How to process a Canadian currency deposit

Transcription

1 Table of Contents Before you begin Proess Creating a new doument Add totals and desription Entering a tax group Adding a FOAPAL and desription Adding a deposit slip number Completing the doument Soure : ICS Doumentation

2 Before you begin Use the FGADCSR form to proess regular ash and non-ash reeipts. Before you proeed, you must have: The deposit slip numbers if you wish to omplete the form The total of the heques being deposited Transelet losing douments If appliable, sales referene numbers related to sales. Proess Open the form FGADCSR and reate a new doument. Add the doument total, ontat information and desription of deposit. Enter the Tax group. Add a FOAPAL. Add the amount of the deposit, a desription and indiate it is a redit. Add a deposit slip number, if appliable. Complete the doument or leave it In Proess. Soure: ICS Doumentation page 2 of 7

3 Creating a new doument 1 To open the FGADCSR form and reate a new doument: a Selet the FGADCSR form from the Finan e Fast Trak Menu or enter FGADCSR in the Go To... field and press <Enter>. b In the Doument Number field, enter NEXT. Next Blok (or Ctrl + Page Down) to the Doument Header blok. d The urrent date defaults into the Transation Date field. <Tab> to Doument Total. Soure: ICS Doumentation page 3 of 7

4 Add totals and desription 2 To add the doument total, ontat information and a desription of the deposit: a In Doument Total : reord the absolute value of the Diret Cash Reeipt (Example: Total sales = $200 + refunds = $50, doument total = $250). b Selet the Options > Doument Text menu option to display the FOATEXT form. Note Put your ursor in the first line of Text and enter this information (use the down arrow key to hange line): Line 1 must have: Name, department and telephone number of the individual preparing the doument. (Example: Jane Smith, Aounting Dept., Loal 3333). Lines 2 and 3 are used to: Reord the names of the payers, heque numbers, amounts and the reason for the deposit. Example 1: ABC Company, Chq#456, $300, Reimbursement for long distane harges). Example 2: Visa sales for Feb , $350, appliation fees). If you have transelet losing douments, enter the information here. d Save and Exit the form to return to FGADCSR. A doument number will appear in Doument Number in the key blok. Take note of this number! Soure: ICS Doumentation page 4 of 7

5 Entering a tax group 3 To enter the Tax group: a Next Blok to this untitled blok. Note b <Tab> through the Sequene field. A sequene number automatially defaults in. Clik beside Tax Group and hoose the appropriate Tax group for your deposit. When the GST & QST are exempted, the tax ode is MCEE. IF YOU ARE UNSURE OF WHICH TAX GROUP TO CHOOSE, PLEASE CALL ACCOUNT- ING FOR HELP. Soure: ICS Doumentation page 5 of 7

6 Adding a FOAPAL and desription 4 To add the FOAPAL: a <Tab> to the Fund field and enter your fund number. The Fund Code annot represent an Endowment fund. b <Tab >to the At field and enter your Aount ode if known, or lik to perform a searh. Only Aount odes beginning with 1, 2, 5, and 7 an be used. 5 To add the amount of the deposit, a desription and indiate it is a redit: a <Tab> to Amount and enter the amount of your deposit. b <Tab > to D/C and enter a + (for Credit). d When you <Tab> out of DC, the bank ode defaults into the Bank field. Clik the Deposit Type button that pertains to your deposit. <Tab >to Desription and enter a desription of your deposit, up to 35 haraters. When you <Tab> out of Desription, the prefix ode orresponding to the urrent Deposit Type will default in. The form will look something like this at this point. Soure: ICS Doumentation page 6 of 7

7 Adding a deposit slip number Completing the doument 6 To add the deposit slip number (optional) a <Tab> to the Bank Deposit Slip field. b If you brought the deposit to the bank, enter the deposit slip number in Bank Deposit Slip for every Sequene of the doument. This is mandatory in order to omplete the doument. If not, leave this field blank and leave the doument In-Proess. Enter a Doument Referene number (optional). 7 To omplete the doument: a Next Blok to the Completi on window. b Clik Complete only if you entered the deposit slip number. If you are bringing the form to the Aounting department, lik on the In proess ion. Make sure to indiate the doument number on the bak of your heque and bring the heque to Aounting where they will omplete the form. Soure: ICS Doumentation page 7 of 7