Microsoft Dynamics GP. VAT Daybook

Transcription

1 Microsoft Dynamics GP VAT Daybook

2 Copyright Copyright 2012 Microsoft. All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed in this document, including URL and other Internet Web site references, may change without notice. You bear the risk of using it. Some examples depicted herein are provided for illustration only and are fictitious. No real association or connection is intended or should be inferred. Intellectual property This document does not provide you with any legal rights to any intellectual property in any Microsoft product. You may copy and use this document for your internal, reference purposes. Trademarks Microsoft and Microsoft Dynamics are trademarks of the Microsoft group of companies. FairCom and c-tree Plus are trademarks of FairCom Corporation and are registered in the United States and other countries. All other trademarks are property of their respective owners. Warranty disclaimer Microsoft Corporation disclaims any warranty regarding the sample code contained in this documentation, including the warranties of merchantability and fitness for a particular purpose. License agreement Use of this product is covered by a license agreement provided with the software product. If you have any questions, please call the Microsoft Dynamics GP Customer Assistance Department at (in the U.S. or Canada) or Publication date November 2012

3 Contents Introduction...1 What s in this manual...1 Symbols and conventions...2 Resources available from the Help menu...2 Send us your documentation comments...4 Chapter 1: VAT Setup... 5 Assigning security roles and tasks to users...5 Setting up the VAT Daybook...6 Setting up VAT Daybook report IDs and column codes...7 Importing a report layout...8 Exporting a report layout...9 Copying a report layout...9 Modifying a report layout...10 Setting up the VAT Calendar Setting up VAT for EU transactions...12 Setting up EU input tax rates for U.K. VAT daybook and return reports...14 Understanding electronic submission of U.K. VAT daybook and return reports...14 Setting up details for electronic submission of U.K. VAT reports...16 Chapter 2: United Kingdom VAT Activating the alternate reports...19 Understanding reverse charge tax within the U.K Setting up reverse charge VAT within the U.K...20 Setting up tax detail IDs for U.K. reverse charge VAT...21 Associating a reverse charge VAT ID with a positive VAT ID...21 Selecting the reverse chargeable items...23 Chapter 3: Transactions Calculating the reverse charge VAT for Sales Order Processing transactions...25 Calculating the reverse charge VAT for Purchase Order Processing transactions...26 Viewing the reverse charge VAT for Sales Order Processing transactions...26 Viewing the reverse charge VAT for Purchase Order Processing transactions...27 Entering reverse charge VAT for Receivables Management transactions...28 Entering reverse charge VAT for Payables Management transactions...29 Chapter 4: Modifying Report Templates Modifying a Report Template...31 Granting access to the modified report template...36 Additional information on modifying report templates...36 Chapter 5: Spanish VAT Printing VAT Daybook Reports for Spain...37 Understanding the Modelo 347 file...40 Selecting retail tax IDs...41 Adding the Build 347 window...42 VAT DAYBOOK i

4 CONTENTS Entering the threshold amounts...43 Selecting the cash accounts for Modelo 347 file...43 Generating a Modelo 347 file...44 Chapter 6: Belgian VAT Setting up the Electronic Tax Declaration for Belgium...47 Entering the Belgian Enterprise number...48 Modifying report templates for Belgium...48 Generating the Annual VAT Return for Belgium...48 Chapter 7: Dutch VAT and ICP Reports Setting up the Electronic Tax Declaration for The Netherlands...57 Validating the BECON number...58 Importing the response message...58 Understanding status changes for Dutch VAT and ICP reports...60 Chapter 8: Reports and Enquiry Printing VAT Daybook Reports...63 Generating the VAT return for the U.K...65 Generating the Intracom VAT Return for The Netherlands and Belgium...67 Setting up tax options...69 VAT return report for The United Kingdom...70 VAT declaration report for Germany...71 VAT Daybook Detail Report - Sales...74 VAT Daybook Detail Report - Purchase...75 VAT Daybook Detail Report - Sales (Belgium)...76 VAT Daybook Detail Report - Purchases (Belgium)...77 VAT Daybook Summary Report...78 VAT Daybook Exceptions Report - Sales...79 VAT Daybook Exceptions Report - Purchases...81 VAT Daybook Exceptions Report - General Entry...82 VAT Daybook in Use Report...82 VAT Daybook Column Code Edit List...82 VAT Calendar Periods List...83 VAT Daybook Column Code Report Options...83 VAT Column Code Report...83 Printing the Reverse Charge Sales List...84 Tax ID Exceptions Report...85 Viewing VAT columns...86 Viewing the reverse charge VAT for Sales Order Processing transactions...86 Viewing the reverse charge VAT for Purchase Order Processing transactions...87 Viewing VAT response messages...88 Deploying SQL Server Reporting Services reports...89 Glossary...91 Index...1 ii VAT DAYBOOK

5 Introduction You can use Value-Added Tax (VAT) Daybook to create a VAT report based on the reporting requirements of European Union (EU) customs agencies. Check for current instructions This information was current as of November The documentation may be updated as new information becomes available. Check the Microsoft Dynamics GP online Web site ( for the most current documentation. This introduction is divided into the following sections: What s in this manual Symbols and conventions Resources available from the Help menu Send us your documentation comments What s in this manual This manual is designed to give you an understanding of how to use the features of VAT Daybook, and how it integrates with the Microsoft Dynamics GP system. To make best use of VAT Daybook, you should be familiar with system wide features described in the System User s Guide, the System Setup Guide, and the System Administrator s Guide. Some features described in the documentation are optional and can be purchased through your Microsoft Dynamics GP partner. To view information about the release of Microsoft Dynamics GP that you re using and which modules or features you are registered to use, choose Help >> About Microsoft Dynamics GP. The manual is divided into the following chapters: Chapter 1, VAT Setup, provides information about setting up the VAT Daybook and the VAT reports windows. Chapter 2, United Kingdom VAT, provides information about setting up the reverse charge VAT for users in the United Kingdom. Chapter 3, Transactions, provides information about the process of calculating the reverse charge taxes for sales and purchasing transactions. Chapter 4, Modifying Report Templates, gives information about modifying report templates to suit the requirement of different EU countries. Chapter 5, Spanish VAT, provides information about additional features for users in Spain. Chapter 6, Belgian VAT, provides information about additional features for users in Belgium. VAT DAYBOOK 1

6 INTRODUCTION Chapter 7, Dutch VAT and ICP Reports, provides information about additional features for users in The Netherlands. Chapter 8, Reports and Enquiry, shows you how to print VAT reports and describes the various tools you can use to view and modify VAT Reports. Symbols and conventions For definitions of unfamiliar terms, see the glossary in the manual or refer to the glossary in Help. Symbol Description The light bulb symbol indicates helpful tips, shortcuts and suggestions. The warning symbol indicates situations you should be especially aware of when completing tasks. This manual uses the following conventions to refer to sections, navigation and other information. Convention Creating a batch File >> Print or File > Print TAB or ENTER Description Italicized type indicates the name of a section or procedure. The (>>) or (>) symbol indicates a sequence of actions, such as selecting items from a menu or toolbar, or pressing buttons in a window. This example directs you to go to the File menu and choose Print. All capital letters indicate a key or a key sequence. Resources available from the Help menu The Microsoft Dynamics GP Help menu gives you access to user assistance resources on your computer, as well as on the Web. Contents Opens the Help file for the active Microsoft Dynamics GP component, and displays the main contents topic. To browse a more detailed table of contents, click the Contents tab above the Help navigation pane. Items in the contents topic and tab are arranged by module. If the contents for the active component includes an Additional Help files topic, click the links to view separate Help files that describe additional components. To find information in Help by using the index or full-text search, click the appropriate tab above the navigation pane, and type the keyword to find. To save the link to a topic in the Help, select a topic and then select the Favorites tab. Click Add. Index Opens the Help file for the active Microsoft Dynamics GP component, with the Index tab active. To find information about a window that s not currently displayed, type the name of the window, and click Display. 2 VAT DAYBOOK

7 INTRODUCTION About this window Displays overview information about the current window. To view related topics and descriptions of the fields, buttons, and menus for the window, choose the appropriate link in the topic. You also can press F1 to display Help about the current window. Lookup Opens a lookup window, if a window that you are viewing has a lookup window. For example, if the Checkbook Maintenance window is open, you can choose this item to open the Checkbooks lookup window. Show Required Fields Highlights fields that are required to have entries. Required fields must contain information before you can save the record and close the window. You can change the font color and style used to highlight required fields. On the Microsoft Dynamics GP menu, choose User Preferences, and then choose Display. Printable Manuals Displays a list of manuals in Adobe Acrobat.pdf format, which you can print or view. What s New Provides information about enhancements that were added to Microsoft Dynamics GP since the last major release. Microsoft Dynamics GP Online Opens a Web page that provides links to a variety of Web-based user assistance resources. Access to some items requires registration for a paid support plan. Current implementation and upgrade information The most recent revisions of upgrade and implementation documentation, plus documentation for service packs and payroll tax updates. User documentation and resources The most recent user guides, howto articles, and white papers for users. Developer documentation and resources The most recent documentation and updated information for developers. Product support information Information about the Microsoft Dynamics GP product support plans and options that are available, along with information about peer support and self-support resources. Services information Information about Microsoft Dynamics GP support, training, and consulting services. Microsoft Dynamics GP Community Access to newsgroups, where you can ask questions or share your expertise with other Microsoft Dynamics GP users. CustomerSource home page A wide range of resources available to customers who are registered for a paid support plan. Includes access to Knowledge Base articles, software downloads, self-support, and much more. VAT DAYBOOK 3

8 INTRODUCTION Customer Feedback Options Provides information about how you can join the Customer Experience Improvement Program to improve the quality, reliability, and performance of Microsoft software and services. Send us your documentation comments We welcome comments regarding the usefulness of the Microsoft Dynamics GP documentation. If you have specific suggestions or find any errors in this manual, send your comments by to the following address: To send comments about specific topics from within Help, click the Documentation Feedback link, which is located at the bottom of each Help topic. Note: By offering any suggestions to Microsoft, you give Microsoft full permission to use them freely. 4 VAT DAYBOOK

9 Chapter 1: VAT Setup The following information helps you set up the VAT Daybook feature. It includes information about setting up the VAT Daybook Report layouts for each of your companies, importing, exporting and copying report layouts, and setting up the VAT Calendar. Information on setting up taxes for EU transactions is also included. You also can set up the information required to generate and submit the VAT return and VAT daybook reports electronically to the tax authorities. When you set up VAT Daybook, you can open each setup window and enter information, or you can use the Setup Checklist window (Administration >> Setup >> Setup Checklist) to guide you through the setup process. See your System Setup Guide (Help >> Contents >> select Setting up the System) for more information about the Setup Checklist window. This information is divided into the following sections: Assigning security roles and tasks to users Setting up the VAT Daybook Setting up VAT Daybook report IDs and column codes Importing a report layout Exporting a report layout Copying a report layout Modifying a report layout Setting up the VAT Calendar Setting up VAT for EU transactions Setting up EU input tax rates for U.K. VAT daybook and return reports Understanding electronic submission of U.K. VAT daybook and return reports Setting up details for electronic submission of U.K. VAT reports Assigning security roles and tasks to users Individual security is role-based in Microsoft Dynamics GP. Each user must be assigned to a security role before they can access any forms, reports, or other data within Microsoft Dynamics GP. After installing VAT Daybook, you must add VAT Daybook roles to each user, and add VAT security tasks to appropriate roles. If this is not done, the user will not have access to any VAT Daybook information. To begin assigning user security, identify the daily tasks that a user completes within Microsoft Dynamics GP. Then either select from the default security roles or create new security roles that only grant access to the tasks that the user needs. For example, user ABC is an accounting manager for Fabrikam, Inc., and needs access to set up and administer VAT Daybook, or perform other analysis tasks. Review the default security roles in Microsoft Dynamics GP to find one that grants access to the appropriate analysis functionality for user ABC. For our example, the ACCOUNTING MANAGER* security role is appropriate for user ABC. Use the User Security Setup Window to assign the ACCOUNTING MANAGER* security role to user ABC in the Fabrikam, Inc. company. The default security roles for VAT Daybook are ACCOUNTING MANAGER, AR CLERK, BOOKKEEPER, CERTIFIED ACCOUNTANT, IT OPERATIONS MANAGER and OPERATIONS MANAGER. You can assign default security tasks to these roles. You can also create new roles and tasks based on your requirement. VAT DAYBOOK 5

10 CHAPTER 1 VAT SETUP To specify security settings for specific tasks in VAT Daybook, use the Security Task Setup window. (Administration >> Setup >> System >> Security Tasks) To assign security tasks to the security roles, use the Security Role Setup window (Administration >> Setup >> System >> Security Roles) and grant access to the required windows, reports or files. Refer to the System Setup documentation for more information on security in Microsoft Dynamics GP. Setting up the VAT Daybook You can use the Use VAT Daybook window to grant companies access to VAT Daybook. To set up VAT Daybook: 1. Open the Use VAT Daybook window. (Administration >> Setup >> System >> Use VAT Daybook) 2. Mark the Use VAT Daybook check box next to each company that needs access to VAT Daybook. 3. Click the Report Template lookup and select a template for your VAT report. This will be the default summary report template used for your VAT return. 4. If you need to register for VAT in another EU country, mark the multiple country checkbox. This allows you to print the summary reports for different countries. 5. If you mark multiple countries, then all transactions posted for debtors/ creditors with the same carrier zone as the report ID s country code, will print in the VAT Daybook report. If you print the VAT Daybook using a report ID other than the default report ID, then all transactions pertaining to the debtor/creditors carrier zone that are the same as the report ID s country code will be considered to print in the VAT Daybook report. For example, consider three debtors: Debtor 1 whose carrier zone is UK, Debtor 2 whose carrier zone is not set and Debtor 3 whose carrier zone is AT. If the default report ID with the country code UK is printed, then all transactions posted for Debtor 1 and Debtor 2 will be considered to print in the VAT Daybook report. 6 VAT DAYBOOK

11 CHAPTER 1 VAT SETUP If you want to report VAT for Austria too, then you must create another report ID, with the country code as AT. Now if you print the VAT Daybook using this report ID, then only transactions posted for Debtor 3 will appear in the VAT Daybook. If Multiple Countries is not marked, then all transactions posted irrespective of the Debtor/Creditors carrier zone, will be considered to print in the VAT Daybook Report. 6. Choose OK. Setting up VAT Daybook report IDs and column codes You can use the VAT Daybook Reports window to set up the report ID for a country code. You can also set up column codes for the report ID, and assign tax detail IDs to each column code. To set up VAT Daybook report IDs and column codes: 1. Open the VAT Daybook Reports window. (Cards >> Company >> VAT Daybook Reports) 2. Enter a report ID and a report description. 3. Enter or select a country code. 4. Enter the column codes for the report ID. You can set up to a maximum of 30 column codes each, for Sales and Purchase Tax Detail IDs. 5. Choose Save. 6. Mark the Default on VAT Viewer, to have the selected report ID default on the VAT Column Viewer in all transaction entry windows and in the VAT Daybook Report Options window. If you are submitting VAT returns for more than one country, it is not advisable to make the second report ID the default ID on the VAT Viewer when you print the VAT return. 7. Mark the Revision Allowed option to resubmit the VAT return where the customs or revenue agency allows VAT returns to be resubmitted. VAT DAYBOOK 7

12 CHAPTER 1 VAT SETUP 8. Click the Column Code link and open VAT Daybook Column Codes window. 9. Enter the VAT column code. You can set up to a maximum of 30 column codes for each Sales and Purchasing Tax type. 10. Enter a description for the VAT column code in the Description 1 field which is mandatory, and in the Description 2 field, which is optional. Description 1 will appear as the heading in the VAT detailed report. 11. Select either a Sales or a Purchase tax type. 12. Enter or select the Tax Detail ID/s for the selected tax type. 13. Select tax amount, net amount, or total amount in the Amount Type field. Tax amount is the total tax amount and net amount is the total taxable amount. 14. Select the document type that you want to track VAT in, whether Invoices, Credits, or both Invoices & Credits. You cannot edit or modify these details once you have printed the summary report for the first time. To make changes, you will need to make a copy of the report ID and then make changes to the copied report ID. For more information, refer to Copying a report layout on page 9. Importing a report layout Use the Import VAT Daybook Report Layout window to import a report layout from a text file to the VAT Daybook Report Layout. 8 VAT DAYBOOK

13 CHAPTER 1 VAT SETUP To import a report layout: 1. Open the Import VAT Daybook Report Layout window. (Cards >> Company >> VAT Daybook Reports >> Import button) 2. Enter a new report ID. 3. Enter a description and country code to use for the report. 4. Select the path of the text file. 5. Choose Process to import from the text file. Exporting a report layout You can use the Export VAT Daybook Report Layout window to export an existing report ID to a text file. To export a report layout: 1. Open the Export VAT Daybook Report Layout window. (Cards >> Company >> VAT Daybook Reports >> Export button) 2. Enter or select the report ID to export. The description and country code will be displayed. 3. Select the path where the export file should be saved. 4. Choose Process to export to a text file. Copying a report layout You can use the Copy VAT Daybook Report Layout window to modify existing reports. You can copy an existing report ID and assign a different report ID. This will be helpful if you want to modify the existing report ID. VAT DAYBOOK 9

14 CHAPTER 1 VAT SETUP To copy a report layout: 1. Open the Copy VAT Daybook Report Layout window. (Cards >> Company >> VAT Daybook Reports >> Copy button) 2. In the From Report ID field, enter or select an existing report ID. 3. In the To Report ID field, enter a new report ID. You cannot copy to an existing report ID. 4. Enter a description and country code for the new report. 5. Choose Process. The new report ID will be created. Modifying a report layout If there are changes to your existing VAT return format, you can export your existing report layout, make the necessary changes, and import it back as a new report ID. You can then add or delete tax detail IDs for each column code as required. To modify a report layout: 1. Open the Export report layout window (Cards >> Company >> VAT Daybook Reports >> Export button). 2. Select the report ID to modify, enter the path to export it to, and choose Process. 3. Go to the location that you exported the report ID and open the.txt file to modify. 4. Add, delete, or modify the name and description of each column code in the Header section of the file as required. 5. Open the Import report layout window (Cards >> Company >> VAT Daybook Reports >> Import button). 6. Enter a report ID, description, and country code, and select the path to import the modified report layout file. 7. Choose Process to import the modified report layout. 8. In the VAT Daybook Reports window, select the report ID you imported. Choose the Column Code link, and add or remove the tax detail IDs for each column code that has changes. 10 VAT DAYBOOK

15 CHAPTER 1 VAT SETUP Setting up the VAT Calendar Use the VAT Calendar window to set up the periods for the year to define VAT. To set up the VAT Calendar: 1. Open the VAT Calendar Setup window. (Cards >> Company >> VAT Calendar) 2. Select a Country Code ID or enter a new country code to identify the country that you re setting up the calendar for. 3. Enter the year for the VAT report. 4. Select the date to use. The defined Date To Use (Document Date, Posting Date, or Tax Date, whichever is acceptable by your Customs Agency) that you select in the VAT Calendar Setup is used to calculate the VAT amounts for the transactions. The transactions are displayed in the VAT Daybook report based on the Date to Use you select here. 5. Enter the first day and the last day of the year. 6. Select the number of periods (from 1 to 12) for the year. 7. Choose Calculate to calculate the first day and last day of each period. VAT DAYBOOK 11

16 CHAPTER 1 VAT SETUP 8. Change the period name if required. If you have selected NL as the country code, be sure to enter the correct period names. The period name you enter will be exported to the XML file created for submission of Netherlands VAT returns. The return number column will show the period and year of the summary report, plus the report ID after the audit trail report is printed for that period. You can print a list of calculated periods by choosing File >> Print when the VAT Calendar Setup window is displayed. 9. Choose OK to close the window. Setting up VAT for EU transactions As per EU Directive 2008/8/EC effective 1st January 2010, if you are a supplier of goods and services to EU countries/regions, you must calculate VAT on those goods and services based on the place of supply. If you are registered for VAT in The United Kingdom or Germany, you must install and set up Enhanced Intrastat to ensure that the sale of services is included on the EC Sales List, and that the sales, purchase, and VAT values for EU transactions appear on the appropriate boxes of your VAT return. VAT on goods and services is calculated and payable based on the debtor s tax registration status. VAT registered debtors VAT is calculated and payable in the EU country/ region of the debtor. The invoice should display the positive VAT amount based on the VAT rate in the debtor s country/region, and a corresponding negative tax amount. This will ensure that the net tax on the invoice is zero. Certain services classified as exceptions by the EU authorities must continue to be taxed at the VAT rate of the creditor s country/region. Refer to the website of your country/region s tax authority for a list of services that are considered as exceptions. Non-VAT registered debtors VAT is calculated and payable in the EU country/region of the creditor. The invoice should display the positive VAT amount based on the VAT rate in the creditor s country/region. Performing the following setups will enable you to accurately track VAT for goods and services that you supply to or purchase from another EU country/region. However, you also can modify your existing tax detail IDs and tax schedules for services to achieve accurate results. We recommend that you consult with your accountants and auditors to determine the appropriate course of action based on your organization s requirements. 12 VAT DAYBOOK

17 CHAPTER 1 VAT SETUP To set up VAT for EU transactions: When you post transactions after performing the below setups, the tax on sales is calculated for the tax details that are common to the debtor/creditor and the item tax schedule. Window/Path Company Setup Options window. Administration >> Setup >> Company >> Company >> Options Tax Detail Maintenance window. Administration >> Setup >> Company >> Tax Details Tax Schedule Maintenance window. Administration >> Setup >> Company >>Tax Schedules Required setup Mark the Enable Reverse Charge Taxes option. Set up separate positive sales and purchase tax detail IDs for each tax percentage that the services you supply or purchase are subject to. The tax percentage is based on the VAT rate in the debtor s country/region. Typically you may have one tax detail ID for each country that you supply services to, and one tax detail ID for your domestic VAT rate. Set up a corresponding negative sales tax detail ID with the same percentage as each positive tax detail you created. Create a tax schedule for each country/ region that you supply services to. Create one tax schedule to use for domestic VAT rates on purchases. We recommend creating separate tax schedules for VAT registered and non-vat registered debtors. Add the appropriate positive sales tax detail ID and its corresponding negative tax detail ID to the tax schedule for each country that you will use for VAT registered debtors. Add the appropriate positive sales tax detail ID to the tax schedule for each country that you will use for non-vat registered debtors. Create a tax schedule to use for sales of service items, and add all the sales tax details you created to this schedule. Note: If you supply any items that are considered as exceptions, we recommend that you create and assign a separate tax schedule to such items, including only the appropriate positive tax detail. Create a tax schedule with the domestic positive and negative purchase tax detail IDs that you will use for purchase of services. Create a tax schedule with the appropriate positive and negative purchase tax detail IDs for any service items that are considered as exceptions. These would typically be the tax rates of the supplier country/region. Create a schedule to use for the purchase of service items, and add all the purchase tax details you created to this schedule. VAT DAYBOOK 13

18 CHAPTER 1 VAT SETUP Debtor Address Maintenance window Cards >> Sales >> Debtor >> Address button Creditor Address Maintenance window Cards >> Purchasing >> Creditor >> Address button Item Maintenance window Cards >> Inventory >> Item Assign the appropriate tax schedules to each EU debtor address ID, based on the country code that the address belongs to. Assign the tax schedule you created for all purchase tax details to each EU creditor address ID. Set the Sales Tax Option field to Taxable for each service type of item that you supply to another EU country/region. In the Tax Schedule ID field for sales, enter or select the tax schedule that you created for services. Set the Purchase Tax Option field to Taxable for each service type of item that you purchase from another EU country/ region. In the Tax Schedule ID field for purchases, enter or select the appropriate tax schedule based on whether the item is a normal service item or an exception item. Setting up EU input tax rates for U.K. VAT daybook and return reports Use the following information to print the VAT Daybook and return reports accurately: Set up the report template ID as GB in the Use VAT Daybook window. Mark the Enable VAT 100 option in the Company Setup Options window. Refer to Microsoft Dynamics GP documentation for more information. Set up the EU input tax rate and its effective date in the EU Input Tax Rate Maintenance window (Tools >> Setup >> Company >> EU Input Tax Rate). You must perform the above setup procedures to print EU input tax amounts in boxes 2 and 4 of VAT Daybook Summary and detail reports, and the VAT return report for the U.K. Also be sure to enter the VAT Registration Number based on the HMRC validation rules. Also, be sure to enter the VAT Registration Number based on the HMRC validation rules. Understanding electronic submission of U.K. VAT daybook and return reports According to the directive of the U.K. tax authority effective April 2010, all existing businesses with an annual turnover of 100,000 and above, as well as all businesses registered thereafter are required to submit their VAT returns electronically to the tax authority. Beginning April 2010, all businesses registered for VAT in the U.K. are required to submit their VAT return and daybook reports in the electronic format. 14 VAT DAYBOOK

19 CHAPTER 1 VAT SETUP Use the following information to understand the submission process that takes place when you submit the VAT return and VAT daybook reports electronically to the tax authority: VAT DAYBOOK 15

20 CHAPTER 1 VAT SETUP Setting up details for electronic submission of U.K. VAT reports Use the UK Electronic VAT Setup window to set up information for submitting the U.K. VAT return and daybook reports electronically to the tax authority. Refer to Understanding electronic submission of U.K. VAT daybook and return reports on page 14 for more information. This window is available only if you have enabled the VAT Return option in the Company Setup Options window (Administration >> Company >> Company >> Options button) or if you have selected the report template as GB in the Use VAT Daybook window (Administration >> Setup >> System >> Use VAT Daybook). To set up details for electronic submission of U.K. VAT return and daybook reports: 1. Open the UK Electronic VAT Setup window. (Cards >> Company >> UK Electronic VAT Setup) 2. Mark the Use UK Electronic VAT option to be able to set up the information for electronic submission of VAT reports. You must mark this option to enter the setup information in this window. The Submission Number field displays the submission number for the VAT report that you are electronically submitting to the authority. This number increases by one each time you make an electronic submission of VAT return or daybook report. 3. Enter the user ID provided by the authority in the Sender ID field. 4. Enter the password provided by the authority in the Password field. 5. Specify if the user must enter the password at the time of electronic submission of VAT reports to the tax authority, whether yes or no. Yes The user is prompted for the password which must be entered before submitting the VAT reports. No The user is not prompted for the password before submitting the VAT reports. 6. Select the submitter type in the Submitter Type field. The options available are Individual, Company, Agent, Government, Bureau, Partnership, Trust, Employer, Government, Acting in capacity or other. 16 VAT DAYBOOK

21 CHAPTER 1 VAT SETUP 7. Select the reporting period for which to submit the VAT report, whether quarterly or monthly. Quarterly Monthly Select this option to submit the report on a quarterly basis. Select this option to submit the report on a monthly basis. 8. In the Response Path field, specify the location in which to save the response file received from the authority for your electronic VAT submissions. VAT DAYBOOK 17

22 CHAPTER 1 VAT SETUP 18 VAT DAYBOOK

23 Chapter 2: United Kingdom VAT Use this information to understand how to set up your tax details to accurately calculate reverse charge VAT on your sales and purchases within the United Kingdom (U.K.). For information on setting up tax details for transactions with other EU country/ regions, refer to Setting up VAT for EU transactions on page 12. To generate the VAT return for the U.K., refer to Generating the VAT return for the U.K. on page 65. This information is divided into the following sections: Activating the alternate reports Understanding reverse charge tax within the U.K. Setting up reverse charge VAT within the U.K. Setting up tax detail IDs for U.K. reverse charge VAT Associating a reverse charge VAT ID with a positive VAT ID Selecting the reverse chargeable items Activating the alternate reports You must activate the alternate reports for VAT Daybook to print the reverse charge VAT information on sales invoices. To do this, you must give access to all the alternate/modified forms and reports IDs in the Alternate/Modified Forms and Reports window. Refer to the System Setup documentation for more information. To activate the alternate reports: In the Alternate/Modified Forms and Reports window, perform the following steps for all the user IDs to activate the alternate reports in VAT Daybook: 1. Open the Alternate/Modified Forms and Reports window. (Administration >> Setup >> System >> Alternate/Modified Forms and Reports) 2. Select the user ID. 3. Select VAT Daybook as the product. 4. Select Reports as the type. 5. Mark the VAT Daybook option for all the reports in the Sales series to activate them. 6. Choose Save to save the settings. Understanding reverse charge tax within the U.K. You must calculate reverse charge VAT on the sale and purchase of specified items between U.K. VAT registered companies. This charge negates the effect of the VAT charged on the item. The reverse charge VAT amount is payable by the debtor directly to the tax authority. The reverse charge VAT is calculated automatically for Sales Order Processing and Purchase Order Processing transactions that fulfill the conditions under which reverse charge VAT becomes applicable. In the Receivables Management and VAT DAYBOOK 19

24 CHAPTER 2 UNITED KINGDOM VAT Payables Management modules, you must manually enter the reverse charge tax detail during transaction entry if required. The reverse charge VAT is applicable if the following conditions are fulfilled: Your company is registered for VAT in the U.K. Your customer or vendor is registered for VAT in the U.K. The items you deal in are specified as being subject to reverse charge VAT by the tax authority. The total amount for reverse chargeable items on the invoice equals or exceeds the threshold limit specified by the tax authority. As on January 2010, this limit is set to Refer to the HMRC website or consult your auditors for any changes to this limit. Setting up reverse charge VAT within the U.K. Before you can calculate reverse charge VAT for U.K. transactions, you must have performed the following setup procedures: Required setup Enter the company s U.K. tax registration number in the Tax Registration field in the Company Setup window. Select GB as the country code for the company s primary address in the Company Address Setup window. Mark the Enable Reverse Charge Tax option in the Company Setup Options window in order to set up negative tax detail IDs. Set up the positive VAT and reverse charge VAT detail ID in the Tax Detail Maintenance window. Refer to Setting up tax detail IDs for U.K. reverse charge VAT on page 21 for more information. Associate the reverse charge VAT ID with the corresponding positive VAT ID and enter a threshold amount in the Reverse Charge VAT Setup window. Refer to Associating a reverse charge VAT ID with a positive VAT ID on page 21 for more information. Select the items that are subject to reverse charge in the Reverse Charge Item Setup window. Refer to Selecting the reverse chargeable items on page 23 for more information. Select GB as the country code for the customer s primary address in the Debtor Address Maintenance window for the customers eligible for reverse charge VAT. Select GB as the country code for the vendor s primary address in the Creditor Address Maintenance window for the vendors eligible for reverse charge VAT. Path Administration >> Setup >> Company >> Company >> Tax Registration field Administration >> Setup >> Company >> Company >> Address button >> Select the primary address >> Country Code field Administration >> Setup >> Company >> Company >> Options button Administration>> Setup >> Company >> Tax Details Administration >> Setup >> Company >> Reverse Charge VAT Setup Administration >> Setup >> Company >> Reverse Charge VAT Setup >> Item button Cards >> Sales >> Addresses >> Select the primary address >> Country Code button Cards >> Purchasing >> Addresses >> Select the primary address >> Country Code button 20 VAT DAYBOOK

25 CHAPTER 2 UNITED KINGDOM VAT Be sure that the positive VAT detail ID is included in the tax schedule that will be used for the reverse charge item during transaction entry. Transactions >> Sales >> Sales Transaction Entry >> Item Number expansion button >> Calculated Tax expansion button Be sure to enter the VAT Registration Number based on the HMRC validation rules. Setting up tax detail IDs for U.K. reverse charge VAT You must set up the positive and negative tax detail ID for sales and purchases type in the Tax Detail Maintenance window (Administration >> Setup >> Company >> Tax Details). Use the following information to set up the tax details to calculate the reverse charge VAT in conformity with the legal requirements: The tax percentage for the negative VAT ID must be the exact opposite of the positive tax ID. All the other options for the tax details in the Tax Detail Maintenance window should also be identical for the positive and negative detail. You must assign the same account to the positive VAT ID and reverse charge VAT ID in order to comply with the accounting and reporting conventions. If you are using separate tax detail IDs for positive VAT for reverse chargeable and non-reverse chargeable items, be sure to assign the same account to all tax detail IDs in order to comply with the accounting and reporting conventions. Verify that the positive VAT detail ID is included in the tax schedule of all customers, vendors, and items that are subject to reverse charge VAT. This will ensure that the positive tax detail is included for the item during transaction entry. Reverse charge VAT will be applied on an item only if the positive VAT detail already exists in the Item Tax Detail Entry window. Associating a reverse charge VAT ID with a positive VAT ID Use the Reverse Charge VAT Setup window to associate a reverse charge VAT ID with a positive VAT ID. You can also enter a threshold amount specified by the tax authority. VAT DAYBOOK 21

26 CHAPTER 2 UNITED KINGDOM VAT To associate reverse charge VAT ID with a positive VAT ID: 1. Open the Reverse Charge VAT Setup window. (Administration >> Setup >> Company >> Reverse Charge VAT Setup) 2. Select a Sales type positive tax detail ID in the Sales Tax Details group. The description and percentage for the selected tax detail ID are displayed in the respective fields. 3. Select a Sales type negative tax detail ID to associate with the selected positive tax detail ID. This ID is used to calculate the reverse charge VAT. The description and percentage for the selected tax detail ID are displayed in the respective fields. 4. Select a Purchasing type positive tax detail ID in the Purchase Tax Details group. The description and percentage for the selected tax detail ID are displayed in the respective fields. 5. Select a Purchasing type negative tax detail ID to associate with the selected positive tax detail ID. This ID is used to calculate the reverse charge VAT. The description and percentage for the selected tax detail ID are displayed in the respective fields. You can only associate one positive tax detail to one negative tax detail of each type. If you select a different tax detail in any field and choose OK, your current setup will overwrite your previously saved setup. 6. Enter a threshold amount specified by the tax authority. The reverse charge VAT is calculated only if the document total of reverse chargeable items equals or exceeds the threshold set in this field. 7. Choose the Item button to open the Reverse Charge Item Setup window where you can select the items that are subject to reverse charge VAT. 8. Choose OK to save the information you have entered. You cannot change the setup you have saved once you post transactions using this setup. 9. Choose Cancel to close the window without saving your changes. 22 VAT DAYBOOK

27 CHAPTER 2 UNITED KINGDOM VAT Selecting the reverse chargeable items Use the Reverse Charge Item Setup window to select the items that are subject to reverse charge VAT. To select the reverse chargeable items: 1. Open the Reverse Charge Item Setup window. (Administration >> Setup >> Company >> Reverse Charge Setup >> Item button) The Item Number column displays all the items that are set up in the Item Maintenance window (Cards >> Inventory >> Item). The Short Name and the Item Description columns display the item name and the item description respectively. 2. Highlight an item in the Item Number list and choose Insert to insert it in the RC Item Number list. The RC Item Number, Short Name, and the RC Item Description columns display the reverse chargeable item number, its name and description respectively. 3. To remove an item from the RC Item Number list, highlight the item and choose Remove. 4. Choose OK to save your selection of reverse chargeable items and close the window. VAT DAYBOOK 23

28 24 VAT DAYBOOK

29 Chapter 3: Transactions Use this information to understand the process of calculating the reverse charge taxes for sales and purchasing transactions. This information is divided into the following sections: Calculating the reverse charge VAT for Sales Order Processing transactions Calculating the reverse charge VAT for Purchase Order Processing transactions Viewing the reverse charge VAT for Sales Order Processing transactions Viewing the reverse charge VAT for Purchase Order Processing transactions Entering reverse charge VAT for Receivables Management transactions Entering reverse charge VAT for Payables Management transactions Calculating the reverse charge VAT for Sales Order Processing transactions Reverse Charge VAT is calculated automatically for a sales order processing document if the total of the extended price for all reverse chargeable items in the document equals or exceeds the threshold you specified in the Reverse Charge VAT setup window. Be sure that the positive VAT ID associated to the reverse charge VAT ID is included in the tax schedule that you use for reverse charge items during transaction entry. Reverse charge VAT will be applied on an item only if the positive VAT detail already exists in the Item Tax Detail Entry window. If the document has a trade discount then the trade discount must be subtracted from the extended price of the reverse charge items on a pro-rata basis to determine if Reverse Charge VAT is applicable on the document. Example: Calculation of Reverse Charge VAT for a Sales Order Processing transaction. Item Subject to Reverse Charge VAT Unit Price Quantity Extended Price Mouse pad No Phone Yes CD ROM Yes Sub Total Trade 5% % 4588 Total In the above example, the trade discount of is apportioned in the ratio of the total extended price of the reverse charge items and non reverse charge items. Thus, the apportioned trade discount for the reverse charge items amounts to (7597* /27597). The total extended price of reverse charge items minus the apportioned trade discount is , which is higher than the threshold of Hence the reverse charge VAT of -17.5% is calculated on this amount. Thus, the reverse charge VAT due on the transaction is VAT DAYBOOK 25

30 CHAPTER 3 TRANSACTIONS Calculating the reverse charge VAT for Purchase Order Processing transactions Reverse charge VAT is calculated automatically for a purchase order processing document if the total of the extended cost for all reverse chargeable items in the document equals or exceeds the threshold you specified in the Reverse Charge VAT setup window. Be sure that the positive VAT ID associated to the reverse charge VAT ID is included in the tax schedule that you use for reverse charge items during transaction entry. Reverse charge VAT will be applied on an item only if the positive VAT detail already exists in the Item Tax Detail Entry window. If the document has a trade discount then the trade discount must be subtracted from the extended cost of the reverse charge items on a pro-rata basis to determine if Reverse Charge VAT is applicable on the document. Item Subject to Reverse Charge VAT Unit Cost Quantity Extended Cost Mouse pad No Phone Yes CD ROM Yes Sub Total Trade 10% % Total In the above example, the trade discount of is apportioned in the ratio of the total extended cost of reverse charge items and non reverse charge items. Thus, the apportioned trade discount for the reverse charge items amounts to (7346* /87346). The total extended cost of reverse charge items minus the apportioned trade discount is , which is higher than the threshold of Hence reverse charge VAT of -17.5% is calculated on this amount. Thus, the reverse charge VAT due on the transaction is Viewing the reverse charge VAT for Sales Order Processing transactions You can view the reverse charge VAT calculated for a Sales Order Processing transaction in the Sales Tax Summary Entry window (Transactions >> Sales >> Sales Transaction Entry >> Select a Customer ID >> Tax expansion button). You can also view the reverse charge VAT applicable on the document in the Reverse Charge Tax field of the Sales Order Processing Invoice that is printed when you post the document. This tax amount is payable by the customer directly to the tax authority. To view the reverse charge VAT for Sales Order Processing transactions: Open the Sales Tax Summary Entry window. (Transactions >> Sales >> Sales Transaction Entry >> Select a Customer ID >> Tax expansion button) 26 VAT DAYBOOK

31 CHAPTER 3 TRANSACTIONS You can view the reverse charge VAT that is automatically calculated on the Sales Order Processing transactions that fulfill the required criteria. Viewing the reverse charge VAT for Purchase Order Processing transactions You can view the reverse charge VAT calculated for a Purchase Order Processing transaction in the purchasing Tax Summary Entry windows. To view the reverse charge VAT for Purchase Order Processing transactions: Open the purchasing tax summary entry window. (Transactions >> Purchasing >> Purchase Order Entry >> Select a Creditor ID >> Tax expansion button) (Transactions >> Purchasing >> Receivings Transaction Entry >> Select a Creditor ID >> Tax expansion button) (Transactions >> Purchasing >> Purchase Order Entry >> Select a Creditor ID >> Tax expansion button) VAT DAYBOOK 27

32 You can view the reverse charge VAT that is automatically calculated on the Purchase Order Processing transactions that fulfill the required criteria. Entering reverse charge VAT for Receivables Management transactions You must manually enter the reverse charge VAT for Receivables Management transactions that fulfill the conditions under which the reverse charge becomes applicable. During transaction entry, a message is displayed if the Debtor s country code is GB and the sales amount minus trade discount equals or exceeds the threshold amount. If reverse charge VAT is applicable for the transaction, you must manually enter the Reverse Charge Tax ID associated with the VAT detail ID in the Receivables Tax Entry window. Refer to Associating a reverse charge VAT ID with a positive VAT ID on page 21for more information. 28 VAT DAYBOOK

33 CHAPTER 3 TRANSACTIONS Entering reverse charge VAT for Payables Management transactions You must manually enter the reverse charge VAT for Payables Management transactions that fulfill the conditions under which the reverse charge becomes applicable. During transaction entry a message is displayed if the Creditor's country code is GB and the purchases amount minus trade discount equals or exceeds the threshold amount. If reverse charge VAT is applicable for the transaction, you must manually enter the Reverse Charge Tax ID associated with the VAT detail ID in the Payables Tax Entry window. Refer to Associating a reverse charge VAT ID with a positive VAT ID on page 21. VAT DAYBOOK 29

34 CHAPTER 3 TRANSACTIONS 30 VAT DAYBOOK

35 Chapter 4: Modifying Report Templates For VAT Daybook users in different EU countries, 16 report templates have been made available in the VAT Daybook dictionary. This information is divided into the following sections: Modifying a Report Template Granting access to the modified report template Additional information on modifying report templates Modifying a Report Template Based on the reporting requirement for your country/region, you can select from the following report templates in the Use VAT Daybook window. Template ID AT BE-FR BE-NL DE ES UK NL PT Country/Template Description Austria Belgium French Belgium Dutch Germany Spain United Kingdom Netherlands Portugal For example, to submit VAT returns in The Netherlands, you can use the NL report template. VAT DAYBOOK 31

36 CHAPTER 4 MODIFYING REPORT TEMPLATES 32 VAT DAYBOOK

37 CHAPTER 4 MODIFYING REPORT TEMPLATES In addition to this, you can modify report templates for the following countries: Template ID DK EL FI FR IE IT LU SE Country/Template Description Denmark Greece Finland France Ireland Italy Luxembourg Sweden These templates are similar to the UK VAT Return template. You can modify the report template through Report Modifier to suit your country/region formats. To modify a report template: 1. Open the Report Writer window. (Administration >> Customise >> Report Writer) 2. From the Product drop-down list, choose VAT Daybook and choose OK. 3. Choose Reports in the Tool Bar to open the Report Writer window. 4. Select the report you want to modify and insert into the Modified Reports List Box. 5. Choose Open to open the Report Definitions window. Choose Layout to open the Report Layout window. 6. Modify the report template to suit the requirements of your country/region. You can drag the required fields from the toolbox window and place them in the Report Layout window. Use the text tool to place text in the layout area, such as a report title or column headings. VAT DAYBOOK 33

38 CHAPTER 4 MODIFYING REPORT TEMPLATES The table details are as follows: Table Name: vatdaybookusersummtemp Display Name: VAT Daybook User Summary Temp Physical Name: TEMP This is a temporary table that will store only one record. All the fields will be updated when you print the VAT Return and deleted as soon as the printing is completed. Following is the list of fields in the vatdaybookusersummtemp table: VAT Daybook Report ID This field is updated with the report ID you have used while printing the VAT Daybook report in the VAT Daybook Report Options window. This need not be the default report ID. Country Code This field is updated with the Country Code attached to the report ID used while printing the VAT Daybook report. Country Code Description This field is updated with the description of the Country Code. Report Description This field is updated with the description of the report ID printed in the VAT Daybook Report Options window. Year This field is updated with the Year for which the report is printed. This will be updated only when you print Audit Trail, Audit Reprint or Resubmission reports. Period ID This field is updated with the period for which the report is printed. This will be updated only when you print Audit Trail, Audit Reprint or Resubmission reports. Start Date If you print Audit Trail, Audit Reprint or Resubmission reports, then this field is updated with the start date of the period for which the report is printed. The start date will be updated from the VAT Calendar Setup. If you print the Draft or Draft+Draft Return Report, then this field will be updated with the value that you have entered in the From Date field in the VAT Daybook Report Options window. To Date If you print Audit Trail, Audit Reprint or Resubmission reports, then this field is updated with the end date of the period for which the report is printed. The end date will be taken from the VAT Calendar Setup. If you print the Draft or Draft+Draft Return Report, then this field will be updated with the value that you have entered in the To Date field in the VAT Daybook Report Options window. 34 VAT DAYBOOK

39 CHAPTER 4 MODIFYING REPORT TEMPLATES vatcolcodeamtsalesarray This is an array field having 30 elements in it and stores the Sales series column code s amount in the order of Column Codes defined. If you have only three Sales series codes, then array element 1, 2, and 3 will have the values and all other elements will be zero. vatcolcodeamtpurarray This is an array field having 30 elements in it and stores the Purchase series column code s amount in the order of Column Codes defined. If you have only four Purchase series codes, then array element 1, 2, 3, and 4 will have the values and all other elements will be Zero. For example if the Col_1 is for the series Sales, Col_2 is for the Purchase, Col_3 is for Purchase and Col_4 is again for Sales, the values stored in the table vatdaybookusersummtemp will have the following order. Amount for Col_1 will be in VatColCodeAmtSalesArray[1], Amount for Col_2 will be in VatColCodeAmtPurArray[1], Amount for Col_3 will be in VatColCodeAmtPurArray[2] and Amount for Col_4 will be in VatColCodeAmtSalesArray[2], If you want the first column of the series purchase to be displayed in the Report, then you must place the array element 1 of the VatColCodeAmtPurArray field on the Report layout and if you want the 10th column of the Sales series to be displayed in the Report, then you should place array element 10 of the VatColCodeAmtSalesArray field on the report layout. vatcolcodesalesarray This is an array field having 30 elements in it and stores the Sales series name of the column codes for the selected VAT report ID in the order of Column Codes. vatcolcodepurarray This is an array field having 30 elements in it and stores the Purchase series name of the column codes for the selected VAT report ID in the order of Column Codes. vatcolcodedesc1salesarray This is an array field having 30 elements in it and stores the Description 1 of Sales series column codes for the selected VAT report ID in the order of Column Codes. vatcolcodedesc1purarray This is an array field having 30 elements in it and stores the Description 1 of Purchase series column codes for the selected VAT report ID in the order of Column Codes. vatcolcodedesc2salesarray This is an array field having 30 elements in it and stores the Description 2 of Sales series column codes for the selected VAT report ID in the order of Column Codes. vatcolcodedesc2purarray This is an array field having 30 elements in it and stores the Description 2 of Purchase series column codes for the selected VAT report ID in the order of Column Codes. VAT DAYBOOK 35

40 CHAPTER 4 MODIFYING REPORT TEMPLATES After you have modified the report as required, save changes to the report layout and close the window. Granting access to the modified report template You will have to grant access to the modified report template you have created. To grant access to the modified report template: 1. Open the Security Setup window. (Administration >> Setup >> System >> Security) 2. Select the user ID. 3. Select the company. 4. From the Product drop-down list, select VAT Daybook. 5. In the Type field, select Modified Reports. Select the Company in the Series field. The modified report will appear in the Access list window. 6. Double-click on the report name or click on Mark All to grant access. 7. Choose OK to save and close the Security Setup window. 8. Open the Use VAT Daybook window and select the modified report template. Additional information on modifying report templates You can create new calculated fields using the values in any of the above table fields. For example, if Col_1 is the Sales Tax and Col-2 is Purchase Tax, then you can create a calculated field Total VAT due as: Total VAT due = Col_1 Col_2. The report title will be the description of the Template, which you will be entering in the VAT Daybook Summary Template Lookup window. The description for all 16 templates will have country abbreviations. If you want to change the description of the Template, choose Administration >> Setup >> System >> Use VAT Daybook. Click the Report Template Lookup button. Click the Zoom button and open the Report Template Setup window. Here, you can edit the description of any of the template and this will appear as Report heading when you print the VAT Return. You can also change the report heading through report modifier. 36 VAT DAYBOOK

41 Chapter 5: Spanish VAT For VAT Daybook users in Spain, additional features have been provided to help file the VAT Returns in accordance with Spanish legislation. This information is divided into the following sections: Printing VAT Daybook Reports for Spain Understanding the Modelo 347 file Selecting retail tax IDs Adding the Build 347 window Entering the threshold amounts Selecting the cash accounts for Modelo 347 file Generating a Modelo 347 file Printing VAT Daybook Reports for Spain The following reports have been made available to fulfill the requirements of the Spanish VAT Agency AEAT: VAT Summary Report enables the user to complete the Modelo 300. Sales and Purchase Daybook Report lists all transactions based on the net amount and tax amount. Both Sales daybook and Purchase daybook are printed along with the Detailed Report, but they are not printed along with the Audit reprint. Only the transactions for the tax detail IDs are included in the column codes of the selected report ID are included on the report. You can print these reports from the VAT Daybook Report Options window. Refer to Printing VAT Daybook Reports on page 63 for more information. VAT DAYBOOK 37

42 CHAPTER 5 SPANISH VAT VAT Summary Report (Modelo 300) MINISTERIO DE HACIENDA Agencia Tributaria Delegacion de Administracion de Codige de Administracion Impuesto sobre el Valor Anadido DECLARACION TRIMESTRAL EN EUROS Modelo 300 Espacio reservado para la etiqueta identificativa Ejercicio... Periodo... N.I.F Apellidos y nombre o razon social Calle/Piza./Avda. Nombre de la via publica Numero Esc. Piso Prta. Telefono Municipio Provincia Cod. Postal I.V.A. Devengado Base Imponible Tipo % Cuota Regimen general Recargo equivalencia Adquisiciones intracomunitarias , % 03 12, % % , % 12 1, % % Total cuota devengada ( ) 21 13, I.V.A. Deducible Total a deducir ( ) Diferencia ( ) Atribuible a la Administracion del Estado % Cuotas a compensar de periodos anteriores Entregas intracomunitarias I.V.A. deducible por cuotas soportadas en operaciones interiores I.V.A. deducible por cuotas satisfechas en las importaciones I.V.A. deducible en adquisiciones intracomunitarias Compensaciones Regimen Especial A.G. y P Regularizacion inversiones Exclusivamente para sujetos pasivos que tributan conjuntamente a la Administracion del Estado y a las Diputaciones Forales. Resultado de la regularizacion anual. 33 euros Resultado ( - + ) , Si resulta C 34 negativa consigner el importe a comensar Ingreso efectuado a favor del Tesoro Publico, restringida de la Delegacion de la A.E.A.T. para la Recaudacion de los Tributos. cuenta Sin actividad - Forma de pago: E.C. En efectivo E.C. Adeudo en cuenta Mainfesto a esa Delegacion que el importe a devolver resenado deseo me sea abonado medianate transferencia bancaria a la cuenta indicada de le que soy titular Importe: D Codigo Cuenta Cliente (CCC) Entidad Sucursal DC Numero de cuenta Importe: I Codigo Cuenta Cliente (CCC) Entidad Sucursal DC Numero de cuenta a de de Firma: 38 VAT DAYBOOK

43 CHAPTER 5 SPANISH VAT VAT Daybook Detail Report - Sales System Date: 01/01/2007 4:15:00 AM User Date: 01/01/2007 Report ID: Country Code: Date From: * L R E ESVATRET Report Description: Vat return for Spain ES Country Code Description: Spain 01/01/2007 Date To: 12/31/2007 Voided Late Invoice Vat Rebate On Settlement Discount EU Transaction Fabrikam Inc. Tax Registration: Sales Daybook Page: User ID: 1 Sa Doc.Number Doc Type Doc Date Net Amount Tax Amount Debtor ID Debtor Name Tax.Registr. 400 Gen.Entry 01/01/ Tax ID Goods Value Tax Amount VAT-%S-% Gen.Entry 04/04/ Tax ID Goods Value Tax Amount VAT-S-%ST-% * L VATS Sales/Invoices 12/31/ AARONFIT0001 Aaron Fitz Electrical Tax ID Goods Value Tax Amount VAT-%S-% INV Invoice 01/01/ AARONFIT0001 Aaron Fitz Electrical Tax ID Goods Value Tax Amount VAT-%S-% INV Invoice 01/01/ AARONFIT0001 Aaron Fitz Electrical Tax ID Goods Value Tax Amount S-%S-7-2-B-N VATS00002 Sales/Invoices 01/01/ ALTONMAN001 Alton Manufacturing Tax ID Goods Value Tax Amount VAT-%C-% VATINV00004 Invoice 02/01/ AARONFIT0001 Aaron Fitz Electrical Tax ID Goods Value Tax Amount VAT-%S-% R VATIVC002 Invoice 02/28/ ASTORSUI0001 Astor Suites Tax ID Goods Value Tax Amount VAT-%S-% VATINV00003 Invoice 06/01/ ASTORSUI0001 Astor Suites Tax ID Goods Value Tax Amount VAT-%S-% VATIVC001 Invoice 06/30/ CELLULAR0001 Cellular Express Tax ID Goods Value Tax Amount VAT-%S-% E VATIVC003 Invoice 09/09/2007 1, CONTOSOL0001 Contoso Ltd Tax ID Goods Value Tax Amount VAT-S-FLT-2 1, * VATS Sales/Invoices 12/31/ AARONFIT0001 Aaron Fitz Electrical Tax ID Goods Value Tax Amount VAT-%S-% VATD00001 Debit Memo 06/06/ , , ASTORSUI0001 Astor Suites Tax ID Goods Value Tax Amount VAT-%S-%6 200, , VAT DAYBOOK 39

44 CHAPTER 5 SPANISH VAT VAT Daybook Detail Report Purchases System Date: 01/01/2007 4:15:00 AM User Date: 01/01/2007 Report ID: Country Code: Date From: * L R E ESVATRET Report Description: Vat return for Spain ES Country Code Description: Spain 01/01/2007 Date To: 12/31/2007 Voided Late Invoice Vat Rebate On Settlement Discount EU Transaction Fabrikam Inc. Tax Registration: Purchase Daybook Page: User ID: 1 SA Doc.Number Doc Type Doc Date Net Amount Tax Amount Creditor ID Creditor Name Tax.Registr. 401 Gen.Entry 01/01/ Tax ID Goods Value Tax Amount VAT-%P-% Gen.Entry 09/09/ Tax ID Goods Value Tax Amount VAT-P-%PT-% R VATP00006 Invoice 01/01/ ACETRAVE0001 A Travel Company Tax ID Goods Value Tax Amount VAT-%P-TIP-% VAT-%P-TIP-% RCT Invoice 01/31/ ADVANCED0001 Advanced Office Systems Tax ID Goods Value Tax Amount VAT-%P-% RCT Invoice 02/25/ ALLENSON0001 Allenson Properties Tax ID Goods Value Tax Amount VAT-%P-% * VATP00001 Invoice 03/02/ BUSINESS MAG BusinessMagazine Tax ID Goods Value Tax Amount VAT-%P-% E RCT Invoice 04/30/ CARLSONS0001 Carlson Specialities Tax ID Goods Value Tax Amount VAT-P-%PT-% VATP00002 Finance Charge 06/15/ ADVANCED0001 Advanced Office Systems Tax ID Goods Value Tax Amount VAT-%P-% VATP00003 Misc Charge 06/15/ CARLSONS0001 Carlson Specialities Tax ID Goods Value Tax Amount VAT-P-%PT-% VATP00007 Return 03/30/ ACETRAVE0001 A Travel Company Tax ID Goods Value Tax Amount VAT-%P-TIP-% VATP00004 Return 09/30/ BUSINESS MAG BusinessMagazine Tax ID Goods Value Tax Amount VAT-%P-% Understanding the Modelo 347 file Spanish companies are required to submit details of their sales and purchasing operations within Spain as well as of cash amounts received from Spanish customers in an annual report called the Modelo 347. This report must be submitted 40 VAT DAYBOOK

45 CHAPTER 5 SPANISH VAT if the turnover for a single customer or vendor exceeds Euros, or if the amount received in cash exceeds 6000 Euros for a single customer. The Modelo 347 report must be generated as a text file in the format specified by the legal authorities and uploaded to the authorities Virtual Office website. VAT Daybook allows you to generate the Modelo 347 report based on the transactions you entered in Microsoft Dynamics GP. In order to correctly generate the Modelo 347 report, be sure to perform the following setups: Enter a valid tax registration number for the company, and for each Spanish vendor and customer in the Creditor Maintenance Options window and the Debtor Maintenance Options window respectively. For customers and vendors outside Spain, enter 99 as the province/county/zip code in the Customer and Vendor Maintenance windows. Set up the VAT Calendar before you print the Modelo 347 report. Mark the tax detail IDs to be considered as retail taxes in the Tax Detail ID Options window, or select the retail tax IDs in the Modelo 347 Tax Detail Setup window. Select the cash accounts to include information for in the Modelo 347 Cash Account Setup window. Specify the threshold amounts for operations and cash receipts in the Set Threshold window. Selecting retail tax IDs You can select the tax IDs to include as retail taxes in the Modelo 347 report, either in the Tax Detail Options window, or in the Modelo 347 Tax Detail Setup window. The changes you make in one window are automatically updated in the other window. To select retail tax IDs in the Tax Detail Options window: 1. Open the Tax Detail Options window. (Administration >> Setup >> Company >> Tax Details >> Select a Tax Detail ID >> Additional >> Tax Detail ID Options) 2. Mark the Retail Tax check box for the ID selected in the Tax Detail Maintenance window. You can view these IDs in the Selected Tax Detail IDs column in the Modelo 347 Tax Detail Setup window. VAT DAYBOOK 41

46 CHAPTER 5 SPANISH VAT To select retail tax IDs in the Modelo 347 Tax Detail Setup window: 1. Open the Modelo 347 Tax Detail Setup window. (Shortcuts >> Add >> Add Window >> Build Modelo 347 >> Tax Detail button) (Administration >> Setup >> Company > Modelo 347 Tax Detail) The Available Tax Detail IDs column displays all the tax detail IDs that are set up in the Tax Detail Maintenance window (Administration >> Setup >> Company >> Tax Details). The Description column displays the descriptions for the tax detail IDs. Refer to Microsoft Dynamics GP documentation for more information. The Selected Tax Detail IDs column displays any tax detail IDs that you previously marked in the Tax Detail Options window. 2. Select the tax detail ID in the Available Tax Detail IDs list and choose Insert to insert the selected tax detail ID in the Selected Tax Detail IDs List. Your selection is automatically updated in the Tax Detail Options window. 3. Choose Remove to remove the selected tax detail ID from the Selected Tax Detail IDs list. 4. Choose OK to save your selection of the tax detail IDs and close the window. Adding the Build 347 window To generate a Modelo 347 file, you need to add the Build 347 window to your shortcuts bar. To add the Build 347 window: 1. Open the Add Window Shortcut window. (Shortcuts >> Add) 2. Expand the VAT Daybook folder. 3. Expand the Company folder. 42 VAT DAYBOOK

47 CHAPTER 5 SPANISH VAT 4. Select Build 347 and choose Add. The window will be added to your shortcuts bar. Entering the threshold amounts Use the Set Threshold window to enter the threshold values for the operation amount and the cash amount as specified by the Spanish legal authorities. To enter the threshold amounts: 1. Open the Set Threshold window. (Shortcuts >> Add >> Add Window >> Build Modelo 347 >> Threshold Operations Amount Expansion button) (Shortcuts >> Add >> Add Window >> Build Modelo 347 >> Threshold Cash Amount Expansion button) 2. Enter the threshold operations amount if you opened this window from the Threshold Operations Amount Expansion button. 3. Enter the threshold cash amount if you opened this window from the Threshold Cash Amount expansion button. 4. Choose OK to save the changes and close the window. Selecting the cash accounts for Modelo 347 file Use the Modelo 347 Cash Account Setup window where you can select the General Ledger accounts to include for calculating the cash received. VAT DAYBOOK 43

48 CHAPTER 5 SPANISH VAT To select the cash accounts for Modelo 347 file: 1. Open the Modelo 347 Cash Account Setup window. (Shortcuts >> Add >> Add Window >> Build Modelo 347 >> Cash Account button) (Administration >> Setup >> Company >> Modelo 347 Cash Account) The Available Accounts column displays all the General Ledger accounts that are set up in the Accounts Maintenance window (Cards >> Financial >> Accounts). The Description column displays the account description. Refer to Microsoft Dynamics GP documentation for more information. 2. Select an account in the Available Accounts list to identify as the cash account and choose Insert to insert the selected account in the Selected Accounts List. 3. Choose Remove to remove the selected account from the Selected Accounts list. 4. Choose OK to save your selection and close the window. Generating a Modelo 347 file You can generate the Modelo 347 report and export it to a text file to submit to the tax authorities. You can choose to generate the report for only the operations amount, or for both, the cash and operations amounts. 44 VAT DAYBOOK

49 CHAPTER 5 SPANISH VAT To generate a Modelo 347 file: 1. Open the Build Modelo 347 window. (Shortcuts >> Add >> add window >> Build Modelo 347) 2. Select the Year. The default value appears from the VAT Calendar. 3. The Thresholds Operations Amount field displays the threshold operations amount from the Set Threshold window as specified by the legal authority. Choose the expansion button to open the Set Threshold window where you can change this value if required. 4. The Threshold Cash Amount field displays the threshold cash amount from the Set Threshold window as specified by the legal authority. Choose the expansion button to open the Set Threshold window where you can change this value if required. 5. Enter a 13-digit declaration number in the Declaration Number field. 6. Select the type of declaration media in the Declaration Media Type field using which to submit the report to the tax authority, whether Telematic or CD-R. Telematic Select this option to submit the exported text file through the internet. The character T is printed on the report. CD-R Select this option to submit the extracted text file through magnetic media. The character C is printed on the report. 7. Mark the Replacement Declaration checkbox to submit a substitute declaration. The character S is printed on the report for such declarations. 8. Enter the previous declaration number in the Previous Declaration Number field if you have marked the Replacement Declaration checkbox. 9. Choose Tax Detail to open the Modelo 347 Tax Detail Setup window where you can view and select the tax detail IDs identified as the retail taxes. 10. Choose Cash Account to open the Modelo 347 Cash Account Setup window where you can select the cash accounts to calculate the thresholds for the cash account. 11. Enter the path to print the text file. 12. Choose Create File to create the output file. VAT DAYBOOK 45

50 46 VAT DAYBOOK

51 Chapter 6: Belgian VAT For VAT Daybook users in Belgium, additional features have been provided to help file the VAT returns in accordance with Belgian legislation. You can generate the VAT Summary Report, VAT Intracom report and EC sales list for Belgium. Refer to Generating the Intracom VAT Return for The Netherlands and Belgium on page 67for more information. This information is divided into the following sections: Setting up the Electronic Tax Declaration for Belgium Entering the Belgian Enterprise number Modifying report templates for Belgium Generating the Annual VAT Return for Belgium Setting up the Electronic Tax Declaration for Belgium You can enter the details to include in the BE VAT Declaration XML file. You must enter the required information in this window before you generate the monthly, quarterly or annual VAT report in the XML format. To set up the Electronic Tax Declaration for Belgium: 1. Open the BE Electronic Tax Declaration Setup window. (Cards >> Company >> BE Electronic VAT Declaration Setup) The window displays the company s tax registration number, name, and address as entered in the Company Setup window. 2. Modify the last four digits to change the default sequence number in the Control Reference Number field if required. The Control Reference Number is a 14-digit combination of the company s tax registration number and a sequence number. The first ten digits indicate the company s tax registration number and the last four digits indicate the sequence number. The sequence number is incremented by one each time you generate the BE ICVAT report in XML format. Refer to Generating the Intracom VAT Return for The Netherlands and Belgium on page 67 for more information. VAT DAYBOOK 47

52 CHAPTER 6 BELGIAN VAT 3. Enter the Service Agency ID., Service Agency Contact Name and Service Agency Contact Phone No. in the respective fields. These details will be included in the XML file. It is not mandatory to enter service agency details. However once you enter a value for any service agency field, you must also enter values for the other service agency fields. Entering the Belgian Enterprise number Use the user-defined field 2 in the Company Setup window to enter the Enterprise number that will appear on your Belgian VAT reports. To enter the Belgian Enterprise number: 1. Open the Company Setup window. (Administration >> Setup >> Company >> Company) 2. Enter the Enterprise number in the User Defined 2 field. This number will appear on the VAT and Intrastat reports for Belgium. 3. Choose OK to close the window. Modifying report templates for Belgium Your report layouts must be updated depending on any changes specified by the Belgian legal authorities to generate the Intracom VAT return correctly. You can modify the column code information for the report IDs in the VAT Daybook Column Codes window. Refer to Modifying a Report Template on page 31 for more information. To comply with the changes that come into effect from January 2010, you are required to add two new column codes to your existing report layout setup to calculate VAT on services. Generating the Annual VAT Return for Belgium You can use the Annual VAT Report Balance Export window to generate the Annual VAT listing report. This report lists all sales of goods and services to VAT registered companies in the home country/region. You can generate the VAT reports in text or XML formats. The transactions included in the VAT report are based on the posting date. Only Sales Order Processing and Receivables Management transactions are printed in the report. Voided transactions are included only within the reporting year. If the transactions are voided in the next year, they are not included in the Annual VAT Report for the next year. In order to correctly generate the annual VAT return, be sure to enter the company s tax registration number in the Company Setup window (Administration >> Setup >> Company >> Company). You must also set comma as the decimal separator for the currency in the Currency Setup window (Administration >> Setup >> System >> Currency). The VATNum field in the XML report holds a ten-digit numeric value from the Tax Registration field in the Debtor Maintenance Options window. Refer to the Microsoft Dynamics GP documentation for more information. 48 VAT DAYBOOK

53 CHAPTER 6 BELGIAN VAT To open the Annual VAT Report Balance Export window, you must add this window to Shortcuts. To do this, choose Shortcuts >> Add >> Choose Add window to open the Add Window Shortcut window. In the scrolling window, select VAT Daybook >> Company >> Annual VAT Report Balance Export and choose ADD. To generate the Annual VAT Return for Belgium: 1. Open the Annual VAT Report Balance Export window. (Shortcuts >> Annual VAT Report Balance Export) 2. Select the report ID from the drop-down list. The options available are: BE_ANVAT_FR: For the Belgian VAT report in text format in French. BE_ANVAT_NL: For the Belgian VAT report in text format in Dutch. BE_ANVAT_UK: For the Belgian VAT report in text format in English. BE_ANVAT: For the Belgian VAT report in XML format. A yearly listing report will be printed on the basis of the report ID you select. For example, if you select the Dutch Report ID, the report will be printed in Dutch and if you select French Report ID, the report will be printed in French. 3. Enter or select the tax options for the report. 4. Enter the year for which to submit the report. 5. Mark the Preview Report option to verify the accuracy of the BE_ANVAT report before submitting it to the legal authorities. Leave this option unmarked to generate the final report to submit to the authorities. This option is unavailable if you have already generated the report to submit to the authorities for the selected year. 6. Enter the threshold amount for the report. This is the total sales amount excluding taxes. This should always be greater than zero. The list of debtors whose transactions value is greater than the threshold specified here will be printed in the Annual VAT Report. Only those debtors whose tax registration begins with BE will be considered for the Annual VAT Return. 7. Enter the path for the VATANNUAL.txt file if you select to generate the report in text format. 8. Choose Export to generate the Yearly VAT Return in the selected format. The VAT report generated in the text format is only a guideline and may not be directly submitted to the authorities. VAT DAYBOOK 49

54 CHAPTER 6 BELGIAN VAT 9. Choose Options to enter options for the report option. Once the options are set up, you ll be able to send the reports in an message from this window by choosing . You can also send this report in an from any list view where the report option is displayed. Intracom Reports ICVAT for Belgian French 50 VAT DAYBOOK

55 CHAPTER 6 BELGIAN VAT ICVAT for Belgian Dutch ICVAT for Belgian English (UK) VAT DAYBOOK 51

56 CHAPTER 6 BELGIAN VAT Intracom VAT Returns Export File 52 VAT DAYBOOK

57 CHAPTER 6 BELGIAN VAT Annual VAT Return Reports Annual VAT Return for Belgian French This report is a guideline for filling in the VAT Return. It has not been certified as an official VAT Return and should not be directly submitted to the tax authorities. TAXE SUR LA VALEUR AJOUTEE LISTE ANNUELLE DES CLIENTS ASSUJETTIS A LA T.V.A N de T.V.A. du déclarant : Page (2) 1 sur (3) BE (1) Année des opérations : 2007 (1) 1 (1) A compléter obligatoirement sur chaque feuille de la liste. (2) Les pages doivent être numérotées de manière ininterrompue. La première page de la liste porte le numéro 001. (3) Indiquer ici le nombre total de pages de la liste. CADRE I : A REMPLIR PAR L'ASSUJETTI - A COMPLETER UNIQUEMENT A LA PREMIERE PAGE DE LA LISTE Nom et adresse du déclarant : Fabrikam, Inc West Oak Parkway Chicago IL United States ATTENTION : si la liste contient plusieurs feuilles, elles ne peuvent pas être attachées. Les feuilles doivent être rangées par numéro de page croissant. Signature(s) : CERTIFIE SINCERE ET VERITABLE Date : A. A compléter uniquement par les petites entreprises qui appliquaient le régime de la franchise de la taxe au 31 décembre de l'année civile concernée par la liste : 1. Montant total du chiffre d'affaires réalisé au cours d cette année (y compris celui repris au cadre III de la liste) : 2. Dans la mesure où l'activité sous le régime de la franchisde la taxe a débuté dans le courant de cette année, la date à laquelle la petite entreprise a commencà bénéficier de ce régime (jour / mois) : B. A compléter uniquement par les exploitants agricoles visés à l'article 6 de l'arrêté royal n 50 : Je déclare être tenu au dépôt du relevé intracommunautaire annuel (Oui) visé à l'article 6 de l'arrêté royal n 50 (case à cocher par une croix) : (Non) CADRE II : RESERVE A L'ADMINISTRATION Plier ici s.v.p. E Date de réception Monnaie Nombre de pages A/B/L/R Date de traitement CADRE III : LISTE DES CLIENTS N Numéro de T.V.A. Chiffre d'affaires (T.V.A. non comprise) Montant de la T.V.A Totaux de la page : VAT DAYBOOK 53

58 CHAPTER 6 BELGIAN VAT Annual VAT for Belgian Dutch This report is a guideline for filling in the VAT Return. It has not been certified as an official VAT Return and should not be directly submitted to the tax authorities. BELASTING OVER DE TOEGEVOEGDE WAARDE JAARLIJKSE LIJST VAN DE BTW - BELASTINGPLICHTIGE AFNEMERS BTW - nummer van de aangever : Bladzijde (2) 1 van (3) BE (1) Jaar van de handelingen : 2007 (1) (1) Verplicht in te vullen op elk blad van de lijst. (2) De bladzijden moeten doorlopend genummerd worden. De eerste bladzijde van de lijst draagt het nummer (3) Vul hier het totaal aantal bladzijden van de lijst in. KADER I : IN TE VULLEN DOOR DE BELASTINGPLICHTIGE - Naam en adres van de aangever : Fabrikam, Inc West Oak Parkway UITSLUITEND IN TE VULLEN OP DE EERSTE BLADZIJDE VAN DE LIJST OPGELET : wanneer de lijst meerdere bladen bevat, mogen deze niet samengehecht worden De bladzijden moeten gerangschikt worden per stijgend bladzijdenummer. Chicago IL United States Handtekening(en) : OPRECHT EN VOLLEDIG VERKLAARD Datum : A. B. Enkel aan te vullen door de kleine ondernemingen die, op 31 december van het kalenderjaar waarop deze lijst betrekking heeft, de vrijstellingsregeling van de belasting toepasten : 1. Totaalbedrag van de omzet die in de loop van dat jaar gerealiseerd werd (met inbegrip van de handelingen vermeld in kader III van deze lijst) 2. Datum waarop de kleine onderneming is beginnen genieten van de vrijstellingsregeling van de belasting indien de activiteit onder die regeling werd aangevangein de loop van dat jaar (dag / maand) : Enkel aan te vullen door de landbouwondernemers bedoeld in artikel 6 van het koninklijk besluit nr. 50 : Ik verklaar gehouden te zijn tot het indienen van de jaarlijkintracommunautaire opgave, bedoeld in artikel 6 van het koninklijk besluit 50 (één van de vakjes aankruisen) (Ja) (Neen) KADER II : VOORBEHOUDEN AAN DE ADMINISTRATIE Hier vouwen a.u.b. E Datum ontvangst Munt Aantal blzn. A/B/L/R Datum verwerking KADER III : LIJST VAN DE AFNEMERS Nr. BTW - nummer Omzet (excl. BTW) BTW - bedrag Totaalbedrag van deze bladzijde : VAT DAYBOOK

59 CHAPTER 6 BELGIAN VAT Annual VAT for Belgian English (UK) TO BE USED FOR STATEMENTS SPECIFIED IN EURO ONLY (for statements in Belgian francs: see page marked BEF) VALUE ADDED TAX EUR ANNUAL STATEMENT OF TAXABLE BUYERS SUPPLIED WITH GOODS AND SERVICES DURING THE YEAR 2007 DECLARANT (affix identification label here) THIS SECTION IS FOR ADMINISTRATION ONLY VAT office stamp Date of receipt: Visual check: Number of Pages: Currency :B/E: Code A/B/L/R : Year: Code: E THIS SECTION TO BE COMPLETED BY TAXPAYER Number of pages: 1 Number of buyers: 4 Total turnover: EUR Total VAT amount: EUR A. Only to be filled in by small businesses which, on 31 December of thecalendar year to which this statement relates, have applied the VAT exemption regulation: 1. Amount of turnover realized in the course of that year:...eur 2. The date upon which the small business first enjoyed said tax exemption if the activity to which the regulation applies was commenced in the course of that year (dd/mm):.... /.. B. Only to be filled in by agricultural enterprises as intended in section 6 of Royal Decree no. 50. (tick one of the boxes below): 1. I declare that I am obliged to submit the annual intra-community statement, as (Y) opgave, bedoeld in artikel 6 van het koninklijk beslut nr I declare that I am not obliged to submit the aforementioned annual (N) intra-community statement. DECLARED TRUTHFULLY AND IN FULL Date: 5/11/2004 Signature (1) (1)For this statement to be valid it must be signed and dated. If the signatis an authorized agent or if the statement is made on behalf of a corporate body, the capacity of the signamust be specified. Nr. 725 E A0S 770/99 1 Atmore Retirement Center 567 W 7th St Carry forward / Grand total : VAT DAYBOOK 55

60 TO BE USED FOR STATEMENTS SPECIFIED IN EURO ONLY Seq. Turnover (ex.vat) VAT amount no. Buyer's name and address VAT number (in euro) (in euro) (1) (2) (3) (4) (5) EUR Carried forward: Aaron Fitz Electrical One Microsoft Way Berry Medical Center Suite Vista Travel 5678 Broadway S5S Annual VAT Return Export File 56 VAT DAYBOOK

61 Chapter 7: Dutch VAT and ICP Reports For VAT Daybook users in The Netherlands, additional features have been provided to help file the VAT return in accordance with Dutch legislation. You can create an XML file in Microsoft Dynamics GP with all the required information, and send it to the Dutch tax authority. The response message received from the authority, with or without errors, can be imported into Microsoft Dynamics GP. You can regenerate the XML file after correcting the errors, if any, and resubmit it to the tax authorities. Setting up the Electronic Tax Declaration for The Netherlands Validating the BECON number Importing the response message Understanding status changes for Dutch VAT and ICP reports Setting up the Electronic Tax Declaration for The Netherlands You can enter the contact details to include in the VAT declaration XML file. To set up the Electronic Tax Declaration for The Netherlands: 1. Open the NL Electronic Tax Declaration Setup window. (Cards >> Company >> NL Electronic Tax Declaration Setup) 2. Select the Contact Type, whether Taxpayer or Intermediary. You can set up only one contact type. If you save contact details for one contact type, and then change the contact type, the information you previously saved is lost. VAT DAYBOOK 57

62 CHAPTER 7 DUTCH VAT AND ICP REPORTS Taxpayer The Contact ID, Contact Name and Phone No. fields will display the information entered in the Tax Registration, Contact and Phone 1 fields respectively on the Company Setup window (Administration >> Setup >> Company >> Company). You cannot save Taxpayer as a contact type until you ve entered these details on the Company Setup window. Intermediary Enter the BECON number in the Contact ID field if the contact type is Intermediary. The BECON number is a six digit number. Refer to Validating the BECON number on page 58 for information on validating the BECON number. Enter the Contact Name and Contact Phone No. for the Intermediary. 3. Enter the Service Agency ID., Service Agency Contact Name and Service Agency Contact Phone No. in the respective fields. These details are printed on the XML file after the Company or Intermediary details. It is not mandatory to enter service agency details. However once you enter a value for any service agency field, you also must enter values for the other service agency fields. 4. Enter a number in the Next VAT Number, and Next ICP Number fields. This number is the unique ID of each XML file created, and will increase by one each time an XML file is printed. You can enter an alphanumeric value here; however you cannot enter only an alphabetical value. You cannot change the number in the Next VAT Number field when the VAT Daybook Reports window is open. You cannot change the number in the Next ICP Number field when the Quarterly Intracom Report window is open. Validating the BECON number You can verify if the BECON number you ve entered is valid using the following formula: Example: The BECON number entered is Multiply the number in position 1 with 6. This is 1*6=6. Multiply the number in position 2 with 5. This is 2*5=10. Multiply the number in position 3 with 4. This is 3*4= 12. Multiply the number in position 4 with 3. This is 4*3=12. Multiply the number in position 5 with 2. This is 5*2=10. Now, add up all the new numbers you have got, and divide the sum by 11. Therefore, ( ) / 11 = 50/11 = 4, and the remainder is 6. The BECON number is valid if the number on position 6 is equal to the remainder. As the remainder in the number is 6, which is also the number on position 6, this is a valid BECON number. If the remainder is 10 then the number on position 6 must be 0. Importing the response message You can import the message received from the tax authority into Microsoft Dynamics GP in order to update the status of your Dutch VAT or ICP declaration. 58 VAT DAYBOOK

63 CHAPTER 7 DUTCH VAT AND ICP REPORTS To import the response message: 1. Open the Response Message Import window. (Administration >> Routines >> Company >> Response Message Import) 2. Select the type of report for which to import a response message, whether VAT or ICP. 3. Enter or select the Submission Number for which to import the response message. The Report ID, Submission Date, Year, Period, and Status fields display the values for the selected Submission Number. 4. Enter a path name for the file to be imported, and choose Import to import the file. You cannot import a file if the path name is not valid, or if the file is in an incorrect format. 5. The Response Errors scrolling window displays all the error messages that have been imported. Any error messages previously imported for the selected submission number are also displayed in chronological order, with the most recently imported message at the top of the list. Date The date on which the error message was imported is displayed. Error Code The error code is carried forward from the imported message. Error Description imported message. The description of the error is carried forward from the Location The location is carried forward from the imported message. 6. If the response message does not contain any errors, the status of the submission number changes to Accepted after a confirmation message is received. 7. Choose OK to close the window. VAT DAYBOOK 59

64 CHAPTER 7 DUTCH VAT AND ICP REPORTS Understanding status changes for Dutch VAT and ICP reports You can generate the Dutch VAT and ICP reports in the VAT Daybook Report Options window and the Intracom VAT Listing window. Refer to Microsoft Dynamics GP documentation and Generating the Intracom VAT Return for The Netherlands and Belgium on page 67 respectively for more information. Use the following information to understand how the status changes when generating a Dutch VAT or ICP report. Status VAT ICP Populated when New Submitted Error Accepted County code is NL, and the report type selected is Audit Trail or Audit Reprint. When you select Audit Trail for the first time for a selected year and period. When you submit the VAT report for the first time. When you receive and import a response message from the tax authority that displays any error in submission. When you receive and import a response from the tax authority without any errors. Report ID is NL_ICVAT. When you select a year and period combination for the first time. When you submit the report for the first time for the selected year and period. When you receive and import a response message from the tax authority that displays any error in submission. Once you receive and import a response from the tax authority without any errors. 60 VAT DAYBOOK

65 CHAPTER 7 DUTCH VAT AND ICP REPORTS ICVAT for the Netherlands VAT DAYBOOK 61

66 62 VAT DAYBOOK

67 Chapter 8: Reports and Enquiry Use the VAT Daybook Report Options window to print the detailed and summary reports. You also can print exception reports listing the transactions and the tax detail IDs that were not included in the return.once you have verified the accuracy of the data, you can generate the final return. This information is divided into the following sections: Printing VAT Daybook Reports Generating the VAT return for the U.K. Generating the VAT return for the U.K. Setting up tax options VAT return report for The United Kingdom VAT declaration report for Germany VAT Daybook Detail Report - Sales VAT Daybook Detail Report - Purchase VAT Daybook Detail Report - Sales (Belgium)) VAT Daybook Detail Report - Purchases (Belgium) VAT Daybook Summary Report VAT Daybook Exceptions Report - Sales VAT Daybook Exceptions Report - Purchases VAT Daybook Exceptions Report - General Entry VAT Daybook in Use Report VAT Daybook Column Code Edit List VAT Calendar Periods List VAT Daybook Column Code Report Options VAT Column Code Report Printing the Reverse Charge Sales List Tax ID Exceptions Report Viewing VAT columns Viewing the reverse charge VAT for Sales Order Processing transactions Viewing the reverse charge VAT for Purchase Order Processing transactions Viewing VAT response messages Deploying SQL Server Reporting Services reports Printing VAT Daybook Reports You can use the VAT Daybook Report Options window to print your VAT reports. Be sure to modify the Belgian VAT report ID to incorporate the changes to the Belgian VAT return effective January Refer to Modifying a Report Template on page 31 for more information. You also can submit VAT daybook reports to the tax authority in the electronic format. Refer to Understanding electronic submission of U.K. VAT daybook and return reports on page 14 and Setting up details for electronic submission of U.K. VAT reports on page 16 for more information. Be sure to contact HM Revenue & Customs authority if you have submitted VAT daybook reports with inaccurate information to the U.K. tax authority. VAT DAYBOOK 63

68 CHAPTER 8 REPORTS AND ENQUIRY To print VAT Daybook Reports: 1. Open the VAT Daybook Report Options window. (Administration >> Routines >> Company >> VAT Daybook Reports) 2. Enter or select a report option in the Option field. The default report ID is displayed in the Report ID field. The template ID field displays the template you selected in the Use VAT Daybook window. Be sure to select the correct report template based on the country/region that you re printing the report for. 3. Select the type of report that you want to print, whether Draft, Draft+Draft Return, Audit Trail, Audit Reprint or Electronic Submission. The submission number is displayed in the Submission Number field if you have selected Electronic Submission as the report type. Refer Setting up details for electronic submission of U.K. VAT reports on page 16 to for more information. You cannot print any of these reports if you have not set up a VAT calendar. Also, you cannot select Audit Reprint if you have not printed the Audit Trail report. 4. Select the type of transaction you want to include, whether Sales, Purchase, or Both. If you choose to print Audit Trail, Audit Reprint or Draft+Draft Return, then the option Both (Sales and Purchase transactions) is automatically selected. 5. The Declaration field displays the Next VAT number from the Electronic Tax Declaration Setup window. This number is displayed only if you ve selected NL as the country code. This number will increment only when you select Audit Trail for the first time for a selected year and period. 6. Mark the Nihil Annual Listing option to print the text Yes for this field in the BelgianVAT summary and XML report. Leaving this option unmarked prints the text No in the report. These values represent the company s obligation to declare the annual sales from previous year to the Belgian legal authority. 64 VAT DAYBOOK

69 CHAPTER 8 REPORTS AND ENQUIRY This option is available only if you select NL as the report template in the VAT Daybook window. Refer to Setting up the VAT Daybook on page 6 for more information. 7. The Status field displays the status of the selected VAT report, if the country code is NL.Refer to Understanding status changes for Dutch VAT and ICP reports on page 60 for more information on the status of a Dutch VAT report. 8. Enter the path for the electronic return file. The report you print will be generated as an XML file if the country code is NL. This field is available only if you ve selected Audit Trail or Audit Reprint as the report type. Any changes you make manually to an electronic return file after printing an Audit Trail will not be reflected when you subsequently choose Audit Reprint. 9. Enter the From and To Dates. The date fields will be available only if you have selected the Draft or Draft+Draft Return option. 10. If you have selected to print Audit Trail or Audit Reprint, enter the Year and Period for which you want to print the Audit Trail or Audit Reprint. If you have marked the Revision Allowed check box for the Report ID in the VAT Daybook Reports window, then you can re-submit the VAT Return. If you are resubmitting the VAT Return, then the Revision number will increase automatically. Following is a list of reports that will be printed if you choose Audit Trail/Audit Reprint: VAT Daybook Detail Report-Sales VAT Daybook Detail Report-Purchases VAT Daybook Summary Report The following reports are also printed if you choose only Audit Trail. VAT Daybook Exceptions Report-Sales VAT Daybook Exceptions Report-Purchases VAT Daybook Exceptions Report-General Entry 11. Choose Submit to generate the VAT daybook reports in the XML format. This file is saved in the location specified in the File Name field and then it is submitted electronically to the tax authority. If you are prompted for the password, enter the password specified in the UK Electronic VAT Setup window to submit the report. Refer to Setting up details for electronic submission of U.K. VAT reports on page 16 for more information. 12. Choose Options to enter options for the report option. Once the options are set up, you ll be able to send the reports in an message from this window by choosing . You can also send this report in an from any list view where the report option is displayed. Generating the VAT return for the U.K. You can generate the summary and detailed UK VAT report for a specific period using the VAT Return. To do this, you must mark the Enable VAT 100 checkbox in the Company Setup Options window (Administration >> Setup >> Company >> VAT DAYBOOK 65

70 CHAPTER 8 REPORTS AND ENQUIRY Company >> Options button). Refer to the Microsoft Dynamics GP documentation for more information. You also can use this window to submit VAT return reports electronically to the tax authority. Refer to Understanding electronic submission of U.K. VAT daybook and return reports on page 14 and Setting up details for electronic submission of U.K. VAT reports on page 16 for more information. Be sure to contact HM Revenue & Customs authority if you have submitted VAT return reports with inaccurate information. To generate VAT return for the U.K.: 1. Open the VAT Return window. (Administration >> Routines >> Company >> VAT Return) 2. Enter or select a report ID and its description. 3. Enter the starting and ending dates for the report. Each VAT Report ID you create must have a unique starting date. You cannot use the same starting date on more than one report ID. 4. Mark the Final Return option to generate the VAT return report in the XML format to be electronically submitted to the tax authority. This option is available only if you have marked the Use UK Electronic VAT option in the UK Electronic VAT Setup window (Cards >> Company >> UK Electronic VAT Setup) and saved the report ID in this window. Refer to Setting up details for electronic submission of U.K. VAT reports on page 16 for more information. 5. Enter the year in the Year field for which you are submitting the VAT return in electronic format. 6. Select the period in the Period field for which you are submitting the VAT return in electronic format. 66 VAT DAYBOOK

71 CHAPTER 8 REPORTS AND ENQUIRY The Submission Number field displays the submission number from the UK Electronic VAT Setup window (Cards >> Company >> UK Electronic VAT Setup). This field is available only if you have marked the Use UK Electronic VAT option in the UK Electronic VAT Setup window (Cards >> Company >> UK Electronic VAT Setup) and marked the Final Return option in this window. Refer to Setting up details for electronic submission of U.K. VAT reports on page 16 for more information. 7. Specify the location in the File Name field to save the XML file. This field is available only if you have marked the Use UK Electronic VAT option in the UK Electronic VAT Setup window and Final Report option in this window. Refer to Setting up details for electronic submission of U.K. VAT reports on page 16 for more information. 8. Choose Calculate to display the VAT return information. You must calculate VAT information before you can save the report ID. 9. To save the report, choose Save. You must save the report before you can print it. 10. To print the report, choose Print. The VAT Return Print Options window opens. 11. Mark the reports to print Summary, Detail, Tax Detail, or Exception. 12. Choose Print to print the reports. 13. Choose Submit to generate the VAT return report in the XML format. This file is saved in the location specified in the File Name field and submitted electronically to the tax authority. This option is available only if you have marked the Final Report option in this window. Enter the password specified in the UK Electronic VAT Setup window if you are prompted for the password to submit the report. Refer to Setting up details for electronic submission of U.K. VAT reports on page 16 for more information. 14. Choose Options to enter options for the report option. Once the options are set up, you ll be able to send the reports in an message from this window by choosing . You can also send this report in an from any list view where the report option is displayed. Generating the Intracom VAT Return for The Netherlands and Belgium You can create the Dutch ICP report and the Belgian Intracom Vat Return listing the sales of goods and services to other EU countries/regions in text and XML formats. To generate the report accurately: Set up your tax details in conformity with the EU tax regulations effective January 2010 before you post transactions. Refer to Setting up details for electronic submission of U.K. VAT reports on page 16 for more information. VAT DAYBOOK 67

72 CHAPTER 8 REPORTS AND ENQUIRY Enter your company s tax registration number in the Tax Registration field of the Company Setup window (Administration >> Setup >> Company >> Company). Enter the tax registration number for each EU customer in the Customer Maintenance Options window (Cards >> Sales >> Customer >> Options). Classify each tax detail ID as either a goods tax or a services tax in the Tax Option Setup window. Refer tosetting up tax options on page 69 for more information. In the Dutch report, goods are indicated with the word 'Levering' while services are indicated with the word Diensten. In the Belgian report, goods are indicated by the letter L and services by the letter T. Transactions that were posted and voided in the same period are not reflected in the quarterly VAT report. However, if a transaction is voided in a later period, it is included in that period to reverse the effect of the original transaction. To generate the Intracom VAT Return for The Netherlands and Belgium: 1. Open the Intracom VAT Listing window. (Administration >> Routines >> Company >> Intracom VAT Listing) 2. Select the report ID from the drop-down list. The options available are: NL_ICVAT: For the Dutch VAT report in text or XML format. BE_ICVAT_FR: For the BelgianVAT report in text format in French. BE_ICVAT_NL: For the Belgian VAT report in text format in Dutch. BE_ICVAT_UK: For the Belgian VAT report in text format in English. BE_ICVAT: For the Belgian VAT report in XML format. 3. Enter or select the tax option. Only those transactions that use the tax details included in the tax option are selected for the report. Refer to Setting up tax options on page 69 for more information on setting up tax options. 4. Enter the fiscal Year for the report to be generated. 68 VAT DAYBOOK

73 CHAPTER 8 REPORTS AND ENQUIRY 5. Select the reporting period, whether monthly or quarterly. For the Dutch report, you also can choose to generate a Bimonthly report. 6. Select the quarter in the Quarter Number field if you have selected quarterly as the reporting period. 7. Select the month in the Month field if you have selected monthly as the reporting period. 8. Select the bi-monthly period in the Month field if you have selected bimonthly as the reporting period. 9. Mark the Preview Report option to verify the accuracy of the report before you submit it to the legal authorities. Leave this option unmarked to generate the final report to submit to the authorities. This option is unavailable if you have already generated the report to submit to the authorities for the selected period. 10. View the report number in the ICP Number field, and the report status in the Status field if you ve selected to print the NL_ICVAT report. 11. Enter the path to save the ICP report and the XML files if you are printing the NL_ICVAT or BE_ICVAT reports. The BE_ ICVAT report for France, Netherlands and the United Kingdom is generated in the text format. Choose Export to generate the reports. 12. Choose Export to generate the Intracom VAT Listing Report in the selected format. The VAT report generated in text format is only a guideline and may not be directly submitted to the authorities. 13. Choose Options to enter options for the report option. Once the options are set up, you ll be able to send the reports in an message from this window by choosing . You can also send this report in an from any list view where the report option is displayed. Setting up tax options A tax option is a group of tax details IDs. You can set up a number of tax options, each having a combination of tax details IDs. When you generate the quarterly and annual VAT returns, only transactions with the tax details included in the tax option you select are considered for the report. VAT DAYBOOK 69

74 CHAPTER 8 REPORTS AND ENQUIRY To set up tax options: 1. Open the Tax Option Setup window. (Administration >> Routines >> Company >> Intracom VAT Listing >> Tax Options expansion button) (Shortcuts >> Annual VAT Report Balance Export >> Tax Options expansion button) 2. Enter a Tax Option ID for the tax option you re setting up. 3. Enter a description for the tax option you re setting up. All the tax detail IDs are displayed in the Available Tax Detail IDs column. 4. Select a tax detail ID in the Available Tax Detail IDs column and choose Insert to include it in the displayed Tax Option. The tax detail ID is displayed in the Selected Tax Details IDs column. 5. In the Tax Type column, select whether the tax detail ID is used for goods or services. In the Intracom VAT return report, sales are classified as goods or service sales based on your selection here. 6. Select a tax detail ID from the Selected Tax Detail IDs column, and choose Remove to remove it from the displayed tax option. 7. Choose Save to save the Tax Option. 8. Choose Delete to delete the Tax Option. VAT return report for The United Kingdom The VAT return report for the United Kingdom displays the total value of sales and purchases of goods and taxable services. It also displays the VAT amount due to or claimed from the tax authorities. 70 VAT DAYBOOK

75 CHAPTER 8 REPORTS AND ENQUIRY VAT declaration report for Germany This report prints the total sales and purchases amount for VAT related goods and services transactions. VAT DAYBOOK 71

76 CHAPTER 8 REPORTS AND ENQUIRY 72 VAT DAYBOOK

77 CHAPTER 8 REPORTS AND ENQUIRY VAT DAYBOOK 73

78 CHAPTER 8 REPORTS AND ENQUIRY VAT Daybook Detail Report - Sales The VAT Daybook Detailed Report- Sales displays the net and tax values for all tax IDs for all transactions posted within the date range entered. The sales transactions and totals for each column will be printed. The transactions are sorted by the date selected followed by document number. This report is not available for users in Belgium. System Date: 5/6/2004 5:01:40 PM User Date: 4/12/2007 Fabrikam, Inc. VAT Daybook Detail Report Company Page: User ID: 1 sa A Report ID: Country Code: Date From: * L R E GBVAT Report Description: Great Britain VAT Return GB Country Code Description: Great Britain 1/1/2007 Date To: 4/12/2007 Voided Late Invoice VAT Rebate On Settlement Discount EU Transaction Sales Doc Date Doc.Number Doc Type Tax ID Debtor ID Debtor Name Box 01 Vat Due 4/12/2007 DEBIT Debit Memos UKVAT-PS175N0 ADVANCED0001 Advanced Paper Co /12/2007 DEBIT Debit Memos UKVAT-PS175N0 ADAMPARK0001 Adam Park Resort /12/2007 FINCH Finance Charges UKVAT-PS175N0 ASTORSUI0001 Astor Suites /12/2007 SALES Sales / Invoices UKVAT-PS175N0 AARONFIT0001 Aaron Fitz Electrical /12/2007 SALES Sales / Invoices UKVAT-PS175N0 AARONFIT0001 Aaron Fitz Electrical /12/2007 SALES Sales / Invoices UKVAT-PS175N0 AARONFIT0001 Aaron Fitz Electrical /12/2007 SALES Sales / Invoices UKVAT-PS175N0 AARONFIT0001 Aaron Fitz Electrical /12/2007 SALES Sales / Invoices UKVAT-PS175N0 AARONFIT0001 Aaron Fitz Electrical /12/2007 SRVCE Service / Repairs UKVAT-PS175N0 ADAMPARK0001 Adam Park Resort /12/2007 SRVCE Service / Repairs UKVAT-PS175N0 BERRYMED0001 Berry Medical Center /12/2007 WRNTY Warranty UKVAT-PS175N0 CENTRALD0001 Central Distributing Total Sales VAT DAYBOOK

79 CHAPTER 8 REPORTS AND ENQUIRY VAT Daybook Detail Report - Purchase The VAT Daybook Detailed Report- Purchases displays the net and tax values for all tax IDs for all transactions posted within the date range entered. The report for all the purchase transactions and totals for each column will be printed. The transactions are sorted by the date selected followed by document number. This report is not available for users in Belgium. System Date: 5/6/2004 5:01:58 PM User Date: 4/12/2007 Fabrikam, Inc. VAT Daybook Detail Report Company Page: User ID: 1 sa A Report ID: Country Code: Date From: GBVAT Report Description: Great Britain VAT Return GB Country Code Description: Great Britain 1/1/2007 Date To: 4/12/2007 * L R E Voided Late Invoice VAT Rebate On Settlement Discount EU Transaction Purchasing Doc Date Doc.Number Doc Type Tax ID Creditor ID Creditor Name 02 Vat Due in t 09 Total value 4/12/ Invoice UKVAT+PS175N0 ACETRAVE0001 A Travel Company /12/ Invoice UKVAT+PS175N0 ACETRAVE0001 A Travel Company /12/ Invoice UKVAT+PS175N0 ADVANCED0001 Advanced Office System /12/ Invoice UKVAT+PS175N0 ADVANCED0001 Advanced Office System /12/ Misc Charge UKVAT+PS175N0 ACETRAVE0001 A Travel Company /12/ Finance Charge UKVAT+PS175N0 ACETRAVE0001 A Travel Company /12/ Misc Charge UKVAT+PS175N0 ATTRACTI00001 Attractive Telephone Co /12/ Misc Charge UKVAT+PS175N0 AMERICAN0001 AmericaCharge Total Purchases VAT DAYBOOK 75

80 CHAPTER 8 REPORTS AND ENQUIRY VAT Daybook Detail Report - Sales (Belgium) This report is only available for Belgium. System Date: 5/7/ :54:44 AM User Date: 4/12/2007 Fabrikam, Inc. VAT Daybook Detail Report Company Page: User ID: 1 sa A Report ID: Country Code: Date From: BE-NL Report Description: VAT Return for Belgium BE Country Code Description: Belgium 1/1/2007 Date To: 12/12/2007 * L R E Voided Late Invoice VAT Rebate On Settlement Discount EU Transaction Sales Doc Date Doc.Number Doc Type Debtor ID Debtor Name VAT Tax Belgium 4/12/2007 DEBIT Debit Memos ADVANCED0001 Advanced Paper Co /12/2007 DEBIT Debit Memos ADAMPARK0001 Adam Park Resort /12/2007 FINCH Finance Charges ASTORSUI0001 Astor Suites /12/2007 SALES Sales / Invoices AARONFIT0001 Aaron Fitz Electrical /12/2007 SALES Sales / Invoices AARONFIT0001 Aaron Fitz Electrical /12/2007 SALES Sales / Invoices AARONFIT0001 Aaron Fitz Electrical /12/2007 SALES Sales / Invoices AARONFIT0001 Aaron Fitz Electrical /12/2007 SALES Sales / Invoices AARONFIT0001 Aaron Fitz Electrical /12/2007 SRVCE Service / Repairs ADAMPARK0001 Adam Park Resort /12/2007 SRVCE Service / Repairs BERRYMED0001 Berry Medical Center /12/2007 WRNTY Warranty CENTRALD0001 Central Distributing /9/2007 SALES Sales / Invoices AARONFIT0001 Aaron Fitz Electrical /9/2007 SALES Sales / Invoices AARONFIT0001 Aaron Fitz Electrical /9/2007 SALES Sales / Invoices AARONFIT0001 Aaron Fitz Electrical /9/2007 SALES Sales / Invoices AARONFIT0001 Aaron Fitz Electrical Total Sales VAT DAYBOOK

81 CHAPTER 8 REPORTS AND ENQUIRY VAT Daybook Detail Report - Purchases (Belgium) This report is only available for Belgium. System Date: 5/7/ :18:28 AM User Date: 4/12/2007 Fabrikam, Inc. VAT Daybook Detail Report Company Page: User ID: 1 sa A Report ID: Country Code: Date From: BE-NL Report Description: VAT Return for Belgium BE Country Code Description: Belgium 1/1/2007 Date To: 12/12/2007 * L R E Voided Late Invoice VAT Rebate On Settlement Discount EU Transaction Purchasing Doc Date Doc.Number Doc Type Creditor ID Creditor Name VAT on Purchase 4/12/ Invoice ACETRAVE0001 A Travel Company /12/ Invoice ACETRAVE0001 A Travel Company /12/ Invoice ADVANCED0001 Advanced Office Systems /12/ Invoice ADVANCED0001 Advanced Office Systems /12/ Misc Charge ACETRAVE0001 A Travel Company /12/ Finance Charge ACETRAVE0001 A Travel Company /12/ Misc Charge ATTRACTI00001 Attractive Telephone Co /12/ Misc Charge AMERICAN0001 AmericaCharge Total Purchases VAT DAYBOOK 77

82 CHAPTER 8 REPORTS AND ENQUIRY VAT Daybook Summary Report The VAT Daybook Summary Report lists columnar totals for each of the columns defined in the VAT Daybook Report. The report also displays the period and year the audit trail is printed. You can print the VAT Summary Report when you are required to file a VAT return. This will be in the generic format. This report will be printed when there is no report template ID set up in the Use VAT Daybook window. If you have set up a template ID, then the summary report will print in that format. 78 VAT DAYBOOK

83 CHAPTER 8 REPORTS AND ENQUIRY System: User Date: 5/6/2004 4/12/2007 6:14:08 PM Ranges: From: To: Date: 1/1/2007 4/12/2007 Report ID: GBVAT Description: Country Code: GB Description: Column Code Description Year Great Britain VAT Return Great Britain Fabrikam, Inc. VAT Daybook Summary Report Company Period Page: 1 User ID: sa Tax Amount Box 01 Vat Due in this Period 19, Vat Due in this period on 8, Vat Reclaimed in this Period Total Value of sales & other Total value of purchases Total values of all EU goods Total value of all EU supps 8, VAT Daybook Exceptions Report - Sales The VAT Daybook Exceptions Report - Sales lists all sales transactions that have been posted with tax details that are not included in any of the columns of the report ID. If you have marked multiple countries in the Use VAT Daybook window, then all transactions posted for the foreign debtor will appear as exceptions in this report. VAT DAYBOOK 79

84 CHAPTER 8 REPORTS AND ENQUIRY System Date: 5/6/2004 5:02:04 PM User Date: 4/12/2007 Date From : 1/1/2007 Date To : 4/12/2007 * L R E Voided Late Invoice Vat Rebate On Settlement Discount EU Transaction Fabrikam, Inc. VAT Daybook Exceptions Report - Sales Company Page User ID 1 sa Doc.Number Doc Type Tax ID Debtor ID Debtor Name Document Date Posting Date Tax Date Tax Amount Net Amount CREDT Credit Memo USASTE-PS6N0 ATMORERE0001 Atmore Retirement Center4/12/2007 4/12/2007 4/12/2007 (42.00) (700.00) CREDT Credit Memo USCITY-PS1N0 ATMORERE0001 Atmore Retirement Center4/12/2007 4/12/2007 4/12/2007 (7.00) (700.00) DEBIT Debit Memos USASTE-PS6N0 ADAMPARK0001 Adam Park Resort 4/12/2007 4/12/2007 4/12/ DEBIT Debit Memos USCITY-PS1N0 ADAMPARK0001 Adam Park Resort 4/12/2007 4/12/2007 4/12/ DEBIT Debit Memos USASTE-PS6N0 ADVANCED0001 Advanced Paper Co. 4/12/2007 4/12/2007 4/12/ DEBIT Debit Memos USCITY-PS1N0 ADVANCED0001 Advanced Paper Co. 4/12/2007 4/12/2007 4/12/ DEBIT Debit Memos USASTE-PS6N0 ADAMPARK0001 Adam Park Resort 4/12/2007 4/12/2007 4/12/ , DEBIT Debit Memos USCITY-PS1N0 ADAMPARK0001 Adam Park Resort 4/12/2007 4/12/2007 4/12/ , FINCH Finance Charg USASTE-PS6N0 ADVANCED0001 Advanced Paper Co. 4/12/2007 4/12/2007 4/12/ FINCH Finance Charg USCITY-PS1N0 ADVANCED0001 Advanced Paper Co. 4/12/2007 4/12/2007 4/12/ FINCH Finance Charg CANGST-PS7T0 ADVANCED0002 Advanced Tech Satellite 4/12/2007 4/12/2007 4/12/ FINCH Finance Charg USASTE-PS6N0 ASTORSUI0001 Astor Suites 4/12/2007 4/12/2007 4/12/ , FINCH Finance Charg USCITY-PS1N0 ASTORSUI0001 Astor Suites 4/12/2007 4/12/2007 4/12/ , RETRN Returns USASTE-PS6N0 ATMORERE0001 Atmore Retirement Center4/12/2007 4/12/2007 4/12/2007 (48.00) (800.00) RETRN Returns USCITY-PS1N0 ATMORERE0001 Atmore Retirement Center4/12/2007 4/12/2007 4/12/2007 (8.00) (800.00) RETRN Returns USASTE-PS6N0 AMERICAN0002 American Electrical Cont4/12/2007 4/12/2007 4/12/2007 (42.00) (700.00) RETRN Returns USCITY-PS1N0 AMERICAN0002 American Electrical Cont4/12/2007 4/12/2007 4/12/2007 (7.00) (700.00) RETRN Returns UKVAT-PS175N0 ASTORSUI0001 Astor Suites 4/12/2007 4/12/2007 4/12/2007 (1,400.00) (8,000.00) RETRN Returns USASTE-PS6N0 ASTORSUI0001 Astor Suites 4/12/2007 4/12/2007 4/12/2007 (480.00) (8,000.00) RETRN Returns USCITY-PS1N0 ASTORSUI0001 Astor Suites 4/12/2007 4/12/2007 4/12/2007 (80.00) (8,000.00) SALES Sales / Invo USCITY-PS1N0 AARONFIT0001 Aaron Fitz Electrical 4/12/2007 4/12/2007 4/12/ SALES Sales / Invo USASTE-PS6N0 AARONFIT0001 Aaron Fitz Electrical 4/12/2007 4/12/2007 4/12/ SALES Sales / Invo USCITY-PS1N0 AARONFIT0001 Aaron Fitz Electrical 4/12/2007 4/12/2007 4/12/ SALES Sales / Invo USASTE-PS6N0 AARONFIT0001 Aaron Fitz Electrical 4/12/2007 4/12/2007 4/12/ SALES Sales / Invo USCITY-PS1N0 AARONFIT0001 Aaron Fitz Electrical 4/12/2007 4/12/2007 4/12/ SALES Sales / Invo USASTE-PS6N0 AARONFIT0001 Aaron Fitz Electrical 4/12/2007 4/12/2007 4/12/ SALES Sales / Invo USCITY-PS1N0 AARONFIT0001 Aaron Fitz Electrical 4/12/2007 4/12/2007 4/12/ SRVCE Service / Rep USASTE-PS6N0 ADAMPARK0001 Adam Park Resort 4/12/2007 4/12/2007 4/12/ SRVCE Service / Rep USCITY-PS1N0 ADAMPARK0001 Adam Park Resort 4/12/2007 4/12/2007 4/12/ SRVCE Service / Rep USASTE-PS6N0 ADAMPARK0001 Adam Park Resort 4/12/2007 4/12/2007 4/12/ SRVCE Service / Rep USCITY-PS1N0 ADAMPARK0001 Adam Park Resort 4/12/2007 4/12/2007 4/12/ SRVCE Service / Rep USASTE-PS6N0 BERRYMED0001 Berry Medical Center 4/12/2007 4/12/2007 4/12/ SRVCE Service / Rep USCITY-PS1N0 BERRYMED0001 Berry Medical Center 4/12/2007 4/12/2007 4/12/ WRNTY Warranty USASTE-PS6N0 AMERICAN0001 American Science Museum 4/12/2007 4/12/2007 4/12/ WRNTY Warranty USCITY-PS1N0 AMERICAN0001 American Science Museum 4/12/2007 4/12/2007 4/12/ WRNTY Warranty USASTE-PS6N0 CENTRALD0001 Central Distributing 4/12/2007 4/12/2007 4/12/ , WRNTY Warranty USCITY-PS1N0 CENTRALD0001 Central Distributing 4/12/2007 4/12/2007 4/12/ , Total (533.45) 16, VAT DAYBOOK

85 CHAPTER 8 REPORTS AND ENQUIRY VAT Daybook Exceptions Report - Purchases The VAT Daybook Exceptions Report - Purchasing lists all transactions that have been posted with tax details which are not included in any of the columns of the report ID. System Date: 5/6/2004 5:02:08 PM User Date: 4/12/2007 Date From : 1/1/2007 Date To : 4/12/2007 * L R E Voided Late Invoice Vat Rebate On Settlement Discount EU Transaction Fabrikam, Inc. VAT Daybook Exceptions Report - Purchases Company Page User ID 1 sa Doc.Number Doc Type Tax ID Creditor ID Creditor Name Document Date Posting Date Tax Date Tax Amount Net Amount Invoice USEXMT+PSONO ACETRAVE0001 A Travel Company 4/12/2007 4/12/2007 4/12/ Invoice USEXMT+PSONO ADVANCED0001 Advanced Office Systems 4/12/2007 4/12/2007 4/12/ Invoice USEXMT+PSONO ADVANCED0001 Advanced Office Systems 4/12/2007 4/12/2007 4/12/ Misc Charge USEXMT+PSONO ACETRAVE0001 A Travel Company 4/12/2007 4/12/2007 4/12/ Return UKVAT+PS175N0 ACETRAVE0001 A Travel Company 4/12/2007 4/12/2007 4/12/2007 (875.00) (5,000.00) Return USEXMT+PSONO ACETRAVE0001 A Travel Company 4/12/2007 4/12/2007 4/12/ (5,000.00) Credit Memo UKVAT+PS175N0 ADVANCED0001 Advanced Office Systems 4/12/2007 4/12/2007 4/12/2007 (175.00) (1,000.00) Credit Memo USEXMT+PSONO ADVANCED0001 Advanced Office Systems 4/12/2007 4/12/2007 4/12/ (1,000.00) Finance Charg USEXMT+PSONO ACETRAVE0001 A Travel Company 4/12/2007 4/12/2007 4/12/ , Misc Charge USEXMT+PSONO ATTRACTI00001 Attractive Telephone Co 4/12/2007 4/12/2007 4/12/ , Misc Charge USEXMT+PSONO AMERICAN0001 AmericaCharge 4/12/2007 4/12/2007 4/12/ , Total (1,050.00) (3,064.01) VAT DAYBOOK 81

86 CHAPTER 8 REPORTS AND ENQUIRY VAT Daybook Exceptions Report - General Entry The VAT Daybook Exceptions Report - General Entry Report lists all General Ledger transactions that have not been included in the VAT Daybook Detail Report. System Date: 14/08/02 3:57:47 PM User Date: 14/08/02 Date From : 01/01/99 Date To : 01/04/99 * L R E Voided Late Invoice Vat Rebate On Settlement Discount EU Transaction Fabrikam Inc. VAT Daybook Exceptions Report - General Entry Company Page User ID 1 sa Doc.Number Doc Type Tax ID Creditor ID Creditor Name Document Date Posting Date Tax Date Tax Amount Net Amount 400 Gen.Entry VAT-%S-%6 01/01/99 01/01/99 01/01/ Gen.Entry VAT-%P-%6 01/01/99 01/01/99 02/02/ Gen.Entry VAT-S-%ST-%8 02/02/99 02/02/99 02/02/ Gen.Entry VAT-P-%PT-%8 12/02/99 12/02/99 12/02/ Total VAT Daybook in Use Report The VAT Daybook in Use Report displays the list of companies that have access to the VAT Daybook. You can print it from the Use Vat Daybook window (Administration >> Setup >> System >> Use Vat Daybook). You can either choose File >> Print or click the print button to print the report. VAT Daybook Column Code Edit List The VAT Daybook Column Code Edit List displays all information pertaining to the selected report ID. The report also lists all the column codes that have been set up along with the tax details IDs. You can print it from the Vat Daybook Reports window (Cards >> Company >> Vat Daybook Reports). You can either choose File >> Print or click the print button to print the report. 82 VAT DAYBOOK

87 CHAPTER 8 REPORTS AND ENQUIRY VAT Calendar Periods List The VAT Calendar Periods list displays the Year, Country Code, the Document Date, first and last day with the number of periods. The return number will be printed for the periods for which the Audit Trail Report is printed. You can print the VAT Calendar Periods List from the Vat Calendar Setup window (Cards >> Company >> Vat Calendar >> Print icon). VAT Daybook Column Code Report Options Use the VAT Daybook Column Code Report Options window to print the defined VAT Daybook column codes of a report ID. The report will also include all Tax Detail IDs that have not been included in any VAT Daybook Report. To print a VAT Column Code Report: 1. Open the VAT Daybook Column Code Report Options window. (Reports >> Company >>Taxes >> Select VAT Daybook Column Code Report in the Report list >> New button) 2. Enter a name in the option field and create a report option to sort or restrict the report. 3. Choose Destination and select a printing destination. Choose OK to close the window. 4. Choose Print in the VAT Daybook Column Code Report Options window. 5. Choose My Reports to open the Add to My Reports window where you can add a report to My Reports list. Refer to the System User s Guide for more information on My Reports. VAT Column Code Report The VAT Column Code Report will print all the report IDs set up for the selected range of country codes. VAT DAYBOOK 83

88 CHAPTER 8 REPORTS AND ENQUIRY Printing the Reverse Charge Sales List Use the Company Tax Report Options window to print the reverse charge sales list report. The report prints the value of reverse chargeable sales for the selected period per customer. To print the Reverse Charge Sales List: 1. Open the Company Tax Report Options window. (Reports >> Company >>Taxes >> Select Reverse Charge Sales List in the Report list >> New/Modify button). 2. Enter a name in the option field and create a report option to sort or restrict the report. 3. Select the sorting method for the information that appears on the report. 4. The View History By field displays Calendar as the default selection by which to display the reverse charge amount in the report. This field is unavailable to the user. 5. The Year field displays the current Microsoft Dynamics GP system date for the current user by default. This field is unavailable to the user. 6. Choose Insert to insert the selected range in the restrictions list. 7. Choose Remove to remove the range from the restrictions list. 8. Choose Destination and select a printing destination. Choose OK to close the window. 9. Choose Print to print the report. 10. Choose My Reports to open the Add to My Reports window where you can add a report to the My Reports list. Refer to the System User s Guide for more information on My Reports. 11. Choose Save to save, and clear to clear the values displayed in the window. 12. Choose Delete to delete the report option displayed in the window 84 VAT DAYBOOK

89 CHAPTER 8 REPORTS AND ENQUIRY Tax ID Exceptions Report The Tax ID Exceptions Report will print all the Tax IDs that have not been included in an any of the report IDs. System: User Date: 5/7/2004 4/12/ :32:29 AM Fabrikam, Inc. VAT Daybook Exceptions Report Company Page: User ID: 1 sa Tax Detail ID Tax Detail Description Tax Type AUSSTE+PS0N0 AUSSTE+PS20N0 AUSSTE-PS20N0 CANABPST+PS6N0 CANABPST-PS6N0 CANGST+PS7N0 CANGST+PS7T0 CANGST+TIP7N0 CANGST+TIP7T0 CANGST-PS7N0 CANGST-PS7T0 CANGST-TIP7N0 CANGST-TIP7T0 CANONPST+PS8N0 CANONPST-PS8N0 CANPQQST+PS8N0 CANPQQST-PST8N0 CANZR+PS0N0 CANZR-PSS0N0 CPEIPST+PST10N2 CPEIPST-PST10N2 NZGST+PS125N0 NZGST+TIP125N0 NZGST-PS125N0 NZGST-TIP125N0 NZZR+PS0N0 NZZR-PS0N0 USASTE+PS6N0 USASTE-PS6N0 USCITY+PS1N0 USCITY-PS1N0 USEXDTY-PC5N0 USEXMT+PSONO USEXMT-PS0N0 USEXPRT-DAU20N9 USIMPRT+DAU20N9 USSFCITY-PAD4N8 Exempt Purchases-Australia NSW State Tax NSW State Tax Alberta PST Alberta PST Nontaxable GST-Canada Taxable GST-Canada GST Included in Price-Canada GST Included in Price-Canada Nontaxable GST-Canada Taxable GST-Canada GST Included in Price-Canada GST Included in Price-Canada Ontario PST Ontario PST QUEBEC QST-PRODUCTS QUEBEC QST-PRODUCTS Zero-Rated-Canada Zero-Rated-Canada PEI PST PEI PST GST-New Zealand GST Included in Price-NZ GST-New Zealand GST Included in Price-NZ Zero-Rated-New Zealand Zero-Rated-New Zealand State Sales Tax State Sales Tax Chicago City Sales Tax Chicago City Sales Tax USA Duty on Sales Exempt Purchases-USA Exempt Sales-USA Exprot Tax-USA USA Import Tax Springfield City Tax Purchases Purchases Sales Purchases Sales Purchases Purchases Purchases Purchases Sales Sales Sales Sales Purchases Sales Purchases Sales Purchases Sales Purchases Sales Purchases Purchases Sales Sales Purchases Sales Purchases Sales Purchases Sales Sales Purchases Sales Sales Purchases Sales The above Tax Ids are not included in any of the VAT Daybook Reports VAT DAYBOOK 85

90 CHAPTER 8 REPORTS AND ENQUIRY Viewing VAT columns You can use the VAT Column Viewer to view the VAT value in the columns for a transaction which will appear on the VAT Daybook report. The column definition of the VAT Viewer is determined by the column code specified in the VAT Daybook Reports window. You also can select a report ID other than the default report ID. To view the VAT columns: 1. Open the VAT Column Viewer window. (Transactions >> Sales/Purchasing >> Transaction Entry >> Additional >> VAT Column Viewer) 2. To view more information about the report ID, click the Report ID link which will open the VAT Daybook Reports window. Refer to Setting up VAT Daybook report IDs and column codes on page 7 for more information. All the amounts will be displayed in the functional currency. Viewing the reverse charge VAT for Sales Order Processing transactions Use the Sales Tax Summary Enquriy window to view the reverse charge tax information for posted sales transact6ions. Refer to the Sales Order Processing documentation for more information on viewing transactions information. 86 VAT DAYBOOK

91 CHAPTER 8 REPORTS AND ENQUIRY To view the reverse charge VAT for Sales Order Processing transactions: 1. Open the Sales Tax Summary Enquiry window. (Enquiry >> Sales >> Transactions by Debtor / Transaction by Document >> Select a document >> Document Number link >> Tax expansion button) (Enquiry >> Sales >> Sales Documents >> Select a document >> Document Number link >> Tax expansion button) The scrolling window displays the reverse charge tax information, if any, for the document you have selected in the Sales Tax Enquiry windows. 2. Choose OK to close the window. Viewing the reverse charge VAT for Purchase Order Processing transactions Use the Purchasing Tax Enquiry window to view the reverse charge tax information for posted purchasing transactions. Refer to the Purchase Order Processing documentation for more information on viewing transaction information. VAT DAYBOOK 87

92 CHAPTER 8 REPORTS AND ENQUIRY To view the reverse charge VAT for Purchase Order Processing: 1. Open the Purchasing Tax Enquiry window. (Enquiry >> Purchasing >> Transaction by Creditor/ Transaction by Document >> Document Number link >> Tax expansion button) (Enquiry >> Purchasing >> Purchase Order Documents >> Select a Creditor ID or Document Number >> Select a document in the scrolling window >> Click the PO Number link >> Tax expansion button) (Enquiry >> Purchasing >> Transaction by Creditor/ Transaction by document >> Select a Shipment/Invoice document type >> Document No. link >> Tax expansion button) The scrolling window displays the reverse charge tax information, if any, for the document you have selected in the Purchasing Tax Enquiry windows. 2. Choose OK to close the window. Viewing VAT response messages You can view responses sent by the U.K. tax authority for VAT return and daybook reports which you have submitted to the authority in the electronic format. Refer to Understanding electronic submission of U.K. VAT daybook and return reports on page 14 and Setting up details for electronic submission of U.K. VAT reports on page 16 for more information. This window is available only if you have enabled the VAT Return option in the Company Setup Options window (Administration >> Company >> Company >> Options button) or if you have selected the report template as GB in the Use VAT Daybook window(administration >> Setup >> System >> Use VAT Daybook). 88 VAT DAYBOOK

93 CHAPTER 8 REPORTS AND ENQUIRY To view VAT response messages: 1. Open the VAT Response window. (Administration >> Routines >> Company >> VAT Response) 2. Select the submission number for which to view the authority s response. The window displays VAT reporting period, status, VAT submission date, accepted date, error date, tax authority s response, error code and error description for the selected submission number. Deploying SQL Server Reporting Services reports VAT Daybook contains predefined SQL Server Reporting Services reports for you to use. You must be using SQL Server in order to use the SQL Server Reporting Services reports in VAT Daybook. You can deploy the predefined reports and data connections to the SQL Server Reporting Services server. Once the data connections and reports are stored on a server, users can access them without starting Microsoft Dynamics GP as long as they have the appropriate security access. Refer to the System User s Guide (Help >> Contents >> select Using the System) for more information about using SQL Server Reporting Services. SQL Server Reporting Services integration must be set up for you to see the list of SQL Server Reporting Services reports from VAT Daybook in your report list. To deploy SQL Server Reporting Services reports: 1. Start the SQL Reporting Deployment Wizard for VAT Daybook (Start >> All Programs >> Microsoft Dynamics GP >>Business Intelligence >> SQL Reporting Deployment Wizard). 2. Follow the instructions in the SQL Reporting Deployment Wizard. VAT DAYBOOK 89