Headquarters Landfill

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Jeremy Morton
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1 Headquarters Landfill

2 Headquarters Landfill Project Progress Sale and Purchase Agreement signed to purchase Headquarters Landfill on March 28, Final Environmental Impact Statement to convert Headquarters Landfill from an Industrial Waste Landfill to a Municipal Solid Waste Landfill completed on July 31, 2013 Sign re negotiated Solid Waste Contract with Waste Control by October 1, 2013 Tennant Way Landfill will be full late November 2013 Anticipate Municipal Solid Waste Permit issued by November 1, 2013 Waste Water Discharge Permit issued by November 1, 2013 Air Permit to operate landfill gas flare by November 1, 2013 Obtain $35M in LTGO Bond funds by October 31, 2013 Close on contract to purchase Headquarters Landfill on November 4, HEADQUARTERS LANDFILL SCHEDULE

3 Cowlitz MSW Tons (a) Weyco Cowlitz Tons Headquarters Landfill Source of Waste HQLF CDL Cowlitz Tons Other Out of County Weyco Tons Other Out of County Tons Auto Shredder Fluff as ADC (tons) KapStone Tons Year Total Tons , ,545 3,483 30,309 5, , ,600 6,817 30,203 10, , ,200 6,700 27,300 23, , ,000 4,200 24,200 13, , ,000 2,900 23,400 15, , ,000 3,300 29,500 35, , ,000 14,600 31,800 50, , ,700 4,500 17,700 50, , ,900 4,200 9,300 25, , ,700 4,800 1,900 65,500 31,300 27, , , ,700 5,300 6,400 59,100 24,000 30, , , ,100 4,200 1,600 61,300 29,000 30, , , ,400 3, ,600 25,100 32, , , ,300 4, ,875 27,350 32, , , ,300 4, ,875 36,000 32, ,625 SOURCE OF WASTE (a)- includes Wahkiakum County Tons 3

4 Headquarters Landfill Capital Expenditures Description Cost Date to Fund Purchase of Landfill $ 19,000,000 Oct 13 Excise Tax $ 150,000 Oct Road Cost Sharing 28K fill, 5K cut $ 155,000 Oct Road Cost Sharing County Extras $ 51,190 Oct 13 Purchase D8 Dozer $ 750,000 Dec 13 Paving of Entry Roads (7000 ft.) $ 500,000 Aug 14 Cell 6 (2.39 acres) $ 742,200 Aug 14 Septic System Replacement $ 15,000 Aug 14 Leachate Pipeline $ 10,357,059 Dec 14 Gas System Upgrades $ 1,000,000 Dec 14 Curve Widening S. Silver Lake Rd. $ 300,000 Dec 14 Scale System Development $ 300,000 Dec 14 Electrical System Upgrade $ 250,000 Dec 14 Leachate Pond Reline $ 170,000 Aug 15 Cell 7 Development (16.37 acres) $ 6,576,665 Aug 15 TOTAL $ 40,317,114 CAPITAL EXPENDITURES Equipment, Land and Facilities Fund Date Balance Loans Total ELF Jan 13 $ 14,357,833 $ 859,178 $ 15,217,011 Funding Recommendation: *Borrow $35M with 20 year issue, annual bond payment of approx. $ 2,471,383. *Additional expenditures of $5.67M to come from ELF Fund leaving cash balance around $8.69M *Of the $8.69M will dedicate $2.7M to serve as bond insurance leaving $5.99M cash flow in ELF 4

5 Headquarters Landfill Known Costs vs Solid Waste Management Plan Estimates 2011 Plan Current Cost Increased Fixed Costs Cost Estimate Cost Leachate Pipeline 6,800,000 10,340,000 3,540,000 Cell Sequencing Change 4,625,000 6,576,000 1,951,000 D 8 Dozer purchase , , Road Realignment 50, , ,000 Electrical Upgrade 250, ,000 Pond Relining 170, ,000 Drainfiled Replacement 15,000 15,000 Permit HQ Landfill 1,000,000 1,800, ,000 Subtotal 12,475,000 20,101,000 7,626,000 Operating Costs Annually Above 2011 Est. 10 year impact Hauling from TS to HQLF 50, , Transfer Station Ops Cost 131,000 1,310,000 Annual Operating Permits 75, ,000 Subtotal 256,000 2,560,000 COST INCREASES ABOVE 2011 ESTIMATE Total impact for first 10 Years of operation $ 10,186,000 Notes: In 2011 projected MSW system cost at $47/ton, based on above now at $49/ton. Will require set aside of $2.7M to avoid bond insurance premium. ELF fund return on investment average of 5% in 2007 to 0.16% for past 12 months. Decrease in fund interest from $565K in 2007 to $28K in

6 400,625 Ton per Year Solid Waste System Cost per Cost per Expense Item Cost all tons MSW tons Revenue Items $35M Bond Payment $ 2,471,383 $ 6.17 Source of Waste Tons $/ton Revenue Cell Const $ 989,544 $ 2.47 Cowlitz MSW 96,400 $ $ 4,723,600 PC Fund $ 476,744 $ 1.19 Weyco 164,500 $ $ 2,961,000 Closure Fund $ 1,169,825 $ 2.92 Other Cow CDL 4,450 $ $ 115,700 Eq Fund $ 324,506 $ 0.81 ASF 36,000 $ $ 504,000 LF Ops $ 2,165,944 $ 5.41 Fibre 32,400 $ $ 842,400 Tipper fee on other waste $ $ 1.00 Other Existing 66,875 $ $ 1,605,000 B&P Permit fee $ 388,606 $ 0.97 Other New $ $ subtotal $ 7,986, ,625 $ 10,751,700 REVENUE AND EXPENSE Transfer Station Ops $ 1,732,308 $ T.S. Truck Haul $ 709,504 $ 7.36 T.S. Recycling Diversion $ 52,000 $ 0.54 Recycling Sites $ 37,596 $ 0.39 Total System Cost $ 10,517,960 $ $49 $26.26 = $ NOTE: In order to sell Bonds for this project the revenue will need to match expenses. 6

7 Cubic Yard Cost Comparison Landfill Disposal Fee Comparison on Cubic Yard Basis Source Density Price/Ton Price/CY Weyerhaeuser Waste 1 ton/cy $ $ DISPOSALFEE COMPARISON Municipal Solid Waste 0.7 ton/cy $ $ Note: Weyerhaeuser on a sliding scale contract: at 96,400 tons per year the contract price is plus $8.59 per ton or $26.59 per ton 7

8 COMPARISON OF DISPOSAL OPTIONS FOR MSW LONGHAUL VS HEADQUARTERS LANDFILL MUNICIPAL SOLID WASTE DISPOSAL 8

9 ELF FUND BALANCE OVER TIME FOR LONG HAUL VS IN COUNTY DISPOSAL AT HEADQUARTERS LANDFILL AT $49 MSW DISPOSAL FEE ELF FUND BALANCE VS DISPOSAL OPTIONS 9

10 Projected Curbside Garbage Rate Impacts Tipping fee increase from $37.30 per ton to $49 per ton Increase of $11.70 per ton Impacts to Longview Residential Rates 2013 Residential Rate: $ per month Disposed: 25,453 tons in 2012 Revenue from rates: $ 4,659,870 $ in 2012 Increase needed: $ 297,800 (=25,453 tons*$11.70) Percentage of revenue: 6.4% (= $297,800/$4,659,870) Rate increase needed: $ 1.05 (=$16.39*6.4%) CUSTOMER RATE IMPACT DUE TO DISPOSAL INCREASE Rates after new tip fee $ (=$ $1.05) Note: Lv paid $950,041 to dispose of 25,453 tons in 2012 or 20.4% of revenue goes to disposal fees 10

12 Municipal Solid Waste Disposal Fees 2013 County Disposal $/Ton Clark Lewis Thurston Grays Harbor Pacific Skagit King Snohomish COMPARISON OF REGIONAL COUNTY DISPOSAL FEES Columbia, Oregon Cowlitz

13 Cowlitz County Disposal Rate History 1990 to 2013 vs. Rate increasing at 80% CPI Cowlitz County Disposal Rate Nominal Rate and Inflation Adjusted Rate 1 5% INCREASE IN 23 YEARS Transfer Station, $/ton % 4.9% 5.1% Nominal Rate Adjusted Rate % of CPI 13

14 Waste Disposal Rate Schedule Fees. The rates and fees for waste disposal at Cowlitz County disposal sites, effective December 1, 2013, shall be as follows: 2013 Rate 1 Item Landfill Transfer Station Drop Box Facility 1. Carts/garbage cans or bags (1 3) 2 not accepted $49/ton 4 $ Additional cans or bags not accepted $49/ton 4 $1.45/ea 3. Pickups/trailers not accepted $49/ton 4 $13.51/ea 3 4 Pickups/trailers 3 not accepted $49/ton 4 $8.20/cy 5 4. Refuse trucks and drop boxes not accepted $49/ton 4 not accepted 5. Semi-trucks/trailers $26/ton $49/ton 4 not accepted 7. Tires Passenger 6 (1 10 tires) not accepted $1.25/ea not accepted 8. Tires Truck 6 (1-10 tires) not accepted $6.00/ea not accepted 9. Tires 6 (over 10 tires) not accepted $115.00/ton not accepted 10. Appliances(with Freon) 7 not accepted $8.00/ea 7 not accepted 11. Hard to Handle $50/ton set by vendor not accepted 12. Asbestos, Animal Carcasses, Vactor Waste not accepted set by vendor not accepted 13. Tipper fee $1/per ton not applicable not applicable 14. Debris containing drywall 8 $26/ton 8 $76/ton not accepted Disabled veterans discount not accepted Credit up to $14.00 per load Credit up to $14.00 per load 1 All rates subject to additional 3.6% refuse collection tax. 2 Can or bag is equivalent to a 33-gallon container. 3 Dual wheel or tandem axle units or all units over 48 sq. ft. in bed area charged by applicable tonnage or cy rate. 4 Minimum charge of $3.86 per load. 5 5-cubic-yard limit; minimum charge of $8.20/cy per load. 6 Tires on rims additional cost each tire $3.00 passenger, $10.00 truck. 7 Appliances with Freon charged Freon removal fee plus disposal fee by ton. 8 Incidental amounts acceptable (defined by air discharge permit). 14

15 Leachate Pipeline Alternative Routes LEACHATE PIPELINE 15

17 Active Gas Collection System to be Installed at Headquarters Landfill Ground Flare and Gas Well at Tennant Way Landfill LANDFILL GAS COLLECTION SYSTEM 17

Ft 53 28 ton payload Transfer Trailer from Transfer Station to

18 Ft ton payload Transfer Trailer from Transfer Station to Headquarters Landfill 13 Loads per day TRANSFER OF WASTE FROM TRANSFER STATION 18

SOLID WASTE SERVICES

SOLID WASTE SERVICES SWS - 1 MUNICIPAL MANAGER George Vakalis SOLID WASTE SERVICES Director Finance and Administration Operations Engineering and Planning Vehicle Maintenance Disposal Refuse Collections