Bulk Dealing and Model Portfolio Service

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Vivien Daniels
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1 Bulk Dealing and Model Portfolio Service Bulk invest This user guide will lead you through the steps involved in making bulk investments. Please read this guide in conjunction with the important notes document, as this contains important information with which you should be familiar. A bulk invest is made up of multiple client instructions to buy a single security, which are then grouped together into one (or more) market orders. A bulk invest can be made in any AJ Bell Investcentre account (SIPP, ISA, Junior ISA or GIA). Each client within the bulk invest receives exactly the same share/unit price for their order, and the shares/units bought will then become part of their product portfolios. To make a bulk invest, fi rst log into the Funds & Shares Service dealing area, then click on the Models & bulk deals tab. Now, select Bulk invest from the left-hand navigation. Step 1 select stock You can select the security you want to bulk invest in by entering its name, Ticker or SEDOL number. If you are unsure of the security s exact name, just try typing in what you think it might be and the stock search facility will bring up a list of possible securities. Once the security has been chosen, click Next to select the accounts you would like to perform the bulk invest for.

Step 2 select accounts This screen displays the security that has been selected for bulk investment, and shows any of your clients who have cash available for investment.

2 Step 2 select accounts This screen displays the security that has been selected for bulk investment, and shows any of your clients who have cash available for investment. It also includes a number of other options to help you refi ne the bulk invest: Include charges you can decide whether to include or exclude dealing charges in the order by ticking/unticking the box beneath the fund name. The default setting is to include the charges. Please note that the option chosen will apply to all clients in the order. Dealing charges will apply to each client order within a bulk instruction. For example, if a bulk invest instruction is to buy shares in Company X for 10 clients, the dealing charges will apply to each of the 10 clients. Dealing charges also apply to each account involved. So if the bulk invest instruction was to apply to a client s SIPP, ISA and GIA, then the dealing charge would be applied three times. Select clicking Select ticks all your clients for inclusion in the bulk invest. Alternatively, you can select individual clients by using the tick boxes that appear next to their names. Account number sort your client list by account number using the red edit triangles. Account name use the data entry box to fi nd a specific name in the client list, or use the red edit triangles to sort the list alphabetically from A-Z or Z-A. Product use the dropdown menu to select the client product (SIPP, ISA, Junior ISA or GIA) in which you want to make the bulk invest. Cash sort your client list by cash amount using the red edit triangles or the data entry box. Please note that the cash figure shown is not the same as the available cash balance shown elsewhere in the dealing area, as it does not take into account any orders which have yet to be contracted, or any partially created bulk instructions which have yet to be submitted. The true cash figure will be shown at the point at which the order is ready to submit. Amount input the cash amount for investment. Clicking on the red edit triangle next to the amount will open a blank box, into which you can type the cash amount you want to invest. Adviser charges set your initial adviser charge (by or %) for each client included in the order. Clicking on the red triangles opens a blank box, into which you can type the adviser charge. You will need to enter the gross amount including VAT - so if your charge is 1% plus VAT you would need to enter 1.2%. 2

Once you are happy with the setup of the instruction, you have a number of options: 1. You can click Next. This opens a pop-up box where you can give the instruction a name.

3 Once you are happy with the setup of the instruction, you have a number of options: 1. You can click Next. This opens a pop-up box where you can give the instruction a name. Clicking Save here moves you on to the next step and validates the order. Clicking Cancel simply returns you to the previous page and to the unsaved instruction you set up. If you were to click Next without entering an amount to invest for the clients you have included, then you would be asked to save it as a draft instruction. 3

You can review your order once it has been validated. 2. You can Save as draft instruction.

4 If you move away from the page before the order validation is complete, the instruction you have set up can be retrieved using the draft instructions button in the left hand navigation. You can review your order once it has been validated. 2. You can Save as draft instruction. Instead of clicking Next and moving onto the next step, you can save the bulk order as a draft and return to it later. You will be asked to name the instruction and then save it (as previously). 4

If you decide to move away from the Select accounts page before you have saved it as a draft instruction, then you will be reminded that the instruction you have set up will be lost. 3.

Step 3 - review orders After clicking Next, your orders will be validated and you will move on to the Review orders page.

5 If you decide to move away from the Select accounts page before you have saved it as a draft instruction, then you will be reminded that the instruction you have set up will be lost. 3. Your third option is to Undo.This will only remove changes made to the current page. Step 3 - review orders After clicking Next, your orders will be validated and you will move on to the Review orders page. Clients who have been validated successfully are shown in grey, and clients who require further editing are shown in pink. You have the option to show just the clients whose orders have not been successfully validated ( Errors only ) or to Show all (which is the default setting). The Review orders table has three options to the left of the order, as shown above. Edit allows you to alter the details of a client order. For example, if a client order is in error status, you can make any alterations that may be required in order to validate it. 5

Delete simply removes the client selected from the bulk order. You can get an explanation of why the client is in error status by hovering over the i icon at the end of the row.

The Review orders page also has a scroll bar underneath the order list, which you can use to see all the details of the order.

6 Delete simply removes the client selected from the bulk order. You can get an explanation of why the client is in error status by hovering over the i icon at the end of the row. By editing the pink error orders and revalidating them, they will change to grey valid orders. The Review orders page also has a scroll bar underneath the order list, which you can use to see all the details of the order. By scrolling to the right you will see: Consideration the estimated cost to the client after the deduction of charges Total the amount you entered in the Review orders page Dealing commission our dealing charge Adviser charging type either the % or you entered in the Review orders page Adviser charging value the actual cash amount Totals are also shown at the bottom of the screen. Any changes you make to the order must be re-validated before the order can progress. 6

You can then track the progress of your order using the links to the Active bulk orders and Executed bulk orders pages.

7 Only when you have edited or removed all the error clients and the total order is grey and valid, will the Submit button appear. Once you have clicked Submit, the order cannot be changed and the confi rmation screen will open. Step 4 confirmation On the Confirmation page you will be given a reference number for the bulk order. You can then track the progress of your order using the links to the Active bulk orders and Executed bulk orders pages. For further information see our guides relating to: Bulk sell Portfolio switching Creating a funds model Link models Invest into models Ad-hoc rebalance Scheduled rebalance Draft instructions, active and executed bulk orders Important notes If you have any questions about the service, please do not hesitate to call our Dealing Services Team on AJ Bell Management Limited (company number ), AJ Bell Securities Limited (company number ) and AJ Bell Investments LLP (OC355313) are authorised and regulated by the Financial Conduct Authority. All companies are registered in England and Wales at 4 Exchange Quay, Salford Quays, Manchester M5 3EE. See website for full details. AJBIC/UG/MBD/BI/

Bulk Dealing and Model Portfolio Service

Bulk Dealing and Model Portfolio Service Ad-hoc rebalance This user guide will lead you through the steps involved in ad-hoc rebalancing. Please read this guide in conjunction with the important notes