Stark-Tuscarawas-Wayne Recycling District MARCH 03, 2017 BOARD OF DIRECTORS MEETING

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1 Stark-Tuscarawas-Wayne Recycling District MARCH 03, 2017 BOARD OF DIRECTORS MEETING

2 ROLL CALL

3 APPROVE MARCH 03, 2017 BOARD OF DIRECTORS MEETING AGENDA

4

5 APPROVE JANUARY 06, 2017 BOARD OF DIRECTORS MEETING MINUTES

6 PUBLIC SPEAKS

7 POLICY COMMITTEE REPORT

8 2017 POLICY COMMITTEE MEETING DATES Friday, June 16, 9:30am Friday, August 18, 9:30am Friday, September 15, 9:30am Friday, December 15, 9:30am

9 TOTAL DISTRICT YARD WASTE EXPENSES ( PROJECTION) District will be reviewing program cost efficiency and effectiveness in Projected District Yard Waste Rate Stark $225/load (40-yd) & $400/load (80-yd) Tuscarawas $195/load (30-yd) PROJECTED 2017 District Yard Waste Rate Stark $112.36/load (40-yd) & $224.72/load (80-yd) Tuscarawas $195/load (30-yd) PROJECTED

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11 FINANCE DIRECTOR S REPORT

12 Estimated Revenue versus Actual Revenue (As of February 27, 2017) REVENUES Estimated Revenue Year-to-Date Actual Revenue Last Year Year-to-Date Revenue Collected Percent 101 GENERAL FUND Interest Earned $ 25, $ 6, $ 6, % American Landfill Settlement 12, , % OEPA Pass-Thru Community Development Grant % Recycling Revenue 200, , , % GENERAL FUND TOTAL 237, , , % 501 TIPPING FEE FUND Tipping Fees-Inside District $ 750, $ 95, $ 162, % Tipping Fees-Outside District 2,700, , , % Tipping Fees-Outside State 25, , , % Tipping Fees 3,475, , , % Recycling Revenue % Ohio BWC Safety Grant % Miscellaneous Revenue , % TIPPING FEE FUND TOTAL 3,475, , , % TOTAL REVENUE ALL FUNDS $ 3,712, $ 427, $ 790, %

13 Budgeted versus Actual Expenses (As of February 27, 2017) EXPENSES Combined Appropriations Combined Year-to-Date Expenses Last Year Year-to-Date Expenses Combined Expended Percent 101 GENERAL FUND Supplies & Materials $ 34, $ 5, $ % HHW Program 47, % American Landfill Settlement 12, % Road Repairs 7, % GENERAL FUND TOTAL 103, , % 501 TIPPING FEE FUND DISTRICT ADMINISTRATION Admin-1 Payroll & Benefits $ 400, $ 68, $ 65, % Admin-2 Supplies & Admin Expenses 142, , , % Admin-3 Capital Assets 50, % Admin-4 Consulting Engineer Service 15, % Admin-5 Legal Services 10, % Admin-6 Solid Waste Plan 54, % Admin-8 Financial Consulting Services 13, % District Administration Total 686, , , % RECYCLING/COUNTY PROGRAMS STW-02 Drop-Off Recycling 1,682, , , % STW-03 Yard Waste Management 487, , , % STW-05 HHW Program 543, , , % STW-06 Scrap Tire Collection 81, , , % STW-19 Recycling Makes Sense 713, , , % STW-21 Infrastructure Enhancement Grants 150, , % STW-22 Program Start-Up Grant 169, , , % STW-24 Host Community Cleanup Grants 118, , , % STW-25 Sheriff Department Grants 288, , , % STW-26 Health Department Grants 325, , , % STW-27 Solid Waste Inspection 5, % STW-28 Well Monitoring Grants 25, % STW-29 Education & Awareness 374, , , % STW-38 Disaster Debris Management 20, % STW-42 General Plan Implement 5, % Recycling/County Program Total 4,989, , , % TIPPING FEE FUND TOTAL 5,675, , ,064, % TOTAL EXPENSES ALL FUNDS $ 5,778, $ 932, $ 1,064, %

14 Current Cash Position (as of February 27, 2017) Beginning Year Balance Year-to-Date Actual Receipts Year-to-Date Expenditures/ Expenses Unexpended Balance Outstanding Encumbrances Unencumbered Balance GENERAL FUND $ 974, $ 38, $ 5, $ 1,008, $ 66, $ 941, TIPPING FEES 4,441, , , ,902, ,872, ,030, TOTAL ALL FUNDS $ 5,416, $ 427, $ 932, $ 4,910, $ 2,939, $ 1,971, GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) $ 33, TIPPING FUND Year-to-date Net Gain/(Loss) $ (538,785.54) GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) $ (505,544.01)

15 2017 Official Certificate of Estimated Resources Motion to approve the 2017 Official Certificate of Estimated Resources as presented retroactive to January 1, 2017.

16 TIPPING FEE REVENUE TREND $7,000,000 $6,000,000 $6,200,936 Tipping Fee Revenue Makes up 92% of District Total Revenue Tipping Fee Rates: In-District $1.00 per Ton Out-of-District $2.00 per Ton Out-of-State $1.00 per Ton $5,000,000 $4,000,000 Average Annual Tipping Fee -- $4,029,287 $3,871,587 $3,475,000 $3,000,000 $2,723,316 $2,000,000 $1,000,000 $ Proj. Total Out-of-District In-District Out-of-State

17 December 31, 2016 Investment Report Current Portfolio Description 12/31/16 Balance Yield Maturity Huntington Checking/MMA General/Money Market $1,213, % N/A StarOhio Interested Earned Deposit Account $67, % N/A Star Plus Deposit Account $505, % N/A RedTree Investments Managed Portfolio $3,120, % Varies Huntington CD Certificate of Deposit $100, % 03/23/17 Huntington CD Certificate of Deposit $100, % 06/01/17 Huntington CD Certificate of Deposit $150, % 12/14/17 Huntington CD Certificate of Deposit $200, % 12/14/17 Total Current Principal Balance = $5,455, Principal Balance Prior Year = $6,621, Interest Earned Current YTD = $37, Interest Earned Prior Year YTD = $23, Current Weighted Yield = 0.915% Weighted Yield Prior Year = 0.759%

18 EXECUTIVE DIRECTOR S REPORT

19 DROP-OFF VS CURBSIDE RECYCLING TONNAGES ( ) 25,000 95% increase in total recycling 20,908 20,000 15,000 10,000 10,707 6, % increase in curbside recycling 10,724 10,184 5,000 4,014 52% increase in drop-off recycling Dropoff Sites Curbside Programs Grand Total

20 2016 ANNUAL DISTRICT REPORT Company: GT Environmental Survey: 2,986 Commercial and Industrial Businesses Cost: $8,120 OEPA Deadline: June 1, 2017

21 TELEVISION/CRT COLLECTION PROGRAM City of Canton Recycling Center Television/CRT collection program discontinued for 2017 TV/COMPUTER MONITOR CRT vs Flatscreen 80% of weight from CRT is being landfilled Closed Loop Refining and Recovery (R2 Certified Company) Ohio and Arizona locations 91 million lbs of stockpiled CRTs Equivalent of 1.5 million televisions (at 60 pounds/tv)

22 ONGOING SITE IMPROVEMENTS New Philadelphia Buehler s Increased pickup frequency Increased number of containers Increased signage Increased number of cleanups Added fencing Added cameras Before After

23 ONGOING SITE IMPROVEMENTS Before Village of Newcomerstown/ Oxford Township/Baker s IGA Removed trees/vegetation Increased number of containers Added Fencing Adding Signage Could add Cameras if needed After

24 ONGOING SITE IMPROVEMENTS Mill Township Increased number of containers Added Fencing and a Powered Gate Restricted site hours Adding Signage Adding Cameras Before After Powered Gate with Designated Hours

25 2017 CURBSIDE PROGRAM ASSESSMENTS City of Canton City of New Philadelphia Both have City-operated curbside waste & recycling programs Both have 18-gallon recycling containers Both are looking to improve program cost efficiency and effectiveness District and Ohio EPA Conduct no cost comprehensive assessments of curbside waste & recycling collection programs for 2017 Identify grant opportunities for program upgrades

26 OHIO RECYCLING WORKSHOP SERIES: INCREASE RECOVERY, FIGHT CONTAMINATION (MARCH 17, 2017) Ohio EPA & Recycling Partnership Topics include National Trends in Recycling, Tactics for Fighting Contamination, and Tools & Resources Education Workshop for Curbside Programs District Staff and Canton and New Philadelphia representatives will attend

27 CURRENT COLLECTION METHOD USED BY CIT Y-OPERATED PROGRAMS

28 CURRENT COLLECTION METHOD USED BY INDUSTRY-OPERATED PROGRAMS

29 REVIEW 2017 DISTRICT GRANTS

30 INCENTIVE FOR NEW COMMUNIT Y CURBSIDE PROGRAMS (11/12 MUNICIPALITIES, 9/41 VILLAGES, 0/55 TOWNSHIPS) STARK COUNTY TUSCARAWAS COUNTY WAYNE COUNTY Municipalities Municipalities Municipalities 1. Alliance X 1. Dover X 1. Orrville X 2. Canal Fulton X 2. New Philadelphia X 2. Rittman X 3. Canton X 3. Uhrichsville X 3. Wooster X 4. Louisville Villages Villages 5. Massillon X 1. Baltic X 1. Apple Creek 6. North Canton X 2. Barnhill 2. Burbank Villages 3. Bolivar X 3. Congress 1. Beach City 4. Dennison X 4. Creston 2. Brewster 5. Gnadenhutten X 5. Dalton 3. East Canton 6. Midvale 6. Doylestown X 4. East Sparta 7. Mineral City 7. Fredericksburg 5. Hartville X 8. Newcomerstown 8. Marshallville X 6. Hills and Dales 9. Parral 9. Mount Eaton 7. Limaville 10. Port Washington 10. Shreve 8. Magnolia 11. Roswell 11. Smithville 9. Minerva 12. Stone Creek 12. West Salem 10. Meyers Lake 13. Strasburg X 11. Navarre 14. Sugarcreek X 12. Waynesburg 15. Tuscarawas 13. Wilmot 16. Zoar

31 INCENTIVE FOR NEW COMMUNITY CURBSIDE PROGRAMS $2,500 Mini-Grant: Review options to implement or expand a curbside recycling program Develop and issue bid specifications $10,000 Program Startup Grant: Incentivize program implementation $25-$50/ton Recycling Makes Sense Grant: Incentivize program continuation

32 STW-22 PROGRAM START-UP GRANTS ( RECYCLING AND YARD WASTE PROGRAMS) $150,000 appropriated annually (in 2017) ($250,000 in even years) Political subdivisions Pay-as-you-throw Curbside Drop-off Equipment, maintenance costs, etc. Deadline to apply is April 1, Applications will be presented at the May 5, 2017 Board Meeting upon Budget Committee review.

33 STW-21 RECYCLING AND COMPOSTING INFRASTRUCTURE ENHANCEMENT GRANTS $150,000 appropriated annually Competitive Reimbursable Recycling processors Recycling gaps New tonnage New materials District recommendation not to award in At this time, there are no identifiable recycling gaps that negatively impact the District s operation.

34 THE J. M. SMUCKER COMPANY/ OEPA MARKET DEVELOPMENT GRANT District administers the OEPA Market Development Grant Grant Request: $250,000 Project: custom designed and fabricated Jellies, Jams and Preserves/Glass Separator System Submitted: February 3, 2017 Motion to endorse the J. M. Smucker Company application to the OEPA and agree to administer any grant funding awarded by OEPA for this project retroactive to February 3, 2017.

35 PERSONNEL COMMITTEE

36 Personnel Committee Meetings (February 23 and March 3, 2017) Personnel Committee: Commissioner Janet Weir Creighton (Stark County) Commissioner Ann Obrecht (Wayne County) Commissioner Joe Sciarretti (Tuscarawas County) 2016 Evaluation Report: Finance Director (Erica Wright) Executive Director (David Held)

37 OTHER BUSINESS

38 ADJOURNMENT Next Board of Directors Meeting: May 5, 9:30am