,935 $4,250 $2,944 $3,611 $2,594 $3,900 $2,250 $3,100 $4,600 $1,800 $3,300 Volleyball $ 3,482 $ 2,785 N/A N/A n/a NA $2,762 $2,054 N/A N/A $3,888 $2,718 N/A N/A $3,600 $2,250 N/A N/A N/A N/A Wrestling $ 4,178 $ 2,785 $3,729 $2,411 $4,208 $2,138 $3,567 $2,523 $2,612 $2,147 $4,250 $2,944 $3,611 $2,598 $4,200 $3,000 $3,100 $4,600 $1,800 $3,300 Females Basketball $ 4,526 $ 3,133 $3,729 $2,411 $4,843 $2,504 $3,567 $2,523 $3,773 $2,612 $4,250 $2,944 $3,611 $2,598 $5,100 $3,300 $3,900 $5,400 $2,300 $3,800 Cheer $ 3,482 $ 3,482 $3,729 N/A $2,080 $1,890 $1,650 N/A $2,225 $1,645 $4,650 N/A $3,611 N/A $1,500 N/A $3,900 $5,400 $2,300 $3,800 Cross Country $ 3,482 $ 2,785 $3,350 $2,411 $3,358 N/A $3,567 $2,523 $1742 (coed) N/A $3,888 $2,718 $2,598 N/A $2,893 N/A $3,100 $4,600 $1,800 $3,300 Dance $ 3,482 N/A $3,729 N/A $2,931 N/A $2,728 N/A $2,161 N/A $4,650 N/A $3,611 $2,164 $1,000 N/A $3,900 $5,400 $2,300 $3,800 Golf $ 3,133 N/A N/A N/A N/A N/A $2,762 $2,054 $1,258 N/A $3,888 $2,718 N/A N/A $3,300 $2,400 $2,300 $3,800 $1,300 $2,800 Gymnastics $ 4,526 N/A co-op N/A $3,258 $2,133 $3,567 $2,523 N/A N/A $4,250 $2,944 $2,598 $2,164 $5,100 $3,600 $3,900 $5,400 $2,300 $3,800 Hockey N/A N/A N/A N/A N/A N/A co-op N/A N/A N/A co-op N/A N/A N/A co-op N/A N/A N/A N/A N/A Soccer $ 3,482 $ 2,785 $3,729 $2,411 $4,179 $2,528 $3,567 $2,523 $2,419 $1,838 $4,250 $2,944 $3,611 $2,598 $3,600 $2,250 $3,100 $4,600 $1,800 $3,300 Softball $ 3,482 $ 2,785 $3,729 $2,411 $4,208 $2,328 $3,567 $2,523 $2,225 $1,451 $3,888 $2,712 $3,611 $2,598 $3,600 $2,400 $3,100 $4,600 $1,800 $3,300 Swimming $ 4,178 $ 2,785 $3,729 $2,958 $3,524 $2,130 $3,567 $2,523 $1,935 $1,451 $4,250 $2,944 $3,611 $1,696 $4,200 $3,000 $3,100 $4,600 $1,800 $3,300 Tennis $ 3,133 $ 2,437 $3,350 $1,749 $3,083 $1,848 $2,762 $2,054 $1,548 $1,258 $3,888 $2,718 $2,598 $2,164 $3,000 $2,100 $2,300 $3,800 $1,300 $2,800 Track $ 4,178 $ 2,785 $3,729 $2,411 $4,208 $2,328 $3,567 $2,523 $2,806 $1,935 $4,250 $2,944 $3,611 $2,598 $3,900 $2,250 $3,100 $4,600 $1,800 $3,300 Volleyball $ 3,482 $ 2,785 $3,729 $2,411 $3,524 $2,686 $2,762 $2,054 $2,516 $1,838 $3,888 $2,034 $3,611 $2,598 $3,600 $2,250 $3,100 $4,600 $1,800 $3,300 Enrollment Page 15

16 Germantown Cedarburg Grafton Homestead Milw. Lutheran Nicolet Port Washington Whitefish Bay # OF PAID # OF PAID # OF PAID # OF PAID # OF PAID # OF PAID # OF PAID # OF PAID Males COACHES COACHES COACHES COACHES COACHES COACHES COACHES COACHES Baseball Basketball Cross Country Football Golf Hockey co-op co-op co-op co-op 2 Soccer Swimming Tennis Track Volleyball 2 N/A N/A 3 N/A 4 N/A 3 Wrestling Females Basketball Cheer Cross Country Dance Golf 1 N/A N/A N/A 2 Gymnastics 1 co-op 2 2 x Hockey N/A N/A N/A co-op N/A N/A N/A co-op Soccer Softball Swimming Tennis Track Volleyball Total Sports Total Paid Coaches Total $ $185,282 4 $164,668 6 $169,128 5 $219,195 2 $138,322 8 $258,052 1 $162,715 7 $188,360 Enrollment Page 16

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20 GERMANTOWN HIGH SCHOOL DEPARTMENT OF STUDENT ACTIVITIES W180 N11501 River Lane Germantown, WI JACK KLEBESADEL Athletic/Activities Director Jean Christian, Adm. Assoc., (262) Fax: (262) To: Ric Ericksen From: Jack Klebesadel Re: Hockey Co-op Information Date: February 21, 2012 Hockey cooperative teams are unique to high school athletics. The location of indoor ice hockey rinks and school size are two factors that determine the number of schools involved in a co-op hockey program. Wisconsin is one of only 15 states hosting the sport of boy s hockey and one of eight states hosting girl s sports. There are currently 90 boys hockey programs and 30 girls hockey programs. Cash flow for co-op hockey programs has been an issue in the past two years for the WIAA. We continue to take steps to work with the booster clubs and the Ice Bears Program to be compliant. Financially hockey is also unique because of the ice rink rental costs. A brief summary is provided below. The following information is included. 1. List of Boys Hockey Programs 2. List of Girls Hockey Programs 3. List of state championships by state association 4. WIAA Ice Hockey Cash Flow Bulletin and Account Register Information Brief Summary (to date) Ice Rental $19, $18, Bus Travel $ $ Misc./Uniforms $ $ Entry Fees $ $ Page 20

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27 SmartBoard Purchase February 2012 I propose to purchase the attached quantity of SmartBoards, LCD projectors and associated equipment. This purchase is being made from budgeted funds, and no additional funds are being requested to make this purchase. The purchase is being made by several buildings and additionally being supported by the Department of Pupil Services. The individual building/department costs are: 1. County Line-$9340. This purchase is being made jointly from the school fundraiser account as well as from donated funds from the building PTA. 2. Pupil Services/Amy Belle-$ Pupil Services/Rockfield-$14,640. This purchase is also being jointly funded by Pupil Services along with donated funds from the building PTA. 4. Germantown HS-$6169. This purchase is being jointly funded by the Audio-Visual budget along with funding from the English and Foreign Language departments. 5. MacArthur-$6906. This purchase is being entirely funded by donation from the building PTA. The total amount of the purchase is $41, The purchase is being made jointly by the buildings and Pupil Services to obtain the best possible pricing as well as get the best possible shipping rate by shipping en masse via truck. Purchase is being made from United Visual, who is located in Milwaukee. I bid this purchase out to multiple vendors, and they were the low bidder on the boards. The SmartBoards themselves are only available from 4 vendors in the upper Midwest, and United was the low bidder by $270 from the next lowest bidder. The Epson PowerLite 410 LCD pricing is set by Epson Brighter Futures contract, so United and CDW-G were the same price on that item. The purchase of the LCD s therefore is being made from United for purposes of getting the lowest shipping price on the LCD s due to purchase with the SmartBoards. The bids are below. SmartBoard Bids Vendor Price Rank Digicorp Declined to bid 4 Infocor Tierney Brothers United Visual Page 27

28 Epson PowerLite 410 LCD Bids Price Rank Vendor CDW-G 624 T-1 United Visual 624 T-1 As stated previously, the purchase is being funded entirely out of budgeted funds, and no additional funds are sought. I recommend making the purchase as proposed. I will be available to provide additional information as necessary. Thank you for your consideration. Page 28

29 Acct. No Bill To Germantown School District N104 W13840 Donges Bay Road Germantown WI United Visual, Inc. 400 West Wisconsin Milwaukee, WI Ship To Attn: Marc Gabrysiak Germantown School District Maintenance Building N104 W13770 Donges Bay Road Germantown WI Quote Date 1/20/2012 Quote # Q1880 Expires 2/19/2012 Exp. Close 1/20/2012 Sales Rep Rebecca Schmitt Terms Net 30 Days Shipping Method Best Way Purchase Contact Germantown Contact Marc Gabrysiak Item Number SBST230i(EDUC) Description Smart Technologies ST230i Smart Table Interactive Learning Center Quantity 1 Unit 5, Extension 5, SB685 Smart Technologies SB SmartBoard 13 1, , V11H Epson Powerlite 410W Short Throw Projector Bundle w/wall Arm , USB-XT SMART Technologies USB Active Extension Cable 16 (5M) Extron 50 Cable , Extron 100 VGA Cable SB680 Smart Technologies Model 680 SmartBoard 1 1, , Subtotal Shipping Cost (Best Way) Total 41, $41, Q1880 Page 29