DEPARTMENT OF EDUCATION LEA
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1 STATE OF ALABAMA DEPARTMENT OF EDUCATION LEA Financial System Combined Balance Sheet -- All Fund Types and Account Groups For Fiscal Year 2017, Fiscal Period 06 Exhibit F-I-A Shelby County Schools GOVERNMENTAL PROPRIETARY FIDUCIARY ACCOUNT Special Debt Capital Enterp/ GROUPS Description General Revenue Service Projects Internal Trust Agency F/A L/T Dept Assets and Other Debits: Assets: Cash $44,983, $10,294, $4,417, $10,552, $0.00 $2,121, $0.00 Investments $0.00 $314, $0.00 $0.00 $0.00 $16, $0.00 Receivables $10, $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Interfund Receivables $258, $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Inventories $218, $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Other Assets ($28,123.91) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fixed Assets $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $438,379, Construction In Progress $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,174, Other Debits: Amounts Available $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $546, Amounts to be Provided $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $183,864, Other Debits Total Assets and Other Debits: $45,443, $10,609, $4,417, $10,552, $0.00 $2,137, $625,964, Liabilities and Fund Equity: Liabilities: Claims Payable $152, $126, $0.00 $ $0.00 $ $0.00 Interfund Payable $0.00 $258, $0.00 $0.00 $0.00 $0.00 $0.00 Other Liabilities $ $ $0.00 $0.00 $0.00 $0.00 $0.00 Long-Term Liabilities $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $184,410, Total Liabilities: $153, $386, $0.00 $ $0.00 $ $184,410, Fund Equity: Investments in General Fixed Assets $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $441,553, Contributed Capital Reserved Fund Balance $1,363, $2,447, $0.00 $11,799, $0.00 $581, $0.00 Unreserved Fund balance $43,926, $7,775, $4,417, ($1,248,033.38) $0.00 $1,555, $0.00 Total Fund Equity: $45,289, $10,223, $4,417, $10,551, $0.00 $2,137, $441,553, Total Liabilities and Fund Equity: $45,443, $10,609, $4,417, $10,552, $0.00 $2,137, $625,964, Information in this report has been reconciled to the corresponding bank statements. 4/6/2017 9:49:00 AM Pulled from Page Production 1 of 31 Page 1 of 1
2 STATE OF ALABAMA DEPARTMENT OF EDUCATION LEA Financial System Combined Statement of Revenues, Expenditures, and Changes in Fund Balances All Governmental Fund Types and Expendable Trust Funds For Fiscal Year 2017, Fiscal Period 06 Exhibit F-II-A Shelby County Schools GOVERNMENTAL FIDUCIARY Revenues General Special Revenue Debt Service Capital Projects Expendable Trust Total State Sources $56,681, $0.00 $6, $2,564, $0.00 $59,252, Federal Sources $54, $5,254, $0.00 $0.00 $0.00 $5,309, Local Sources $47,850, $6,350, $11,904, $2, $2,084, $68,191, Other Sources $115, $518, $0.00 $0.00 $0.00 $633, Total Revenues: $104,701, $12,122, $11,910, $2,566, $2,084, $133,385, Expenditures Instructional Services $48,523, $5,034, $0.00 $0.00 $652, $54,210, Instructional Support Services $15,809, $1,316, $0.00 $0.00 $366, $17,492, Operation & Maintenance Services $9,132, $420, $0.00 $30, $78, $9,661, Auxiliary Services $6,473, $6,225, $0.00 $0.00 $22, $12,722, General Administrative Services $2,099, $144, $0.00 $0.00 $0.00 $2,244, Capital Outlay $44, $0.00 $0.00 $1,483, $0.00 $1,527, Debt Service $ $53, $9,256, $2,544, $0.00 $11,855, Other Expenditures $1,422, $567, $0.00 $0.00 $543, $2,532, Total Expenditures: $83,506, $13,762, $9,256, $4,058, $1,663, $112,248, Other Fund Sources (Uses) Other Fund Sources: $1,828, $3,976, $0.00 $5,389, $42, $11,236, Other Fund Uses: $3,604, $1,182, $0.00 $46, $337, $5,171, Total Other Fund Sources (Uses): ($1,775,970.64) $2,793, $0.00 $5,343, ($294,901.72) $6,065, Excess Revenues and Other Sources Over (Under) Expenditures and Other Fund Uses: $19,418, $1,152, $2,653, $3,851, $125, $27,202, Beginning Fund Balance - October 1: $25,871, $9,070, $1,764, $6,700, $2,011, $45,416, Ending Fund Balance: $45,289, $10,223, $4,417, $10,551, $2,137, $72,619, Information in this report has been reconciled to the corresponding bank statements. Page 2 of 31 4/6/2017 9:50:11 AM Pulled from Production Page 1 of 1
3 STATE OF ALABAMA DEPARTMENT OF EDUCATION LEA Financial System Combined Statement of Revenues, Expenditures, and Changes in Fund Balances All Governmental Fund Types and Expendable Trust Funds Budget and Actual For Fiscal Year 2017, Fiscal Period 06 Exhibit F-III-A Shelby County Schools GENERAL VARIANCE SPECIAL REVENUE VARIANCE Favorable Favorable Description Budget Actual (Unfavorable) Budget Actual (Unfavorable) Revenues State Sources $112,732, $56,681, ($56,051,500.84) $0.00 $0.00 $0.00 Federal Sources $151, $54, ($96,841.71) $12,167, $5,254, ($6,912,956.19) Local Sources $59,925, $47,850, ($12,075,733.93) $11,272, $6,350, ($4,922,643.73) Other Sources $197, $115, ($82,207.29) $397, $518, $121, Total Revenues: $173,007, $104,701, ($68,306,283.77) $23,837, $12,122, ($11,714,486.35) Expenditures Instructional Services $99,155, $48,523, $50,632, $10,291, $5,034, $5,257, Instructional Support Services $32,131, $15,809, $16,321, $2,063, $1,316, $746, Operation & Maintenance Services $18,931, $9,132, $9,799, $761, $420, $340, Auxiliary Services $13,128, $6,473, $6,654, $13,541, $6,225, $7,316, General Administrative Services $4,188, $2,099, $2,088, $353, $144, $208, Special Revenue Outlay $671, $44, $626, $0.00 $0.00 $0.00 General Service $ $ $0.00 $98, $53, $45, Other Expenditures $3,162, $1,422, $1,739, $1,198, $567, $631, Total Expenditures: $171,368, $83,506, $87,862, $28,309, $13,762, $14,546, Other Financing Sources (Uses) Other Financing Sources: $3,253, $1,828, ($1,424,638.21) $6,451, $3,976, ($2,475,010.71) Other Financing Uses: $5,814, $3,604, $2,210, $2,035, $1,182, $852, Total Other Financing Sources (Uses): ($2,561,767.29) ($1,775,970.64) $785, $4,415, $2,793, ($1,622,372.66) Excess Revenues and Other Sources Over (Under) Expenditures and Other Uses: ($923,225.72) $19,418, $20,341, ($56,536.71) $1,152, $1,209, Beginning Fund Balance - Oct. 1: $25,655, $25,871, $215, $9,070, $9,070, $0.00 Ending Fund Balance: $24,732, $45,289, $20,557, $9,013, $10,223, $1,209, Information in this report has been reconciled to the corresponding bank statements. 4/6/2017 9:50:59 AM Pulled from Production Page 1 of 1 Page 3 of 31
4 STATE OF ALABAMA DEPARTMENT OF EDUCATION LEA Financial System Combined Statement of Revenues, Expenditures, and Changes in Fund Balances All Governmental Fund Types and Expendable Trust Funds Budget and Actual For Fiscal Year 2017, Fiscal Period 06 Exhibit F-III-B Shelby County Schools DEBT SERVICE VARIANCE CAPITAL PROJECTS VARIANCE Favorable Favorable Description Budget Actual (Unfavorable) Budget Actual (Unfavorable) Revenues State Sources $13, $6, ($6,673.42) $6,205, $2,564, ($3,641,988.83) Federal Sources $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Local Sources $12,533, $11,904, ($629,182.59) $0.00 $2, $2, Other Sources $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Revenues: $12,546, $11,910, ($635,856.01) $6,205, $2,566, ($3,639,181.30) Expenditures Instructional Services $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Instructional Support Services $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Operation & Maintenance Services $0.00 $0.00 $0.00 $27, $30, ($3,278.78) Auxiliary Services $0.00 $0.00 $0.00 $5,115, $0.00 $5,115, Debt Administrative Services $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Capital Outlay $0.00 $0.00 $0.00 $7,718, $1,483, $6,235, Debt Service $12,501, $9,256, $3,244, $4,552, $2,544, $2,007, Other Expenditures $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Expenditures: $12,501, $9,256, $3,244, $17,412, $4,058, $13,354, Other Financing Sources (Uses) Other Financing Sources: $0.00 $0.00 $0.00 $5,115, $5,389, $274, Other Financing Uses: $0.00 $0.00 $0.00 $0.00 $46, ($46,485.00) Total Other Financing Sources (Uses): $0.00 $0.00 $0.00 $5,115, $5,343, $228, Excess Revenues and Other Sources Over (Under) Expenditures and Other Uses: $44, $2,653, $2,608, ($6,091,997.28) $3,851, $9,943, Beginning Fund Balance - Oct. 1: $1,764, $1,764, $0.00 $6,700, $6,700, $0.00 Ending Fund Balance: $1,809, $4,417, $2,608, $608, $10,551, $9,943, Information in this report has been reconciled to the corresponding bank statements. 4/6/2017 9:51:34 AM Pulled from Production Page 1 of 1 Page 4 of 31
5 STATE OF ALABAMA DEPARTMENT OF EDUCATION LEA Financial System Combined Statement of Revenues, Expenditures, and Changes in Fund Balances All Governmental Fund Types and Expendable Trust Funds Budget and Actual For Fiscal Year 2017, Fiscal Period 06 Exhibit F-III-C Shelby County Schools EXPENDABLE TRUST Description Budget Actual TOTAL GOVERNMENT AND FUND TYPES VARIANCE AND EXPENDABLE TRUST FUNDS Favorable (Unfavorable) Budget Actual VARIANCE Favorable (Unfavorable) Revenues State Sources $0.00 $0.00 $0.00 $118,952, $59,252, ($59,700,163.09) Federal Sources $0.00 $0.00 $0.00 $12,318, $5,309, ($7,009,797.90) Local Sources $3,601, $2,084, ($1,517,686.59) $87,333, $68,191, ($19,142,439.31) Other Sources $0.00 $0.00 $0.00 $594, $633, $38, Total Revenues: $3,601, $2,084, ($1,517,686.59) $219,199, $133,385, ($85,813,494.02) Expenditures Instructional Services $1,304, $652, $651, $110,751, $54,210, $56,540, Instructional Support Services $582, $366, $215, $34,776, $17,492, $17,283, Operation & Maintenance Services $69, $78, ($9,192.98) $19,789, $9,661, $10,127, Auxiliary Services $37, $22, $14, $31,822, $12,722, $19,100, Expendable Administrative Services $0.00 $0.00 $0.00 $4,542, $2,244, $2,297, Total Outlay $0.00 $0.00 $0.00 $8,389, $1,527, $6,862, Expendable Service $0.00 $0.00 $0.00 $17,153, $11,855, $5,297, Other Expenditures $868, $543, $325, $5,229, $2,532, $2,696, Total Expenditures: $2,861, $1,663, $1,198, $232,454, $112,248, $120,206, Other Financing Sources (Uses) Other Financing Sources: $127, $42, ($84,769.46) $14,946, $11,236, ($3,709,487.08) Other Financing Uses: $640, $337, $302, $8,490, $5,171, $3,319, Total Other Financing Sources (Uses): ($513,105.00) ($294,901.72) $218, $6,455, $6,065, ($389,926.43) Excess Revenues and Other Sources Over (Under) Expenditures and Other Uses: $226, $125, ($101,060.18) ($6,799,980.62) $27,202, $34,002, Beginning Fund Balance - Oct. 1: $2,011, $2,011, $0.00 $45,201, $45,416, $215, Ending Fund Balance: $2,238, $2,137, ($101,060.18) $38,401, $72,619, $34,218, Information in this report has been reconciled to the corresponding bank statements. 4/6/2017 9:52:30 AM Pulled from Production Page 1 of 1 Page 5 of 31
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7 LOCAL TAX REVENUE COMPARISON FOR FY March YEAR-TO-DATE OR (-) BUDGET 16 Mill CW Property 113, ,385 26,295,873 27,663,756 1,367,883 27,557, Mill CW Auto 310, ,457 1,637,636 1,710,282 72,646 3,840,000 TOTAL 16 MILL 423, ,842 27,933,509 29,374,038 1,440,529 31,397, Mill SD Property 84, ,186 20,425,300 21,556,857 1,131,557 21,455, Mill RD Auto 264, ,969 1,205,739 1,194,981 (10,758) 3,500,000 TOTAL 14 MILL 348, ,155 21,631,039 22,751,838 1,120,799 24,955,449 TOTAL 30 MILL AD VAL 771, ,996 49,564,548 52,125,876 2,561,328 56,352,838 BEER TAX 14,612 24,575 82,305 82, ,500 SALES TAX 670, ,657 3,049,354 3,142,140 92,786 9,000,000 TOTAL LOCAL REVENUE 1,456,844 1,504,228 52,696,207 55,350,453 2,654,246 65,567,338 LOCAL REVENUE ACTUAL YTD ACTUAL YTD % INCREASE TO PRIOR YR All Ad. Val Taxes 49,564,548 52,125, % Sales Tax 3,049,354 3,142, % Alcohol Bev. Tax 82,305 82, % Total Local 52,696,207 55,350, % Page 7 of 31
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21 REPORT TO SHELBY COUNTY BOARD OF EDUCATION OUT-OF-STATE ACTIVITIES PERMISSION REQUESTS FORM # of Class Time # Date of Activity School Days Type of Activity Place Location Missed Cost Sponsor 8426 Wednesday 19-Apr-17 OMHS 4 days Robotics KY Exposition Ctr KY Louisville 3 days $ 300 Hughes, Paula 8381 Saturday 22-Apr-17 MNHS 1 day Choral Performing Arts Ctr GA Marietta 1 day $ - Banks, Zachary 8442 Sunday 23-Apr-17 OMMS 4 days Robotics KY Exposition Ctr KY Louisville 3 days $ 50 Whitehead, Sherri 8519 Wednesday 26-Apr-17 HLHS 5 days DECA Conference Desert Palms Hotel CA Anaheim 3 days $ 1,000 Ryan, Erin 8473 Thursday 11-May-17 CAMS 1 day Band Lake Winnie GA Atlanta 1 day $ 100 Stacks, Lee 8578 Monday 15-May-17 MNES 6 days Social Studies DC, MD, PA DC, MD, PA 5 days 23 $ 795 Ponder, Roxanne 8472 Friday 26-May-17 MNMS 4 days Scholars' Bowl NO Convention Ctr LA New Orleans none 1 4 $ - Lusco, Cheryl 8485 Thursday 15-Mar-18 HLHS 5 days Band St Patrick's Day Parade NY New York 3 days $ 1,200 Burnside, Jeffrey Page 21 of 31
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