Compensation & Benefits: Stock Options

Transcription

1 Compensation & Benefits: Stock Options Version FS-BOE-SO-AG R018.04

2 Fairsail All rights reserved. This document contains information proprietary to Fairsail and may not be reproduced, disclosed, or used in whole or in part without the written permission of Fairsail. Software, including but not limited to the code, user interface, structure, sequence, and organization, and documentation are protected by national copyright laws and international treaty provisions. This document is subject to U.S. and other national export regulations. Fairsail takes care to ensure that the information in this document is accurate, but Fairsail does not guarantee the accuracy of the information or that use of the information will ensure correct and faultless operation of the service to which it relates. Fairsail, its agents and employees, shall not be held liable to or through any user for any loss or damage whatsoever resulting from reliance on the information contained in this document. Nothing in this document alters the legal obligations, responsibilities or relationship between you and Fairsail as set out in the contract existing between us. This document may contain screenshots captured from a standard Fairsail system populated with fictional characters and using licensed personal images. Any resemblance to real people is coincidental and unintended. All trademarks and service marks mentioned in this document belong to their corresponding owners. FS-BOE-SO-AG R Fairsail

3 Contents Contents Introduction 4 Creating a New Stock Option Pattern 6 Creating a New Stock Option Period 9 Awarding a Stock Option to a Team Member 11 Creating a New Stock Vesting 16 Recording Options Exercised 18 Viewing Your Stock Options in WX 20 What Does the Stock Options Detail View Show Me? 22 Maintaining the Stock Price 25 Configuring Stock Options 26 Displaying Stock Options in the Employment Record 27 Setting the Stock Option Vesting Time 28 Creating a WX Process for Stock Options 29 Policy Options: Stock Options 30 Translation Workbench: Stock Options 31 Glossary of Terms 33 Index 35 Fairsail

4 Introduction Employee Stock Options can be granted by a company to employees as part of an overall compensation and benefits package. A stock option grants an employee a conditional right to buy company stock, typically at a pre-determined grant price, and at a future date or over a range of dates. Rights to buy an option are typically phased, with portions of the complete grant becoming available for purchase, or vesting, in line with a vesting schedule. Each stock purchase by the employee is known as exercising the option. No portion of the option can be exercised until after the first vesting date This example shows a Stock Option that: Vests in three portions, of 25%, 25% and 50%. Has a vesting schedule with vesting dates at regular intervals. Is exercised by the employee in five portions of different amounts and at irregular intervals. Fairsail enables you to set up, grant, and maintain Employee Stock Options. You can: Configure Stock Options to display the information you need in the HR Manager's Portal and in WX (see page 27). Set up one or more Stock Option Patterns, with each Pattern defining the basic parameters for a stock option, including the stock price against which the value of the option is to be calculated (see page 6). Each Pattern defines how Stock Options are handled for Team Members who leave your organization during the life of a Stock Option. Each Pattern includes one or more Stock Option Periods, defining the vesting schedule for the option. Configure an automated Stock Option Vesting Time to set the time of day when options with a vesting date of today will vest (see page 28). Fairsail

5 Introduction Creating a New Stock Option Period Grant Stock Options based on a Pattern to Team Members (see page 11). Record each exercise made by the Team Member when an option has vested (see page 18). View the current status of a Team Member's Stock Options through their Employment Record. Information displayed includes: o Details of the original grant, including the currency equivalent of the grant. o The vesting schedule for the option. o Quantities vested and exercised. o Values of the quantities vested and exercised, giving a quick view of the notional gain over the grant. Enable Team Members to view their Stock Options through WX. Fairsail

6 Creating a New Stock Option Pattern A Stock Option Pattern defines the parameters for one or more stock options and includes the vesting schedule defined with one or more Stock Option Periods. 1. Select the Stock Option Patterns tab. Fairsail displays the Stock Option Patterns Home page. 2. Select New Stock Option Pattern. Fairsail displays the Stock Option Pattern Edit page: 3. Complete the fields as follows: Field Stock Option Pattern Name Period After Leaving To Vest Period After Leaving To Exercise Description Mandatory. A name for this Stock Option Pattern. Typically, the Name follows a standard convention established for stock options in your organization and may include the year of issue and a price indicator. For Team Members who have left your organization, the number of Period Units To Vest after the leaving date after which stock options based on this Pattern no longer vest. Typically defined by legislative requirements. For Team Members who have left your organization, the maximum number of Period Units to Exercise that can pass after the leaving date before stock options based on this Pattern must be exercised. Typically defined by legislative requirements. Fairsail

7 Creating a New Stock Option Pattern Creating a New Stock Option Period Field Stock Price Stock Price Currency Period Units Description The Stock Price to be used to value stock options based on this Pattern. Typically Stock Price is the current market price, or a recently determined price of the stock. Individual Stock Options are awarded at a separately defined Grant Price. You can alter Stock Price through the life of the Stock Option Pattern, enabling the calculated value of the grant to be updated over time. Stock Price is displayed using the currency symbol for the currency defined as your organization's reporting currency, regardless of the Stock Price Currency. The currency symbol does not affect the underlying currency values. For multi-currency orgs, Fairsail recommends setting the Currency Locale for your reporting currency to Montenegrin (Montenegro) - USD to generate a neutral currency symbol. Mandatory. The currency this Stock Option Pattern uses for all Stock Options it hosts. The Stock Price Currency must be one of the currencies you have defined using Exchange Rates. It does not have to be the reporting currency used by your organization. Select Stock Price Currency Lookup to find and select the currency you want. The units of time to be used for the period(s) between vesting dates. Select the picklist and choose from: Day Period Units To Vest Month The units of time to be used for the period between grant date and vesting date, and between leaving date and vesting date. Select the picklist and choose from: Day Period Units To Exercise Month The units of time to be used for the period between grant date and exercise date, and between leaving date and exercise date. Select the picklist and choose from: 4. Select: Day Month o Save to save the Pattern and display the Detail page for the Stock Option Pattern you have defined. o Save and New to save the Pattern and display a blank Stock Option Pattern Edit page o Cancel to discard your changes and display the Stock Option Pattern Home page. The Stock Option Pattern Detail page shows the information you have entered as well as: The Total Percentage for which Stock Option Periods have been defined. For a newly defined Stock Option Pattern, Total Percentage is 0.00%. As you add Stock Option Periods, the percentage increases until you have defined periods totaling 100%. A completed Stock Option Pattern must have a Total Percentage of 100% before it can be used. Fairsail

8 Creating a New Stock Option Pattern Creating a New Stock Option Period The Stock Option Periods related list. You are now ready to define the Stock Option Periods for this Pattern. Fairsail

9 Creating a New Stock Option Pattern Creating a New Stock Option Period Creating a New Stock Option Period Stock Option Periods define the vesting schedule for the Pattern. Create as many Stock Option Periods as you need to define the complete vesting schedule for each Stock Option Pattern. 1. Select the Stock Option Patterns tab. Fairsail displays the Stock Option Patterns Home page. 2. Open the Stock Option Pattern you want to host a new Stock Option Period. 3. In the Stock Option Periods Related List select New Stock Option Period. Fairsail displays the Stock Option Period Edit page: 4. Complete the fields as follows: Field Stock Option Pattern Period Percentage Description The name of the Stock Option Pattern for which you want to create this Stock Option Period. Automatically completed for you with the name of the Pattern you selected. To change to a different Pattern, select Stock Option Pattern Lookup, find and select the Pattern you want. The number of Period Units between the grant date and the vesting date for this part of the Stock Option. Period Units are defined in the Stock Option Pattern. The percentage of the total Stock Option that vests after the Period. Percentages are summed for all Stock Option Periods defined for a Pattern and the Total Percentage displayed on the Stock Option Pattern Detail page. When completely defined, percentages for all Periods in a Stock Option Pattern must total Select: o Save to save the Period and display the Stock Option Period page for the Period you have defined. o Save and New to save the Period and display a blank Stock Option Period Edit page o Cancel to discard your changes and display the Stock Option Pattern Detail page. Fairsail

10 Creating a New Stock Option Pattern Creating a New Stock Option Period Repeat the procedure to create all the Stock Option Periods you need to define the vesting schedule for this Pattern. Fairsail

11 Awarding a Stock Option to a Team Member When the Stock Option Pattern has been defined with its associated Stock Option Periods for the stock options you want to issue, you can award the options to individual Team Members. Stock Option records are attached to the Employment Record for each Team Member. 1. Open the Employment Record for the Team Member who has been granted the stock option. 2. Scroll down to the Stock Options related list. 3. Select New Stock Option: Fairsail displays the New Stock Option page: Fairsail

12 Awarding a Stock Option to a Team Member Creating a New Stock Option Period 4. Complete the fields as follows: Field Description Information section Employment Stock Option Pattern Grant Date Quantity Grant Price Mandatory. The number of the Employment Record hosting this Stock Option. Defaults to the Employment Record you selected at the start of this procedure. To change to a different record, select Employment Lookup, find and select the record you want. Mandatory. The Pattern that applies to this Stock Option. The Stock Option Pattern must be set up before you can award a Stock Option. A Stock Option Pattern defines the parameters for one or more stock options and includes the vesting schedule defined with one or more Stock Option Periods. Select Stock Option Pattern Lookup, find and select the Pattern you want. Mandatory. The date the option is granted to the employee. A past, present, or future date. Select today's date to the right of the field to insert today's date. Select in the field to display a date picker. Mandatory. The total number of shares the option represents. Mandatory. The unit price at which the employee can buy the shares represented by the option. Expiry and Termination section Expiration Date Vesting Termination Date The date after which an employee can no longer purchase vested stock options they have been granted. The date after which the option no longer vests for this Team Member. A manual override for the vesting schedule, typically used when a Team Member leaves your organization. If you leave Vesting Termination Date blank, vesting for this option continues to completion as defined in the vesting schedule. 5. Select: o Save to save the stock option you have entered. Fairsail displays the Stock Option Detail page. o Save & New to save the stock option and enter another Stock Option for this Team Member. Fairsail displays the New Stock Option page. o Cancel to discard your changes. Fairsail returns you to the Employment Record. Fairsail

13 The Stock Option Detail page displays the detail for the newly granted Stock Option: Awarding a Stock Option to a Team Member Creating a New Stock Option Period Fairsail

14 Awarding a Stock Option to a Team Member Creating a New Stock Option Period As well as the information you entered for the Stock Option, the detail page displays: Status section Total Grant Quantity Vested Total Vested Quantity Exercised Total Exercised The currency equivalent of the stock option, calculated as: Quantity x Grant Price The number of shares available for the Team Member to purchase. For a newly granted Stock Option, Quantity Vested is likely to be zero. As the vesting schedule progresses, Quantity Vested increases until all granted shares are vested. The currency equivalent of the Quantity Vested, calculated as: Quantity Vested x Grant Price The number of shares the Team Member has bought. For a newly granted Stock Option, Quantity Exercised is likely to be zero, and it is always less than or equal to Quantity Vested. The currency equivalent of the Quantity Exercised, calculated as: Quantity Exercised x Grant Price Value section Grant Value Vested Value Exercised Value The difference between the currency values of the stock option at the Stock Price defined in the Stock Option Pattern and the Grant Price. Calculated as: Quantity Granted x (Stock Price - Grant Price) Represents the potential total monetary gain for the holder of the stock option when all options are vested and exercised. The difference between the currency values of the vested part of the stock option at the Stock Price defined in the Stock Option Pattern and the Grant Price. Calculated as: Quantity Vested x (Stock Price - Grant Price) Represents the potential monetary gain from the vested part of the stock option for the holder of the stock option. The currency value of the exercised part of the stock option at the Stock Price defined in the Stock Option Pattern. Calculated as: Quantity Exercised x Stock Price Fairsail

15 Awarding a Stock Option to a Team Member Creating a New Stock Option Period The Related Lists display: Stock Vesting You can configure the columns displayed: Select Edit Layout at the top of the page. Select Properties on the Stock Vesting related list. This example describes a typical layout. Stock Vest Vesting Date Quantity Total Price Vested A unique reference ID for for this Vesting record. Each Stock Vest record represents one line in this Stock Vesting table. The date this vesting becomes available for purchase by the Team Member. The number of shares made available in this vesting. The total cost to the Team Member of this vesting. Calculated as: Quantity x Grant Price. Checkbox. Checked when the Vesting Date is past and this part of the option has vested. Stock Exercises You can configure the columns displayed: Select Edit Layout at the top of the page. Select Properties on the Stock Exercises related list. This example describes a typical layout. Stock Exercise Exercise Date Quantity Total Price A unique reference ID for for this Exercise record. Each Stock Exercise record represents one line in this Stock Exercises table The date the purchase was made. The number of shares purchased in this Exercise. Subject to the rules of the Stock Option scheme, Team Members can purchase part or all of the currently vested stock in a single transaction, and use multiple Exercises to purchase the total vested quantity. The total cost to the Team Member of this Exercise. Calculated as: Quantity x Grant Price Fairsail

16 Awarding a Stock Option to a Team Member Creating a New Stock Vesting Creating a New Stock Vesting You can create a new stock vesting for a Stock Option granted to a Team Member. The New Stock Vesting is applied in addition to the vesting schedule defined through the Stock Option Periods for the Pattern and is typically used to make part of the option available to that Team Member at a date other than those defined in the schedule. 1. Open the Employment Record for the Team Member who has been granted the stock option. 2. Scroll down to the Stock Options related list section. 3. Select the Stock Option reference for the Option you want to modify: Fairsail displays the Stock Option Detail page. 4. Scroll down to the Stock Vesting related list and select New Stock Vesting: Fairsail displays the Stock Vesting Edit page: Fairsail

17 Awarding a Stock Option to a Team Member Creating a New Stock Vesting 5. Complete the fields as follows: Field Stock Option Vesting Date Quantity Vested Description The Stock Option to which this vesting applies. Automatically completed by Fairsail. The date you want this portion of the Stock Option to vest. Select the field to display a date picker and select the date you want or select today's date beside the field. The quantity of stock you want to vest on the Vesting Date. Checkbox. If checked, the vesting date has passed and this portion of the Stock Option has vested. Fairsail

18 Recording Options Exercised Creating a New Stock Vesting Recording Options Exercised When an employee decides to exercise an option you must enter the details of their purchase on the Stock Option record. 1. Open the Employment Record for the Team Member who has been granted the stock option. 2. Scroll down to the Stock Options related list section. 3. Select the Stock Option reference for the option the Team Member wants to Exercise: Fairsail displays the Stock Option Detail page. 4. Scroll down to the Stock Exercises Related List. 5. Select New Stock Exercise: Fairsail displays the New Stock Exercise Edit page: Fairsail

19 Recording Options Exercised Creating a New Stock Vesting 6. Complete the fields as follows: Field Stock Option Exercise Date Quantity Description The number of the Stock Option to which this Exercise applies. Defaults to the Stock Option record you selected. To change to a different option, select Stock Option Lookup, find and select the option you want. The date the transaction to purchase is passed. A past date or today's date, typically not a future date. The number of shares purchased in this Exercise. Less than or equal to the outstanding balance of vested options. 7. Select: o Save to save the stock exercise you have entered. Fairsail displays the Stock Exercise Detail page. o Save & New to save the stock exercise and enter another Stock Exercise for this option. Fairsail redisplays the New Stock Exercise page. o Cancel to discard your changes. Fairsail returns you to the Stock Option Detail page. Stock Option Exercises are added to the Stock Exercises related list for the Stock Option: Fairsail

20 Viewing Your Stock Options in WX In the Navigation Bar, select the WX Service hosting Stock Options: The Stock Options Tile summarizes your current position: To view Stock Options detail: In the Navaigation Bar, select the Stock Options process: OR On the Stock Options Tile, select View Details: Fairsail

21 Viewing Your Stock Options in WX Creating a New Stock Vesting WX displays the Stock Options Detail view: Fairsail

22 Viewing Your Stock Options in WX What Does the Stock Options Detail View Show Me? What Does the Stock Options Detail View Show Me? Fairsail

23 Each horizontal bar has a tool tip, displayed when you hover on the bar: Viewing Your Stock Options in WX What Does the Stock Options Detail View Show Me? The Summary table includes information for all your Stock Options: Fairsail

24 Viewing Your Stock Options in WX What Does the Stock Options Detail View Show Me? Following the Summary table, the Stock Option Detail view displays full detail for each of your Stock Options: Fairsail

25 Maintaining the Stock Price What Does the Stock Options Detail View Show Me? Maintaining the Stock Price The Stock Price is used to calculate a financial value for granted stock options: Grant Value = Quantity x Stock Price Vested Value = Quantity Vested x Stock Price Exercised Value = Quantity Exercised x Stock Price You define an initial Stock Price when you create a Stock Option Pattern (see page 6). The initial Stock Price can be, for example: Your organization's quoted stock price at the date the Stock Option scheme is set up. Determined by a formula, based on the stock price at a specific date, and typically defined in the scheme rules. You can leave the Stock Price at its initial value through the life of an option, or, more typically, maintain it over time to reflect the changing market value of your organization's stock. To change the Stock Price: 1. Select the Stock Option Patterns tab. Fairsail displays the Stock Option Patterns Home page. 2. Select Edit in the Action column next to the Stock Option Pattern you want to maintain. Fairsail displays the Stock Option Pattern Edit page. 3. Change the Stock Price to the value you want. 4. Select Save. Fairsail displays the Stock Option Patterns Home page. Fairsail automatically recalculates the values based on the new Stock Price. Fairsail

26 1. Display Stock Options in the Employment Record (see page 27). 2. Set the Stock Option Vesting Time (see page 28). Configuring Stock Options 3. Rename any field labels you need by using the Translation Workbench Override option (see page 31). 4. Create a WX Process for Stock Options (see page 29). 5. Switch on Stock Options in the Policies assigned to the Team Members you want to view their options in WX (see page 30). Fairsail

27 Configuring Stock Options Displaying Stock Options in the Employment Record Displaying Stock Options in the Employment Record 1. Go to Setup > App Setup > Objects > Employment Record. 2. Select Page Layout 3. Select Edit. 4. Select Related Lists. 5. Drag and Drop the Stock Options related list to the position you want it to display in the set of related lists for the Employment Record. 6. Select Properties on the Stock Options related list. Fairsail displays the Related List Properties dialog. 7. Select the fields you want to display from the list of Available Fields and select Add to move them to the list of Selected Fields. 8. Use the Up and Down arrows to sort the list of Selected Fields to display in the order you want. 9. Select OK to close the Related List Properties dialog. 10. Select Save to apply the changes you have made. Fairsail closes the Page Layout editor. 11. Open a Team Member's Employment Record and check that the Stock Options related list is displayed as you want it. Fairsail

28 Configuring Stock Options Setting the Stock Option Vesting Time Setting the Stock Option Vesting Time You can set the hour of the day at which to run a Stock Option Vesting batch. The Stock Option Vesting batch sets the Vested field on the Stock Vesting object to True for all Stock Vesting objects when the Vesting Date is today. This means that Stock Options that vest today become available for purchase and can be exercised by Team Members. 1. Go to Setup > App Setup > Installed Packages 2. Select Configure next to Fairsail Human Capital Management. Fairsail displays the Fairsail HCM Configure page. 3. In Stock Option Vesting Time select the picklist and select the hour of the day you want the batch to run. 4. Select Save. Fairsail saves your changes and runs the batch when the time you set next occurs. You can also run the Stock Option Vesting batch immediately by selecting Run Now. Fairsail

29 Configuring Stock Options Creating a WX Process for Stock Options Creating a WX Process for Stock Options 1. In the HR Manager Portal. select the WX Services tab. 2. Select the WX Service you want to host Stock Options. 3. On the WX Service Detail page, in the WX Processes Related List, select New WX Process. 4. On the WX Process page, complete the fields as follows: Field Label Description The name you want displayed for Stock Options. The label is displayed: In the Navigation Bar. On the Stock Options Tile. Active WX Service Order Start Date End Date Preferred Number Of Columns WX Process Type Show In Mobile Show Title In Tile Show Title In Detail Additional Information On the Stock Options Detail page. Checkbox, checked by default to make Stock Options available for display in WX. The name of the Service you want to host this Process. By default, Fairsail inserts the name of the Service you selected at the start of this procedure. Number, no decimal places. The order in which you want Stock Options displayed within the Processes hosted by the Service. The date you want Stock Options to be available. Leave blank if you want Stock Options to be available immediately. The date after which you no longer want Stock Options to be available. Leave blank if you want Stock Options to be available indefinitely. Number, no decimal places. The number of columns you want to use when displaying the Stock Options tile with other Processes in the same Service. Currently supports 1 or 2. Picklist. Select Stock Options. Checkbox. If checked, Stock Options are displayed by the Fairsail Mobile app. Checkbox. If checked, the Label is displayed at the top of the Stock Options Tile. Checkbox. If checked, the Label is displayed at the top of the Stock Options Detail page. Leave blank. 5. Select Save. Fairsail

30 Configuring Stock Options Policy Options: Stock Options Policy Options: Stock Options 1. In the policies for the Team Members you want to display Stock Options, check Stock Options. By default, the Stock Options policy option is displayed in the Team Member section of the policy: Stock Options Checkbox. If checked, stock options are visible to the Team Member in WX. Use the Additional Details field set - for future release - to control which fields are displayed in WX. Stock Option Object Field Set Additional Details Purpose For future release. Fields displayed in the WX Stock Options Detail view, Details section, in addition to the default fields. Fairsail

31 Configuring Stock Options Translation Workbench: Stock Options Translation Workbench: Stock Options Stock Exercise Object Use Setup > Administration Setup > Translation Workbench > Override to rename these custom fields Default Field Label Field Label Override Field Type Exercise Date Date Quantity Number (18,0) Stock Option Master-Detail (Stock Option) Total Price Formula (Currency) Stock Option Object Use Setup > Administration Setup > Translation Workbench > Override to rename these custom fields Default Field Label Field Label Override Field Type Employment Exercised Value Expiration Date Grant Date Master-Detail (Employment Record) Formula (Currency) Grant Price Currency (14,4) Grant Value Last Exercise Last Vesting Date Date Formula (Currency) Formula (Date) Formula (Date) Quantity Number (18,0) Quantity Exercised Quantity Vested Stock Option Pattern Total Exercised Total Grant Total Vested Vested Value Vesting Termination Date Roll-Up Summary (SUM Stock Exercise) Roll-Up Summary (SUM Stock Vesting) Lookup (Stock Option Pattern) Formula (Currency) Formula (Currency) Formula (Currency) Formula (Currency) Date Fairsail

32 Configuring Stock Options Translation Workbench: Stock Options Stock Option Pattern Object Use Setup > Administration Setup > Translation Workbench > Override to rename these custom fields Default Field Label Field Label Override Field Type Period After Leaving To Exercise Number (5,0) Period After Leaving To Vest Number (5,0) Period Units Period Units To Exercise Period Units To Vest Picklist Picklist Picklist Stock Price Currency (14,4) Total Percentage Roll-Up Summary (SUM Stock Option Period) Stock Option Period Object Use Setup > Administration Setup > Translation Workbench > Override to rename these custom fields Default Field Label Field Label Override Field Type Percentage Percent (3,4) Period Number (18,0) Stock Option Pattern Master-Detail (Stock Option Pattern) Stock Vesting Object Use Setup > Administration Setup > Translation Workbench > Override to rename these custom fields Default Field Label Field Label Override Field Type Quantity Number (18,0) Stock Option Master-Detail (Stock Option) Stock Option Period Lookup (Stock Option Period) Total Price Formula (Currency) Vested Checkbox Vesting Date Date Fairsail

33 Glossary of Terms Exercise Date The date an employee purchases some or all of the stock option they have been granted. Options can be purchased when they have vested, and there may be several vesting dates associated with an option, each releasing an additional portion of the total option for purchase. Vested options can also be exercised in more than one transaction. Thus there may be several exercise dates associated with a single option grant. Exercise Price The pre-determined price at which an employee can buy stock, typically ordinary shares, in the company for which they work as the result of a stock option they have been granted as part of their compensation and benefits package. The exercise price can be the current stock price of the company on the day the option is granted, the stock price less a discount, or it can be determined by a formula. The option sets a future date or range of dates when it can be exercised, enabling holders of the option to benefit from any increase in the company's stock price between the grant date and the exercise date. Final Exercise Date The date after which an employee can no longer purchase vested stock options they have been granted. The expiration date may be set when a stock option scheme is set up, defining an option term, or it may be entered by HR for a specific Team Member as a result of that employee leaving the company. See also Lapsed Option. Grant Date The date on which a stock option is awarded to an employee. Grant price The unit price at which an employee can buy shares represented by a stock option. Different jurisdictions regulate the relationship between the Stock Price and the Grant Price differently, with some allowing the Grant Price to be discounted and others not. Lapsed Option A stock option that has an Expiration Date, after which it is no longer possible for an employee to purchase the stock granted by the option. Stock options may be set up to lapse: For all participants after a defined period For individual Team Members: o On their leaving date. o A fixed number of days after they have left. Scheme Start Date The date an employee stock option scheme is first made available to employees. Companies may start a new scheme at the beginning of each fiscal period, each calendar year, or each taxation year, over time resulting in multiple schemes running in parallel. Each scheme can be set up with its own Stock Option Pattern, or multiple schemes can run off a single Pattern. Fairsail

34 Glossary Stock Option Pattern A group of parameters that define how a Stock Option based on the Pattern will behave. The Pattern includes: The units used to measure time periods. The stock price to be used to calculate the value of options granted. The Stock Option Periods that define the vesting schedule. Vesting Date The date that a stock option, or part of an option, becomes available for the employee to purchase. Employee stock options typically follow a vesting schedule comprising a number of vesting dates at defined intervals; another part of the option is made available at each date. Vesting dates are calculated using the Stock Option periods defined as part of a Stock Option Pattern. Stock Option Period A period of time that must elapse between a Stock Option Grant Date and the date that a portion of a stock option vests. Defined to support a Stock Option Pattern, one or more Stock Option Periods define the vesting schedule for stock options based on that Pattern. Stock Price The price used by the Stock Option process to calculate the values associated with granted stock options including grant value, vested value, and exercised value. You can maintain the Stock Price over the life of a stock option, or leave it at the value set when creating the Stock Option Pattern. Vesting The transfer of an option that has been granted to one that can be exercised. For example, an employee stock option for 1000 ordinary shares may be granted to an employee on their hire date, but they are not permitted to exercise the option until it vests. Vesting is typically phased in line with a vesting schedule, so of the granted 1000 shares, 250 may vest when the employee has completed one year's employment, a further 250 after the second year and so on. Vesting can also be dependent on employee performance. An employee can exercise only that part of an option that has vested, enabling them to buy the permitted quantity of stock at the exercise price. Fairsail

35 Index A Awarding a Stock Option to a Team Member - 5, 11 C Configuring Stock Options - 26 Creating a New Stock Option Pattern - 4, 6, 25 Creating a New Stock Option Period - 9 Creating a New Stock Vesting - 16 Creating a WX Process for Stock Options - 26, 29 D Displaying Stock Options in the Employment Record - 4, 26, 27 E Exercise Date - 33 Exercise Price - 33 F Final Exercise Date - 33 G Grant Date - 33 Grant price - 33 I Introduction - 4 L Lapsed Option - 33 M Maintaining the Stock Price - 25 P Policy Options Stock Options - 26, 30 R Recording Options Exercised - 5, 18 S Scheme Start Date - 33 Setting the Stock Option Vesting Time - 4, 26, 28 Stock Option Pattern - 34 Stock Option Period - 34 Stock Price - 34 T Translation Workbench Stock Options - 26, 31 V Vesting - 34 Vesting Date - 34 Viewing Your Stock Options in WX - 20 Fairsail