Budget planning. Dynamics 365 for Finance and Operations

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Dwain Rogers
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Operations. Demo script May 2018 Send feedback.

1 Budget planning This document walks you through an annual budget process in Microsoft Dynamics 365 for Finance and Operations. Demo script May 2018 Send feedback. Learn more about Finance and Operations. Dynamics 365 for Finance and Operations

As a prerequisite, you must enable workflow processing. Activity Steps Screenshot Configure the Microsoft Excel layout as a prerequisite. Configure the default budget process as a prerequisite.

2 Budget planning This document walks you through an annual budget planning process in Microsoft Dynamics 365 for Finance and Operations. The following data packages are required: System and Shared, Financial HQUS, and Financial transactions HQUS. The following user is required: Brad. The following legal entity is required: HQUS. As a prerequisite, you must enable workflow processing. Activity Steps Screenshot Configure the Microsoft Excel layout as a prerequisite. Configure the default budget process as a prerequisite. 1 Open the Budget planning workspace. 2 Under Setup, click Budget planning configuration. 3 On the Layouts tab, select Department request. 4 Click Descriptions, add MainAccount to the selected fields, and then click OK. 5 Click Template > Generate, and then click Yes in the message box. 6 Close the Budget planning configuration page. 7 In the Budget planning workspace, click Configure my workspace. 8 Click View default values. 9 On the Workspace settings tab, under Budget planning, set the Budget planning process field to Next year OPEX budget. 10 Save your changes, and close the page. 11 Click Restore default values, and then click OK. 12 Click OK. Budget planning 2

14 On the Source FastTab, set the Submodel field to Annual, the Budget code field to Original budget, and the Entry number field to HQUS00000012.

3 Activity Steps Screenshot Create the parent budget plan. Open the parent budget plan. Add a 5-percent increase over the previous year. 13 Click Generate budget plan from budget register entry to create a new budget plan. 14 On the Source FastTab, set the Submodel field to Annual, the Budget code field to Original budget, and the Entry number field to HQUS On the Target FastTab, set the Budget planning process field to Next year OPEX budget, the Budget plan name field to FY2018 budget, and the Budget plan scenario field to Previous year budgeted. 16 Verify that the Responsibility center field is set to Budget office, and then click Generate. 17 In the Budget planning workspace, click the Budget plans tab. Wait a few seconds, until you re notified that the budget plan document was successfully created. Alternatively, you can click the Refresh button at the top of the page. 18 Open the FY2018 budget budget plan. 19 Click Edit. 20 Select all the rows in the grid, and then click Allocate budget. 21 Set the Period key field to Under Source, set the Budget plan scenario field to Previous year budgeted. 23 Under Destination, set the Budget plan scenario field to Baseline. 24 Set the Multiply by field to Click Allocate. Budget planning 3

Activity Steps Screenshot Submit the parent budget plan to create department plans for the organization. Edit the finance plan in Excel.

28 After about a minute, refresh the Budget planning workspace until you see the Plan for Finance budget plan in the Department review stage.

31 Click Enable editing, and wait for the Microsoft Office add-in to finish loading before you click in the worksheet.

Note: The example in the screenshot uses additional formatting that isn t part of the standard template.

4 Activity Steps Screenshot Submit the parent budget plan to create department plans for the organization. Edit the finance plan in Excel. Submit the finance plan. Open the parent budget plan, and aggregate it. 26 Click Workflow > Submit. 27 Click Submit. 28 After about a minute, refresh the Budget planning workspace until you see the Plan for Finance budget plan in the Department review stage. 29 Open the finance plan, and then click Worksheet. 30 When you re prompted, click Download, and then open the Excel file. 31 Click Enable editing, and wait for the Microsoft Office add-in to finish loading before you click in the worksheet. 32 Add any data in Excel, or apply formulas (for example, a formula to divide the baseline by 12). 33 Click Publish. Note: The example in the screenshot uses additional formatting that isn t part of the standard template. 34 Back in Finance and Operations, click the Refresh button to see the changes that you made. Then click Workflow > Complete. 35 After the finance plan is in the Submitted stage, open the FY2018 budget budget plan, and then click Workflow > Complete. Budget planning 4

5 Activity Steps Screenshot Open the parent budget plan, and approve it. 36 Wait about a minute, until the workflow is completed and the FY2018 budget budget plan is moved to the CFO Review stage. Then open the budget plan, and click Workflow > Approve. Budget planning 5

6 Send feedback. Microsoft Dynamics is a line of integrated, adaptable business management solutions that enables you and your people to make business decisions with greater confidence. Microsoft Dynamics works like and with familiar Microsoft software, automating and streamlining financial, customer relationship, and supply chain processes in a way that helps you drive business success. United States and Canada toll-free: (888) Worldwide: (1) (701) Microsoft Corporation. All rights reserved. This document is provided as-is. Information and views expressed in this document, including URL and other Internet Web site references, may change without notice. You bear the risk of using it. Some examples are for illustration only and are fictitious. No real association is intended or inferred. This document does not provide you with any legal rights to any intellectual property in any Microsoft product. You may copy and use this document for your internal, reference purposes.

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