V-Wrap: Running your portfolios

Transcription

1 V-Wrap: Running your portfolios Training guide Version 2 Client Services

2 Contents Learning objectives 2 Additional training... 2 Lesson 9 Common corporate actions 3 Confirming the corporate actions... 3 Dividend Reinvestment Plans (DRP)... 4 Rights issues... 6 Off market buy backs... 7 Lesson 10 Setting up new users 8 Set up an adviser level user... 8 Setting up an investor level user Linking a portfolio to an investor Lesson 11 Income 12 Income Manual Entry Income Spreadsheet Upload Lesson 12 Expenses 15 Lesson 13 Search Functions 18 Holdings across all portfolios A range of transactions within a portfolio and across all portfolios Search for a security code Search for the market value for a security on an historical date Lesson 14 Reporting 21 Single report pack Saving a report layout Producing a report for more than one portfolio Creating a dynamic list of selected portfolios Adding custom pages to your reports Other formatting options Summary 27

3 V-Wrap: Running your portfolios page 2 Learning objectives This training comprises part two of our V-Wrap: The Basics course. In this session, there are six individual lessons. By the end of the lessons, you will be able to: Manage corporate actions, including: reconciling and confirming corporate actions setting up Dividend Reinvestment Plans processing rights and buy backs Create and manage income and expense records Create new users and manage their access levels Use the search functions to find what you are looking for Print reports for single and multiple portfolios. Additional training System Administrators and other users who want a more in depth understanding of how V-Wrap works and how to maintain accurate, balanced portfolios should complete the V-Wrap: System administration training. And for advisers, administrators and accounting practitioners who want to understand how to monitor SMSF contributions and payments, or prepare annual returns for SMSF portfolios, separate training on V-Wrap s self-managed super functionality can be provided. Getting more help After completing this training, you are not on your own! Online Help for V-Wrap is available from the Help icon on the application's menu bar. You will need to log into V-Wrap to access this documentation. And the Praemium Client Services team are able to help when you get stuck. You can contact Client Services: via at mail@praemium.com.au, or phone on

4 V-Wrap: Running your portfolios page 3 Lesson 9 Common corporate actions V-Wrap processes the following corporate action types: return of capital share consolidation share split spin-off/demerger in specie distribution merger in specie dividend bonus issue name and/or code change float/ipo bookbuild placement rights issue call payment pro-rata entitlement offer off-market buyback free attaching options/shares stapling dividends/distributions destapling In the last lesson, we looked at how V-Wrap automatically applies corporate actions as they occur. As a V-Wrap adviser or administrator, you are required to check the transactions that occur as a result of the corporate actions, and confirm them if they are correct. If not, you can adjust the corporate action transaction. Some corporate actions, such as dividends, rights issues or mergers, may require you to set up V-Wrap so that it can process the corporate action according to your client s instructions. In this lesson we look at: confirming corporate actions setting up the automatic DRP facility and how the DRP process should be managed how to take up rights issues how to exercise an off market buyback. Confirming the corporate actions Transactions that V-Wrap generates automatically are highlighted in the Transaction History screen with a red Confirm button. For example: This button is a prompt to ensure you review the transaction as it has been applied. As automatically generated transactions are dependent upon the accuracy of the holding at the time, it is preferable that you do not confirm the transaction until all transactions pertaining to the corporate action are complete. This is because confirmed transactions are not updated by V-Wrap when subsequent changes affecting the transaction are made. Confirmation of these transactions should only take place after you have reviewed the trades and are satisfied that they reflect the true portfolio. For example: a portfolio holds 1000 shares and is entitled to a bonus issue of 100 shares. If you edit the original quantity of shares to 1200 after confirming the bonus issue transaction, V-Wrap will not update the bonus quantity to 120. You need to delete the bonus transaction and recalculate the portfolio to regenerate the transaction with the correct details.

5 V-Wrap: Running your portfolios page 4 Exercise 9.1 Confirming multiple corporate actions In this exercise we will confirm all corporate actions related to the TOL Holdings asset. 1 From Trading Activity, click Transaction History. 2 Type TOL* in the Security box and click Search. The wildcard asterisk means that all transactions related to TOL Holdings Ltd are displayed. This includes the original buy transaction for TOL. 3 Select Unconfirmed corporate events only. Notice that the original buy transaction is removed? Also, a new Select Unconfirmed checkbox displays. 4 Select this checkbox. The screen refreshes with all corporate actions selected. 5 Click any red Confirm button to confirm all corporate actions. Dividend Reinvestment Plans (DRP) V-Wrap can automatically create DRP transactions replicating DRP entitlements for ASXlisted securities and managed funds based on trading activity for that stock. However, first you need to set up the DRP instructions in V-Wrap to activate the process. You can: create a DRP for individual securities, or for all securities within the portfolio exclude individual securities from a portfolio-wide reinvestment plan set a cap on the maximum number of shares that participate in the plan, or nominate the percentage of shares that you want to participate in the plan. In this next series of exercises, we will look at adding a security that we know will pay a dividend, then setting up a dividend reinvestment plan to instruct V-Wrap in how to handle the dividend when the corporate action occurs. Exercise 9.2 Adding a transaction for DRP processing In order to see how dividend reinvestment plans work in V-Wrap, first let s add a security to our portfolio that receives a dividend and offers a DRP. 1 From Trading Activity, click Transaction History. 2 Click Add and when the screen redisplays enter the following details. Select Buy from the Type drop down. Type CBA in the Security box. Type 01/07/2009 in the Date box. Type 1000 in the Quantity field. Click to prompt V-Wrap to enter a Total Amount. 3 Click Save and Close.

6 V-Wrap: Running your portfolios page 5 We now know the portfolio contains a stock that will pay a dividend. Setting up or switching on the DRP process tells V-Wrap how to process this corporate action when it occurs. Exercise 9.3 Setting up the DRP 1 From Trading Activity, click Dividend Reinvestment Details. 2 Click Add and when the screen re-displays enter the following details. 3 Click Save. Type CBA in the Security Code box. Select Dividend Reinvestment from the Reinvestment Type list. Leave Inception as the From Date. Leave Current as the To Date. V-Wrap uses this information to create the applicable reinvestment units from the time of the original buy of CBA. 4 From Trading Activity, click Transaction History and use the Security search to find the CBA transaction. Because you have made a change, you will need to recalculate the portfolio. 5 Recalculate the portfolio to today s date. DRP transactions for CBA will appear with Confirm buttons next to them. 6 From Portfolio Details, click Portfolio Valuation. 7 How many CBA shares does your portfolio now hold? You can set up a DRP that: caps the numbers of share participating in the plan to a specific number by using the Maximum Shares Participating box, or specifies a percentage of shares that you want to participate in a DRP. The following exercise shows how to create a DRP that applies to 50% of the investor s holdings. Exercise 9.4 Setting up a partial DRP 1 From Trading Activity, click Dividend Reinvestment Details. 2 Click Edit beside the plan for CBA. 3 Delete Full from the Maximum Shares Participating. 4 Type 50 in the Percentage of shares participating box. 5 Click Save and then Recalculate. 6 From Portfolio Details, click Portfolio Valuation. 7 What impact can you see on the CBA shares your portfolio now holds? Let s assume the DRP transactions that have been generated by V-Wrap match your investor s actual holdings. You can now confirm these entries. Exercise 9.5 Confirming the DRP entries 1 From Trading Activity, click Transaction History. 2 Type CBA in the Security box and click Search.

7 V-Wrap: Running your portfolios page 6 How can you tell which are the DRP transactions? 3 Select Unconfirmed corporate events only and then Select unconfirmed. 4 Click a red Confirm button. Rights issues Rights may be allotted to a portfolio as a result of an entitlement. The entitlements are automatically generated by V-Wrap as part of the daily roll forward or recalculation process. Since V-Wrap does not know if these rights are taken up or not, the transactions will be automatically lapsed or sold at the appropriate date. In this example, you can see two VBA_R transactions for the rights issue. The first is the corporate action representing the rights issue. The second is the corporate action that was generated when the rights were not taken up in V-Wrap. If, however, the investor has taken up the rights entitlement, then the details need to be added into V-Wrap. This exercise demonstrates how to take up rights in V-Wrap. Exercise 9.6 Taking up rights in V-Wrap 1 From Trading Activity, click Transaction History. 2 Scroll down until you find the VBA_R transaction. This transaction represents the entitlement of rights available to be taken up. 3 From Trading Activity > Take Up Rights, click Take Up Rights Single Portfolio. 4 Click Add and enter the following information. 5 Click Fill. Select Any from the Exer. Against drop down list. Type VBA_R in the Security box. Type 1000 in the Qty Taken box. Type 14/08/2009 in the Date box. The Additional Cost, New Code and New Qty details are automatically populated. Additional Cost is the application money paid and can be overwritten if required. 6 Click Save and Recalculate the portfolio. You can view the updated transaction in the Transaction History screen. When you take up a rights offer, the lapsed entry is automatically deleted and the entitlement transaction VBA_N is added, as shown below.

8 V-Wrap: Running your portfolios page 7 The VBA_N transaction is then converted to regular VBA shares. Off market buy backs When an investor participates in an off-market company buy back scheme, the appropriate number of shares sold back to the company should be entered as a buy back sell transaction. Participation in on-market buy back schemes are entered as normal sell transactions. This next exercise looks at how to process an off-market buy back for an investor s Woolworths holding. Exercise 9.7 Exercising an off market buy back 1 From Trading Activity, click Transaction History. 2 Click Add and enter the following information: Select Sell from the Type drop down list. Type WOW in the Security box. Type 11/10/2010 in the Date box. This is the date of the announcement of the final buy back price. Type 200 in the Quantity box. Type 616 in the Total Amount box. This is the actual capital amount received (that is, the number shares multiplied by the capital component of the buy back price). 3 Scroll across the transaction entry line and select Buyback. V-Wrap refreshes the transaction and enters a Deemed Amount. This is the capital value applied for CGT purposes. 4 Click Save and close and Recalculate the portfolio. 5 From Trading Activity > Income & Expenses, click Income Details and check that the income transaction is present. The buy back transaction will display in the Realised Report for the financial year in which it occurred. 6 Recalculate the portfolio to the 30 June From Portfolio Details > Realised Report, click Realised Report Detailed and check the automatically generated Notes against the buy back.

9 V-Wrap: Running your portfolios page 8 Lesson 10 Setting up new users There are three types of users in Praemium: System Administrators, who are typically level 12 within V-Wrap so that they can access all the administrative functions within the application. Advisers; who are typically internal staff members who can access the functions required to create and administer portfolios. Investors; who are typically your clients. Only the System Administrator can set up Adviser type users. Adviser type users can set up Investor type users within their own access limitations. In this exercise, you will: Set up an adviser type user, then Login with the new user id and create an investor user, then Link the portfolio you created Lesson 2 to the investor user. Set up an adviser level user Advisers, created as level 6 users, have the ability to add new portfolios, enter transactions and recalculate portfolios, and create investor users. In this exercise we create a new adviser level user. You can create your own adviser user ID, name and details. Exercise 10.1 Creating an adviser user 1 From Maintenance > User Maintenance, click My User Details. A new screen displays with your own user details. 2 Click Add New. 3 Enter the following details: Field User Type User ID Title First Name Last Name Gender Service details Portfolio access Role Action Select Adviser Type a unique identification code for this user. This is used for logging in to the system and identifying the adviser within V-Wrap screens. Select from the drop down box. Type the adviser s first name. Type the adviser s last name. Select the adviser s gender from the drop down box. Leave these as Default. Select (6) - Adviser Update from the drop down box. Level 2 means the adviser has only read access, while level 6 means they can add and edit records within V-Wrap. Leave as default for your service.

10 V-Wrap: Running your portfolios page 9 Exercise 10.1 Creating an adviser user Menu Contact details Street Address Mailing Address Leave this as the default Standard. Type the adviser s contact information. Type the adviser s office address details here. Select Use street address? 4 Review the details and click Save. The screen displays the user ID and password of the new user. 5 Take note of these details. When you are creating a new account for a new user in your organisation, you need to send them these details. For security reasons, it is not recommended that you send both in the same . Instead, for this exercise, we will try logging in as the new user you have created. But first, we have to assign ownership of a portfolio to the new adviser. Adviser level users can only view portfolios they have access to. 6 From the main Portfolio List screen, click the Portfolio ID link for the portfolio you created. 7 Type the new adviser s ID code in the Adviser box. 8 Click Save Portfolio Details. 9 Log out by clicking the Logout button on the menu bar. What is your password? User and System Administrator accounts are created with a system-generated password. Standard password settings in V-Wrap are case sensitive and must contain a minimum of six characters, including at least: one special character, for #, $, %, &, * one alpha-numeric character one upper case character. When you first log in with a newly created password, you will be directed to a new screen to change this password. Exercise 10.2 Changing a new password 1 Login to V-Wrap as the new adviser using the user ID and password you noted down in Exercise Type the default password in the first box. 3 Enter your new password in the second box. 4 Re-confirm this in the third box. (The new password is case sensitive). You should enter the main Portfolio List screen and the portfolio you assigned to this user should be visible.

11 V-Wrap: Running your portfolios page 10 Setting up an investor level user In this exercise we create a new investor level user. Investors are level 1 users. Advisers can choose to give their client s investor access to V-Wrap to view reports and details of their investment portfolios. Any user with update access in V-Wrap can create a user at a level less that their own. This is why adviser level users can create investor level users. Exercise 10.3 Creating an investor user 1 From Maintenance > User Maintenance, click My User Details. A new screen displays with your own user details. 2 Click Add New. 3 Enter the following details: Field User Type User ID Title, gender and name details Date of birth Mother s Maiden Name User ID of advisor Portfolio access Role Menu Action Select Investor. Type a user ID in the box provided. This is the user name/log in for the user. Invent your own, but ensure a degree of uniqueness. Complete the details for your investor. Type the details in dd/mm/yyyy format. This can be used as a security check to authorise changes or access to this user s portfolios. Type the investor s mother s maiden name. This can be used as a security check to authorise changes or access to this user s portfolios. Select the user name/log in for the adviser who manages this portfolio. This should be the user ID you are logged in with. Select (1) Wholesale Investor. Not applicable for this service. Defaults to Standard. This setting can be used to select a customised menu for your client. Refer to the V-Wrap Online Help and the webinar on Giving your clients access to their portfolios for more information. 4 Review the details and then scroll up to the top of the page and click Save. The screen displays the name and password of the new user. Take note of these details. The new user now needs to be linked to their portfolio(s). This is discussed in the next exercise. Linking a portfolio to an investor Investors only have access to their own portfolios in V-Wrap. This means you need to link the investor s user ID to the portfolios they can access.

12 V-Wrap: Running your portfolios page 11 In this exercise, we link the investor user ID we created to a portfolio. Exercise 10.4 Linking investors to portfolios 1 From Maintenance > Portfolio Management, click Portfolio User Links. 2 Click Add Portfolio Link. 3 Enter the following details: Field User ID Role Access Level Action Type the investor s user id you created. Select Other. Select Read Access. See Notes on access levels below. 4 Click Save. 5 Click Logout on the menu bar and now log in with the investor type user name you have just created. After changing the password, you should be able to view the portfolio you have just linked to in the main Portfolio List screen. 6 Try exploring a few menus to check what your investor would be able to see. Notes on access levels You can control what an investor can and can t do in V-Wrap by selecting the appropriate access level when you link a portfolio to their user account. Read Access means they will only be able to view the portfolio details. Update Access gives them authority to add transactional information from broker and bank links, and edit and upload transactions. Full Access is the same as Update Access, except that it also enables the investor to add portfolio links, and to update details for the portfolio.

13 V-Wrap: Running your portfolios page 12 Lesson 11 Income V-Wrap has a complex and comprehensive income processing capability. Income for all ASX listed securities, and most APIR coded managed funds, are automatically updated as part of the daily roll forward. Franked, unfranked and imputation credit components for all ASX listed securities are automatically recorded. For listed trusts, any estimated tax-free and tax-deferred amounts are also recorded. For managed funds, the historical income break up is displayed if it is available from the fund manager. Current year listed trust and managed fund distribution information is displayed as unfranked, but is adjusted at the end of the financial year, when tax details are made available. These amounts need to be amended when the trusts' year end tax statements are available. All income other than those for ASX listed securities and most managed funds must be entered into V-Wrap manually. Confirming income entries All automatically generated income entries should be reviewed and confirmed in V-Wrap. This is a similar process to the one we looked at for corporate actions. However, for portfolios which are matching transactions to cash book entries, income entries are automatically confirmed by V-Wrap when they are matched to a cash transaction. We will look at cash matching more closely in our V-Wrap: System administration training course. This lesson There are three methods available for income entries to be added to a portfolio: automatically added by V-Wrap uploaded from a pre-formatted spreadsheet manually added. In this lesson, we will look at automatically generated income and then load some income transactions manually.

14 V-Wrap: Running your portfolios page 13 The Income Screen The income screen shows income, such as dividends, for your portfolio s holdings. Only current tax year income transactions appear for any portfolio that has a status of Auto Recalc; however, by using the search function on the Income Details screen, you can display all income transactions from the date of the first transaction. In this next exercise, we take a look at the income entries that have been automatically calculated for holdings within our portfolio, and adjust the search criteria so that all income entries appear. Also, as with other automatically generated corporate actions in V-Wrap, we need to confirm that the income transactions match your client s known income. Exercise 11.1 Searching for income entries 1 From Trading Activity > Income & Expenses, click Income Details. Can you see which security has a dividend reinvestment plan in V-Wrap? Check the DRP column! 2 Click Search. 3 Use the search criteria and search for all dividends for the period 01/07/2008 to Today. 4 Try using the search function to display just CBA related entries. 5 Note that the income entries for CBA are already confirmed. These entries were automatically confirmed by V-Wrap when the DRP transactions for this security were manually confirmed in lesson 9.5. Alternatively, if you had confirmed the CBA income entries instead, V-Wrap would have updated the DRP transactions in the Transaction History screen as confirmed. 6 Based on what we have learnt already, can you now confirm all the income transactions for ANZ? Income Manual Entry The term 'income', as used in V-Wrap, is a general term used to describe all types of revenue received. For example, it could be a trust distribution, dividend or interest from an account. Income transactions for: Global assets are created and maintained by V-Wrap. Service assets can be created and maintained by the System Administrator. In this next exercise we look at adding an income entry manually. Exercise 11.2 Manually adding income entries 1 From Trading Activity > Income & Expenses, click Income Details. 2 Click Add. The screen redisplays with one line available to enter data. The maximum lines you can add are nine. 3 Enter the following data:

15 V-Wrap: Running your portfolios page 14 Exercise 11.2 Manually adding income entries 4 Click Save. Type the service asset code you created in exercise 6.1 in the Security box. Type 12/2/2010 in the Receipt date box. Type 1000 in the Total Quantity Onhand box. Type 216 in the Amount to be Received box. Type 216 in the Total Unfranked Amount box. The income entry automatically updates in the Income Details screen but will not flow through to the other reports until the portfolio has been recalculated. Income Spreadsheet Upload Uploading income into V-Wrap using a pre-formatted Excel spreadsheet is an excellent method for getting large numbers of entries quickly into the system. The process is pretty much the same as the one we followed for uploading cash and trade transactions, in that you can click Upload on the Income details screen and then use the Upload centre. Refer to the V-Wrap Online Help for more information.

16 V-Wrap: Running your portfolios page 15 Lesson 12 Expenses The most common type of expenses that need to be maintained in V-Wrap are portfolio fees, accounting charges, bank fees and charges. Expenses can be automatically created from a Cash Book transaction or you can add them manually or upload a spreadsheet using the Expense details screen. Automatically created expenses The following cash book transaction types automatically create an expense with the expense type shown in the table below. Each expense has its own default tax treatment, but the expense type or tax treatment can be editing using the Expense details screen. Cash book type Creates an expense type Default % tax deductible GST exempt Default % GST claimable Advice Fee Advice fees 100% 75% Bank Charge/Fee Bank charges 100% Yes NA Expense General expenses 100% 75% Facility Fee Borrowing costs (other) 100% Yes NA GST on Fees Administration fees 100% 75% Insurance Premium Insurance premium (other) 0 Yes NA Interest Expense Borrowing costs (interest) 100% Yes NA Portfolio Accounting Fee Accountancy fees 100% 75% Portfolio Audit Fee Auditor's remuneration 100% 0% Portfolio Expense Reversal Administration fees 100% 75% Portfolio Fee Portfolio management fees 100% 75% Portfolio fee GST exempt Portfolio management fees - GST exempt 0% NA Portfolio fee GST net of RITC Administration fees 100% 75% In this exercise, we have a look at how this works. Exercise 12.1 Creating an expense 1 From Trading Activity, click Cash Book. 2 Click Add. The screen redisplays with one line available to enter data. The maximum lines you can add are nine. 3 Enter the following data: Type 16/5/2011 in the Date box. Select Portfolio Accounting Fee in the Type box.

17 V-Wrap: Running your portfolios page 16 Exercise 12.1 Creating an expense 4 Click Save. Type 350 in the Amount box. The new entry displays in the Cash Book screen but the new expense item will not be created until the portfolio has been recalculated. 5 Recalculate the portfolio. 6 From Trading Activity > Income & Expenses, click Expense Details. The automatically created expense is displayed. See how the Notes show the original cash transaction type? Let s assume the expense that was automatically created in Exercise 12.1 based on a cash book withdrawal actually comprised two invoiced expenses that each required different tax treatment. This means we need two expenses that equal the one cash book withdrawal. Exercise 12.2 Editing expenses 1 For the expense created in 12.1, click Edit. 2 Change the Total amount to Note the message that warns you the expense will be unmatched? Transaction matching is explored in detail in our V-Wrap: System administration course. V-Wrap automatically matched the expense to the cash book entry. This link will be broken if the total amounts for the two transactions are no longer equal. 3 Click Save and Close. Now let s add the balance as a new expense that has the correct tax treatment. 4 Click Add. 5 Enter the following data: Select Annual tax return fees in the Expense type box. Type 16/5/2011 in the Effective date box. Type 150 in the Total amount box. Change Payment Source to Cash book. Notice how the GST amount is automatically calculated? 6 Click Save and Close. 7 Recalculate the portfolio. Because the two transactions occurred on the same day and net to the same amount as the $350 cash book debit, they have automatically matched to the cash transaction.

18 V-Wrap: Running your portfolios page 17 Uploading expenses from a spreadsheet Uploading expenses into V-Wrap using a pre-formatted Excel spreadsheet is an excellent method for getting large numbers of entries quickly into the system. The process is pretty much the same as the one we followed for uploading cash and trade transactions, in that you can click Upload on the Expense details screen and then use the Upload centre. Refer to the V-Wrap Online Help for more information.

19 V-Wrap: Running your portfolios page 18 Lesson 13 Search Functions In this lesson, you will learn how to search for: a particular holding across your portfolio base. a range of transactions within a portfolio. a particular transaction across your portfolio base. a Security Code. an historical market value for a security. Holdings across all portfolios In this exercise we try and find all portfolios in your service that hold a particular security. Exercise 13.1 Searching across all portfolios 1 From Portfolio Details, click Portfolio Search. 2 In the screen, type TOL in the Security box. 3 Click Search. The screen will now display all portfolios in the service, including the portfolio you have just created, that hold TOL shares. 4 Try searching for your own portfolio using the available search criteria. You can use the * wildcard. A range of transactions within a portfolio and across all portfolios In this exercise we try to find a range of transactions in a portfolio and then across all portfolios in your service. Exercise 13.2 Searching for a range of transactions 1 From Trading Activity, click Transaction History. 2 To search on all transactions completed in a calendar year, complete the boxes as follows: Field Action From Type 01/01/2009 To Type 31/12/2009 For Security Leave as All Sec 3 Click Search. The screen redisplays with all transactions that have occurred during that calendar year. 4 Can you find all the unconfirmed corporate action transactions? 5 Now, click Advanced >.

20 V-Wrap: Running your portfolios page 19 Exercise 13.2 Searching for a range of transactions By default, the advanced search covers all portfolios in your service. 6 In the Transaction History search fields, complete the boxes as follows: Field Action From Type 30/03/2004 To Type 30/03/2004 Security Type CBA 7 Click Search. The screen redisplays, this time with all portfolios which have the selected transaction. Note the portfolio ID for each is listed. 8 Why do you think there are so many portfolios containing this transaction? The answer can be found in the Notes column. 9 Click Cancel advanced <, then click Search, to return to a search for just your portfolio. Your portfolio doesn t contain a CBA buy transaction for that date. Search for a security code V-Wrap contains most ASX listed codes, including ETOs and warrants, and most of the managed fund APIR codes, in its security lookup table. Security code fields in V-Wrap contain a fill ( Lookup. ) button. This activates V-Wrap s Security In this exercise we find a security code in V-Wrap using the Security Lookup. Exercise 13.3 Finding a security code 1 From Trading Activity, click Buys/Sells. This screen shows only the portfolio s buy and sell transactions, and excludes corporate actions. 2 Click Add. 3 In the line for data entry, click to the right of the Security box. A pop up box displays. This is the Security Lookup function. You can enter data here to retrieve the correct code. You are looking for the Hunter Hall Australian Value Trust. 4 Type Hunter Hall in the Descr. box, then click Search. The screen displays all securities held in the data base with matches to both the words Hunter and Hall within the description. 5 Add the word Trust to the Descr. field and search again. For example: 6 In the displayed list, locate the Hunter Hall Australian Value Trust and click

21 V-Wrap: Running your portfolios page 20 Exercise 13.3 Finding a security code SEL, at the left hand side of the screen. The original Buy/Sell screen will redisplay with the applicable security which in this case is HHA0001AU. 7 Try finding the ASX security code for Golden Shamrock Mines using the Security Lookup. Note that security codes can also be researched in the Portfolio Search screen. Search for the market value for a security on an historical date In this exercise we try to find the closing price for TOL on 28/6/2010. Exercise 13.4 Finding a security s price 1 From Portfolio Details, click Portfolio Valuation. 2 Type 28/06/2010 in the As At box. 3 Click Update. V-Wrap displays the holdings in the portfolio as at the requested date. For the TOL holding, the portfolio shows the price as $5.63 under the Unit price column; that is, the closing price on 28/06/2010. Note that the Processed to date for the portfolio has not changed as you have not recalculated the portfolio.

22 V-Wrap: Running your portfolios page 21 Lesson 14 Reporting You can create a report pack in V-Wrap which contains a collection of the report sections that you require. You can customise your own layouts and save groups of portfolios to facilitate simple period end reporting. There are two screens you can use to build and generate reports: Reports: which is a simple interface designed for Investor users which allows you to configure a report for a single portfolio Report Builder: which is an interface designed for Advisers and Administrators which allows you to build and save report layouts and lists for multiple portfolios. Producing reports in V-Wrap is a multi step process. We: define the layout, which specifies the sections and any custom content that you want to include in the report select the list of portfolios for which we want to produce reports specify the reporting period, and then generate and download the report. In this lesson, you will use Report Builder to: select the individual report sections for a single portfolio save the sections as a layout select and save a group of portfolios create a rule based filter to select a group of portfolios for which you want to report add a custom page to a report. Single report pack In this exercise, we create a report pack for a single portfolio, which contains the Portfolio Valuation, Tax Summary, Unrealised and Portfolio Performance sections. Exercise 14.1 Printing a report for a single portfolio 1 From the Reporting menu, click Report Builder. You can see the name of the selected portfolio that is, the portfolio you are reporting on beside the Generate button. 2 From the Report layout tab in the main window, select the following report sections: Portfolio valuation Portfolio performance Tax summary Unrealised. 3 Click Hide unselected. 4 Drag and drop the reports you have selected so they match the following order: Portfolio valuation

23 V-Wrap: Running your portfolios page 22 Tax summary Unrealised Portfolio performance. 5 For the Unrealised report, select to Hide the asset descriptions. 6 For the Portfolio performance report, select: Year to date as the Report period Exclude the portfolio s Cash, and set S&P/ASX 100 as the option for Benchmark 2. 7 Click Generate. You may be prompted to recalculate the portfolio, if you have added a security since you last recalculated. The report is submitted for generation. You can see the status of your submission in the My reports window. 8 Click the information icon ( ). You can see the report period and the sections contained in the report. 9 Click the download icon ( ). 10 Click Open. The report opens in PDF format. 11 Browse through the report to familiarise yourself with its contents. Each report is described in detail the V-Wrap Online Help. Saving a report layout You can save your preferred report layouts for future use. In Exercise 12.1 we created an example report that contained four sections. With two of those sections, Realised and Portfolio performance, we edited a couple of the available print options. In this exercise, we give this layout a name and save it. Exercise 14.2 Saving the report layout 1 With the same report layout that you configured in 14.1 displayed in the Report layout tab on the main window, click Save layout. 2 Give the report layout a Layout name. This will be the name that appears in the My report layouts window once it is saved, so choose a name that makes it easy to identify the report. 3 Give the report layout a Report title. This will be the wording which will appear in the report s footer. 4 Click Save. The layout now displays in the My report layouts window. Let s now clear the layout selection and re-select the saved version. 5 In the Report layout window, click Clear selection. 6 From the My report layout window, click the name under which you saved your report layout.

24 V-Wrap: Running your portfolios page 23 Producing a report for more than one portfolio Reports can be generated for multiple portfolios. In this exercise we create a report for three portfolios. Exercise 14.3 Saving a list of multiple portfolios 1 Click the Portfolio List tab in the main window. 2 Click New list. This clears the selected portfolio. 3 Click Add portfolios. 4 In the Search box, type Trust. All portfolios that contain the word in their name display. 5 Click Add besides Training123 and Trust TT. 6 Click Done. How many portfolios are currently selected? Check the display beneath the Portfolio List tab heading. 7 Click Save list. 8 Name the selection Trust portfolios and click Save.

25 V-Wrap: Running your portfolios page 24 advisor team consolidation type custodian market value portfolio type product status tax entity. In this exercise, we will select a list of portfolios based on their market value and adviser. Exercise 14.4 Selecting a list of portfolios based on rules 1 From the My portfolio lists window, click Create rule. 2 Type a name for your rule in the Portfolio list name box. We use the remaining fields to create the rule. 3 In the Please select a field box, select Market value. 4 In the second box, select Greater than or equal to. 5 In the third box, type Click Preview results. All portfolios worth more than $1,000,000 displays. 7 Click Insert to define a new rule criterion. 8 In the Please select a field box, select Adviser. 9 In the third box, select an adviser. 10 Click Preview results. If no portfolios display, try selecting a different adviser. 11 Click Insert again to insert another adviser, and then click Preview results. No results should display. This is because your rule is looking for portfolios that have the first adviser AND the second adviser assigned. In V-Wrap, portfolios cannot be assigned to more than one adviser. 12 Change the second AND operator to OR and click Preview results again. The results now display all portfolios that have a market value of greater than or equal to $1,000,000 and that belong to either Adviser 1 or Adviser Click Save. The Portfolio List window displays all the portfolios that match the rules. The rule name displays in the My portfolio lists window with an icon to indicate it is a rule based selection ( ). This allows you to easily select it at any later time. The list of selected portfolios is dynamic so it will change as portfolios move in market value or by adviser.

26 V-Wrap: Running your portfolios page 25 Adding custom pages to your reports A key feature of Report builder is the ability to add your own content to your reports. We do this by uploading custom pages into report builder, then adding those pages to a report layout. For example, you can create a PDF file describing prevailing market conditions or recent tax legislation changes that may affect your client s portfolios, then upload this content into V-Wrap and add the PDF to a report layout. Note that only Word (.doc and.docx) and PDF (.pdf) documents can be uploaded. Exercise 14.5 Adding a custom page 1 Open Microsoft Word and create and save a new document. Type a few words in the document so that you can recognise it when you add it to a report. 2 In Report builder, click New custom page in the My custom pages window. 3 Click Upload a file. 4 Navigate to where the document is saved and double-click it. 5 Type a Custom page name for the content. This is the name used to identify the content in the My custom pages window. 6 Type a Page title for the content. This is the title that displays in the report footer. 7 Click Save. The content now displays in the My custom pages window. Now we have added the custom page to Report builder, we can add it to the layout we created in Exercise Exercise 14.6 Including a custom page in a layout 1 Select the report layout you saved in Exercise Drag and drop the custom content from the My custom pages window into the report layout. Try and place it so the custom page is the first section in the report by dragging and dropping it into the correct spot. 3 Click Trust portfolios from the My portfolio selections window. 4 Click Generate. If a portfolio in your list is not recalculated to the correct date, click Remove and try generating the report again. 5 Open the report when it is ready, and check the page you created has been added correctly. Note, if your custom content is in PDF format, you cannot generate your report in Word format. If your custom content is in Word format, and you choose to generate the report as a PDF, V-Wrap will convert the document into PDF format

27 V-Wrap: Running your portfolios page 26 Other formatting options We encourage you to explore the Report builder window. The functions are described in the V-Wrap Online Help. There are several other options available. For example, from the drop down list on the Generate button, you can choose to: generate your report in Word format include a table of contents that allows the reader to move directly to a specific section within the report hide the footer in the report or the logo in the header include a draft watermark. There is also the handy option to use mail merge codes in your custom pages to include portfolio details such as adviser and investor contact details, portfolio name, market value, as at date and report run date. This function is described in the V-Wrap Online Help. More information A more comprehensive tutorial on the Report builder is available from the V-Wrap training page in the V-Wrap Online Help: Report builder training webinar (15:42m)

28 V-Wrap: Running your portfolios page 27 Summary This training session has been designed as a follow up session to V-Wrap: The Basics 1. It has covered some of the tasks required to: maintain your portfolios once they have been created, and draw information out of V-Wrap through searches and reports. We strongly recommend the V-Wrap: System administration course for anyone who needs to know the steps required to ensure you are maintaining accurate and balanced portfolios. This is especially essential for the nominated system administrators in your team. There is also an advanced training module specifically related to converting a super fund into an SMSF portfolio for tax reporting purposes.